School District Purchasing & Inventory

SD Codified Law - Purchases

• SDCL 13-20: School District Purchases and Contracts

Purchase Request ProcessPurchase Request sent to Supervisor/ Administrator for Approval

Purchase Request approved and sent to Purchasing Department

Purchasing Department processes PR and sends to Business Office for financial approval

Business Office reviews and approves PR

Purchasing Department prepares Purchase Order

PO sent to Vendor

Vendor processes order; ships goods; issues invoice

Purchasing Dept. tags/ inventory’s; delivers; warehouses purchases

Purchasing Department

Purchasing Department processes PR and sends to

Business Office for financial approval

Purchasing Department•Best prices•Procures quotes or bids•Codes•400 – General Fund•500 – Capital Fund

Warehousing / Inventory

• Track amount and usage•Capital items•Depreciation schedule• Code: 900• $5,000 - vehicles, equipment• $10,000- improvements• $50,000- building projects

Surplus

•Disposal of items that have outlived their usefulness•SDCL 13-21: Disposal Of School District Property•Code: 800 – loss on capital assets