School Business Services Panel School Administrative Assistants

Office Managers

September 28 2017

TRAINING OBJECTIVES

bull Provide Important Payroll Updates

bull Announce upcoming Payroll developments

bull Provide references and methods of communication with key Payroll

personnel

2

Payroll Customer Services at Beaudry Building

Dear LAUSD Employees

Please be informed that we no longer have the Payroll Customer Services walk-in counter on the

first floor The remaining staff (after the budget cut) assigned on the first floor were relocated on

the 27th floor effective August 21st

To address the reduced resources due to the 30 budget cut Payroll Administration reorganized

the branch and consolidated the operational units This is to ensure that we focus on the payroll

ldquocorerdquo functions that employees are paid accurately and timely

Employees coming into the Beaudry building who may have payroll needsappointment are

directed to check-in and get the appropriate visitor badge on the first floor before proceeding to the

27th floor customer service counter

We encourage employees to send us an email for payroll related inquiry at

payrollsupportlausdnet Our main Payroll Customer Services contact number remains the same

at (213) 241-2570

We apologize for any inconvenience this may have caused you

Sincerely

Payroll Administration

3

Time Reporting

Bulletin 66380 Time Reporting and Time Approval Policy is in effect There is a

hard deadline of 600 pm to ensure that employees are paid on time The

following guidelines must be followed in order to ensure compliance

Accurately time report all employees by the cut-off deadline for each payroll

area Classified (CL) Certificated (CE) and Semi-Monthly (SM)

Time report all employees on a weekly basis Time entries must be entered

every Friday by 600 PM

Time report all employees by 600 PM on the cut-off deadline for each payroll

area

Have a designated back-up time reporter that is available to fulfill the duties of

the time reporter at all times

Rungenerate the report option Time in CATS Not Yet Approved in Time

Reconciliation (ZTIMERECON_SCHOOL) immediately after approval to confirm

that all time entries have been approved

Note The 2017-2018 Cut-Off and Pay Dates is available in the Payroll

Administration website httpsachievelausdnetPage12514

4

SAP SECURITY ACCESS FORM

5

As of January 31 2017 paper security access request is no longer accepted

Please log-in to SAP and select the Access Request tab to complete the SAP

Access Request form

SAP SECURITY ACCESS FORM

6

Note The SAP User Role access help document is available in Business

Tools for Schools website httpwwwlausdnetolbasetraininghomehtml

California Paid Parental Leave (BUL 68610)

The Family Medical Leave Act (FMLA) and the California Family Rights Act (CFRA)

provide eligible employees with protected paid time off for the birth adoption or foster

care placement of a child of the employee

Eligible classified and certificated employees are permitted to use illness time for

parental leave

If and when the employee exhausts all available illness time the District will continue to

provide the employee with 50 percent of his or her regular salary for the remaining

portion of the 12-workweek period of parental leave

For time reporting and payroll questions please contact Payroll Customer Services at

(213) 241-2570

For information about parental leave and California Family Rights Act (CFRA) please

contact the FMLA office at (213) 241-3954 or email at fmlalausdnet

Information regarding California Paid Parental Leave is available in the Payroll

Administration website httpsachievelausdnetPage440

7

BUL-68610 California Paid Parental Leave for Eligible District Employees

REF-68740 Paid Parental Leave for Eligible Employees

Job Aid

AUTOMATIC PAYROLL DEPOSIT (APD)

8

AUTOMATIC PAYROLL DEPOSIT (APD)

Automatic Payroll Deposit (APD) commonly known as ldquodirect depositrdquo is an

electronic payment system wherein the District provides information resulting

to the transfer of the net amount of the employeersquos salary to the employeersquos

bank savings pre-paid card andor loan or credit union account on payday

Benefits of Automatic Payroll Deposits

bull Expedites delivery of salary

bull Eliminates risk of loss or theft of salary warrant

bull Avoids the inconvenience and responsibility of handling salary warrants

bull Cuts down on bank visits in order to make a deposit

bull Assures bank deposit and access to funds even if you are unavailable on

illness leave unassigned or vacation

bull Helps the District reduce expenses and become a more environmentally-

friendly institution

PAYROLL CARD OR ldquoPAY CARDrdquo

9

PAYROLL CARD OR ldquoPAY CARDrdquo

LAUSD has partnered up with the California Credit Union in order to offer

exclusively LAUSD employees with the CCU Pay Card Instead of receiving

paper checks each payday pay will be electronically loaded onto the

employeesrsquo CCU Pay Card on payday

The California Credit Union Pay Card offers the following benefits

bull No monthly maintenance minimum balance or reloading fees

bull Receive your pay on time every time ndash no matter where you are

bull Withdraw your entire pay or Cash Out from a CCU ATM or bank branch free

of charge

bull No checking account or membership required

bull Access to over 28000 fee-free ATMS nationwide

bull Make purchases anywhere the Visareg logo is accepted - including online

transactions

Enrollment is easy Simply visit wwwccupaycardorg or pick up an enrollment

form from Payroll Customer Services or any CCU branch

EMPLOYEE SELF SERVICE (ESS)

EMPLOYEE SELF SERVICE (ESS)

The new Employee Self Service (ESS) Portal is now available to employees

The new ESS Portal now features Fiori mobile capabilities and is a secure

website that provides employees with instant access to personal HR data The

Employee Self Service (ESS) website is user friendly and was designed to assist

employees to

View and update personnel profile (address and emergency contact)

View download and print paystubs

View download and print time statements (previous 36 months)

View download and print W2rsquos (previous 5 years)

View benefits plans retirement savings and flexible spending accounts

contribution

View TB compliance ndash know when your TB test expires

Update Tax Withholding for W-4 (Federal) and DE-4 (State)

10

EMPLOYEE SELF SERVICE (ESS) continued

11

To access the new ESS portal from a desktoplaptop go to httpesslausdnet

and follow the instructions on our resource page

httpachievelausdnetessresources

To access the new ESS portal via mobile devices you can enter esslausdnet

in the browser or download the free SAP Fiori app from your app store and

follow the setup instructions on our resource page

httpachievelausdnetessresources

Note For technical assistance contact ITD-Helpdesk at (213) 241-5100 or send

an email to esslausdnet

TRAINING OBJECTIVES

bull Provide Important Payroll Updates

bull Announce upcoming Payroll developments

bull Provide references and methods of communication with key Payroll

personnel

2

Payroll Customer Services at Beaudry Building

Dear LAUSD Employees

Please be informed that we no longer have the Payroll Customer Services walk-in counter on the

first floor The remaining staff (after the budget cut) assigned on the first floor were relocated on

the 27th floor effective August 21st

To address the reduced resources due to the 30 budget cut Payroll Administration reorganized

the branch and consolidated the operational units This is to ensure that we focus on the payroll

ldquocorerdquo functions that employees are paid accurately and timely

Employees coming into the Beaudry building who may have payroll needsappointment are

directed to check-in and get the appropriate visitor badge on the first floor before proceeding to the

27th floor customer service counter

We encourage employees to send us an email for payroll related inquiry at

payrollsupportlausdnet Our main Payroll Customer Services contact number remains the same

at (213) 241-2570

We apologize for any inconvenience this may have caused you

Sincerely

Payroll Administration

3

Time Reporting

Bulletin 66380 Time Reporting and Time Approval Policy is in effect There is a

hard deadline of 600 pm to ensure that employees are paid on time The

following guidelines must be followed in order to ensure compliance

Accurately time report all employees by the cut-off deadline for each payroll

area Classified (CL) Certificated (CE) and Semi-Monthly (SM)

Time report all employees on a weekly basis Time entries must be entered

every Friday by 600 PM

Time report all employees by 600 PM on the cut-off deadline for each payroll

area

Have a designated back-up time reporter that is available to fulfill the duties of

the time reporter at all times

Rungenerate the report option Time in CATS Not Yet Approved in Time

Reconciliation (ZTIMERECON_SCHOOL) immediately after approval to confirm

that all time entries have been approved

Note The 2017-2018 Cut-Off and Pay Dates is available in the Payroll

Administration website httpsachievelausdnetPage12514

4

SAP SECURITY ACCESS FORM

5

As of January 31 2017 paper security access request is no longer accepted

Please log-in to SAP and select the Access Request tab to complete the SAP

Access Request form

SAP SECURITY ACCESS FORM

6

Note The SAP User Role access help document is available in Business

Tools for Schools website httpwwwlausdnetolbasetraininghomehtml

California Paid Parental Leave (BUL 68610)

The Family Medical Leave Act (FMLA) and the California Family Rights Act (CFRA)

provide eligible employees with protected paid time off for the birth adoption or foster

care placement of a child of the employee

Eligible classified and certificated employees are permitted to use illness time for

parental leave

If and when the employee exhausts all available illness time the District will continue to

provide the employee with 50 percent of his or her regular salary for the remaining

portion of the 12-workweek period of parental leave

For time reporting and payroll questions please contact Payroll Customer Services at

(213) 241-2570

For information about parental leave and California Family Rights Act (CFRA) please

contact the FMLA office at (213) 241-3954 or email at fmlalausdnet

Information regarding California Paid Parental Leave is available in the Payroll

Administration website httpsachievelausdnetPage440

7

BUL-68610 California Paid Parental Leave for Eligible District Employees

REF-68740 Paid Parental Leave for Eligible Employees

Job Aid

AUTOMATIC PAYROLL DEPOSIT (APD)

