School District No. 67 (Okanagan Skaha) AGENDA Agenda Package - Board of... · recommendation to send a letter of appreciation to Jenny Mitchell, SD67 ... School District No. 67 (Okanagan

School District No. 67 (Okanagan Skaha)BOARD OF EDUCATION

REGULAR MEETINGAGENDA

Monday, September 12, 2016, 6:30 P.M.

SCHOOL BOARD OFFICE

425 Jermyn Avenue

Pages

1. CALL TO ORDER

We hereby acknowledge that we are on the territory of the Okanagan First People.

2. ADOPTION OF AGENDA

RECOMMENDED MOTION:

That the agenda be adopted.

3. PRESENTATIONS BY SCHOOLS AND/OR STUDENTS

3.1 Secondary Field Trip to Tanzania

Sandra Richardson, Vice Principal at Princess Margaret Secondary School, and LeonaTank, teacher at Wiltse Elementary School, will be joined by a few students whotravelled to Tanzania over the summer break. They will share their experiences anddiscuss the highlights of the trip.

3.2 Summer School 2016

Kirsten Odian, Principal of the Elementary Summer School Program, will present the2016 Elementary Summer School Report to the Board. As well, Jason Corday, Directorof Instruction, will provide an overview of the 2016 Middle/Secondary Summer SchoolProgram.

4. RECEIVING OF DELEGATIONS AND GUESTS

4.1 Don Gayton, M.Sc, P.Ag, Wetlands Coordinator for the Okanagan Basin Water Board 1

Don Gayton, M.Sc, P.Ag, Wetlands Coordinator for the Okanagan Basin Water Board,will present a conceptual plan for the "daylighting" of a portion of Summerland's PrairieCreek, which currently runs through a culvert along the edge of the Giant's Head Schoolplayground. Gayton will discuss the benefits of such a project (similar to the KLO MiddleSchool project), which include an outdoor nature classroom and security fencing.

4.2 KPMG LLP 21

The auditors from KPMG LLP will present an auditor's report with regard to the 2015-16financial statements.

5. APPROVAL OF MINUTES OF PREVIOUS MEETINGS 35

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RECOMMENDED MOTION:

That the minutes of the regular meeting held on June 13, 2016 and the minutes of the specialmeetings held on June 24 and June 30, 2016 be approved.

6. UNFINISHED BUSINESS

6.1 Trout Creek PAC Action Items

RECOMMENDED MOTION:

That the Board of Education rescind Resolution 2016-337 to respond to Trout CreekPAC action items as it is no longer applicable.

7. REPORT FROM CLOSED MEETINGS

The following items were discussed at the closed meeting held on June 13, 2016:

• Received information related to the Okanagan Labour Relations Council;• Received information related to a lease;• Reviewed correspondence;• Reviewed information related to staff appointments;• Reviewed the staff report for teaching and CUPE staff;• Received information related to students;• Reviewed a proposal;• Received information related to a BCPSEA conference call.

8. CORRESPONDENCE

8.1 Correspondence Requiring Action

8.2 Correspondence Listing 51

9. REPORTS OF COMMITTEES

9.1 Business Committee

Trustee Manning will report on the business committee meeting held on August 30,2016:

a. Cheque and ePAYMENT Listing

b. YMCA Letter of Funding

c. 2015-16 Year-End Financial Statements

RECOMMENDED MOTION:

That the financial statements for the year ending June 30, 2016 be receivedas presented by the auditors of KPMG LLP and submitted to the Ministry ofEducation.

d. KEV Software Solution for Schools

e. 2017-18 Five-Year Capital Plan 56

The 2017-18 Five-Year Capital Plan has been referred by the BusinessCommittee to the Board for approval.

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RECOMMENDED MOTION:

That the Board of Education accepts the Business Committeerecommendation to approve the 2017-18 Five-Year Capital Plan as presentedfor submission to the Ministry.

f. Transportation Funding Announcement

g. Policy No. 750 - School Closure

h. Policy No. 317 - Harassment/Threats/Intimidation/Racial Prejudice/Violence

i. Policy No. 310 - District Code of Conduct

9.2 Education Committee

Trustee Johnson will report on the education committee meeting held on August 31,2016:

a. District Framework

b. The J.W. McConnell Family Foundation Grant

c. Health Promoting Schools

The Education Committee has made a recommendation for the followingmotion:

RECOMMENDED MOTION:

That the Board of Education accepts the Education Committeerecommendation to send a letter of appreciation to Jenny Mitchell, SD67Health Promoting Schools Coordinator, for her efforts regarding social-emotional learning in the district.

10. REPORT OF SUPERINTENDENT OF SCHOOLS

10.1 Curriculum Implementation Day

An overview of the Curriculum Implementation Day held on September 6, 2016 will beprovided.

11. REPORT OF SECRETARY-TREASURER

11.1 Five-year Capital Plan Bylaw No: 15/16-CP-SD67-01 61

The district has received notification of capital funding of up to $1,240,000 for roofexterior upgrades and replacement for Summerland Secondary School and a solarsystem for Penticton Secondary School. A capital bylaw is requested.

The following motion requires unanimous consent to proceed with all three readings attonight's meeting.

RECOMMENDED MOTION:

That, in accordance with Section 68(4) of the School Act, The Board of Education ofSchool District No. 67 (Okanagan Skaha) unanimously agrees to give all three readingsof the Capital Bylaw No. 15/16-CP-SD67-01 for the fiscal year 2016-17 at this meeting.

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RECOMMENDED MOTION:

That the School District No. 67 (Okanagan Skaha) Capital Bylaw No. 15/16-CP-SD67-01 for the fiscal year 2016-17 be read a first time this 12th day of September, 2016.

RECOMMENDED MOTION:

That the School District No. 67 (Okanagan Skaha) Capital Bylaw No. 15/16-CP-SD67-01 for the fiscal year 2016-17 be read a second time this 12th day of September, 2016.

RECOMMENDED MOTION:

(ONLY IF THE MOTION TO READ ALL THREE PASSES)

That the School District No. 67 (Okanagan Skaha) Capital Bylaw No. 15/16-CP-SD67-01 for the fiscal year 2016-17 be read a third time, passed and adopted this 12th day ofSeptember, 2016.

12. NEW BUSINESS

12.1 Field Trips 62

The superintendent of schools will review the attached listing of field trip requests.

RECOMMENDED MOTION:

That the field trip request for June 30 to July 22, 2017 for students in grades 10 to 12from Princess Margaret Secondary School, Summerland Secondary School andPenticton Secondary School to travel to Arusha, Tanzania to provide students with theopportunity to have a hands on humanitarian experience, develop an awareness oftheir role in international aide, further their foreign language development andexperience a life-altering, mind-opening travel opportunity be approved in principle.

13. REPORTS OF REPRESENTATIVES

13.1 BCSTA Provincial Council Meeting

The deadline for submitting motions to BCSTA's Provinical Council meeting on October28 & 29, 2016 is Friday, September 23, 2016.

RECOMMENDED MOTION:

That the Board of Education submit a motion to BCSTA Provincial Council meetingrequesting that BCSTA seek clarification on how implementation of Rural EducationEnhancement Funding impacts expectations regarding school capacity levels.

13.2 BCSTA Thompson Okanagan Branch Meeting

The Thompson Okanagan Branch Meeting will take place on September 30 andOctober 1, 2016 in Ashcroft, B.C.

13.3 Trustee Comments

14. INFORMATION ITEMS

14.1 Recognition of Student Success 63

School District No. 67 (Okanagan Skaha) extends congratulations to the students andgroups for outstanding examples of success as shown on the attached listing.

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14.2 Date of Next Meeting

• October 3, 2016, 6:30 p.m., Regular Board of Education Meeting, at the SchoolBoard Office

15. QUESTION PERIOD

16. ADJOURNMENT

RECOMMENDED MOTION:

That the meeting be adjourned.

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Golder Associates Ltd.

590 McKay Avenue, Suite 300, Kelowna, British Columbia, Canada V1Y 5A8 Tel: +1 (250) 860 8424 Fax: +1 (250) 860 9874 www.golder.com

Golder Associates: Operations in Africa, Asia, Australasia, Europe, North America and South America

Golder, Golder Associates and the GA globe design are trademarks of Golder Associates Corporation.

Dear Mr. Jatel,

Golder Associates Ltd. (Golder) is pleased to submit this conceptual plan for restoration of Prairie Creek between Dale Meadows Park and Giant’s Head School in Summerland, BC.

1.0 INTRODUCTION Prairie Creek, also known as Prairie Valley Creek, is a second order stream and the second largest watershed in the District of Summerland at 1390 Hectares (Urban Systems 2006). It is spring fed by seepage from the Trout Creek Water Reservoir near the west end of Dale Meadows Road; although it is likely that much of the water comes from non-point (groundwater) sources along its course. The stream meanders through farms and residential property for about 3 km from this spring source to the Dale Meadows ball diamonds (Figure 1). Much of the stream channel has been ditched along property lines or along the edges of farm fields or roadways. This means that the normal meander patterns, where a stream channel is sinuous and wanders back and forth, is absent. This also means that channel complexity features such as pools and riffles that would be found in a stream of this size are also absent. Without regular sorting of fines and gravels, aggrading in some places and degrading in others, the stream bed has built up in many areas. This can cause flooding in areas where the channel capacity has been reduced from aggradation1.

Prairie Creek was once part of a large wet meadow complex that consisted of sloughs, shrub-carr areas, meandering streams, and cattail marshes. Agricultural practices that began in the Prairie Valley area during the late 1800s, and continued into the 1900s, resulted in the majority of wet meadow areas being filled for crop farming including orchards and pasture (Barclay, G. 1900).

