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Planning & Earned Value SIG
SIG Steering Group Member
Scheduling Maturity – Reading the Signs
Scheduling Maturity – Reading the Signs
Why check a project schedule or plan?
What are the benefits?
How do I do it?
What applications are available to help
How to interpret the results (reading the signs)
How to get senior managers involved
Complete and Consistent method
Robust and repeatable process
Single point of project truth
Single point of integration
Automated – enables regular checks
Enables trend analysis
More effective corrective action
Why check a project schedule?
What are the benefits?
Increased confidence in schedule maturity
Why?
– …it’s a Robust, repeatable and auditable process
– Scalable, tailored output
– Aggregation of schedule metrics
– It’s automated (you will be doing it more than just
the once)
– Increased ability to spot trends (good and bad)
– Reduced analysis timescales
What are the benefits? Helps the team planning behaviours & planning process
Increased robustness of the schedule
Helps with schedule as it matures through the project
lifecycle
Quicker identification of scheduling and performance
issues
Integrates with other project control elements and
governance structures within an organisation
Apply schedule metrics from an assessment on other
projects (LFE)
Consistent approach to schedule analysis across your
organisation
Schedule Maturity Process
Creating the
Schedule
Prediction/
change control
Executing
the ScheduleReporting &
Decision-
making
Schedule Maturity Process (2)Reporting/Decision Making
Creation Execution Prediction &
Control
Logic
Leads
Lags
Hard
Constraints
Resources
Invalid Dates
PP to WP ratio
Critical Path
Test
Missed Tasks
CPLI
BEI
Dynamic Logic
Schedule
Adherence
Forensic
Delay Analysis
(FDA)
Milestone
Slippage
How do I do it?
Basic process
Nothing new – schedule checking has been used for at
least 3 decades
DCMA has its 14 point schedule checker
But is this enough?
Other additional checks can help
…especially in execution and prediction
Can use the checks with any of the major scheduling
packages
The DCMA 14 Points
1. Logic
2. Leads
3. Lags
4. Relationship Types (FS)
5. Hard Constraints
6. High Float
7. Negative Float
8. High Duration
9. Invalid Dates
10. Resources
11. Missed Tasks
12. Critical Path Test
13. Critical Path Length Index (CPLI)
14. Baseline Execution Index (BEI)
CPLI and BEI
Critical Path Length Index (CPLI)
– Assumes a fixed project or phase end date
– Can work out how many activities/tasks are becoming
critical
Baseline Execution Index (BEI)
Added work makes it harder to obtain a high score
Counts activity completion, not if activities are
finished early or late
Does not consider amount of schedule slippage
Does not consider the allowable use of float
Additional Schedule Checks
Redundant Logic
Recursive logic
Out of sequence logic
Logic Link Index (LLI)
Start & finish dates within the reporting
period compared to the baseline
Complements actual start & finish metric
Actual start & finish will not inform you if:
– Activities have started & finished early and In
Schedule Sequence (ISS)
– Activities have started & finished late and In
Schedule Sequence (ISS)
Or…
– Activities have started & finished either early
and/or late and OOS
Out Of Sequence (OOS) Logic (2)
Main Issue is in the interpretation
Which has the greater impact on the
schedule?
ISS activities…
…or OOS activities?
What needs to be done to get the project
back on track?
Out Of Sequence (OOS) Logic (3)
Logic Links Index (LLI)
Identifies ‘pinch points’ in the schedule
Counts the number of predecessor and successor logic linkages on a specific activity
the more links there are…
…the chances of a preceding or successor task starting or finishing on time are reduced
Useful when creating a risk network or schedule
Logic Links Index (LLI) (2)
Task 1
Task 2
Task 5
Task 3
Task 4
Tasks 1 to 4 have a
90% chance of
completing on time
Task 5 has a 66%
chance of starting
on time
Tasks 1 to 4 have a
50% chance of
completing on time
Task 5 has a 6%
chance of starting
on time
Schedule Analysis Indicators
Predictive capability
– this supports other
predictive indicators,
such as the IEAC
Schedule Analysis Indicators (2)
Can you see a trend
forming?
N.B. It cannot tell
you which tasks are
OOS
Schedule Prediction & Control
You’ve already seen some predictive
capabilities using schedule maturity
How can I show senior management that
schedule maturity is important…
…and that it cannot be reviewed in
isolation?
Project Prediction
Schedule Maturity is a lagging indicator
But can be used with other leading
indicators
…most of which rely upon having a robust
schedule
Look for trends in schedule maturity…
…and other project controls indicators too
Project analysis
What has changed since the last reporting period?
Added or removed activities?
WBS/PBS changes?
Logic relationships?
Resource allocation
Activity type (milestone, activity, hammock, summary)
Activity durations?
Total or activity float
Activity start/finish dates?
Activity status?
Critical/longest path
Activity costs
A selection of available software
Software Application
DCMA 14-point checker MS Project & Oracle P3
ScheduleAnalyser MS Project Enterprise
Schedule Detective MS Project
Steelray Project Analyser MS Project
Acumen Fuse MS Project, Oracle P3/P6, Asta
Powerproject
Schedule Cracker Primavera – MSP to follow
Schedule Checker Oracle P6
Summary
Explained the need for schedule checking
Explained the benefits of checking the schedule
How it can be done
Interpreting the results (reading the signs)
How to get senior management involved
Listed software that can help
And finally…
If you were watching…
There are 6 signs or symbols hidden in
plain sight in this presentation
Some are easy to find…
…and some not so
It means downloading the presentation from
the APM website (!)
There is a prize if you can find them
Closing date