8

AUTOMATIC PAYROLL DEPOSIT (APD)

Automatic Payroll Deposit (APD) commonly known as ldquodirect depositrdquo is an

electronic payment system wherein the District provides information resulting

to the transfer of the net amount of the employeersquos salary to the employeersquos

bank savings pre-paid card andor loan or credit union account on payday

Benefits of Automatic Payroll Deposits

bull Expedites delivery of salary

bull Eliminates risk of loss or theft of salary warrant

bull Avoids the inconvenience and responsibility of handling salary warrants

bull Cuts down on bank visits in order to make a deposit

bull Assures bank deposit and access to funds even if you are unavailable on

illness leave unassigned or vacation

bull Helps the District reduce expenses and become a more environmentally-

friendly institution

PAYROLL CARD OR ldquoPAY CARDrdquo

9

PAYROLL CARD OR ldquoPAY CARDrdquo

LAUSD has partnered up with the California Credit Union in order to offer

exclusively LAUSD employees with the CCU Pay Card Instead of receiving

paper checks each payday pay will be electronically loaded onto the

employeesrsquo CCU Pay Card on payday

The California Credit Union Pay Card offers the following benefits

bull No monthly maintenance minimum balance or reloading fees

bull Receive your pay on time every time ndash no matter where you are

bull Withdraw your entire pay or Cash Out from a CCU ATM or bank branch free

of charge

bull No checking account or membership required

bull Access to over 28000 fee-free ATMS nationwide

bull Make purchases anywhere the Visareg logo is accepted - including online

transactions

Enrollment is easy Simply visit wwwccupaycardorg or pick up an enrollment

form from Payroll Customer Services or any CCU branch

EMPLOYEE SELF SERVICE (ESS)

EMPLOYEE SELF SERVICE (ESS)

The new Employee Self Service (ESS) Portal is now available to employees

The new ESS Portal now features Fiori mobile capabilities and is a secure

website that provides employees with instant access to personal HR data The

Employee Self Service (ESS) website is user friendly and was designed to assist

employees to

View and update personnel profile (address and emergency contact)

View download and print paystubs

View download and print time statements (previous 36 months)

View download and print W2rsquos (previous 5 years)

View benefits plans retirement savings and flexible spending accounts

contribution

View TB compliance ndash know when your TB test expires

Update Tax Withholding for W-4 (Federal) and DE-4 (State)

10

EMPLOYEE SELF SERVICE (ESS) continued

11

To access the new ESS portal from a desktoplaptop go to httpesslausdnet

and follow the instructions on our resource page

httpachievelausdnetessresources

To access the new ESS portal via mobile devices you can enter esslausdnet

in the browser or download the free SAP Fiori app from your app store and

follow the setup instructions on our resource page

httpachievelausdnetessresources

Note For technical assistance contact ITD-Helpdesk at (213) 241-5100 or send

an email to esslausdnet

Payroll Customer Services at Beaudry Building

Dear LAUSD Employees

Please be informed that we no longer have the Payroll Customer Services walk-in counter on the

first floor The remaining staff (after the budget cut) assigned on the first floor were relocated on

the 27th floor effective August 21st

To address the reduced resources due to the 30 budget cut Payroll Administration reorganized

the branch and consolidated the operational units This is to ensure that we focus on the payroll

ldquocorerdquo functions that employees are paid accurately and timely

Employees coming into the Beaudry building who may have payroll needsappointment are

directed to check-in and get the appropriate visitor badge on the first floor before proceeding to the

27th floor customer service counter

We encourage employees to send us an email for payroll related inquiry at

payrollsupportlausdnet Our main Payroll Customer Services contact number remains the same

at (213) 241-2570

We apologize for any inconvenience this may have caused you

Sincerely

Payroll Administration

3

Time Reporting

Bulletin 66380 Time Reporting and Time Approval Policy is in effect There is a

hard deadline of 600 pm to ensure that employees are paid on time The

following guidelines must be followed in order to ensure compliance

Accurately time report all employees by the cut-off deadline for each payroll

area Classified (CL) Certificated (CE) and Semi-Monthly (SM)

Time report all employees on a weekly basis Time entries must be entered

every Friday by 600 PM

Time report all employees by 600 PM on the cut-off deadline for each payroll

area

Have a designated back-up time reporter that is available to fulfill the duties of

the time reporter at all times

Rungenerate the report option Time in CATS Not Yet Approved in Time

Reconciliation (ZTIMERECON_SCHOOL) immediately after approval to confirm

that all time entries have been approved

Note The 2017-2018 Cut-Off and Pay Dates is available in the Payroll

Administration website httpsachievelausdnetPage12514

4

SAP SECURITY ACCESS FORM

5

As of January 31 2017 paper security access request is no longer accepted

Please log-in to SAP and select the Access Request tab to complete the SAP

Access Request form

SAP SECURITY ACCESS FORM

6

Note The SAP User Role access help document is available in Business

Tools for Schools website httpwwwlausdnetolbasetraininghomehtml

California Paid Parental Leave (BUL 68610)

The Family Medical Leave Act (FMLA) and the California Family Rights Act (CFRA)

provide eligible employees with protected paid time off for the birth adoption or foster

care placement of a child of the employee

Eligible classified and certificated employees are permitted to use illness time for

parental leave

If and when the employee exhausts all available illness time the District will continue to

provide the employee with 50 percent of his or her regular salary for the remaining

portion of the 12-workweek period of parental leave

For time reporting and payroll questions please contact Payroll Customer Services at

(213) 241-2570

For information about parental leave and California Family Rights Act (CFRA) please

contact the FMLA office at (213) 241-3954 or email at fmlalausdnet

Information regarding California Paid Parental Leave is available in the Payroll

Administration website httpsachievelausdnetPage440

7

BUL-68610 California Paid Parental Leave for Eligible District Employees

REF-68740 Paid Parental Leave for Eligible Employees

Job Aid

AUTOMATIC PAYROLL DEPOSIT (APD)

8

AUTOMATIC PAYROLL DEPOSIT (APD)

Automatic Payroll Deposit (APD) commonly known as ldquodirect depositrdquo is an

electronic payment system wherein the District provides information resulting

to the transfer of the net amount of the employeersquos salary to the employeersquos

bank savings pre-paid card andor loan or credit union account on payday

Benefits of Automatic Payroll Deposits

bull Expedites delivery of salary

bull Eliminates risk of loss or theft of salary warrant

bull Avoids the inconvenience and responsibility of handling salary warrants

bull Cuts down on bank visits in order to make a deposit

bull Assures bank deposit and access to funds even if you are unavailable on

illness leave unassigned or vacation

bull Helps the District reduce expenses and become a more environmentally-

friendly institution

PAYROLL CARD OR ldquoPAY CARDrdquo

9

PAYROLL CARD OR ldquoPAY CARDrdquo

LAUSD has partnered up with the California Credit Union in order to offer

exclusively LAUSD employees with the CCU Pay Card Instead of receiving

paper checks each payday pay will be electronically loaded onto the

employeesrsquo CCU Pay Card on payday

The California Credit Union Pay Card offers the following benefits

bull No monthly maintenance minimum balance or reloading fees

bull Receive your pay on time every time ndash no matter where you are

bull Withdraw your entire pay or Cash Out from a CCU ATM or bank branch free

of charge

bull No checking account or membership required

bull Access to over 28000 fee-free ATMS nationwide

bull Make purchases anywhere the Visareg logo is accepted - including online

transactions

Enrollment is easy Simply visit wwwccupaycardorg or pick up an enrollment

form from Payroll Customer Services or any CCU branch

EMPLOYEE SELF SERVICE (ESS)

EMPLOYEE SELF SERVICE (ESS)

The new Employee Self Service (ESS) Portal is now available to employees

The new ESS Portal now features Fiori mobile capabilities and is a secure

website that provides employees with instant access to personal HR data The

Employee Self Service (ESS) website is user friendly and was designed to assist

employees to

View and update personnel profile (address and emergency contact)

View download and print paystubs

View download and print time statements (previous 36 months)

View download and print W2rsquos (previous 5 years)

View benefits plans retirement savings and flexible spending accounts

contribution

View TB compliance ndash know when your TB test expires

Update Tax Withholding for W-4 (Federal) and DE-4 (State)

10

EMPLOYEE SELF SERVICE (ESS) continued

11

To access the new ESS portal from a desktoplaptop go to httpesslausdnet

and follow the instructions on our resource page

httpachievelausdnetessresources

To access the new ESS portal via mobile devices you can enter esslausdnet

in the browser or download the free SAP Fiori app from your app store and

follow the setup instructions on our resource page

httpachievelausdnetessresources

Note For technical assistance contact ITD-Helpdesk at (213) 241-5100 or send

an email to esslausdnet

Time Reporting

Bulletin 66380 Time Reporting and Time Approval Policy is in effect There is a

hard deadline of 600 pm to ensure that employees are paid on time The

following guidelines must be followed in order to ensure compliance

Accurately time report all employees by the cut-off deadline for each payroll

area Classified (CL) Certificated (CE) and Semi-Monthly (SM)