1 Aggradation is the build-up of stream beds by deposition of materials such as fines or gravels.

22 July 2016 Reference No. 1545590-001-L-Rev0

Nelson Jatel Okanagan Basin Water Board 1450 KLO Road Kelowna, BC V1W 3Z4

PRAIRIE CREEK RESTORATION – DALE MEADOWS PARK TO GIANT’S HEAD SCHOOL

Page 1

Nelson Jatel 1545590-001-L-Rev0 Okanagan Basin Water Board 22 July 2016

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Interestingly, even though Prairie Creek does not have a lake or even sizable ponds along its reaches, it supports fish including Rainbow Trout (Oncorhynchus mykiss) and Brook Trout (Salvelinus fontinalis). Each species was likely stocked by recreational fishermen or perhaps even by the Provincial government fish hatchery staff, located near the mouth of Prairie Creek. The lower section of Prairie Creek is accessible to fish from Okanagan Lake, and has received considerable attention for enhancement by local families and environmental advocates, and management for drainage by the District of Summerland.

The upper reaches of Prairie Creek are separated from the lower reach (near Okanagan Lake) by piped storm systems, where the creek has been diverted through a series of storm sewers under developments and roadways. It appears that the majority of Prairie Creek flows have been diverted away from the main stream channel in the lower reach and now enter Okanagan Lake through a large storm pipe at Butler Street. It appears that the diversion intake needs to be adjusted to allow more flow to enter the natural stream channel at Kinsmen Park at 12533 Lakeshore Drive, instead of discharging to the Butler Street outflow. Restoration efforts spent on Prairie Creek at its natural mouth at Kinsmen Park are being diminished without water flow.

Structural Best Management Practices (BMPs) were recommended in the District of Summerland Master Drainage Plan (Urban Systems 2006). These included appropriate sizing of culverts and ditches to convey flows, while at the same time allowing for natural attenuation of runoff so that storm drains are not overloaded. Urban Systems (2006) recommended that open channels should function with a minimum of 0.3 metres of freeboard. This is an important point to consider when restoring or designing new stream channels.

2.0 PURPOSE The Okanagan Basin Water Board, in partnership with the District of Summerland, have retained Golder to provide a conceptual plan to daylight a 130 m section of Prairie Creek between Dale Meadows ball fields and the Giants Head Elementary School. Runoff along this reach is currently conveyed through two 600 mm storm sewers within an easement on the school property near the property line. The primary purpose of this Conceptual Plan is to provide a technical document that can be used to support funding applications. Other purposes of the Conceptual Plan are to provide stream restoration information in a format that can be presented to community stakeholders for support and to initiate discussions with permitting agencies.

The storm pipes were installed during 1994 as part of the ballpark and school playground development. Local citizens have expressed interest in restoring the creek to a more natural form. Interest has increased after news of a successful daylighting stream restoration project at Fascieux Creek through the K.L.O. Middle School playground in Kelowna received media attention during 2014 and 2015.

3.0 CONCEPTUAL PLAN A new 90 m segment of stream channel with meanders, pools, and riffles to create habitat complexity could be constructed adjacent to the storm sewers (Figure 2). The stream would be located on District of Summerland property within the Dale Meadows Park area. There appears to be sufficient space south of the piped alignment to create an open channel that can be an amenity to the public and provide valuable fish and wildlife habitat in an open-space setting.

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After 90 m, the stream can either be directed back into the storm sewers or opened up into the school ground of Giant’s Head Elementary. From the school it would travel about 50 m before joining back into the open stream channel located at the eastern edge of the school ground.

Crossing from the park to the school would mean that the new channel would have to be excavated under the pipes, a complication that could mean careful machine excavation followed by hand work. The conceptual plan is provided in the attached Figure 2.

Once the stream is opened on the school ground area, it can be used as the focus of an outdoor classroom. The classroom can consist of seating areas, locations to safely access the stream, and even a wetland area. Site safety features should be considered while balancing the stream restoration design and outdoor classroom needs. Access to the outdoor classroom area would be restricted to teacher-supervised sessions by use of fencing and locked gates.

The main advantage of creating a new stream channel while the creek is still contained within pipes is that a new channel can be created during low water conditions. If groundwater is encountered, it could be pumped onto open field areas to settle out fines before soaking back into the ground, and to let stream construction crews see the bottom of the new channel. Soil can be transported to other parts of the park, where it can be used in contouring or stored for future use. Sod can be stripped prior to excavation and used in the restored channel to control erosion and assist in revegetation.

Habitat structure within the new creek channel can be created by considering features such as:

Undercut banks;

Large woody debris complexes;

Boulder clusters;

Riffles/pools;

Overhanging logs; and,

Rock/log combinations.

Large rocks, logs, and stumps can be brought in from off-site or salvaged during excavation and clearing operations for a sediment detention / maintenance pond upstream but still within the Dale Meadows Park area (Figure 2).

Sediment transport down Prairie Creek is a natural process that can be exacerbated by land development and roads. The stream daylighting project provides an opportunity to create a sediment trap upstream of the daylighted and restored stream segment. There is an ideal location at the northwest corner of Dale Meadows Park, where there currently exists an open space vegetated by grasses and by invasive Siberian elm trees (Figure 2 and attached photographs). See attached conceptual plan that shows the general alignment of the sediment pond and a wetland area that could be excavated on the fringe of the sediment pond. There may be an opportunity to expand the wetland onto private land to the west to help address flooding issues on the farm field in that location.

The sediment pond can be accessed for construction and maintenance by widening an existing trail that leads from a parking area on the west side of the park. Recently planted riparian plants would need to be relocated prior to conducting access path improvements. Photographs of the trail and adjacent field are provided in Attachment 1.

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4.0 ROADMAP TO RESTORATION The following provides a logical approach to creation of the new habitat enhancement feature of Prairie Creek through Dale Meadows Park.

1) Submit conceptual plan to funding organizations with applications for funds to construct the new and restored stream channel.

2) Submit conceptual plan to FrontCounter BC with a Water Sustainability Act Section 11 Change Order application to alter the stream.

3) Request that the School District, through a visual presentation and a letter from OBWB, allow the stream channel to be opened up within the 50 m section within the southeast corner of the school ground.

a. Provide the school with the option to create an outdoor classroom adjacent to a wetland created as part of the stream daylighting. Assure the school a safe playing environment by offering to install a chain link fence between the school playing field and the open water of the creek and wetland.

4) Provide additional information to regulatory agencies to support the Water Sustainability Act application.

5) Create preliminary and detailed designs that can be used by an experienced contractor to build the new stream and ponds. Design should be of adequate detail that it can be used to estimate materials needed for the work. It can be field-fit with the aid of an experienced qualified environmental professional (also acting as environmental monitor).

6) Line up local supporters for in-kind donations of materials and equipment. The following general equipment, expertise, and materials will be required:

a. A construction supervisor to oversee the stream restoration project;

b. An excavator to undertake earthwork, such as digging and shaping the new stream channel;

c. Dump trucks to transport soil from the channel and deliver materials to the site including rocks, gravel, tree trunks, root wads, and other large rocks;

d. Materials such as logs, stumps, large and small rock, gravel, fence, a bridge;

e. Lock blocks or large rocks for sediment detention pond;

f. Pumps to keep excavation dry during stream channel and sediment pond excavation;

g. Project manager to coordinate materials and volunteers;

h. Environmental monitor for critical periods when stream channel is brought on line and pipes are removed, and when sediment pond is brought on line and segment of creek has potential to dry up (a fish salvage may be required); and,

i. Non-profit agency to handle funds and disperse payments, as required.

7) Chart out a construction time-line that can be used to plan phasing and further refine resources required to complete the project.

8) Begin construction by creating sediment pond first, new stream channel second, and amenities last (outdoor classroom, etc.).

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5.0 TECHNICAL CONSIDERATIONS The new stream channel must be stable and able to safely convey flood waters during large flow events (e.g., 1/100-year return period). It should also provide habitat complexity. The existing stream channel near the project site appears to have a bottom width of about 1 m and a depth of about 1 m (cross section of about 3 m2 at the pedestrian bridge crossing from Prior Place to Dale Meadows Park) (Figure 3). According to the Urban Systems (2006) report, the gradient in the project area is approximately 0.2%. This means that the ground only drops about 0.26 m from the start of the culvert to the outlet at the east side of the school yard (130 m length). However, Golder conducted a rough field measurement of stream gradient that resulted in an approximately 2% grade, which means that the stream drops about 2.6 m over the 130 length. Topographic information for the Site should be confirmed by a qualified survey company in order to clear up the discrepancy.

The 1/100-year flow estimates of Prairie Creek near Dale Meadows were reported to be approximately in the range of 0.5 m3/s to 0.8 m3/s (Urban Systems 2006). Given that the new stream channel will incorporate features such as logs and rocks, and meanders to simulate a natural stream alignment, then the roughness of the channel will be increased compared to the ditch system that is upstream. Assuming a Manning n coefficient of 0.050 (channel roughness) to account for increased roughness in the new stream, a steady uniform flow depth would be approximately 0.7 m2. With 0.3 m freeboard, the total channel depth would be 1 m. These preliminary estimates need to be re-evaluated during the future design stages for the project. An example of a typical stream cross section after daylighting and enhancement is provided in Figure 4

The 130 m distance and 2% gradient will allow for the creation of riffle and pool sequences that can result in turbulent sections with gravel and rock bottoms and interspersed pools that would have silty bottoms and could support aquatic vegetation. The two types of habitats would provide places for fish, aquatic birds, aquatic mammals, and turtles to coexist in the restored stream section. An example cross section of a pond in the new stream section is provided on Figure 5.

