Scholarship application guidelines_2011 EN

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DEPARTMENT STUDENT AFFAIRSEcole hôtelière de LausanneChalet-à-GobetCH – 1000 Lausanne 25

Switzerland

SCHOLARSHIP APPLICATIONGUIDELINES 2011





SCHOLARSHIP APPLICATION GUIDLINES

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Summary

The purpose of scholarships is to provide talented students with the opportunity to studyat EHL regardless of their financial situation. Scholarships are granted tooutstanding students on the basis of merit and demonstrated financial need.

Who can apply for a scholarship?

Eligibility for a scholarship varies by programme. Please refer to the following list inorder to ensure that you are eligible for a scholarship.

Diploma programme: Swiss students, foreign students with permanentresidence in Switzerland & international students

Bachelor programme: International students only1

Master programme: Swiss students, foreign students with permanent residencein Switzerland & international students; Only half tuition fees scholarships areavailable for master students

Swiss students and foreign students with permanent residence in Switzerland must first demonstrate that they have applied for financial aid from their canton of residence and

present proof that their request for financial aid has been denied. If a scholarship or agrant has been awarded by the canton, EHL might consider a partial scholarshipdepending on the financial situation of the applicant .

What kinds of scholarships are granted by EHL?

Three types of scholarships, as well as honor loans, are available depending on yourfinancial needs.

Tuition and compulsory fees: These scholarships cover tuition fees and othercompulsory fees, such as study material, insurance, meal plan, for the entire

period of study. Additional expenses will need to be covered by the student.

Tuition fees only: These scholarships cover tuition fees for the entire period of

study. Additional expenses will need to be covered by the student.

Half Tuition fees: These scholarships cover the half of the tuition fees for theentire period of study. Additional expenses will need to be covered by the

student.

Honor Loan: applicants who need additional financial aid can also apply for an

EHL Honor Loan. The amount requested has to be specified by the applicant and justified by his/her financial situation. Please note that, honor loans will only begranted if the applicant can prove that he has seriously tried to find other meansto cover his/her expenses (loans/grants/scholarships). No interest is charged for

honor loans, the reimbursement must start no later than 2 years aftergraduation.

In order to apply for a scholarship, the applicant must prove that he/she will be able to

cover any additional costs that are not included in the scholarship.

1 Given that Swiss student and permanent resident in Switzerland benefit from a partial tuition fee refund by HES-SO, they arenot eligible for a scholarship if they enroll in the Bachelor programme. For further information, please consult:http://www.ehl.edu/eng/content/view/full/392

http://www.ehl.edu/eng/content/view/full/392






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How does the selection process work for scholarship candidates?

Bachelor and Diploma programmes:

To be eligible for a scholarship you must have started your admission process via our

online admission module (you must have at least a username and a password). As soonas you are registered, you can send the scholarship application package (see p.3) asindicated on our website. Once all the required documents have been received, theScholarship Commission will decide to either further consider or to dismiss your

application according to the information provided regarding proven financial needs.

If the Commission considers your application, you will be asked to attend an interview,

most likely during the Admission Selection Day. The purpose of this interview is toreview and clarify your application and to further discuss you reasons for applying for ascholarship2.

The financial situation and academic potential of each candidate are then reviewed by

the Scholarship Commission who will rank applicants; scholarships will be granted basedon ranking and available funds. The ranking criteria are the following:

Overall quality of the admission application package

Overall quality of the scholarship application package

Results during the admission Selection Day

Academic results during previous studies

Master programme:

The procedure for MHA applications is similar as above. However, given that MHA

applicants do not have a Selection Day on campus, they are asked to have the interviewwith over the phone with a member of the scholarship commission or an alumnirepresentative of their own country (or the nearest country); the location and theschedule for this interview will be sent by email to the applicant. Furthermore, they willbe ranked according to their GMAT results rather than results from the Selection Day.

The Scholarship Commission is composed of, one representative of the alumni, onefaculty representative, EHL’s Director of development, EHL’s Director of finance,EHL’s Assistant Director of Student Affairs and one representative of the studentbody.