Time report all employees on a weekly basis Time entries must be entered

every Friday by 600 PM

Time report all employees by 600 PM on the cut-off deadline for each payroll

area

Have a designated back-up time reporter that is available to fulfill the duties of

the time reporter at all times

Rungenerate the report option Time in CATS Not Yet Approved in Time

Reconciliation (ZTIMERECON_SCHOOL) immediately after approval to confirm

that all time entries have been approved

Note The 2017-2018 Cut-Off and Pay Dates is available in the Payroll

Administration website httpsachievelausdnetPage12514

4

SAP SECURITY ACCESS FORM

5

As of January 31 2017 paper security access request is no longer accepted

Please log-in to SAP and select the Access Request tab to complete the SAP

Access Request form

SAP SECURITY ACCESS FORM

6

Note The SAP User Role access help document is available in Business

Tools for Schools website httpwwwlausdnetolbasetraininghomehtml

California Paid Parental Leave (BUL 68610)

The Family Medical Leave Act (FMLA) and the California Family Rights Act (CFRA)

provide eligible employees with protected paid time off for the birth adoption or foster

care placement of a child of the employee

Eligible classified and certificated employees are permitted to use illness time for

parental leave

If and when the employee exhausts all available illness time the District will continue to

provide the employee with 50 percent of his or her regular salary for the remaining

portion of the 12-workweek period of parental leave

For time reporting and payroll questions please contact Payroll Customer Services at

(213) 241-2570

For information about parental leave and California Family Rights Act (CFRA) please

contact the FMLA office at (213) 241-3954 or email at fmlalausdnet

Information regarding California Paid Parental Leave is available in the Payroll

Administration website httpsachievelausdnetPage440

7

BUL-68610 California Paid Parental Leave for Eligible District Employees

REF-68740 Paid Parental Leave for Eligible Employees

Job Aid

AUTOMATIC PAYROLL DEPOSIT (APD)

8

AUTOMATIC PAYROLL DEPOSIT (APD)

Automatic Payroll Deposit (APD) commonly known as ldquodirect depositrdquo is an

electronic payment system wherein the District provides information resulting

to the transfer of the net amount of the employeersquos salary to the employeersquos

bank savings pre-paid card andor loan or credit union account on payday

Benefits of Automatic Payroll Deposits

bull Expedites delivery of salary

bull Eliminates risk of loss or theft of salary warrant

bull Avoids the inconvenience and responsibility of handling salary warrants

bull Cuts down on bank visits in order to make a deposit

bull Assures bank deposit and access to funds even if you are unavailable on

illness leave unassigned or vacation

bull Helps the District reduce expenses and become a more environmentally-

friendly institution

PAYROLL CARD OR ldquoPAY CARDrdquo

9

PAYROLL CARD OR ldquoPAY CARDrdquo

LAUSD has partnered up with the California Credit Union in order to offer

exclusively LAUSD employees with the CCU Pay Card Instead of receiving

paper checks each payday pay will be electronically loaded onto the

employeesrsquo CCU Pay Card on payday

The California Credit Union Pay Card offers the following benefits

bull No monthly maintenance minimum balance or reloading fees

bull Receive your pay on time every time ndash no matter where you are

bull Withdraw your entire pay or Cash Out from a CCU ATM or bank branch free

of charge

bull No checking account or membership required

bull Access to over 28000 fee-free ATMS nationwide

bull Make purchases anywhere the Visareg logo is accepted - including online

transactions

Enrollment is easy Simply visit wwwccupaycardorg or pick up an enrollment

form from Payroll Customer Services or any CCU branch

EMPLOYEE SELF SERVICE (ESS)

EMPLOYEE SELF SERVICE (ESS)

The new Employee Self Service (ESS) Portal is now available to employees

The new ESS Portal now features Fiori mobile capabilities and is a secure

website that provides employees with instant access to personal HR data The

Employee Self Service (ESS) website is user friendly and was designed to assist

employees to

View and update personnel profile (address and emergency contact)

View download and print paystubs

View download and print time statements (previous 36 months)

View download and print W2rsquos (previous 5 years)

View benefits plans retirement savings and flexible spending accounts

contribution

View TB compliance ndash know when your TB test expires

Update Tax Withholding for W-4 (Federal) and DE-4 (State)

10

EMPLOYEE SELF SERVICE (ESS) continued

11

To access the new ESS portal from a desktoplaptop go to httpesslausdnet

and follow the instructions on our resource page

httpachievelausdnetessresources

To access the new ESS portal via mobile devices you can enter esslausdnet

in the browser or download the free SAP Fiori app from your app store and

follow the setup instructions on our resource page

httpachievelausdnetessresources

Note For technical assistance contact ITD-Helpdesk at (213) 241-5100 or send

an email to esslausdnet

SAP SECURITY ACCESS FORM

5

As of January 31 2017 paper security access request is no longer accepted

Please log-in to SAP and select the Access Request tab to complete the SAP

Access Request form

SAP SECURITY ACCESS FORM

6

Note The SAP User Role access help document is available in Business

Tools for Schools website httpwwwlausdnetolbasetraininghomehtml

California Paid Parental Leave (BUL 68610)

The Family Medical Leave Act (FMLA) and the California Family Rights Act (CFRA)

provide eligible employees with protected paid time off for the birth adoption or foster

care placement of a child of the employee

Eligible classified and certificated employees are permitted to use illness time for

parental leave

If and when the employee exhausts all available illness time the District will continue to

provide the employee with 50 percent of his or her regular salary for the remaining

portion of the 12-workweek period of parental leave

For time reporting and payroll questions please contact Payroll Customer Services at

(213) 241-2570

For information about parental leave and California Family Rights Act (CFRA) please

contact the FMLA office at (213) 241-3954 or email at fmlalausdnet

Information regarding California Paid Parental Leave is available in the Payroll

Administration website httpsachievelausdnetPage440

7

BUL-68610 California Paid Parental Leave for Eligible District Employees

REF-68740 Paid Parental Leave for Eligible Employees

Job Aid

AUTOMATIC PAYROLL DEPOSIT (APD)

8

AUTOMATIC PAYROLL DEPOSIT (APD)

Automatic Payroll Deposit (APD) commonly known as ldquodirect depositrdquo is an

electronic payment system wherein the District provides information resulting

to the transfer of the net amount of the employeersquos salary to the employeersquos

bank savings pre-paid card andor loan or credit union account on payday

Benefits of Automatic Payroll Deposits

bull Expedites delivery of salary

bull Eliminates risk of loss or theft of salary warrant

bull Avoids the inconvenience and responsibility of handling salary warrants

bull Cuts down on bank visits in order to make a deposit

bull Assures bank deposit and access to funds even if you are unavailable on

illness leave unassigned or vacation

bull Helps the District reduce expenses and become a more environmentally-

friendly institution

PAYROLL CARD OR ldquoPAY CARDrdquo

9

PAYROLL CARD OR ldquoPAY CARDrdquo

LAUSD has partnered up with the California Credit Union in order to offer

exclusively LAUSD employees with the CCU Pay Card Instead of receiving

paper checks each payday pay will be electronically loaded onto the

employeesrsquo CCU Pay Card on payday

The California Credit Union Pay Card offers the following benefits

bull No monthly maintenance minimum balance or reloading fees

bull Receive your pay on time every time ndash no matter where you are

bull Withdraw your entire pay or Cash Out from a CCU ATM or bank branch free

of charge

bull No checking account or membership required

bull Access to over 28000 fee-free ATMS nationwide

bull Make purchases anywhere the Visareg logo is accepted - including online

transactions

Enrollment is easy Simply visit wwwccupaycardorg or pick up an enrollment

form from Payroll Customer Services or any CCU branch

EMPLOYEE SELF SERVICE (ESS)

EMPLOYEE SELF SERVICE (ESS)

The new Employee Self Service (ESS) Portal is now available to employees

The new ESS Portal now features Fiori mobile capabilities and is a secure

website that provides employees with instant access to personal HR data The

Employee Self Service (ESS) website is user friendly and was designed to assist

employees to

View and update personnel profile (address and emergency contact)

View download and print paystubs

View download and print time statements (previous 36 months)

View download and print W2rsquos (previous 5 years)

View benefits plans retirement savings and flexible spending accounts

contribution

View TB compliance ndash know when your TB test expires

Update Tax Withholding for W-4 (Federal) and DE-4 (State)

10

EMPLOYEE SELF SERVICE (ESS) continued

11

To access the new ESS portal from a desktoplaptop go to httpesslausdnet

and follow the instructions on our resource page

httpachievelausdnetessresources

To access the new ESS portal via mobile devices you can enter esslausdnet

in the browser or download the free SAP Fiori app from your app store and

follow the setup instructions on our resource page

httpachievelausdnetessresources

Note For technical assistance contact ITD-Helpdesk at (213) 241-5100 or send

an email to esslausdnet

SAP SECURITY ACCESS FORM

6

Note The SAP User Role access help document is available in Business

Tools for Schools website httpwwwlausdnetolbasetraininghomehtml

California Paid Parental Leave (BUL 68610)

The Family Medical Leave Act (FMLA) and the California Family Rights Act (CFRA)

provide eligible employees with protected paid time off for the birth adoption or foster

care placement of a child of the employee

Eligible classified and certificated employees are permitted to use illness time for

parental leave

If and when the employee exhausts all available illness time the District will continue to

provide the employee with 50 percent of his or her regular salary for the remaining

portion of the 12-workweek period of parental leave

For time reporting and payroll questions please contact Payroll Customer Services at

