SCHEDULE OF POWERS ON STORES MATTERS ( Applicable from …icf.indianrailways.gov.in/works/uploads/files/icffiles/PB2015/sop/... · SCHEDULE OF POWERS ON STORES MATTERS ( Applicable

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Revisions as per Rly. Brd. Lr. No. 88/RS(G)/779/14 Pt. dt.

27.2.2015 & 12.3.2015)

SCHEDULE OF POWERS ON STORES MATTERS ( Applicable from 17th April 2015 )

Sl. No.

Reference to code Rule/ Board's orders/Local orders. Nature of Powers Extent of Powers Delegated to Remarks

1. APPROVAL OF QUANTITIES FOR PROCUREMENT C.O.S C.M.M Dy.CMM SMM AMM

1 a) Items 1 & 2 of 132-S & 701-S 2001/F(S)I/PW7/2; Dt. 09.01.03(CS no.3 A/G/103; Dt. 12.05.03) Rev. as per Rly.Board letter no. 2007/F(S)/PW7/1 dt. 07.12.2007, 2007/RS(G)/779/1 dt.4.4.08, 28.7.08, 3.9.08 , 16.10.08 & 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015.

Approval of quantities (i) Before placement of indent on centralized Procurement agency

(ii) For floating of tenders or direct purchase

(see Note 1 & 2)

Full Powers Full Powers

Rs. 3 crores Rs.3 crores

Rs. 45 lakhs Rs. 45 lakhs


Rs 3 lakhs Rs. 3 lakhs

Remarks : Stock and Non-stock Indents 1. Vetting of STOCK Indents and Purchase Orders (including Indents on centralized procurement agency) : (2007/RS(G)/779/1 dt. 4.4.08, 28.7.08 & 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015). i) For other than safety items P.O & Indents Value above Rs. 6 lakh should be vetted by finance. ii) For safety items (as defined in Board’s letter no. 99/RS(IC)/165/SRC dt. 19.4.2000) P.O & Indents Value above Rs. 12 lakh should be vetted by finance, 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015 subject to 10% test check by Accounts. All Purchase Orders which do not require vetting are also to be got noted in the liability register for better control. As regards stock items, presently even for POs valuing less than Rs. 6 lakh, a list is being generated by EDP Centre and forwarded to Finance and the same procedure will be continued even for the cases upto Rs. 12 lakh in case of safety items. A list of Purchase Orders issued for Non-stock items which do not require finance vetting, has to be furnished by Stores Department every month to Accounts so that the Funds register could be updated.` 2. Vetting of non-stock demands / requisitions : (88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015).

i) For safety items : Value above Rs. 3 lakhs ii) For items other than safety items – Value above Rs. 1.5 lakhs.

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Sl. No.

Reference to code Rule/ Board's orders/Local orders.

Nature of Powers Extent of Powers Delegated to Remarks

2 INVITATION OF TENDERS C.O.S C.M.M Dy.CMM SMM AMM

2 a) 324-S, 331-S, 332-S Rly. Brd. Letter no. 2007/F(S)U.PW7/1 dt.7.12.07. 2007/RS(G)/779/1 dt.4.4.08, (COS Policy Circular no. 10/RB 001/ICF 001/501; Dt. 29.09.05) 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

i) To invite Open Tenders in the normal course

(Refer note 1, 2 & 13)

Full Powers

Rs. 3 Crores

Rs.45 lakhs

Nil

Nil

1.The powers are to be exercised after approval of quantities in terms of serial No. 1 of item 1a) above. (Board’s lr. No. 76/RS(G)/779/36; Dt. 6.1.79) 1.1. The powers under 2 (a) (ii) have been delegated personally to COS & FA&CAO. These powers are not to be delegated down below. (2007/RS(G)/779/1 dt. 4.4.08.) 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015 2) Open tender shall be invited and Tender Committee shall be constituted for purchase above Rs. 15 lakhs. Different mode of Tendering can be approved by GM under the provisions of para 331-S & 332-S or by other specific authorities in exercise of their powers detailed in this schedule. 3) M&P items authorised for purchase by COFMOW are to be procured by placing indents on them and no tender for purchase should be invited except with the specific authorisation of COFMOW. Bd’s lr. 87/RS(G)/779/17; Dt. 20.1.89.

ii)To invite all types of global tenders. (Refer note 1.1. and 13)

Upto his power of acceptance for indigenous tenders with FA&CAO’s concurrence.

Nil

Nil

Nil

Nil

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Sl. No.




2 b)

328-S Rly. Brd. Letter no. 2007/F(S)U.PW7/1 dt.7.12.07. 2007/RS(G)/ -779/1 dt.4.4.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Limited Tenders/Bulletin Tenders in normal course for all items.

Up to Rs. 15 lakhs

Upto Rs. 15 lakhs

Upto Rs. 15 lakhs

Upto Rs. 8 lakhs

Upto Rs. 3 lakhs

4. The limit of Rs.1 lakh under item 2 e) applies to the value of each article or class of articles or inter connected articles to be procured at any one time. The demand at par each time should, in no circumstances be split up, to bring it within these powers. COS will furnish periodically a list of items covered by Rate & Running Contracts to all the Purchase Officers. Dy.CMM will obtain approval of COS/CMM for floating LT in emergencies. (2007/RS(G)/779/1 dt.4.4.08 & 28.07.08) 5. Direct purchases under item 2 f) may be resorted to in the event of failure/inability of the agency of DGS&D to comply with the Railway's demands. In case of failure of DGS&D dues, details of direct purchases made and the financial loss thereon shall be advised to the DGS&D for taking up with the defaulters for recovery of the loss. 7) The annual limit of Rs. 8 lakh shown under item 2f) is the combined limit for all officers for any given item of stores. In order to ensure that this limit is not exceeded, suitable registers should be maintained and periodically checked.