The District of Summerland has needed to dredge sediment from the creek bed from time to time (Dave Hill, 2016, personal communication). The creation of pool sequences would provide settlement areas for sediment and eventually result in flat, shallow areas filled with gravel and silt – no longer functioning as a pond. One potential solution to avoid the reduction of habitat quality by sediment aggradation is to create a trap for sediment upstream of the restored stream section. The trap would be cleaned out as part of a regular maintenance program (perhaps every two or three years). Lakes and wetlands are natural settlement areas, and over time a lake will transition to a wetland as sediments from the surrounding watershed settles out.

A potential spot for a sediment trap is at the northwest corner of the park property, adjacent to a farm field. The stream could be diverted into a dugout, deep enough and large enough for course sediment to drop out of solution. A very large pond would be required to drop fine sediment out of suspension. The size of the sediment detention pond is constrained by the size of land area available. There is an area of about 450 m2 in the clearing depicted on Figure 2. If the pond has an average depth of 1.3 m, then the storage volume of the pond would be in the order of 585 m3. The pond could be dredged when needed, depending on sediment transport rates down Prairie Creek. A conceptual cross section of the sediment pond area is provided on Figure 6. There is potential to increase the sediment pond size by adding some area from the adjacent property owner. This option should be investigated since it could also act to mitigate flooding of the adjacent farm field. An easement would likely be required to allow the District to access portions of the pond that are placed on property owned by others.

2 Manning’s formula calculation: Q = 0.8 m3/s, bottom width = 1 m, channel slope = 0.2%, side slopes = 2H:1V, n = 0.05.

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6.0 PERMITTING TIMELINE Permitting for the project is expected to be relatively straight forward. As an example, the following permits and approvals were required during Golder’s work for the stream daylighting project at Fascieux Creek through KLO Middle School in Kelowna.

Water Sustainability Act (WSA) authorization to change a stream (Change Order under Section 11).

Municipal Environmental Development Permit.

Fish salvage permit from FrontCounter BC.

Letter of permission from municipality to dispose of waste or soil and to collect large woody debris and rocks from the local landfill (may need to pull pipes and dispose at landfill or may be able to re-use).

Letters of support from the District of Summerland and from the local School District to agree to works occurring on their lands.

Work window extension for Change Order if timing of stream restoration falls outside the least-risk fish window.

Timing for the permits will be contingent on supplying comprehensive information for the stream daylighting project in the applications. This could include the creation of an environmental management plan detailing how the works will be conducted with minimal effects on the environment. The WSA Change Order can take 60 days or longer if support from First Nations is required. The municipal development permit and letters of support can be applied for at the same time and would be expected to take less time to process.

7.0 CLOSURE We trust this meets your current needs for a description of the conceptual plan to restore this reach of Prairie Creek in Summerland. Please contact the undersigned directly if you have any questions regarding this letter.

Yours very truly,

GOLDER ASSOCIATES LTD. Geoffrey Cahill, P.Eng. Darryl Arsenault, M.Sc., R.P.Bio. Water Resources Engineer Associate, Senior Biologist GC/DA/asd/kv Attachments:

Figures 1 to 6 Attachment 1 – Photographs

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8.0 REFERENCES Barclay, George. 1900. Letter from George Barclay to J.M. Robinson regarding potential sale of Trout Creek

Ranch.

Hill, Dave. 2016. Personal communication with former Manager of Public Works at the District of Summerland (Retired).

Urban Systems Ltd. 2006. District of Summerland Master Drainage Plan.

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ATTACHMENT 1 Photographs

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July 2016 Reference No. 1545590-001-L-Rev0 1/6

Photograph 1: Section of Prairie Creek piped through Giants Head School ground (taken facing east on March 11, 2016).

Photograph 2: Section of Prairie Creek piped through Giants Head School ground (taken facing west on March 11, 2016).

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Photograph 3: Upstream end of culverts (11 March 2016).

Photograph 4: Downstream end of culverts (November 2009). Credit: Ecoscape

Page 16



Photograph 5: Looking upstream at Prairie Creek from culverts at Giants Head School ground (11 March 2016).

Photograph 6: Looking downstream at bridge crossing from Dale Park to Prior Place (11 March 2016).

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Photograph 7: Access trail to potential sediment pond area (11 March 2016). This trail would need to be widened for trucks. Plants would need to be relocated (see pink flagging).

Photograph 8: Farm field beside access path to sediment pond (11 March 2016). Flooding during springtime is an issue.

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Photograph 9: Access to potential sediment detention pond area (11 March 2016). Siberian elm trees would need to be removed.

Photograph 10: Potential sediment detention pond area.

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Photograph 11: School ground area where there is potential for an outdoor classroom (11 March 2016).

o:\final\2015\3 proj\1545590 obwb_giant's head school_summerland\1545590-001-l-rev0\att 1_photos.docx

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School District No. 67 (Okanagan Skaha)

Audit Findings Report August 30, 2016

kpmg.ca/audit DRAFT

Page 21

School District No. 67 (Okanagan Skaha) Audit Findings Report for the year ended June 30, 2016 2

Table of Contents Executive summary 3

Areas of focus 5

Critical accounting estimates 6

Adjustments and differences 7

Appendices 8

Appendix 1: Internal control over financial reporting

Appendix 2: Current developments

Appendix 3: Audit trends

Appendix 4: Required communications

Appendix 5: Audit Quality and Risk Management

The contacts at KPMG in connection with this report are:

Dave Bond, CPA, CA, CBV Lead Audit Engagement

Partner

Tel: 250-979-7154 [email protected]

Marina Warrender, CPA, CA Engagement Manager

Tel: 250-979-7193 [email protected]

DRAFT

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* This Audit Findings Report should not be used for any other purpose or by anyone other than the business committee. KPMG shall have no responsibility or liability for loss or damages or claims, if any, to or by any third party as this Audit Findings Report has not been prepared for, and is not intended for, and should not be used by, any third party or for any other purpose.

Executive summary Purpose of this report* The purpose of this Audit Findings Report is to assist you, as a member of the business committee, in your review of the results of our audit of the financial statements of School District No. 67 (Okanagan Skaha) as at and for the year ended June 30, 2016.

Materiality We determine materiality in order to plan and perform the audit and to evaluate the effects of identified misstatements on the audit and of any uncorrected misstatements on the financial statements. For the 2016 audit, we have determined materiality of $1,580,000.

Areas of focus and results We identified certain areas of audit focus, which included future employee benefits and payroll and related costs, which were addressed in our audit.

Key audit findings are summarized on page 5.

Adjustments and differences Adjustments and differences include corrected and uncorrected adjustments to financial statement presentation and disclosure arising during our audit and communicated to management.

Adjustments and differences are summarized on page 7.

Independence As required by professional standards, we have considered all relationships between KPMG and the School District that may have a bearing on independence. We confirm that we are independent with respect to the District within the meaning of the relevant rules and related interpretations prescribed by the relevant professional bodies in Canada and any applicable legislation or regulation from July 1, 2015 up to the date of this report.

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Executive summary Finalizing the audit As of August 30, 2016, we have substantially completed the audit of the financial statements, with the exception of certain remaining procedures, which include amongst others:

– completion of subsequent event review procedures

– obtaining signed management representation letter

– completing our discussions with the business committee;

– obtaining evidence of the Board’s approval of the financial statements.

We will update the business committee, and not solely the Chair (as required by professional standards), on significant matters, if any, arising

from the completion of the audit, including the completion of the above procedures. Our auditors’ report will be dated upon the completion of any remaining procedures.

In addition to our audit report on the District’s financial statements, we will be completing other reporting to the Office of the Auditor General for the purposes of their reliance on our audit opinion in the audit of the summary financial statements of the Province

Significant accounting estimates Significant accounting estimates are summarized in note 2(o) to the financial statements and include the estimated employee future benefits, tangible capital asset amortization rates and estimates for contingent liabilities.

Overall, we are satisfied with the reasonability of significant accounting estimates.

Significant accounting policies and practices There have been no new or changes to, significant accounting policies and practices to bring to your attention impacting the 2016 financial statements.

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Areas of focus

Areas of focus Our significant findings from the audit

Employees future benefits - Actuarial testing

The School District is involved with an employee future benefit plans, which is disclosed in note 8 to the financial statements. The School District’s liabilities are based on an independent actuarial valuation with a full valuation being required every three years. The current year required such a full valuation, meaning all input data were updated and not extrapolated.

The liability relating to the employee future benefit as at June 30, 2016 is $3.15 million (2015 - $3.14 million).

We reviewed and performed audit procedures in relation to the various actuarial reports and assessed the qualification of the actuaries and the assumptions used. We also reviewed and performed audit procedures to verify the actuarial report input data for accuracy

Salaries and benefits The School District’s salaries and benefits expense for the 2016 year was impacted by the implementation of two collective agreements relating to Canadian Union of Public Employees (CUPE) and the British Columbia Teachers’ Federation.

In connection with our audit procedures related to payroll and related costs we reviewed the impact of the agreements on salaries and benefits expenses in the year including the current year addition of the economic stability dividend.

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Critical accounting estimates Critical accounting estimates

Asset / liability

Balance ($’000s) KPMG comment

Tangible capital asset amortization rates

$89,248 Amortization on tangible capital assets is based on the estimated useful lives of the underlying assets.

We compared the estimated useful lives to the prior year, and assessed the amortization expense for reasonableness.