(213) 241-2570

For information about parental leave and California Family Rights Act (CFRA) please

contact the FMLA office at (213) 241-3954 or email at fmlalausdnet

Information regarding California Paid Parental Leave is available in the Payroll

Administration website httpsachievelausdnetPage440

7

BUL-68610 California Paid Parental Leave for Eligible District Employees

REF-68740 Paid Parental Leave for Eligible Employees

Job Aid

AUTOMATIC PAYROLL DEPOSIT (APD)

8

AUTOMATIC PAYROLL DEPOSIT (APD)

Automatic Payroll Deposit (APD) commonly known as ldquodirect depositrdquo is an

electronic payment system wherein the District provides information resulting

to the transfer of the net amount of the employeersquos salary to the employeersquos

bank savings pre-paid card andor loan or credit union account on payday

Benefits of Automatic Payroll Deposits

bull Expedites delivery of salary

bull Eliminates risk of loss or theft of salary warrant

bull Avoids the inconvenience and responsibility of handling salary warrants

bull Cuts down on bank visits in order to make a deposit

bull Assures bank deposit and access to funds even if you are unavailable on

illness leave unassigned or vacation

bull Helps the District reduce expenses and become a more environmentally-

friendly institution

PAYROLL CARD OR ldquoPAY CARDrdquo

9

PAYROLL CARD OR ldquoPAY CARDrdquo

LAUSD has partnered up with the California Credit Union in order to offer

exclusively LAUSD employees with the CCU Pay Card Instead of receiving

paper checks each payday pay will be electronically loaded onto the

employeesrsquo CCU Pay Card on payday

The California Credit Union Pay Card offers the following benefits

bull No monthly maintenance minimum balance or reloading fees

bull Receive your pay on time every time ndash no matter where you are

bull Withdraw your entire pay or Cash Out from a CCU ATM or bank branch free

of charge

bull No checking account or membership required

bull Access to over 28000 fee-free ATMS nationwide

bull Make purchases anywhere the Visareg logo is accepted - including online

transactions

Enrollment is easy Simply visit wwwccupaycardorg or pick up an enrollment

form from Payroll Customer Services or any CCU branch

EMPLOYEE SELF SERVICE (ESS)

EMPLOYEE SELF SERVICE (ESS)

The new Employee Self Service (ESS) Portal is now available to employees

The new ESS Portal now features Fiori mobile capabilities and is a secure

website that provides employees with instant access to personal HR data The

Employee Self Service (ESS) website is user friendly and was designed to assist

employees to

View and update personnel profile (address and emergency contact)

View download and print paystubs

View download and print time statements (previous 36 months)

View download and print W2rsquos (previous 5 years)

View benefits plans retirement savings and flexible spending accounts

contribution

View TB compliance ndash know when your TB test expires

Update Tax Withholding for W-4 (Federal) and DE-4 (State)

10

EMPLOYEE SELF SERVICE (ESS) continued

11

To access the new ESS portal from a desktoplaptop go to httpesslausdnet

and follow the instructions on our resource page

httpachievelausdnetessresources

To access the new ESS portal via mobile devices you can enter esslausdnet

in the browser or download the free SAP Fiori app from your app store and

follow the setup instructions on our resource page

httpachievelausdnetessresources

Note For technical assistance contact ITD-Helpdesk at (213) 241-5100 or send

an email to esslausdnet

California Paid Parental Leave (BUL 68610)

The Family Medical Leave Act (FMLA) and the California Family Rights Act (CFRA)

provide eligible employees with protected paid time off for the birth adoption or foster

care placement of a child of the employee

Eligible classified and certificated employees are permitted to use illness time for

parental leave

If and when the employee exhausts all available illness time the District will continue to

provide the employee with 50 percent of his or her regular salary for the remaining

portion of the 12-workweek period of parental leave

For time reporting and payroll questions please contact Payroll Customer Services at

(213) 241-2570

For information about parental leave and California Family Rights Act (CFRA) please

contact the FMLA office at (213) 241-3954 or email at fmlalausdnet

Information regarding California Paid Parental Leave is available in the Payroll

Administration website httpsachievelausdnetPage440

7

BUL-68610 California Paid Parental Leave for Eligible District Employees

REF-68740 Paid Parental Leave for Eligible Employees

Job Aid

AUTOMATIC PAYROLL DEPOSIT (APD)

8

AUTOMATIC PAYROLL DEPOSIT (APD)

Automatic Payroll Deposit (APD) commonly known as ldquodirect depositrdquo is an

electronic payment system wherein the District provides information resulting

to the transfer of the net amount of the employeersquos salary to the employeersquos

bank savings pre-paid card andor loan or credit union account on payday

Benefits of Automatic Payroll Deposits

bull Expedites delivery of salary

bull Eliminates risk of loss or theft of salary warrant

bull Avoids the inconvenience and responsibility of handling salary warrants

bull Cuts down on bank visits in order to make a deposit

bull Assures bank deposit and access to funds even if you are unavailable on

illness leave unassigned or vacation

bull Helps the District reduce expenses and become a more environmentally-

friendly institution

PAYROLL CARD OR ldquoPAY CARDrdquo

9

PAYROLL CARD OR ldquoPAY CARDrdquo

LAUSD has partnered up with the California Credit Union in order to offer

exclusively LAUSD employees with the CCU Pay Card Instead of receiving

paper checks each payday pay will be electronically loaded onto the

employeesrsquo CCU Pay Card on payday

The California Credit Union Pay Card offers the following benefits

bull No monthly maintenance minimum balance or reloading fees

bull Receive your pay on time every time ndash no matter where you are

bull Withdraw your entire pay or Cash Out from a CCU ATM or bank branch free

of charge

bull No checking account or membership required

bull Access to over 28000 fee-free ATMS nationwide

bull Make purchases anywhere the Visareg logo is accepted - including online

transactions

Enrollment is easy Simply visit wwwccupaycardorg or pick up an enrollment

form from Payroll Customer Services or any CCU branch

EMPLOYEE SELF SERVICE (ESS)

EMPLOYEE SELF SERVICE (ESS)

The new Employee Self Service (ESS) Portal is now available to employees

The new ESS Portal now features Fiori mobile capabilities and is a secure

website that provides employees with instant access to personal HR data The

Employee Self Service (ESS) website is user friendly and was designed to assist

employees to

View and update personnel profile (address and emergency contact)

View download and print paystubs

View download and print time statements (previous 36 months)

View download and print W2rsquos (previous 5 years)

View benefits plans retirement savings and flexible spending accounts

contribution

View TB compliance ndash know when your TB test expires

Update Tax Withholding for W-4 (Federal) and DE-4 (State)

10

EMPLOYEE SELF SERVICE (ESS) continued

11

To access the new ESS portal from a desktoplaptop go to httpesslausdnet

and follow the instructions on our resource page

httpachievelausdnetessresources

To access the new ESS portal via mobile devices you can enter esslausdnet

in the browser or download the free SAP Fiori app from your app store and

follow the setup instructions on our resource page

httpachievelausdnetessresources

Note For technical assistance contact ITD-Helpdesk at (213) 241-5100 or send

an email to esslausdnet

AUTOMATIC PAYROLL DEPOSIT (APD)

8

AUTOMATIC PAYROLL DEPOSIT (APD)

Automatic Payroll Deposit (APD) commonly known as ldquodirect depositrdquo is an

electronic payment system wherein the District provides information resulting

to the transfer of the net amount of the employeersquos salary to the employeersquos

bank savings pre-paid card andor loan or credit union account on payday

Benefits of Automatic Payroll Deposits

bull Expedites delivery of salary

bull Eliminates risk of loss or theft of salary warrant

bull Avoids the inconvenience and responsibility of handling salary warrants

bull Cuts down on bank visits in order to make a deposit

bull Assures bank deposit and access to funds even if you are unavailable on

illness leave unassigned or vacation

bull Helps the District reduce expenses and become a more environmentally-

friendly institution

PAYROLL CARD OR ldquoPAY CARDrdquo

9

PAYROLL CARD OR ldquoPAY CARDrdquo

LAUSD has partnered up with the California Credit Union in order to offer

exclusively LAUSD employees with the CCU Pay Card Instead of receiving

paper checks each payday pay will be electronically loaded onto the

employeesrsquo CCU Pay Card on payday

The California Credit Union Pay Card offers the following benefits

bull No monthly maintenance minimum balance or reloading fees

bull Receive your pay on time every time ndash no matter where you are

bull Withdraw your entire pay or Cash Out from a CCU ATM or bank branch free

of charge

bull No checking account or membership required

bull Access to over 28000 fee-free ATMS nationwide

bull Make purchases anywhere the Visareg logo is accepted - including online

transactions

Enrollment is easy Simply visit wwwccupaycardorg or pick up an enrollment

form from Payroll Customer Services or any CCU branch

EMPLOYEE SELF SERVICE (ESS)

EMPLOYEE SELF SERVICE (ESS)

The new Employee Self Service (ESS) Portal is now available to employees

The new ESS Portal now features Fiori mobile capabilities and is a secure

website that provides employees with instant access to personal HR data The

Employee Self Service (ESS) website is user friendly and was designed to assist

employees to

View and update personnel profile (address and emergency contact)

View download and print paystubs

View download and print time statements (previous 36 months)

View download and print W2rsquos (previous 5 years)

View benefits plans retirement savings and flexible spending accounts

contribution

View TB compliance ndash know when your TB test expires

Update Tax Withholding for W-4 (Federal) and DE-4 (State)