If you have not submitted your admission application yet, please do so via EHL’s online admissionmodule at the address in footnote3. Please note that students’ scholarship applications will beautomatically dismissed if the student is not admitted to EHL.

Students wishing to enroll in the Bachelor programme in 2011 should submit their scholarship application no later than 01 February 2011. For the Diploma programme,the applications must be submitted no later than 15 November 2010 for the winter

intake and no later than the 15 May 2011 for the summer intake. For the Master programme, the applications must be submitted no later than 15 May 2011.

Scholarships are only offered to new students. Should your application bedismissed, you can reapply for the next academic term, but you will have to postponeyour enrollment accordingly.

For your information, MHA applicants with a GMAT result under 600 are unlikely to get a

scholarship.

2 If you have already attended the Selection Day, the interview will be held over the phone.

3http://www.ehl.edu/eng/content/view/full/2452






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How am I to prepare my application package?

Since EHL receives many more applications for scholarships than there are placesavailable, it is very important to prepare and submit all the required documents with

your application package.

Incomplete applications or applications submitted before applying for admittance to EHLwill not be considered!

In order to apply for a scholarship, the following documents need to be scanned and

submitted to EHL by email at [email protected]

A motivation letter explaining the reasons why you wish to apply for ascholarship, why you have decided to study at EHL and describing your careerobjectives;

A Curriculum Vitae;

A letter of recommendation from 3 teachers of your former secondary school /higher education institution, or from 3 employers if you have finished yourstudies for more than 2 years;

A letter of recommendation from a former employer (if applicable);

The completed electronic budget form;

Relevant certificates as indicated in the electronic budget form.

A copy of your passport

Applicants are requested to provide a copy of original documents and a corresponding

English or French official translation supplied by a certified authority such as a public translator.

What follow up will be held during the period of study?

Students that are granted with a scholarship will be responsible for organising a meetingwith the Scholarship Commission after each exam session, as soon as they receive theirresults.

The Scholarship commission will then review the academic results of the student, hisfinancial situation, as well as his general attitude. Depending on these previous pointsthe Scholarship Commission will then decide if the financial aid is maintained or not.

We expect from the beneficiaries to have a responsible and exemplary behavior.Inadequate attitude inside or outside of the campus might result in the immediateending of the scholarship. The Scholarship Commission reserves its right to ask for a

partial or total reimbursement of the scholarship in case of serious infraction.

mailto:[email protected]







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Scholarships attribution process

EHL admissionapplication

Scholarshipapplication form and

certificates

Scholarshipapplication

Files submission

Personal interview

Admission files

Ranking of thescholarship

applicants: Shortlist

Scholarshipgranted

Files admissible

Admitted at EHL

Scholarshipattribution certificate

and contract

Information to thefinance

department

Yearly follow-up ofthe students

NoApplication rejected

Yes


Yes

Yes

Academicresults

Payment of theexpenses not

covered by thescholarship


Commission:granting of thescholarships

Satisfying resultsNo renewing of the

scholarshipNoYes

Renewing of thescholarship

Files evaluation

Selection day




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How do I complete the electronic budget form?

To complete the electronic budget form, you must enable macros in Excel options. Todo so, please follow this procedure:

Excel 2003:

In the Tools (1) menu select Options (2)

Then select the Security (3) tab and click on Macro Security (4)

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In the Security window check Medium level (5), click OK (6), then close the Optionswindow and close Excel.

Restart Excel, open the budget form and select Enable Macro (7) in the Security Warning

window. You will then be able to use all the functionalities within the electronic budgetform.

Once the budget form completed, do not forget to reset the security at the highor very high level!

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Excel 2007:

In the Microsoft Office (1) menu select Excel Options (2)

Then select Trust Center (3) and click on Trust Center Settings (4)

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In the Trust Center window select Macro Settings (5), check Enable all macros (6), clickOK (7), then close the Excel Options window and close Excel. The Macros will be enabled

when you restart Excel.