Future costs to settle employee benefit obligations

$3,146 The liability for employee future benefits is based on underlying actuarial assumptions. The estimate is subject to variability and measurement uncertainty including changes in actual future benefit costs realized and discount rates.

We obtained the valuation report as prepared by management’s actuary, and reviewed the assumptions for reasonableness.

Asset retirement obligation

- The School District has several facilities that may contain asbestos. However, no asset retirement obligation has been recorded as the timing of the future demolition or renovation of the facilities is unknown and therefore the current value of the future obligation cannot be reasonably estimated.

Contingent liabilities

- Outstanding contingencies are reviewed on an ongoing basis and are provided for based on management’s best estimate of the ultimate settlement.

We performed discussions with management to obtain an understanding of the claims and their assessments of possible outcome. We also reviewed legal expenses for the year.

We believe management’s process for identifying critical accounting estimates is adequate.

Under Public Sector Accounting Standards, management is required to disclose information in the financial statements about the assumptions it makes about the future, and other major sources of estimation uncertainty at the end of the reporting period, that have a significant risk of resulting in a material adjustment to carrying amounts of assets and liabilities within the next financial year. Generally, these are considered to be “critical accounting estimates.”

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Adjustments and differences Corrected adjustments We did not identify any accounting adjustments that were subsequently corrected by management. During the course of our audit we did identify various financial statement disclosure recommendations that were reviewed with and adjusted by management.

We did not identify any concerns regarding the form, arrangement and content of the financial statements in accordance with the financial reporting framework.

Uncorrected differences Similar to other school districts in BC, we identified an uncorrected difference relating to the timing of amortization of tangible capital assets and deferred capital contributions, where figures are provided by the Ministry of Education’s amortization tool. The net impact of the timing difference is summarized below

As at and year ended June 30, 2016 Income effect Financial position

Description of differences

(Decrease) Increase

Assets

(Decrease) Increase

Liabilities

(Decrease) Increase

Equity

(Decrease) Increase

Tangible capital assets and deferred capital revenue - Ministry of Education amortization tool

(61,278) (1,050,234) (768,535) (220,421)

Accumulated surplus - Adjustment to vacation payable opening balance 239,726

Total 178,448 (1,050,234) (768,535) (220,421)

Adjustments and differences identified during the audit have been categorized as Corrected “adjustments” or Uncorrected “differences.” These include disclosure adjustments and differences.

Professional standards require that we request of management and the audit committee that all identified adjustments or differences be corrected. We have already made this request of management.

Summaries of corrected and uncorrected differences are included with the management representation letter in the appendices.

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Appendices Appendix 1: Internal Control over Financial Reporting

Appendix 2: Current developments

Appendix 3: Audit trends

Appendix 4: Required communications

Appendix 5: Audit Quality and Risk Management

DRAFT

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Appendix 1: Internal control over financial reporting As your auditors, we are required to obtain an understanding of internal control over financial reporting (ICFR) relevant to the preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances for the purpose of expressing an opinion on the financial statements, but not for the purpose of expressing an opinion on internal control. Accordingly, we do not express an opinion on the effectiveness of internal control.

Our understanding of ICFR was for the limited purpose described above and was not designed to identify all control deficiencies that might be significant deficiencies and therefore, there can be no assurance that all significant deficiencies and other control deficiencies have been identified. Our awareness of control deficiencies varies with each audit and is influenced by the nature, timing, and extent of audit procedures performed, as well as other factors.

Based on the results of our audit we did not identify any significant deficiencies or other performance observations related to ICFR.

DRAFT

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Appendix 2: Current developments Please visit the Audit Committee Institute page for recent developments in Canadian auditing and other professional standards The following is a summary of relevant current developments:

Standard Summary and implications

Revenue

• PSAB is proposing a single framework to categorize revenues to enhance the consistency of revenue

recognition and its measurement. A Statement of Principles was issued in 2013 and comments are currently under deliberation.

• An exposure draft is under development and was released in the 4th quarter of 2014. Adoption of these principles would result in a need to assess current accounting policies.

• In the case of revenues arising from an exchange, a public sector entity must ensure the recognition of revenue aligns with the satisfaction of related performance obligations.

• For unilateral revenues, recognition occurs when there is authority to record the revenue and an event has happened that gives the public sector entity the right to the revenue.

Asset Retirement Obligations • A new standard is under development addressing the recognition, measurement, presentation and disclosure of legal obligations associated with retirement of tangible capital assets in productive use. Retirement costs would be recognized as an integral cost of owning and operating tangible capital assets. PSAB current contains no specific guidance in this area.

• In August 2014, a Statement of Principles was issued with responses and feedback solicited by November 2014.

• PSAB is currently deliberating responses and an exposure draft is under development, expected for release in the 2016.

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https://home.kpmg.com/ca/en/home/services/audit/audit-committee-institute.html


Appendix 3: Audit trends KPMG understands the wide range of challenges and evolving trends that you face as a business committee of School District No. 67. We also understand that sometimes keeping up with critical issues as they emerge can be difficult.

As your auditors, it is incumbent upon us to provide you with any information that will help you further strengthen corporate governance, enhance your oversight and add greater value within your organization.

As such, KPMG's Audit Committee Institute (ACI) provides information, resources and opportunities for you to share knowledge with your peers. First, you are welcome to attend our Audit Committee Roundtable sessions, which are held in major cities across the country. In addition, you will also benefit from our monthly article series (Audit Point of View) and quarterly videos (FrontPage Video Series) that focus on the most pressing audit committee agenda items.

More information on all of these can easily be found at www.kpmg.ca/audit.

Our discussions with you, our audit opinion and what KPMG is seeing in the marketplace—both from an audit and industry perspective—indicate the following is specific information that will be of particular interest to the School District. We would, of course, be happy to further discuss this information with you at your convenience.

Thought Leadership Overview Links

In Better Outcomes for Public Services: Achieving social impact through outcomes-based funding, KPMG in Canada and The Mowat Centre identify some of the key obstacles to the implementation of outcome-based funding models and make a series of recommendations for how these challenges might be overcome.

Better outcome for public services

Technology has brought a revolution to the classroom and campus life, as well as the administration office. The challenge now is keeping up with an ever-accelerating pace of innovation. D&A is an emerging tool that is dramatically working its way into the fabric of education, again both administratively and academically. Administrators can use D&A to support budgeting, enrollment, and fundraising. Similarly, cloud technology can offer administrators benefits in terms of cost savings, while in the classroom provide students with easier access to a wider range of educational resources.

2015-2016 Higher Education Industry Outlook Survey

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https://home.kpmg.com/ca/en/home/services/audit/audit-committee-institute.html

https://home.kpmg.com/ca/en/home/insights/2016/04/audit-point-of-view.html

https://home.kpmg.com/ca/en/home/insights/2016/04/audit-point-of-view.html

http://www.kpmg.ca/frontpage

http://www.kpmg.ca/audit

https://portal.amr.kworld.kpmg.com/ca/nsm/Industries/Provincial-Government/ThoughtLeadershipToolkits/TL%20-%20Better%20Outcomes%20for%20Public%20Services/better_outcomes_for_public_services.pdf

https://portal.ema.kworld.kpmg.com/GMC/TL/TL/US/2015/2015-2016-Higher-Education-Industry-Outlook-Survey.pdf

https://portal.ema.kworld.kpmg.com/GMC/TL/TL/US/2015/2015-2016-Higher-Education-Industry-Outlook-Survey.pdf

https://portal.amr.kworld.kpmg.com/ca/nsm/Industries/Provincial-Government/ThoughtLeadershipToolkits/TL%20-%20Better%20Outcomes%20for%20Public%20Services/better_outcomes_for_public_services.pdf


Appendix 4: Required communications In accordance with professional standards, there are a number of communications that are required during the course of and upon completion of our audit. These include:

– Auditors’ report – the conclusion of our audit is set out in our draft auditors’ report attached to the draft financial statements.

– Audit Findings report – summarizing the key findings and results of our audit.

– Engagement letter – a copy of the engagement letter received is included as part of the appendix

– Management representation letter –In accordance with professional standards, copies of the management representation letter are provided to the Business Committee. The management representation letter is attached.

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School District No. 67 (Okanagan Skaha) Audit Findings Report for the year ended June 30, 2016

Appendix 5: Audit Quality and Risk Management KPMG maintains a system of quality control designed to reflect our drive and determination to deliver independent, unbiased advice and opinions, and also meet the requirements of Canadian professional standards.

Quality control is fundamental to our business and is the responsibility of every partner and employee. The following diagram summarises the six key elements of our quality control systems.

Visit our Audit Quality Resources page for more information including access to our audit quality report, Audit quality: Our hands-on process.

Independence, integrity, ethics and objectivity

Personnel management

Acceptance & continuance of

clients / engagements

Engagement performance

standards

Independent monitoring

Other risk management

quality controls

– Other controls include:

– Before the firm issues its audit report, the Engagement Quality Control Reviewer reviews the appropriateness of key elements of publicly listed client audits.

– Technical department and specialist resources provide real-time support to audit teams in the field.

– We conduct regular reviews of engagements and partners. Review teams are independent and the work of every audit partner is reviewed at least once every three years.

– We have policies and guidance to ensure that work performed by engagement personnel meets applicable professional standards, regulatory requirements and the firm’s standards of quality.

– All KPMG partners and staff are required to act with integrity and objectivity and comply with applicable laws, regulations and professional standards at all times.

– We do not offer services that would impair our independence.

– The processes we employ to help retain and develop people include:

– Assignment based on skills and experience;

– Rotation of partners; – Performance evaluation; – Development and training; and – Appropriate supervision and

coaching.