10

EMPLOYEE SELF SERVICE (ESS) continued

11

To access the new ESS portal from a desktoplaptop go to httpesslausdnet

and follow the instructions on our resource page

httpachievelausdnetessresources

To access the new ESS portal via mobile devices you can enter esslausdnet

in the browser or download the free SAP Fiori app from your app store and

follow the setup instructions on our resource page

httpachievelausdnetessresources

Note For technical assistance contact ITD-Helpdesk at (213) 241-5100 or send

an email to esslausdnet

PAYROLL CARD OR ldquoPAY CARDrdquo

9

PAYROLL CARD OR ldquoPAY CARDrdquo

LAUSD has partnered up with the California Credit Union in order to offer

exclusively LAUSD employees with the CCU Pay Card Instead of receiving

paper checks each payday pay will be electronically loaded onto the

employeesrsquo CCU Pay Card on payday

The California Credit Union Pay Card offers the following benefits

bull No monthly maintenance minimum balance or reloading fees

bull Receive your pay on time every time ndash no matter where you are

bull Withdraw your entire pay or Cash Out from a CCU ATM or bank branch free

of charge

bull No checking account or membership required

bull Access to over 28000 fee-free ATMS nationwide

bull Make purchases anywhere the Visareg logo is accepted - including online

transactions

Enrollment is easy Simply visit wwwccupaycardorg or pick up an enrollment

form from Payroll Customer Services or any CCU branch

EMPLOYEE SELF SERVICE (ESS)

EMPLOYEE SELF SERVICE (ESS)

The new Employee Self Service (ESS) Portal is now available to employees

The new ESS Portal now features Fiori mobile capabilities and is a secure

website that provides employees with instant access to personal HR data The

Employee Self Service (ESS) website is user friendly and was designed to assist

employees to

View and update personnel profile (address and emergency contact)

View download and print paystubs

View download and print time statements (previous 36 months)

View download and print W2rsquos (previous 5 years)

View benefits plans retirement savings and flexible spending accounts

contribution

View TB compliance ndash know when your TB test expires

Update Tax Withholding for W-4 (Federal) and DE-4 (State)

10

EMPLOYEE SELF SERVICE (ESS) continued

11

To access the new ESS portal from a desktoplaptop go to httpesslausdnet

and follow the instructions on our resource page

httpachievelausdnetessresources

To access the new ESS portal via mobile devices you can enter esslausdnet

in the browser or download the free SAP Fiori app from your app store and

follow the setup instructions on our resource page

httpachievelausdnetessresources

Note For technical assistance contact ITD-Helpdesk at (213) 241-5100 or send

an email to esslausdnet

EMPLOYEE SELF SERVICE (ESS)

EMPLOYEE SELF SERVICE (ESS)

The new Employee Self Service (ESS) Portal is now available to employees

The new ESS Portal now features Fiori mobile capabilities and is a secure

website that provides employees with instant access to personal HR data The

Employee Self Service (ESS) website is user friendly and was designed to assist

employees to

View and update personnel profile (address and emergency contact)

View download and print paystubs

View download and print time statements (previous 36 months)

View download and print W2rsquos (previous 5 years)

View benefits plans retirement savings and flexible spending accounts

contribution

View TB compliance ndash know when your TB test expires

Update Tax Withholding for W-4 (Federal) and DE-4 (State)

10

EMPLOYEE SELF SERVICE (ESS) continued

11

To access the new ESS portal from a desktoplaptop go to httpesslausdnet

and follow the instructions on our resource page

httpachievelausdnetessresources

To access the new ESS portal via mobile devices you can enter esslausdnet

in the browser or download the free SAP Fiori app from your app store and

follow the setup instructions on our resource page

httpachievelausdnetessresources

Note For technical assistance contact ITD-Helpdesk at (213) 241-5100 or send

an email to esslausdnet

EMPLOYEE SELF SERVICE (ESS) continued

11

To access the new ESS portal from a desktoplaptop go to httpesslausdnet

and follow the instructions on our resource page

httpachievelausdnetessresources

To access the new ESS portal via mobile devices you can enter esslausdnet

in the browser or download the free SAP Fiori app from your app store and

follow the setup instructions on our resource page

httpachievelausdnetessresources

Note For technical assistance contact ITD-Helpdesk at (213) 241-5100 or send

an email to esslausdnet

Coming Soon

12

1994 Vested Vacation Bank

1994 Vested Vacation Bank

Effective 1012017 employees with 1994 vested vacation bank will have the

option to utilize their vacation bank before using their current accrued vacation

hours

Employees will be able to utilize up to twenty (20) days of their vested

vacation in a fiscal year

Vested vacation used will be paid at the employees current pay rate

13

Professional Development (PD) and Miscellaneous (MS)

The revised Professional Development (PD) and Miscellaneous (MS) Reference Guide

provides information to administrators time-reporting personnel and affected employees

on the appropriate usage and time reporting instructions for absences related to

professional development miscellaneous miscellaneous natural disaster and

miscellaneous annual physical Time away from the work location needs to be reported

accurately by using the appropriate attendance codes

Professional Development (PD)

Professional Development is defined as attendance in training opportunities and

educational sessions that will improve and build the capacity of employees It is scheduled

work time during assigned hours that leads directly to the professional growth of the

employee

Miscellaneous (MS)

Miscellaneous time is defined as attendance in meetings that are indirectly related to or are

an extension of the classified or certificated employeesrsquo regular tasks Report

Miscellaneous time for performed activities other than their regular assigned duties

14

Professional Development (PD) and Miscellaneous (MS) continued

Miscellaneous Natural Disaster (MSND)

Miscellaneous Natural Disaster is defined as an absence due to natural disaster that cause

the inability of a certificated or classified employee to report to work The effects of the

natural disaster may result to damage to the environment or public safety that hinders the

employeersquos ability to report to work

Miscellaneous Annual Physical (MSAP)

Miscellaneous Annual Physical is defined as an absence granted to a regular classified

employee for taking a comprehensive annual physical check-up Miscellaneous Annual

Physical time can be used in increments and is granted for not more than one full day per

school year

15

Protected Personal Necessity (PN)

Protected Personal Necessity (PN)

Personal Necessity will now include the following protected Absences

Protected Unpaid Time (PUP)

Protected Personal Necessity Time (PPN)

School Activities Protected Personal Necessity Time (SAPN)

School Activities Protected Unpaid (SAUP)

16

Under Construction

17

Changes to the Payroll Administration website

Payroll Adminstration is in the process of making changes to the Payroll Administration

website The website will be user-friendly and documents and references will be easily

accessible to time reporters and approvers The following are examples of what you will

find in the Payroll Administration website

Job Aids

Visual Job Aids

Bulletins

Reference Guides

Forms

18

TIME REPORTINGPAYROLL RESOURCES

19

Documents Number

Guidelines for Supplemental Assignment Differentials BUL-38565

Elimination of Advance Reporting of Hours Mileage and Differential Pay BUL-60531

Overtime Policy BUL-59961

Certification of Absence Forms BUL-63074

Legally-Mandated Paid Sick Leave for Eligible Employees BUL-65291

Time Reporting and Time Approval Policy BUL-66380

California Paid Parental Leave for Eligible District Employees BUL-68610

Mileage Pay Policy BUL-68730

Time Reporting Instructions for Differentials REF-180213

Reporting Paid Sick Leave for SubstituteTemp Eligible Employees REF-65281

Paid Parental Leave for Eligible Employees REF-68740

Resources

California Credit Union wwwccupaycardorg

Certificated Salary Tables httpachievelausdnetPage4045

Classified Salary Schedule httpachievelausdnetPage7275

Collective Bargaining Agreements httpachievelausdnetPage4080

Employee Self Services (ESS) httpesslausdnet

Payroll Concepts Manual httpachievelausdnetpayroll

TIME REPORTINGPAYROLL RESOURCES

20

Office Telephone Fax Website

Benefits Administration (213) 241-4262 (213) 241-4247 httpachievelausdnetPage5244

Food Services Division (213) 241-6419 (213) 241-4881 httplausdschoolwiresnetPage462

Human Resources (213) 241-5100 httpachievelausdnethr

Information Technology Division (213) 241-5200 httplausdschoolwiresnetpage10580spn-content

Local District Central (213) 241-0167 (213) 241-3350 httpachievelausdnetPage673

Local District East (323) 224-3100 (323) 224-3393 httpsachievelausdnetPage8747

Local District South (310) 354-3515 (310) 527-7763 httpsachievelausdnetldsouth

Local District West (310) 354-2100 (310) 479-7269 httpsachievelausdnetldwest

Local District Northeast (818) 252-5400 (818) 252-5487 httpsachievelausdnetnortheast

Local District Northwest (818) 654-3600 (818) 818-0527 httpsachievelausdnetnorthwest

Payroll Administration (213) 241-2570 (866) 761-7413 httpachievelausdnetpayroll

Personnel Commission (213) 241-7800 (213) 241-6804 httpachievelausdnetPage2135

Division of Risk Management

(FMLA Absence Management

Workers Compensation

Reasonable Accommodations)

(213) 241-3139 (213) 241-4247

httpachievelausdnetPage4141

Staff Relations (213) 241-6056 (213) 241-8401 httpachievelausdnetstaffrelations

CONTACT US

Payroll Customer Services

(213) 241-2570 Monday ndash Friday

800 AM ndash 430 PM

payrollsupportlausdnet

Fax (866) 761-7413

21

QUESTIONS

22

1994 Vested Vacation Bank

1994 Vested Vacation Bank

Effective 1012017 employees with 1994 vested vacation bank will have the

option to utilize their vacation bank before using their current accrued vacation

hours

Employees will be able to utilize up to twenty (20) days of their vested

vacation in a fiscal year

Vested vacation used will be paid at the employees current pay rate

13

Professional Development (PD) and Miscellaneous (MS)