When saving your file, a window might popup asking if you want to convert the file to anOffice Open XML format . Please note that Macros might not work under this format; it isrecommended to click No (8).

Once the budget form completed, do not forget to reset the Macro Settings at“Disable all macros with (or without) notification” level!

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1st part of the form

In the first part of the form, you are asked to insert your name and surname (1), and toindicate the type of scholarship you wish to apply for and the programme you areenrolled in at EHL (2). This selection result in the automatic calculation of expenses

covered by the scholarship (cf. 3rd

part pt.13), as well as the expenses that will remainyour responsibility (cf. 3rd part pt.14). The amounts indicated in the form are in Swissfrancs. We kindly ask you to convert all amounts you enter into Swiss francs. For thatpurpose, a link in the first section of the form will direct you to an online currencyconverter (3).

V ery few “Tuition and compulsory fees” scholarships will be awarded. Please be sure toselect the scholarship that suits your financial needs, otherwise your application might

be automatically dismissed by the Commission.

However, depending on the budget available, the Commission might offer a scholarshipbelow the requested one. In this case, the Commission might propose you an honor loanin addition to your scholarship.

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2nd part of the form

The second part of the form refers to your personal situation and information contentson your relatives. When you tick the corresponding boxes (4), specific questions willappear (5) along with a red field where you can enter your answer (6). For some

questions you will be asked to provide a certificate. In this case, a comment will appearon the right side of the form (7). If there is no corresponding certificate, you mustprovide a letter signed by the person / organization responsible. If you would like toapply for an honor loan, please check the corresponding checkbox (8) in the personalsituation part and indicate the amount requested (9).

If you are financially independent for more than 2 years, indicate “Not applicable” under

the question “Who has financial responsibility”. This has to be proven with relevant

documents (e.g. your tax declaration and your rental contract).

Please, note that you will not be able to save the form if you are to leave a red field empty (you must fill all required fields or uncheck the corresponding box).

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3rd part of the form

The last part of the form is related to your budget. Firstly, you will have to indicate yourearnings in the red fields (10). These fields appear depending on the boxes selected inthe second part of the form. Please note that sources of income must be entered on an

annual basis. The total for the entire period of study will be calculated automaticallydepending on the programme you have chosen to follow at EHL (11). However, lumpsum earnings must be entered directly for the entire period of study (12).

We expect applicants to earn about 6000 CHF per year during their studies by working

during weekends and holidays, which represent half of their living expenses. They areresponsible for meeting this requirement.

The expenses covered by the scholarship (13), as well as the expenses that remain thestudent’s responsibility (14) are calculated automatically. The total amount is calculatedfor the entire period of study.

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In the final table you can add special expenses that have not been accounted for in theprevious tables (i.e. flight ticket); the nature of the expense is entered on the left side

(15) and the amount on the right side (16). These expenses are not covered by thescholarship, but have to be entered since you are to demonstrate that you will be able toinsure a balanced budget during your studies (please note that living expenses are

already taken into account in the budget for your daily needs). We stronglyrecommend that you pay close attention to this point; an incomplete budgetsubmission will result in the dismissal of your application!

This field might also be used to correct your expenses by including a negative number.

For instance, if the student thinks that he might save money by buying second handbooks, it is possible to indicate “Purchase of second hand books” along with a correctionof CHF – 500.- .

At the end of the form the estimated remaining costs or excess income (17) areautomatically calculated. If there are remaining costs, the field will appear in red andyou will not be able to save the form.

The reset button at the end the last page can be used to empty all the fields andcheckboxes of the form (18).

Remember that YOU HAVE TO ENSURE THAT YOU WILL BE ABLE TO COVER ALL

COSTS THAT ARE NOT COVERED BY THE SCHOLARSHIP . If you are not able tomeet this requirement, you must find other sources of financial aid such as benefactors,grants and/or other scholarships prior to applying for a scholarship at EHL.

Should you have any questions or should you need additional information,please feel free to contact [email protected]

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Documents

Scholarship application guidelines_2011 EN