Scheduled InspectionsScheduled Inspections

Procedures for InspectionsProcedures for Inspections

All inspections will be carried out during All inspections will be carried out during regular regular working hours.working hours.

The workplace WSH Employee Representative and The workplace WSH Employee Representative and the principal or supervisor will be the principal or supervisor will be responsible for daily responsible for daily monitoring of safety and regular inspections of their monitoring of safety and regular inspections of their workplaceworkplace before each quarterly HSD WSH before each quarterly HSD WSH Committee meeting.Committee meeting.

Procedures for InspectionsProcedures for Inspections

Inspection reports will be forwarded to the Safety Inspection reports will be forwarded to the Safety Program Coordinator Program Coordinator two weeks beforetwo weeks before the meeting. the meeting.

A committee consisting of the Assistant Safety Officer A committee consisting of the Assistant Safety Officer for Buildings and Grounds, the Assistant Safety Officer for Buildings and Grounds, the Assistant Safety Officer for Program and Students, the Safety Program for Program and Students, the Safety Program Coordinator and the Employee Co-chair Coordinator and the Employee Co-chair will review will review the inspection reports and appropriate items will the inspection reports and appropriate items will be added to the agenda of the HSD WSHbe added to the agenda of the HSD WSH Committee Meeting.Committee Meeting.

Inspection ChecklistInspection ChecklistDocument and Save

Workplace ReportWorkplace Report

Full Inspections of Full Inspections of Workplaces by the Workplaces by the

Divisional CommitteeDivisional Committee

Rotational BasisRotational Basis

Full Inspections by the CommitteeFull Inspections by the Committee

All inspections will be carried out during All inspections will be carried out during regular working hoursregular working hours..

In addition to workplace inspections by the In addition to workplace inspections by the workplace representatives, the HSD WSH workplace representatives, the HSD WSH Committee will conduct full site inspections Committee will conduct full site inspections on a rotational basis, to be scheduled in on a rotational basis, to be scheduled in advance of each quarterly committee advance of each quarterly committee meeting. meeting. Each workplace will be fully Each workplace will be fully inspected once in a two-year rotation.inspected once in a two-year rotation.

Full Inspections by the CommitteeFull Inspections by the Committee

Principals and supervisors will be Principals and supervisors will be notified in advance notified in advance of their full inspection dateof their full inspection date. This will take the place of . This will take the place of the regular workplace inspection for that quarter.the regular workplace inspection for that quarter.

Full Inspections by the CommitteeFull Inspections by the Committee

Full inspections at each workplace will be carried out Full inspections at each workplace will be carried out by:by:

• Workplace WSH Employee RepresentativeWorkplace WSH Employee Representative• Workplace WSH Employer Representative Workplace WSH Employer Representative

(Principal or Workplace Supervisor)(Principal or Workplace Supervisor)• School Custodian (where applicable)School Custodian (where applicable)• Members of the HSD WSH Committee (Assistant Members of the HSD WSH Committee (Assistant

Safety Officer for Buildings and Grounds / Safety Safety Officer for Buildings and Grounds / Safety Program Coordinator / Employee Rep – others Program Coordinator / Employee Rep – others on rotation)on rotation)

Full Inspections by the CommitteeFull Inspections by the Committee

Inspections shall identify unsafe conditions, Inspections shall identify unsafe conditions, unsafe procedures or work habits, health unsafe procedures or work habits, health hazards and compliance with all safety laws, hazards and compliance with all safety laws, regulations and procedures of both the HSD and regulations and procedures of both the HSD and the province. The inspection team will use the the province. The inspection team will use the checklist in checklist in Appendix B as a reference.Appendix B as a reference.

The Buildings and Grounds Supervisor will The Buildings and Grounds Supervisor will review the inspection report with the principal or review the inspection report with the principal or workplace supervisor and will provide him\her workplace supervisor and will provide him\her with a reference copy.with a reference copy.

Full Inspections by the CommitteeFull Inspections by the Committee

Upon completion of a full inspection, a Upon completion of a full inspection, a completed checklist will be reviewed along with completed checklist will be reviewed along with regular workplace inspection reportsregular workplace inspection reports and and appropriate items will be added to the HSD WSH appropriate items will be added to the HSD WSH Committee agenda, with the minutes of the Committee agenda, with the minutes of the meeting identifying appropriate action to be meeting identifying appropriate action to be taken, the time frame for completing that action taken, the time frame for completing that action and the person(s) responsible for taking the and the person(s) responsible for taking the action.action.

Inspection AreasInspection Areas

Boiler RoomsBoiler Rooms Electrical RoomsElectrical Rooms Loading AreasLoading Areas Custodial Storage AreasCustodial Storage Areas Public Areas Public Areas ClassroomsClassrooms Office AreasOffice Areas

Inspection AreasInspection Areas

Science Rooms / LabsScience Rooms / Labs Tech Labs / Shop AreasTech Labs / Shop Areas Welding EquipmentWelding Equipment Automotive ShopsAutomotive Shops Woodworking Shops Woodworking Shops Painting / Printing / PhotographyPainting / Printing / Photography Home Economics / CafeteriasHome Economics / Cafeterias

Inspection AreasInspection Areas

GymnasiumsGymnasiums Building Renovations / Construction AreasBuilding Renovations / Construction Areas GroundsGrounds Building ExteriorBuilding Exterior Public Areas Public Areas ClassroomsClassrooms Office AreasOffice Areas

Persons Working AlonePersons Working Alone

Working AloneWorking Alone

Provincial legislationProvincial legislation requires the employer to requires the employer to provide and implement a plan for any worker provide and implement a plan for any worker who is required to work alone. This plan must who is required to work alone. This plan must ensure, as far as reasonably practicable, the ensure, as far as reasonably practicable, the safety, health and welfare of a worker working safety, health and welfare of a worker working alone.alone.

In most cases, workers working alone will be In most cases, workers working alone will be performing “low risk” tasksperforming “low risk” tasks..

Working AloneWorking Alone

Workers working alone in HSD must have a Workers working alone in HSD must have a buddy system in place.buddy system in place. This system requires This system requires any worker working alone to have a specified any worker working alone to have a specified “buddy” and to call that buddy on a regular “buddy” and to call that buddy on a regular basis, at least every two hours – higher risk basis, at least every two hours – higher risk activities will require a shorter interval between activities will require a shorter interval between calls.calls.

Appendix D includes specific work alone guide Appendix D includes specific work alone guide lines for different employee groups.lines for different employee groups.