The revised Professional Development (PD) and Miscellaneous (MS) Reference Guide

provides information to administrators time-reporting personnel and affected employees

on the appropriate usage and time reporting instructions for absences related to

professional development miscellaneous miscellaneous natural disaster and

miscellaneous annual physical Time away from the work location needs to be reported

accurately by using the appropriate attendance codes

Professional Development (PD)

Professional Development is defined as attendance in training opportunities and

educational sessions that will improve and build the capacity of employees It is scheduled

work time during assigned hours that leads directly to the professional growth of the

employee

Miscellaneous (MS)

Miscellaneous time is defined as attendance in meetings that are indirectly related to or are

an extension of the classified or certificated employeesrsquo regular tasks Report

Miscellaneous time for performed activities other than their regular assigned duties

14

Professional Development (PD) and Miscellaneous (MS) continued

Miscellaneous Natural Disaster (MSND)

Miscellaneous Natural Disaster is defined as an absence due to natural disaster that cause

the inability of a certificated or classified employee to report to work The effects of the

natural disaster may result to damage to the environment or public safety that hinders the

employeersquos ability to report to work

Miscellaneous Annual Physical (MSAP)

Miscellaneous Annual Physical is defined as an absence granted to a regular classified

employee for taking a comprehensive annual physical check-up Miscellaneous Annual

Physical time can be used in increments and is granted for not more than one full day per

school year

15

Protected Personal Necessity (PN)

Protected Personal Necessity (PN)

Personal Necessity will now include the following protected Absences

Protected Unpaid Time (PUP)

Protected Personal Necessity Time (PPN)

School Activities Protected Personal Necessity Time (SAPN)

School Activities Protected Unpaid (SAUP)

16

Under Construction

17

Changes to the Payroll Administration website

Payroll Adminstration is in the process of making changes to the Payroll Administration

website The website will be user-friendly and documents and references will be easily

accessible to time reporters and approvers The following are examples of what you will

find in the Payroll Administration website

Job Aids

Visual Job Aids

Bulletins

Reference Guides

Forms

18

TIME REPORTINGPAYROLL RESOURCES

19

Documents Number

Guidelines for Supplemental Assignment Differentials BUL-38565

Elimination of Advance Reporting of Hours Mileage and Differential Pay BUL-60531

Overtime Policy BUL-59961

Certification of Absence Forms BUL-63074

Legally-Mandated Paid Sick Leave for Eligible Employees BUL-65291

Time Reporting and Time Approval Policy BUL-66380

California Paid Parental Leave for Eligible District Employees BUL-68610

Mileage Pay Policy BUL-68730

Time Reporting Instructions for Differentials REF-180213

Reporting Paid Sick Leave for SubstituteTemp Eligible Employees REF-65281

Paid Parental Leave for Eligible Employees REF-68740

Resources

California Credit Union wwwccupaycardorg

Certificated Salary Tables httpachievelausdnetPage4045

Classified Salary Schedule httpachievelausdnetPage7275

Collective Bargaining Agreements httpachievelausdnetPage4080

Employee Self Services (ESS) httpesslausdnet

Payroll Concepts Manual httpachievelausdnetpayroll

TIME REPORTINGPAYROLL RESOURCES

20

Office Telephone Fax Website

Benefits Administration (213) 241-4262 (213) 241-4247 httpachievelausdnetPage5244

Food Services Division (213) 241-6419 (213) 241-4881 httplausdschoolwiresnetPage462

Human Resources (213) 241-5100 httpachievelausdnethr

Information Technology Division (213) 241-5200 httplausdschoolwiresnetpage10580spn-content

Local District Central (213) 241-0167 (213) 241-3350 httpachievelausdnetPage673

Local District East (323) 224-3100 (323) 224-3393 httpsachievelausdnetPage8747

Local District South (310) 354-3515 (310) 527-7763 httpsachievelausdnetldsouth

Local District West (310) 354-2100 (310) 479-7269 httpsachievelausdnetldwest

Local District Northeast (818) 252-5400 (818) 252-5487 httpsachievelausdnetnortheast

Local District Northwest (818) 654-3600 (818) 818-0527 httpsachievelausdnetnorthwest

Payroll Administration (213) 241-2570 (866) 761-7413 httpachievelausdnetpayroll

Personnel Commission (213) 241-7800 (213) 241-6804 httpachievelausdnetPage2135

Division of Risk Management

(FMLA Absence Management

Workers Compensation

Reasonable Accommodations)

(213) 241-3139 (213) 241-4247

httpachievelausdnetPage4141

Staff Relations (213) 241-6056 (213) 241-8401 httpachievelausdnetstaffrelations

CONTACT US

Payroll Customer Services

(213) 241-2570 Monday ndash Friday

800 AM ndash 430 PM

payrollsupportlausdnet

Fax (866) 761-7413

21

QUESTIONS

22

Professional Development (PD) and Miscellaneous (MS)

The revised Professional Development (PD) and Miscellaneous (MS) Reference Guide

provides information to administrators time-reporting personnel and affected employees

on the appropriate usage and time reporting instructions for absences related to

professional development miscellaneous miscellaneous natural disaster and

miscellaneous annual physical Time away from the work location needs to be reported

accurately by using the appropriate attendance codes

Professional Development (PD)

Professional Development is defined as attendance in training opportunities and

educational sessions that will improve and build the capacity of employees It is scheduled

work time during assigned hours that leads directly to the professional growth of the

employee

Miscellaneous (MS)

Miscellaneous time is defined as attendance in meetings that are indirectly related to or are

an extension of the classified or certificated employeesrsquo regular tasks Report

Miscellaneous time for performed activities other than their regular assigned duties

14

Professional Development (PD) and Miscellaneous (MS) continued

Miscellaneous Natural Disaster (MSND)

Miscellaneous Natural Disaster is defined as an absence due to natural disaster that cause

the inability of a certificated or classified employee to report to work The effects of the

natural disaster may result to damage to the environment or public safety that hinders the

employeersquos ability to report to work

Miscellaneous Annual Physical (MSAP)

Miscellaneous Annual Physical is defined as an absence granted to a regular classified

employee for taking a comprehensive annual physical check-up Miscellaneous Annual

Physical time can be used in increments and is granted for not more than one full day per

school year

15

Protected Personal Necessity (PN)

Protected Personal Necessity (PN)

Personal Necessity will now include the following protected Absences

Protected Unpaid Time (PUP)

Protected Personal Necessity Time (PPN)

School Activities Protected Personal Necessity Time (SAPN)

School Activities Protected Unpaid (SAUP)

16

Under Construction

17

Changes to the Payroll Administration website

Payroll Adminstration is in the process of making changes to the Payroll Administration

website The website will be user-friendly and documents and references will be easily

accessible to time reporters and approvers The following are examples of what you will

find in the Payroll Administration website

Job Aids

Visual Job Aids

Bulletins

Reference Guides

Forms

18

TIME REPORTINGPAYROLL RESOURCES

19

Documents Number

Guidelines for Supplemental Assignment Differentials BUL-38565

Elimination of Advance Reporting of Hours Mileage and Differential Pay BUL-60531

Overtime Policy BUL-59961

Certification of Absence Forms BUL-63074

Legally-Mandated Paid Sick Leave for Eligible Employees BUL-65291

Time Reporting and Time Approval Policy BUL-66380

California Paid Parental Leave for Eligible District Employees BUL-68610

Mileage Pay Policy BUL-68730

Time Reporting Instructions for Differentials REF-180213

Reporting Paid Sick Leave for SubstituteTemp Eligible Employees REF-65281

Paid Parental Leave for Eligible Employees REF-68740

Resources

California Credit Union wwwccupaycardorg

Certificated Salary Tables httpachievelausdnetPage4045

Classified Salary Schedule httpachievelausdnetPage7275

Collective Bargaining Agreements httpachievelausdnetPage4080

Employee Self Services (ESS) httpesslausdnet

Payroll Concepts Manual httpachievelausdnetpayroll

TIME REPORTINGPAYROLL RESOURCES

20

Office Telephone Fax Website

Benefits Administration (213) 241-4262 (213) 241-4247 httpachievelausdnetPage5244

Food Services Division (213) 241-6419 (213) 241-4881 httplausdschoolwiresnetPage462

Human Resources (213) 241-5100 httpachievelausdnethr

Information Technology Division (213) 241-5200 httplausdschoolwiresnetpage10580spn-content

Local District Central (213) 241-0167 (213) 241-3350 httpachievelausdnetPage673

Local District East (323) 224-3100 (323) 224-3393 httpsachievelausdnetPage8747

Local District South (310) 354-3515 (310) 527-7763 httpsachievelausdnetldsouth

Local District West (310) 354-2100 (310) 479-7269 httpsachievelausdnetldwest

Local District Northeast (818) 252-5400 (818) 252-5487 httpsachievelausdnetnortheast

Local District Northwest (818) 654-3600 (818) 818-0527 httpsachievelausdnetnorthwest

Payroll Administration (213) 241-2570 (866) 761-7413 httpachievelausdnetpayroll

Personnel Commission (213) 241-7800 (213) 241-6804 httpachievelausdnetPage2135

Division of Risk Management

(FMLA Absence Management

Workers Compensation

Reasonable Accommodations)