– We have policies and procedures for deciding whether to accept or continue a client relationship or to perform a specific engagement for that client.

– Existing audit relationships are reviewed annually and evaluated to identify instances where we should discontinue our professional association with the client.

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https://home.kpmg.com/ca/en/home/services/audit/audit-quality-resources.html

http://www.kpmg.com/Ca/en/services/Audit/Documents/Audit-Quality-Control-Report-2015-Final-web.pdf

School District No. 67 (Okanagan Skaha) Audit Findings Report for the year ended June 30, 2016

KPMG LLP, an Audit, Tax and Advisory firm (kpmg.ca) and a Canadian limited liability partnership established under the laws of Ontario, is the Canadian member firm of KPMG International Cooperative (“KPMG International”).

KPMG member firms around the world have 174,000 professionals, in 155 countries.

The independent member firms of the KPMG network are affiliated with KPMG International, a Swiss entity. Each KPMG firm is a legally distinct and separate entity, and describes itself as such.

© 2016 KPMG LLP, a Canadian limited liability partnership and a member firm of the KPMG network of independent member firms affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity. All rights reserved.

kpmg.ca/audit DRAFT

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“Working Together for Student Success”


BOARD OF EDUCATION REGULAR MEETING MINUTES

Monday, June 13, 2016, 6:30 P.M.

IMC Facility Behind the School Board Office

MEMBERS PRESENT Linda Van Alphen, Chair

Bill Bidlake, Vice Chair Shelley Clarke, Trustee Bruce Johnson, Trustee Ginny Manning, Trustee Julie Planiden, Trustee Barb Sheppard, Trustee

ALSO PRESENT Wendy Hyer, Superintendent of Schools

Bonnie Roller Routley, Secretary-Treasurer Dave Burgoyne, Assistant Superintendent Daniel Francisco, Director of Information Technology Doug Gorcak, Director of Facilities Don MacIntyre, Director of Instruction Todd Manual, Director of Instruction Maureen Hayter, Director of Finance Daphne Adey, Executive Assistant Kim Kerr, Executive Assistant Jason Corday Susan Thomson

1. CALL TO ORDER

Chair Van Alphen called the meeting to order and acknowledged that we were on the territory of the Okanagan First People.


2016-333 MOTION Duly moved and seconded That the agenda be adopted.

CARRIED

3. PRESENTATIONS BY SCHOOLS AND/OR STUDENTS

3.1 School District No. 67 Aboriginal Education Enhancement Agreement - Annual Report

Mr. Allen Beckingham, District Principal of Aboriginal Education, provided an overview of the district's accomplishments in 2015-16 in achieving the goals established in the agreement signed in 2015. Mr. Beckingham presented a power point outlining goals related to cultural perspective, school connectedness, community relations and academic resiliency. Mr. Beckingham was thanked for his work with Aboriginal Education and it

_____________________________________________________________________

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School District No. 67 (Okanagan Skaha) Page 2 Minutes of Regular Board Meeting of June 13, 2016


was acknowledged that the Aboriginal Education Program of School District No. 67 is top notch.


4.1 Community Recognition

The Board of Education is pleased to recognize and thank outstanding groups and businesses for their contribution to the school district. The following people attended the meeting and were appreciated for their extensive fundraising efforts and commitment to the Breakfast Club programs within the district: • Lisa Lepke for running the Breakfast Program at KVR Middle School; • Trevor Nelson for fundraising for the Breakfast Club Programs; and • Jasmine Aantjes for fundraising for the Breakfast Club Programs.

Each one was sincerely thanked for the work they have done.

4.2 Trout Creek Parent Group

The Trout Creek Parent Group spoke about the importance of the special advisor as compared to the Ombudsman already working with the district. The parent group requested the Board rescind and defer the Trout Creek Elementary school closure pending third party reviews.

5. APPROVAL OF MINUTES OF PREVIOUS MEETINGS

2016-334 MOTION Duly moved and seconded That the minutes of the regular meeting held on May 9, 2016 be approved.

CARRIED


6.1 2016-17 Budget Bylaw

The Board discussed the redirected funding of $266,527 announced on May 31, 2016. There was discussion about whether there was enough to keep any schools open. Board members stated that funds should be used for front line services for schools. A motion was made to wait until after September 2016 enrolment to determine how the funds shall be used.

2016-335 MOTION Duly moved and seconded

That the allocation of the funding announced by the Ministry on May 31, 2016 be postponed until after September's enrolment and be used directly for the needs of all students.

CARRIED

Trustee Johnson requested that his negative vote be recorded.

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That the School District No. 67 (Okanagan Skaha) annual budget bylaw for the fiscal year 2016-17 in the total amount of $62,399,805 be read a third time, passed and adopted this 13th day of June, 2016.

CARRIED 7. REPORT FROM CLOSED MEETINGS

Chair Van Alphen reviewed the following items at the closed meetings held on May 9, 2016 and June 3, 2016. May 9, 2016: • Approved a change to a contract; • Received correspondence; • Received information regarding 2016-17 budget; • Received information related to personnel; • Received information regarding a proposal; • Reviewed information on students; • Discussed information related to a Ministry contract; • Received a staffing report for both teaching and CUPE personnel; • Received information and directed staff related to a contract; and • Reviewed information related to employee contracts.

June 3, 2016: • Reviewed a legal issue.

8. CORRESPONDENCE

8.1 Correspondence Requiring Action

a. 2016-06-08 Email from Trout Creek PAC

The Board discussed an email from the Trout Creek PAC requesting that the school district mitigate the impacts of the planned school closure by calling for action as per a list of action items. The secretary-treasurer advised that many of the items had already been discussed by staff and the remaining items would be reviewed.


That the Board of Education send a response to the Trout Creek PAC stating that district staff will work with the Trout Creek PAC to provide action to each item where possible.

CARRIED

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8.2 Correspondence to the Board of Education

a. 2016-05-24 Email from BCSTA

An email from BCSTA regarding a BCSTA meeting for board chairs, superintendents and secretary-treasurers scheduled for Thursday, October 27, 2016 in Richmond

b. 2016-05-24 Trustee Update from BCSTA Board of Directors' Meeting

A trustee update and supporting documents from the Board of Directors' meeting with Minister of Education

c. 2016-05-31 Letter from Traci Stevenson Bourne

A letter from Traci Stevenson Bourne referencing the announcement made by MLA Ashton on May 31, 2016 and requesting the Board overturn its decision to close West Bench Elementary School

d. 2016-05-31 Letter from Jennifer Stevenson

A letter from Jennifer Stevenson referencing new funding for the district and requesting that the Board not close West Bench Elementary

e. 2016-05-31 Letter from Nicole Robinson

A letter from Nicole Robinson referencing the funding announcement made May 31, 2016 and requesting that West Bench Elementary be kept open

f. 2016-06-01 Email from Tina Martin and Jane Campardo

An email from Tina Martin and Jane Campardo regarding a question about the Board of Education dicussing the announcement, made on May 31, 2016 by MLA Ashton, at an open meeting

g. 2016-06-01 Email from Mary Defehr

An email from Mary Defehr regarding reconfiguring Summerland elementary schools in light of May 31, 2016 announcement of funding

h. 2016-06-02 Email from Christine Irvine

An email from Christine Irvine, a teacher with SD67, regarding the opportunity to keep rural schools open since the recent funding announcement

i. 2016-06-02 Email from Jacquie Kentel

An email from Jacquie Kentel regarding the suspension of an imminent injuction action

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j. 2016-06-03 Email from Patty Otteson

An email from Patty Otteson asking that the Board reverse its decision to close the elementary schools and accept the offer of a special advisor

k. 2016-06-09 Email from Jane Campardo

An email from Jane Campardo referencing the media release of June 3, 2016 and asking if the Board will be accepting the offer of a special advisor

l. 2016-06-10 Email from Jacquie Kentel

An email from Jacquie Kentel asking for clarification on the media release of June 3, 2016 in regards to the Ombudsman and school closure

m. 2016-05-31 News Release from BCSTA

A news release from the BCSTA regarding the announcement that the Ministry will redirect $25 million arising from administrative savings back to school districts

8.3 Correspondence Copied to the Board of Education

a. 2016-04-28 SD57 (Prince George) to Minister

A letter to the Minister of Education regarding the 2016-17 Annual Facilities Grant

b. 2016-05-04 SD20 (Kootenay-Columbia) to Minister

A letter to the Minister of Education regarding insufficient funding

c. 2016-05-11 SD05 (Southeast Kootenay) to Minister

A letter to the Minister of Education regarding letter from SD69 (Qualicum) expressing dissatisfaction with the comments made by the Minister during a CBC Early Edition interview on February 23, 2016

d. 2016-05-11 SD05 (Southeast Kootenay) to Trustees SD69 (Qualicum)

A letter of thanks to the trustees of SD69 (Qualicum) for writing a letter regarding dissatisfaction with the comments made by the Minister during a CBC Early Edition interview on February 23, 2016

e. 2016-05-16 SD28 (Quesnel) News Release

A news release regarding budget pressures

f. 2016-05-16 SD08 (Kootenay Lake) to Minister

A letter to the Minister of Education regarding funding pressures

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g. 2016-05-16 SD61 (Greater Victoria) to Minister

A letter to the Minister of Education regarding a needs budget

h. 2016-05-26 BCSTA forwarding News Release

A Ministry of Education news release sent by BCSTA regarding provincial exams on core skills and parents to be consulted on reporting

i. 2016-05-25 SD72 (Campbell River) to Minister of Finance

A letter from SD72 (Campbell River) to the Minister of Finance requesting that the provincial government make several changes in its funding formula for public schools

j. 2016-05-26 SD05 (Southeast Kootenay) to BCSTA

A letter from SD05 (Southeast Kootenay) to BCSTA noting the lag time for correspondence to reach boards and asking for information regarding the process followed by BCSTA when distributing member board letters

k. 2016-05-26 SD08 (Kootenay Lake) to Minister

A letter from SD08 (Kootenay Lake) to the Minister of Education regarding 2016-17 funding and budget pressures

l. 2016-05-26 SD05 (Southeast Kootenay) to Ministers and Premier

A letter from SD05 (Southeast Kootenay) to the Premier, Minister of Education and Minister of Finance regarding school building replacement needs

m. 2016-05-27 SD46 (Sunshine Coast) to Minister

A letter from SD46 (Sunshine Coast) to the Minister of Education regarding the administrative savings and difficulty balancing the budget

n. 2016-05-30 SD48 (Sea to Sky) to Minister

A letter from SD48 (Sea to Sky) to the Minister of Education summarizing funding pressures

8.4 Correspondence on Behalf of the Board of Education

a. 2016-05-24 Letter to Penticton Secondary Schools Bursary and Scholarship Foundation

A letter to the Penticton Secondary Schools Bursary and Scholarship Foundation thanking them for their fabulous work and advising them of the clerical hours granted for the 2016-17 school year and each year thereafter

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9.1 Education Committee

Trustee Johnson reviewed the following topics covered at the education committee meeting held on June 1, 2016: Play-Based Intervention in Kindergarten Project, Discovering Cultural Identity, Outdoor School-Naramata Elementary, Cmolik Prize for the Enhancement of Public Education in BC, SD67 Year End Performances 2016, and Documentary Project-the Future of Physical Education. The complete minutes are on the district website.


10.1 Distributed Learning Audit

The superintendent advised the Board that on May 19, 2016, the Distributed Learning Centre was audited. The result of the audit was a .25 fte reduction as the result of a clerical enrolment issue. This signifies an extremely successful audit for the district. Superintendent Hyer acknowledged and thanked Mr. Manuel, principal, and the staff for their hard work.


11.1 Annual Capital Plan Submission

Secretary-Treasurer, Bonnie Roller Routley, reviewed a letter from the Ministry of Education in response to an annual capital plan submission. Two projects have been approved: an enhancement to the roof and façade of Summerland Secondary School to include a modification to how the roof is accessed and solar panels for Penticton Secondary School which will reduce energy costs at the school.

11.2 Financial Report

Pursuant to Policy No. 600 - Fiscal Control, the financial report to May 31, 2016 was reviewed.

11.3 McNicoll Park Middle School Lease

The Board of Education is currently negotiating a rental agreement with School District No. 93 Conseil Scolaire Fancophone de la Colombie-Britanique to lease McNicoll Park Middle School for Ecole Entre Lacs.

12. NEW BUSINESS

12.1 Discussion Regarding a Special Advisor

Trustee Sheppard requested discussion regarding a special advisor. After discussion by the Board, it was decided that the special advisor would not be requested as the Board is confident in its process and decision. If the Ministry of Education appointed an advisor at no cost to the district, then the Board would accept the offer.

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That the Board of Education request a special advisor as paid for by the ministry.

DEFEATED

Trustee Johnson requested that his positive vote be recorded.

12.2 Field Trips

The director of instruction reviewed the listing of field trip requests included in the agenda package, three of which had been approved pursuant to district policy.


That the field trip request for February 8 to 14, 2017 for 50 grades 6 to 8 KVR and Summerland Middle School students to travel to Quebec City for a French cultural trip during Quebec Winter Carnival be approved in principle.

CARRIED

2016-340 MOTION Duly moved and seconded That the field trip request for March 18 to April 2, 2017 for 20 grades 9 to 12 students from Penticton Secondary, Princess Margaret and Summerland Secondary Schools travel to Australia and New Zealand to view the incredible geography, ecology and unique cultural diversity be approved in principle.

DEFEATED

2016-341 MOTION Duly moved and seconded That the Board of Education request further information on how the field trip from March 18 to April 2, 2017 for 20 grades 9 to 12 students from Penticton Secondary, Princess Margaret and Summerland Secondary Schools to travel to Australia and New Zealand to view the incredible geography, ecology and unique cultural diversity is connected to curriculum and ask that field trip agenda planners try to stay within the two week spring break.

CARRIED

12.3 Okanagan College Mathematics Research Project

Satoshi Tomoda, an instructor at Okanagan College, is seeking permission to conduct a research project in School District No. 67 during the 2016-17 school year. The research will focus on finding a correlation between recreational mathematics, and mathematical skills and attitude towards mathematics. This project would involve Grade 4 teachers and students; participation is voluntary.

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That the Board of Education support the request by Satoshi Tomoda to conduct a grade 4 mathematics research project during the 2016-17 school year.

CARRIED

12.4 Trustee Indemnity Rates

The Board reviewed Policy No. 150 - Trustee Financial Matters that states "the secretary-treasurer at the June meeting annually, shall report the trustee indemnity rates to the Board for consideration. Trustee indemnities shall be increased each September by the Consumer Price Index for British Columbia for the previous 12-month period unless the Board declines the increase." The Trustee salary report and a consumer price index list indicating a 1.1% increase were also shown.


That, pursuant to Policy No. 150 - Trustee Financial Matters, trustee indemnities shall be increased in September 2016 by the Consumer Price Index for British Columbia for the previous 12-month period of 1.1%.

DEFEATED 13. REPORTS OF REPRESENTATIVES

13.1 Trustee Comments

Trustees provided comments related to district activities including PAC meetings, awards nights and graduations.


14.1 Recognition of Student Success

School District No. 67 (Okanagan Skaha) extended congratulations to the students and groups for outstanding examples of success as shown on the listing circulated with the agenda package.

14.2 Recognition of Student Artwork

Congratulations were extended to the students from Kaleden Elementary School for their artwork currently on display at the school board office.

14.3 Schools' Year End Performances 2016

A list of year end performances for all schools is available on the district website.

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14.4 Long Service Recognition and Retirement Dinner

The Long Service Recognition and Retirement Dinner will be held on June 16, 2016 at the Penticton Lakeside Resort. This dinner is by invitation only and will recognize 64 employees for their long service to the district as well as honour 40 employees who are retiring from the district.


• September 12, 2016, 6:30 p.m., Regular Board of Education Meeting, at the School Board Office

15. QUESTION PERIOD

The Board entertained questions from the media and the public.

16. ADJOURNMENT

2016-344 MOTION Duly moved and seconded That the meeting be adjourned at 9:23 p.m.

June 23, 2016 Ref: http://escribe.sd67.bc.ca/Board of Education_Jun13_2016/eSCRIBE Documents/Post-Meeting Minutes - Board of Education_Jun13_2016 - English.docx

________________________________ ________________________________ Linda Van Alphen, Chair

Bonnie Roller Routley, Secretary-Treasurer

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School District No. 67 (Okanagan Skaha) BOARD OF EDUCATION SPECIAL MEETING

MINUTES

Friday, June 24, 2016, 8:00 A.M. SCHOOL BOARD OFFICE

425 Jermyn Avenue MEMBERS PRESENT Linda Van Alphen, Chair

Bill Bidlake, Vice Chair Shelley Clarke, Trustee Bruce Johnson, Trustee Ginny Manning, Trustee Julie Planiden, Trustee

MEMBERS ABSENT Barb Sheppard, Trustee ALSO PRESENT Wendy Hyer, Superintendent of Schools

Bonnie Roller Routley, Secretary-Treasurer Dave Burgoyne, Assistant Superintendent Daniel Francisco, Director of Information Technology Doug Gorcak, Director of Facilities Todd Manuel, Director of Instruction Maureen Hayter, Director of Finance Susan Thomson, Director of Instruction Jason Corday Kim Kerr, Executive Assistant

1. CALL TO ORDER

Chair Van Alphen called the meeting to order and acknowledged that we are on the traditional territory of the Okanagan people.



CARRIED



5. CORRESPONDENCE




_____________________________________________________________________

Page 45

School District No. 67 (Okanagan Skaha) Page 2 Minutes of Special Board Meeting of June 24, 2016


9. NEW BUSINESS

9.1 New Rural Education Enhancement Funding

The Board reviewed the criteria and application process for the new Rural Education Enhancement Funding for Trout Creek Elementary School and West Bench Elementary School. 2016-346 MOTION Duly moved and seconded

That the Board of Education apply for the Rural Education Enhancement Funding for Trout Creek Elementary School and West Bench Elementary School by the deadline of June 24, 2016.

CARRIED

9.2 Rainbow Sidewalk Request at Penticton Secondary School

The Board reviewed an inquiry from a group of Penticton Secondary School students requesting permission to paint rainbow colours on the crosswalk within the school parking lot. 2016-347 MOTION Duly moved and seconded

That the group of students from Penticton Secondary School be granted permission to paint the crosswalk of the parking lot with rainbow colours.

CARRIED

9.3 Review or New LGBTQ Policy

The Board discussed whether to review the current Policy #317 - Harassment/Threats/Intimidation/Racial Prejudice/Violence or develop a new policy in the future in regards to LGBTQ. This discussion has been tabled until the next business committee meeting on September 20, 2016.


That the Board of Education defers the discussion of reviewing Policy #317 -Harassment/Threats/Intimidation/Racial Prejudice/Violence to the business committee meeting scheduled for September 20, 2016.