(213) 241-3139 (213) 241-4247

httpachievelausdnetPage4141

Staff Relations (213) 241-6056 (213) 241-8401 httpachievelausdnetstaffrelations

CONTACT US

Payroll Customer Services

(213) 241-2570 Monday ndash Friday

800 AM ndash 430 PM

payrollsupportlausdnet

Fax (866) 761-7413

21

QUESTIONS

22

Professional Development (PD) and Miscellaneous (MS) continued

Miscellaneous Natural Disaster (MSND)

Miscellaneous Natural Disaster is defined as an absence due to natural disaster that cause

the inability of a certificated or classified employee to report to work The effects of the

natural disaster may result to damage to the environment or public safety that hinders the

employeersquos ability to report to work

Miscellaneous Annual Physical (MSAP)

Miscellaneous Annual Physical is defined as an absence granted to a regular classified

employee for taking a comprehensive annual physical check-up Miscellaneous Annual

Physical time can be used in increments and is granted for not more than one full day per

school year

15

Protected Personal Necessity (PN)

Protected Personal Necessity (PN)

Personal Necessity will now include the following protected Absences

Protected Unpaid Time (PUP)

Protected Personal Necessity Time (PPN)

School Activities Protected Personal Necessity Time (SAPN)

School Activities Protected Unpaid (SAUP)

16

Under Construction

17

Changes to the Payroll Administration website

Payroll Adminstration is in the process of making changes to the Payroll Administration

website The website will be user-friendly and documents and references will be easily

accessible to time reporters and approvers The following are examples of what you will

find in the Payroll Administration website

Job Aids

Visual Job Aids

Bulletins

Reference Guides

Forms

18

TIME REPORTINGPAYROLL RESOURCES

19

Documents Number

Guidelines for Supplemental Assignment Differentials BUL-38565

Elimination of Advance Reporting of Hours Mileage and Differential Pay BUL-60531

Overtime Policy BUL-59961

Certification of Absence Forms BUL-63074

Legally-Mandated Paid Sick Leave for Eligible Employees BUL-65291

Time Reporting and Time Approval Policy BUL-66380

California Paid Parental Leave for Eligible District Employees BUL-68610

Mileage Pay Policy BUL-68730

Time Reporting Instructions for Differentials REF-180213

Reporting Paid Sick Leave for SubstituteTemp Eligible Employees REF-65281

Paid Parental Leave for Eligible Employees REF-68740

Resources

California Credit Union wwwccupaycardorg

Certificated Salary Tables httpachievelausdnetPage4045

Classified Salary Schedule httpachievelausdnetPage7275

Collective Bargaining Agreements httpachievelausdnetPage4080

Employee Self Services (ESS) httpesslausdnet

Payroll Concepts Manual httpachievelausdnetpayroll

TIME REPORTINGPAYROLL RESOURCES

20

Office Telephone Fax Website

Benefits Administration (213) 241-4262 (213) 241-4247 httpachievelausdnetPage5244

Food Services Division (213) 241-6419 (213) 241-4881 httplausdschoolwiresnetPage462

Human Resources (213) 241-5100 httpachievelausdnethr

Information Technology Division (213) 241-5200 httplausdschoolwiresnetpage10580spn-content

Local District Central (213) 241-0167 (213) 241-3350 httpachievelausdnetPage673

Local District East (323) 224-3100 (323) 224-3393 httpsachievelausdnetPage8747

Local District South (310) 354-3515 (310) 527-7763 httpsachievelausdnetldsouth

Local District West (310) 354-2100 (310) 479-7269 httpsachievelausdnetldwest

Local District Northeast (818) 252-5400 (818) 252-5487 httpsachievelausdnetnortheast

Local District Northwest (818) 654-3600 (818) 818-0527 httpsachievelausdnetnorthwest

Payroll Administration (213) 241-2570 (866) 761-7413 httpachievelausdnetpayroll

Personnel Commission (213) 241-7800 (213) 241-6804 httpachievelausdnetPage2135

Division of Risk Management

(FMLA Absence Management

Workers Compensation

Reasonable Accommodations)

(213) 241-3139 (213) 241-4247

httpachievelausdnetPage4141

Staff Relations (213) 241-6056 (213) 241-8401 httpachievelausdnetstaffrelations

CONTACT US

Payroll Customer Services

(213) 241-2570 Monday ndash Friday

800 AM ndash 430 PM

payrollsupportlausdnet

Fax (866) 761-7413

21

QUESTIONS

22

Protected Personal Necessity (PN)

Protected Personal Necessity (PN)

Personal Necessity will now include the following protected Absences

Protected Unpaid Time (PUP)

Protected Personal Necessity Time (PPN)

School Activities Protected Personal Necessity Time (SAPN)

School Activities Protected Unpaid (SAUP)

16

Under Construction

17

Changes to the Payroll Administration website

Payroll Adminstration is in the process of making changes to the Payroll Administration

website The website will be user-friendly and documents and references will be easily

accessible to time reporters and approvers The following are examples of what you will

find in the Payroll Administration website

Job Aids

Visual Job Aids

Bulletins

Reference Guides

Forms

18

TIME REPORTINGPAYROLL RESOURCES

19

Documents Number

Guidelines for Supplemental Assignment Differentials BUL-38565

Elimination of Advance Reporting of Hours Mileage and Differential Pay BUL-60531

Overtime Policy BUL-59961

Certification of Absence Forms BUL-63074

Legally-Mandated Paid Sick Leave for Eligible Employees BUL-65291

Time Reporting and Time Approval Policy BUL-66380

California Paid Parental Leave for Eligible District Employees BUL-68610

Mileage Pay Policy BUL-68730

Time Reporting Instructions for Differentials REF-180213

Reporting Paid Sick Leave for SubstituteTemp Eligible Employees REF-65281

Paid Parental Leave for Eligible Employees REF-68740

Resources

California Credit Union wwwccupaycardorg

Certificated Salary Tables httpachievelausdnetPage4045

Classified Salary Schedule httpachievelausdnetPage7275

Collective Bargaining Agreements httpachievelausdnetPage4080

Employee Self Services (ESS) httpesslausdnet

Payroll Concepts Manual httpachievelausdnetpayroll

TIME REPORTINGPAYROLL RESOURCES

20

Office Telephone Fax Website

Benefits Administration (213) 241-4262 (213) 241-4247 httpachievelausdnetPage5244

Food Services Division (213) 241-6419 (213) 241-4881 httplausdschoolwiresnetPage462

Human Resources (213) 241-5100 httpachievelausdnethr

Information Technology Division (213) 241-5200 httplausdschoolwiresnetpage10580spn-content

Local District Central (213) 241-0167 (213) 241-3350 httpachievelausdnetPage673

Local District East (323) 224-3100 (323) 224-3393 httpsachievelausdnetPage8747

Local District South (310) 354-3515 (310) 527-7763 httpsachievelausdnetldsouth

Local District West (310) 354-2100 (310) 479-7269 httpsachievelausdnetldwest

Local District Northeast (818) 252-5400 (818) 252-5487 httpsachievelausdnetnortheast

Local District Northwest (818) 654-3600 (818) 818-0527 httpsachievelausdnetnorthwest

Payroll Administration (213) 241-2570 (866) 761-7413 httpachievelausdnetpayroll

Personnel Commission (213) 241-7800 (213) 241-6804 httpachievelausdnetPage2135

Division of Risk Management

(FMLA Absence Management

Workers Compensation

Reasonable Accommodations)

(213) 241-3139 (213) 241-4247

httpachievelausdnetPage4141

Staff Relations (213) 241-6056 (213) 241-8401 httpachievelausdnetstaffrelations

CONTACT US

Payroll Customer Services

(213) 241-2570 Monday ndash Friday

800 AM ndash 430 PM

payrollsupportlausdnet

Fax (866) 761-7413

21

QUESTIONS

22

Under Construction

17

Changes to the Payroll Administration website

Payroll Adminstration is in the process of making changes to the Payroll Administration

website The website will be user-friendly and documents and references will be easily

accessible to time reporters and approvers The following are examples of what you will

find in the Payroll Administration website

Job Aids

Visual Job Aids

Bulletins

Reference Guides

Forms

18

TIME REPORTINGPAYROLL RESOURCES

19

Documents Number

Guidelines for Supplemental Assignment Differentials BUL-38565

Elimination of Advance Reporting of Hours Mileage and Differential Pay BUL-60531

Overtime Policy BUL-59961

Certification of Absence Forms BUL-63074

Legally-Mandated Paid Sick Leave for Eligible Employees BUL-65291

Time Reporting and Time Approval Policy BUL-66380

California Paid Parental Leave for Eligible District Employees BUL-68610

Mileage Pay Policy BUL-68730

Time Reporting Instructions for Differentials REF-180213

Reporting Paid Sick Leave for SubstituteTemp Eligible Employees REF-65281

Paid Parental Leave for Eligible Employees REF-68740

Resources

California Credit Union wwwccupaycardorg

Certificated Salary Tables httpachievelausdnetPage4045

Classified Salary Schedule httpachievelausdnetPage7275

Collective Bargaining Agreements httpachievelausdnetPage4080

Employee Self Services (ESS) httpesslausdnet

Payroll Concepts Manual httpachievelausdnetpayroll

TIME REPORTINGPAYROLL RESOURCES

20

Office Telephone Fax Website

Benefits Administration (213) 241-4262 (213) 241-4247 httpachievelausdnetPage5244