CARRIED




• June 30, 2016, 3:00 p.m., Special Board Meeting, at the School Board Office • September 12, 2016, 6:30 p.m., Regular Board of Education Meeting, at the

School Board Office

12. QUESTION PERIOD

The Board entertained questions from the media and public.

Page 46



13. ADJOURNMENT

2016-349 MOTION Duly moved and seconded That the meeting be adjourned.

CARRIED

July 27, 2016 http://escribe.sd67.bc.ca/Board of Education Special_Jun24_2016/eSCRIBE Documents/Post-Meeting Minutes - Board of Education Special_Jun24_2016 - English.docx



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BOARD OF EDUCATION SPECIAL MEETING MINUTES

Thursday, June 30, 2016, 3:00 P.M.

SCHOOL BOARD OFFICE 425 Jermyn Avenue

MEMBERS PRESENT Linda Van Alphen, Chair

Bill Bidlake, Vice Chair Shelley Clarke, Trustee Bruce Johnson, Trustee Ginny Manning, Trustee Julie Planiden, Trustee Barb Sheppard, Trustee

ALSO PRESENT Wendy Hyer, Superintendent of Schools

Bonnie Roller Routley, Secretary-Treasurer Dave Burgoyne, Assistant Superintendent Daniel Francisco, Director of Information Technology Todd Manuel, Director of Instruction Maureen Hayter, Director of Finance Kim Kerr, Executive Assistant

1. CALL TO ORDER

Chair Van Alphen called the meeting to order and acknowledged that we were on the traditional territory of the Okanagan people.



CARRIED



4.1 Rural Education Enhancement Funding

The Board discussed the response from the Ministry of Education offering Rural Education Enhancement Funding for Trout Creek Elementary and West Bench Elementary schools. It was noted that this funding is guaranteed for 2 years. 2016-351 MOTION Duly moved and seconded

That, in accordance with Section 68(4) of the School Act, the Board of Education of School District No. 67 (Okanagan Skaha) unanimously agrees to give all three readings of the Bylaw to Repeal School Closure Bylaw No. 2016-01 - Trout Creek Elementary School at this meeting.

CARRIED

_____________________________________________________________________

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BE IT RESOLVED THAT the Board of Education of School District No. 67 (Okanagan Skaha) repeal School Closure Bylaw No. 2016-01 - Trout Creek Elementary School by giving first reading to this repeal bylaw this 30th day of June 2016.

CARRIED 2016-353 MOTION Duly moved and seconded

BE IT RESOLVED THAT the Board of Education of School District No. 67 (Okanagan Skaha) repeal School Closure Bylaw No. 2016-01 - Trout Creek Elementary School by giving second reading to this repeal bylaw this 30th day of June 2016.


BE IT RESOLVED THAT the Board of Education of School District No. 67 (Okanagan Skaha) repeal School Closure Bylaw No. 2016-01 - Trout Creek Elementary School by giving third reading to this repeal bylaw, passed and adopted this 30th day of June 2016.


That, in accordance with Section 68(4) of the School Act, the Board of Education of School District No. 67 (Okanagan Skaha) unanimously agrees to give all three readings of the Bylaw to Repeal School Closure Bylaw No. 2016-03 - West Bench Elementary School at this meeting.


BE IT RESOLVED THAT the Board of Education of School District No. 67 (Okanagan Skaha) repeal School Closure Bylaw No. 2016-03 - West Bench Elementary School by giving first reading to this repeal bylaw this 30th day of June 2016.


BE IT RESOLVED THAT the Board of Education of School District No. 67 (Okanagan Skaha) repeal School Closure Bylaw No. 2016-03 - West Bench Elementary School by giving second reading to this repeal bylaw this 30th day of June 2016.


BE IT RESOLVED THAT the Board of Education of School District No. 67 (Okanagan Skaha) repeal School Closure Bylaw No. 2016-03 - West Bench Elementary School by giving third reading to this repeal bylaw, passed and adopted this 30th day of June 2016.

CARRIED

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5. CORRESPONDENCE




9. NEW BUSINESS




• September 12, 2016, 6:30 p.m., Regular Board of Education Meeting, at the School Board Office

12. QUESTION PERIOD

Questions/comments from the audience included best wishes for Daphne Adey on her retirement.

13. ADJOURNMENT

2016-359 MOTION Duly moved and seconded That the meeting be adjourned.

CARRIED

July 27, 2016 http://escribe.sd67.bc.ca/Board of Education Special_Jun30_2016/eSCRIBE Documents/Post-Meeting Minutes - Board of Education Special_Jun30_2016 - English.docx



Page 50

BOARD OF EDUCATIONSCHOOL DISTRICT NO. 67 (OKANAGAN SKAHA)

BOARD CORRESPONDENCE - OPEN MEETING

Monday, September 12, 2016, 6:30 P.M.SCHOOL BOARD OFFICE

425 Jermyn Avenue

Pages

1. Correspondence Requiring Action

1.1 Email from BCSTA 1

Re: Section 177 of the School Act

2. Correspondence TO the Board of Education


Re: Special Committee to Review FOIPOP

2.2 Email from Rich Corrie 4

Re: Princess Margaret Secondary School

2.3 Emails Supporting 2016-06-02 Summerland Parents Email 7

• Angela Scholefield• Tina Martin• Katia Heines

2.4 Letter from District of Summerland 11

Re: Rural Education Enhancement Fund

2.5 Emails Regarding West Bench Elementary and REEF 12

• Lisa Cowling• Nicole Robinson• Lynda Gunderson


Re: 2016-17 Membership

Page 1Page 51

2.7 Correspondence from Office of the Ombudsperson 18

Re: Report (use link) and Backgrounder

2.8 Letters from Scholarship Recipients 21

Re: Appreciation

2.9 Email from Susan Yankiw 26

Re: Early French Immersion

3. Correspondence COPIED to the Board of Education

3.1 Letter from BCSTA to BCPSEA 27

Re: EA Training and Standards

3.2 Letter from Deputy Minister to BCSTA 28

Re: BCSTA 2016 AGM Resolutions

3.3 Letter from Quebec English School Boards Association to BCSTA 29

Re: Appreciation

3.4 Letter from Minister to BCSTA 30

Re: Correspondence Response Time

3.5 Letter from BCSTA to Minister 31

Re: Increased Investment in Capital Projects

3.6 Letter from SD83 (North Okanagan-Shuswap) to Minister of Educationand Minister of Finance

32

Re: Exempt Staff Salary Increases


Re: BCSTA 2016 AGM Resolutions

3.8 Letter from BCSTA to Premier 34

Re: Child Poverty and Protective Services

3.9 Letter from Minister of Health and Minister of Education to BCSTA 35

Re: Mental Health Support Services for Refugee Students

Page 2Page 52

3.10 Letter from Minister of Finance to BCPSEA 37

Re: Public Administrator and Trustee Directors

(Original request is also attached.)

3.11 Letter from SD57 (Prince George) to Minister 40

Re: 2015-16 Administrative Savings Requirement

3.12 Letter from Minister to Trout Creek PAC 41

Re: Special Advisor

3.13 Email from Angela Scholefield to Minister 42

Re: Special Advisor


Re: Changes to Provincial Assessments

3.15 Letter from Margaret Holm to MLA Dan Ashton 49

Re: Rural Education Enhancement Funding

3.16 Letter from Assistant Deputy Minister to Secretary-Treasurer andSuperintendent

50



Re: Increase in Funding for Capital Projects

3.18 Letter from Minister of Justice and Attorney General of Canada to BCSTA 55

Re: Section 43 of the Criminal Code

3.19 Letter from SD38 (Richmond) to Minister 57

Re: Exempt Staff Compensation

3.20 Letter from Minister of Children and Families to BCSTA 59

Re: Child Poverty and Child Protection Services


Re: BCSTA AGM

Page 3Page 53

3.22 Letter from SD05 (South Kootenay) to Minister 62

Re: StrongStart

3.23 Letter from SD05 (South Kootenay) to FPSE 64

Re: Open the Door Campaign

3.24 Letter from SD68 (Nanaimo Ladysmith) to Minister 66

Re: Needs Budget


Re: Elected Board of Education for School District No. 83 (NorthOkanagan Shuswap)

3.26 Letter from Public Sector Employers' Council to BCSTA 71

Re: Trustee Directors

3.27 Letter from Assistant Deputy Minister to BCSTA 73

Re: Seismic Mitigation Funding

3.28 Letter from SD72 (Campbell River) to Minister 76

Re: Rural Education Enhancement Funding

3.29 Letter from Superintendent to Satoshi Tomoda 78

Re: Math Research Project

3.30 Letter from SD47 (Powell River) to Minister 79

Re: Rural Schools



3.32 Letter from SD46 (Sunshine Coast) to Minister 82


3.33 Letter from SD61 (Greater Victoria) to Ministers 85

Re: Exempt Staff Compensation

Page 4Page 54

4. Correspondence FROM the Board of Education

4.1 Letter to Department of Canadian Heritage - Canada 150 Fund 86

Re: District of Summerland Application

4.2 Letter to City of Penticton 87

Re: School Liaison Officer

4.3 Letter to Minister 89

Re: School Closure Bylaws

4.4 Letter to District of Summerland and Summerland Community ArtsCouncil

92

Re: Support for Grant Application

Page 5Page 55

Page 56

Page 57

Page 58

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Page 60

CAPITAL BYLAW NO. 15/16-CP-SD67-01 CAPITAL PLAN 2016/17

A BYLAW by the Board of Education of School District No. 67 (Okanagan Skaha) (hereinafter called the "Board") to adopt a Capital Plan of the Board pursuant to Sections 143 (2) and 144 (1) of the School Act, R.S.B.C. 1996, c. 412 as amended from time to time (called the “Act”). WHEREAS in accordance with provisions of the School Act the Minister of Education (hereinafter called the "Minister") has approved the Board’s Capital Plan. NOW THEREFORE the Board agrees to the following: (a) authorizes the Secretary-Treasurer to execute project agreements related to the expenditures contemplated by

the Capital Plan; (b) upon approval to proceed, commence the Project and proceed diligently and use its best efforts to complete each

Project substantially as directed by the Minister; (c) observe and comply with any rule, policy or regulation of the Minister as may be applicable to the Board or the

Project(s); and, (d) maintain proper books of account, and other information and documents with respect to the affairs of the

Project(s), as may be prescribed by the Minister. NOW THEREFORE the Board enacts as follows: 1. The Capital Bylaw of the Board approved by the Minister that specifies the supported projects in the Ministry’s letter

of May 24, 2016 from the 2016/17 Capital Plan is hereby adopted. 2. This Bylaw may be cited as School District No. 67 (Okanagan Skaha) Capital Bylaw No. 15/16-CP-SD67-01. READ A FIRST TIME THE _____ DAY OF ______________, 20___; READ A SECOND TIME THE _____ DAY OF ______________, 20___; READ A THIRD TIME, PASSED AND ADOPTED THE _____ DAY OF _____________, 20___. _________________________________ Board Chair CORPORATE SEAL _________________________________ Secretary-Treasurer I HEREBY CERTIFY this to be a true and original School District No. 67 (Okanagan Skaha) Capital Bylaw No. 15/16-CP-SD67-01 adopted by the Board the _____ day of ______________, 20___. ____________________________________ Secretary-Treasurer

Page 61

FIELD TRIP REQUESTS School Board Meeting – September 12, 2016

1.0 LEVEL 1 – (LOW RISK DAY TRIPS APPROVED AT SCHOOL LEVEL) (PRELIMINARY

APPROVAL FOR LEVEL 3 AND 4 TRIPS)

2.0 LEVEL 2 – LOW RISK (UP TO 2 NIGHTS IN BC) APPROVED BY PRINCIPAL 3.0 LEVEL 3 – MED/HIGH RISK (2+ NIGHTS IN BC) APPROVED BY SUPERINTENDENT

4.0 LEVEL 4 – TRIPS REQUIRING BOARD APPROVAL

FOR APPROVAL IN PRINCIPLE:

4.1 June 30 to July 22, 2017; PMSS, SSS and PSS; 10 to 12 students (Grades 10 to 12) to Arusha, Tanzania to provide students with the opportunity to have hands on humanitarian experience, develop an awareness of their role in international aid, further their foreign language development (Swahili), experience a life-altering, mind-opening travel opportunity and many more reasons (see attached); Sandra Richardson, Leona Tank and Ashley AokiChing plus chaperones TBD.

Todd Manuel September 12, 2016

Page 62

JJJJJJJJJJJJJJJDISTRICT NEWS

WWhat is Success?

SUCCESS 2016

Recognition of Student|Success

School District No. 67 (Okanagan Skaha)extends congratulations to the following students|groups

for these outstanding examples of success

School District No. 67 (Okanagan Skaha) is pleased to announce that name and the recipients of the 52 District/Authority Awards(Dogwood) for the 2015-16 school year. The District/Authority Award Scholarships are provided by the Ministry of Education for presentation to graduates excelling in one or more applied area(s) of study. Selection of the District/Authority Award Scholarships winners is carried out by local District Scholarship Committees or the Federal of IndependentSchool Associations (FISA) with provincial guidelines.

Candidates for the District Authority Award Scholarships come from a wide range of areas of study including performing arts, home economics, industrial education/technology, business education, physical education, career prep progrms and secondary school apprenticeship. Winners receive a $1250.00 scholarship. A cheque for $1250.00 will be issued directly by the Ministry of Education to each student in October/November. District/Authority Scholarship certificates and vouchers will also be issued directly from the Ministry.

All the recipients are to be congratulated on their excellent achievement:

icti tDDdDD

t

Success Stories for the Board of Education MeetingSeptember 12, 2016

PENTICTON SECONDARY SCHOOL

Katrina Fricke Taylor Clement Payton NackoneyCam Gunning Jozsef Varga Cyan AbbeyMatthew Haukaas Tianyi Zhang Jessica CraineKayla Parsons Soren Gould Adam RogersCalin Forgaard Samuel Clarke Sydney OverlandAshton Green Ryan Stubban Mark AnthonyAustin Stephens Minju Yu James NemesJoshua Enns Jaimy Coates Daryl-lee SchalmElla Pasin Abigail Bownes Emily StuchberyMishayla Paulson Chantal Beal

The bad news is time flies. The good news is you’re the pilot.” —Michael Altshuler

2016 Distric t Authori tyScholarships

PENTICTON SECONDARY

exte

67 (Oe thaDistr015-

ward stry uates) of

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Page 63

2016 Distric t Authori tyScholarships6 D t t A th t S h l ht t A th t S h l hPRINCESS MARGARET SECONDARYdistrict newsdistrict news

SUMMERLAND SECONDARY

Angelic Castle Brooklyn Cook Madison CookKohl Finlayson Lexi Grady Belle GrantShinaaz Johal Dylan Knippelberg Jasper PankratzAshley Stocker Reiley Terbasket Leighton VaillancourtJacob Winstone

Jared Breitkreuz Landon Brickenden Jennifer CaseAustin Groot Joshua Marshall Sylvia MottRyan O’Gorman Robert Sauer Richard ThevargeCameron Varchol

2016 Distric t Authori tyScholarships

2015-16 BC Exce l l ence ScholarshipG

oo

d N

ew

s

varge

olarsho larshhippphipppWe are pleased to announce that Maya Amelia Venkataraman was selected as a conditional Winner of the BC Excellence Scholarship for the 2015-16 school year. The Ministry of Education awarded 55 BC Excellence Scholarships this year valued at $5000. each, to recognize well-rounded BC graduates who have demonstrated outstanding community service.

Page 64

KALEDEN ELEMENTARYFor the past two years, Kaleden Elementary School has been part of a Senior/Student Buddy initiative. The idea came about in hopes of strengthening ties between the school and greater Kaleden Community. Kaleden is a bedroom community situated on the outskirts of Penticton. It is home a wide range of families and senior citizens who choose to live here based on its beautiful location overlooking Skaha Lake as well for the quiet, rural, community minded atmosphere it provides.

When speaking with long-time resident community member, Meredith King, two years ago we discussed the fact that there were a large group of senior citizens in the Kaleden community that could benefit from being involved in an initiative that would pair them with a student from Kaleden School. Meredith had spo-ken about many seniors in the area that seemed isolated having little or no family in the near vicinity. She expressed interest in forming a partnership with Kaleden School. This partnership would help connect the seniors to younger members of the community while at the same time, giving them an opportunity to be part of an initiative that would be both social and helpful to the local school. This initiative, led by Kaleden school principal Heather Rose and Gr. 2/3 teacher Stephanie Wolf, has flourished into a valued and import-ant part of both the school and greater Kaleden community culture. According to a few students that were interviewed and asked to reflect on their experiences, they stated that their senior buddy was like having an “adopted Grandma or Grandpa”. They also felt that not only did they learn important things from their senior buddy such as what it was like in the “olden days”, they also helped their buddy feel less lonely and taught them what it was like be a kid in 2016.

Below is the account of Ms. Wolf ’s experiences over the past two years:

Being a new teacher in the small community of Kaleden, I wanted to make it a goal of mine to incorporate the outside community with the students of Kaleden Elementary as much as possible. Two years ago we started a Reading Program that involved my students walking to the Kaleden Community Hall once a month to meet with a Senior Buddy. I was expecting the students to have a wonderful time; an afternoon outside the classroom and a walk down to the Community Hall. What I did not expect was to see students ecstatic about getting to spend the afternoon with their buddy. I did not expect to see students continually demonstrate patience, understanding, and willingness to learn and try new things. I did not expect to see friendships form both during our meetings but also outside of the program. And I did not expect to create an environment where every time we met it was like a big family reunion.

Kaleden Eleidea came about in hopes of st

Page 65

Continued. . .

KALEDEN ELEMENTARYed. . .nu

Our original idea was to start the program as a Reading Buddy Program where students would bring a book or two from the classroom and read to their buddies and talk about what they had read. This was great and students enjoyed reading out loud to someone new. This year, along with our reading, we tried a few new activities that involved some of our very talented Senior Buddies. We learned how to paint with Nel, how to draw cartoon animals with Ken, and plant flowers into our own pots. One of the most memorable moments for the students and seniors was when we brought in some artifacts from the muse-um and got to discuss what they were used for “back in the day”. Students got to guess what the artifacts were used for and the seniors were able to explain what they actually did. Some things included old gas pumps, old sports equipment, farm equipment, and bee keeping material.

By reading, doing these activities, and simply talking to each other both students and seniors created a bond that will be remembered for years to come. Some buddies became so close that they were invited over for Christmas dinner. Two of my students corresponded with their buddies outside of the scheduled meeting dates and did art together or had some lemonade and continued to read and talk. A few other students saw their buddy during the weekends or afterschool and introduced them to their family; one meeting leading to a lunch and a friendly baseball game at the park.

When I hear or see these moments I think that we created something extremely special that will never be forgotten. Our goal of incorporating the outside community with students at Kaleden Elementary was achieved and then some. However, in the end it really didn’t seem like a goal, it seemed like something natural that should have always been occurring.

Page 66

Continued. . .

Buddy ProgramKALEDEN ELEMENTARY

Page 67