Food Services Division (213) 241-6419 (213) 241-4881 httplausdschoolwiresnetPage462

Human Resources (213) 241-5100 httpachievelausdnethr

Information Technology Division (213) 241-5200 httplausdschoolwiresnetpage10580spn-content

Local District Central (213) 241-0167 (213) 241-3350 httpachievelausdnetPage673

Local District East (323) 224-3100 (323) 224-3393 httpsachievelausdnetPage8747

Local District South (310) 354-3515 (310) 527-7763 httpsachievelausdnetldsouth

Local District West (310) 354-2100 (310) 479-7269 httpsachievelausdnetldwest

Local District Northeast (818) 252-5400 (818) 252-5487 httpsachievelausdnetnortheast

Local District Northwest (818) 654-3600 (818) 818-0527 httpsachievelausdnetnorthwest

Payroll Administration (213) 241-2570 (866) 761-7413 httpachievelausdnetpayroll

Personnel Commission (213) 241-7800 (213) 241-6804 httpachievelausdnetPage2135

Division of Risk Management

(FMLA Absence Management

Workers Compensation

Reasonable Accommodations)

(213) 241-3139 (213) 241-4247

httpachievelausdnetPage4141

Staff Relations (213) 241-6056 (213) 241-8401 httpachievelausdnetstaffrelations

CONTACT US

Payroll Customer Services

(213) 241-2570 Monday ndash Friday

800 AM ndash 430 PM

payrollsupportlausdnet

Fax (866) 761-7413

21

QUESTIONS

22

Changes to the Payroll Administration website

Payroll Adminstration is in the process of making changes to the Payroll Administration

website The website will be user-friendly and documents and references will be easily

accessible to time reporters and approvers The following are examples of what you will

find in the Payroll Administration website

Job Aids

Visual Job Aids

Bulletins

Reference Guides

Forms

18

TIME REPORTINGPAYROLL RESOURCES

19

Documents Number

Guidelines for Supplemental Assignment Differentials BUL-38565

Elimination of Advance Reporting of Hours Mileage and Differential Pay BUL-60531

Overtime Policy BUL-59961

Certification of Absence Forms BUL-63074

Legally-Mandated Paid Sick Leave for Eligible Employees BUL-65291

Time Reporting and Time Approval Policy BUL-66380

California Paid Parental Leave for Eligible District Employees BUL-68610

Mileage Pay Policy BUL-68730

Time Reporting Instructions for Differentials REF-180213

Reporting Paid Sick Leave for SubstituteTemp Eligible Employees REF-65281

Paid Parental Leave for Eligible Employees REF-68740

Resources

California Credit Union wwwccupaycardorg

Certificated Salary Tables httpachievelausdnetPage4045

Classified Salary Schedule httpachievelausdnetPage7275

Collective Bargaining Agreements httpachievelausdnetPage4080

Employee Self Services (ESS) httpesslausdnet

Payroll Concepts Manual httpachievelausdnetpayroll

TIME REPORTINGPAYROLL RESOURCES

20

Office Telephone Fax Website

Benefits Administration (213) 241-4262 (213) 241-4247 httpachievelausdnetPage5244

Food Services Division (213) 241-6419 (213) 241-4881 httplausdschoolwiresnetPage462

Human Resources (213) 241-5100 httpachievelausdnethr

Information Technology Division (213) 241-5200 httplausdschoolwiresnetpage10580spn-content

Local District Central (213) 241-0167 (213) 241-3350 httpachievelausdnetPage673

Local District East (323) 224-3100 (323) 224-3393 httpsachievelausdnetPage8747

Local District South (310) 354-3515 (310) 527-7763 httpsachievelausdnetldsouth

Local District West (310) 354-2100 (310) 479-7269 httpsachievelausdnetldwest

Local District Northeast (818) 252-5400 (818) 252-5487 httpsachievelausdnetnortheast

Local District Northwest (818) 654-3600 (818) 818-0527 httpsachievelausdnetnorthwest

Payroll Administration (213) 241-2570 (866) 761-7413 httpachievelausdnetpayroll

Personnel Commission (213) 241-7800 (213) 241-6804 httpachievelausdnetPage2135

Division of Risk Management

(FMLA Absence Management

Workers Compensation

Reasonable Accommodations)

(213) 241-3139 (213) 241-4247

httpachievelausdnetPage4141

Staff Relations (213) 241-6056 (213) 241-8401 httpachievelausdnetstaffrelations

CONTACT US

Payroll Customer Services

(213) 241-2570 Monday ndash Friday

800 AM ndash 430 PM

payrollsupportlausdnet

Fax (866) 761-7413

21

QUESTIONS

22

TIME REPORTINGPAYROLL RESOURCES

19

Documents Number

Guidelines for Supplemental Assignment Differentials BUL-38565

Elimination of Advance Reporting of Hours Mileage and Differential Pay BUL-60531

Overtime Policy BUL-59961

Certification of Absence Forms BUL-63074

Legally-Mandated Paid Sick Leave for Eligible Employees BUL-65291

Time Reporting and Time Approval Policy BUL-66380

California Paid Parental Leave for Eligible District Employees BUL-68610

Mileage Pay Policy BUL-68730

Time Reporting Instructions for Differentials REF-180213

Reporting Paid Sick Leave for SubstituteTemp Eligible Employees REF-65281

Paid Parental Leave for Eligible Employees REF-68740

Resources

California Credit Union wwwccupaycardorg

Certificated Salary Tables httpachievelausdnetPage4045

Classified Salary Schedule httpachievelausdnetPage7275

Collective Bargaining Agreements httpachievelausdnetPage4080

Employee Self Services (ESS) httpesslausdnet

Payroll Concepts Manual httpachievelausdnetpayroll

TIME REPORTINGPAYROLL RESOURCES

20

Office Telephone Fax Website

Benefits Administration (213) 241-4262 (213) 241-4247 httpachievelausdnetPage5244

Food Services Division (213) 241-6419 (213) 241-4881 httplausdschoolwiresnetPage462

Human Resources (213) 241-5100 httpachievelausdnethr

Information Technology Division (213) 241-5200 httplausdschoolwiresnetpage10580spn-content

Local District Central (213) 241-0167 (213) 241-3350 httpachievelausdnetPage673

Local District East (323) 224-3100 (323) 224-3393 httpsachievelausdnetPage8747

Local District South (310) 354-3515 (310) 527-7763 httpsachievelausdnetldsouth

Local District West (310) 354-2100 (310) 479-7269 httpsachievelausdnetldwest

Local District Northeast (818) 252-5400 (818) 252-5487 httpsachievelausdnetnortheast

Local District Northwest (818) 654-3600 (818) 818-0527 httpsachievelausdnetnorthwest

Payroll Administration (213) 241-2570 (866) 761-7413 httpachievelausdnetpayroll

Personnel Commission (213) 241-7800 (213) 241-6804 httpachievelausdnetPage2135

Division of Risk Management

(FMLA Absence Management

Workers Compensation

Reasonable Accommodations)

(213) 241-3139 (213) 241-4247

httpachievelausdnetPage4141

Staff Relations (213) 241-6056 (213) 241-8401 httpachievelausdnetstaffrelations

CONTACT US

Payroll Customer Services

(213) 241-2570 Monday ndash Friday

800 AM ndash 430 PM

payrollsupportlausdnet

Fax (866) 761-7413

21

QUESTIONS

22

TIME REPORTINGPAYROLL RESOURCES

20

Office Telephone Fax Website

Benefits Administration (213) 241-4262 (213) 241-4247 httpachievelausdnetPage5244

Food Services Division (213) 241-6419 (213) 241-4881 httplausdschoolwiresnetPage462

Human Resources (213) 241-5100 httpachievelausdnethr

Information Technology Division (213) 241-5200 httplausdschoolwiresnetpage10580spn-content

Local District Central (213) 241-0167 (213) 241-3350 httpachievelausdnetPage673

Local District East (323) 224-3100 (323) 224-3393 httpsachievelausdnetPage8747

Local District South (310) 354-3515 (310) 527-7763 httpsachievelausdnetldsouth

Local District West (310) 354-2100 (310) 479-7269 httpsachievelausdnetldwest

Local District Northeast (818) 252-5400 (818) 252-5487 httpsachievelausdnetnortheast

Local District Northwest (818) 654-3600 (818) 818-0527 httpsachievelausdnetnorthwest

Payroll Administration (213) 241-2570 (866) 761-7413 httpachievelausdnetpayroll

Personnel Commission (213) 241-7800 (213) 241-6804 httpachievelausdnetPage2135

Division of Risk Management

(FMLA Absence Management

Workers Compensation

Reasonable Accommodations)

(213) 241-3139 (213) 241-4247

httpachievelausdnetPage4141

Staff Relations (213) 241-6056 (213) 241-8401 httpachievelausdnetstaffrelations

CONTACT US

Payroll Customer Services

(213) 241-2570 Monday ndash Friday

800 AM ndash 430 PM

payrollsupportlausdnet

Fax (866) 761-7413

21

QUESTIONS

22

CONTACT US

Payroll Customer Services

(213) 241-2570 Monday ndash Friday

800 AM ndash 430 PM

payrollsupportlausdnet

Fax (866) 761-7413

21

QUESTIONS

22

QUESTIONS

22