2 c) 328-S 2007/RS(G)/779/1 dt.4.4.08 & 28.07.08 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Limited tenders in emergencies ( at the discretion of COS/CMM)

Rs.3 Crores (AGM – Upto Rs. 5 Crores)

Rs. 1.5 Crore

Rs. 45 lakhs

NA

NA

2 d) 328-S 2007/RS(G)/779/1 dt.4.4.08 & 28.07.08 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Limited Tenders for safety items and items for which approved list is issued only by Centralised agency/RDSO/ PU/CORE

Rs.3 Crores (AGM-Upto Rs. 5 Crores)

Rs. 1.5 Crore

Rs. 45 lakhs

Upto Rs. 8 lakhs.

Upto Rs. 3 lakhs

2 e) 706-S 81/F(S)/1/PW/7/1 dt. 28.4.81 A/G/103/ Vol.VII dt. 19.12.89. O.O.No.9/81 dt.18.5.81.

Limited Tenders for DGS&D items not cover ed by Rate/ Running Contracts (See Note No.4).

Upto Rs. 1 lakh.

Upto Rs. 1 lakh.

Upto Rs. 50,000 Upto Rs. 50,000

Upto Rs. 5,000

2 f) 707-S 81/F(S)/1/PW/7/1; Dt. 28.4.81. A/G/103/ Vol.VII; Dt. 19.12.89 & 2001/F (S)I/ PW7/2; Dt. 12.10.2001 & 20.12.01 2007/RS(G)/779/1 dt. 4.4.08.& 28.7.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Direct procurement of stores by COS for which DGS&D has entered into rate/running contracts, if stores are required urgently or can be more conveniently obtained locally or from nearer station (See Note No.5, 6 & 7).

Up to Rs.1.5 lakhs in each case subject to ceiling limit of Rs.8 lakh in each case per annum

Upto Rs.25,000 each purchase not exceeding Rs. 1 lakh in aggregate in each case in a year.

Upto Rs. 6,000 at a time & upto Rs. 50,000 in a year for each item.

Upto Rs. 2,000 at a time & upto Rs. 20,000 in a year for each item

Upto Rs. 500 at a time & upto Rs. 2,500 in a year for each item.

6. The Powers under item 2 f) are to be exercised only when it is established that the supplies can not be arranged within the delivery period required against Rate / Running contracts or where local purchases may be made more conveniently

recording reasons in each case. In respect of spare parts of vehicles and other Transport vehicles, COS has powers upto Rs.500/- in each case, but not exceeding Rs.5,000/- in aggregate in any one year. (Bd's lr. No.F(PM)/64/PW/7/1 dt. 29.5.64

and 81/F (S) / 1/ PW/7/1 dt. 28.4.81 2001/F(S)/1/PW/7/2; Dt. 20.12.2001). wherever valid rate contracts are not available, rate contracts do not meet the requirements of the Railways in respect of specification, delivery requirement and quality

considerations, Railway can go ahead with the direct procurement of materials after recording adequate justification for that purpose. Wherever, there are failures against the rate contract in terms of timely delivery and quality of goods, such

failures should be reported to DGS&D and direct alternate procurement action may be taken in order to ensure timely availability of quality materials to meet the needs of the Railways. (Brd’s lr. No. 2005/RS(G)/779/13 dt.19.12.2007)

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Sl. No.




2g 330-S 83/F(S)/1/PW/7 /1; Dt. 9.7.84, 17.12.93 & 2.3.94 A/G/103/Vol.VII; Dt. 19.12.89 O.O. No. 1/84; Dt. 3.1.84 & 2001/F(S)I/PW7/2; Dt. 12.10.2001 2001/F(S)I/PW7/2; Dt. 20.12.01 & 27.01.03 CS No. 2 (A/G/103; DT. 18.03.03) 2001/F(S)I/PW7/2; 05.09.03 2007/RS(G)/779/1 dt.4.4.08 & 28.07.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Single Tender Non-PAC without Finance concurrence in normal course ( See Notes 8 (i), (ii), & 9)

Rs. 5 Lakh

Rs. 5 Lakh

--------- -------- ----------- 8) i) in exercising the powers under item 2 g) & 2h), the purchase officers should consider whether an existing Rate/ Running contracts can be utilised. These powers are to be exercised in emergent situations affecting repairs, maintenance, operation or outturn for which reasons should be recorded in writing. 8) ii) Invitation of Single Tender and purchase will require the personal approval of COS/CMM as per Rly. Board's Lr. no. 2001/F(S)i/pw7/2; dt. 05.09.03 9) A new clause has been incorporated vide O.O. No. 4/97; dt. 7.5.97. In case GM’s sanction is obtained at the stage of invitation of tenders for issue of ST/Non-PAC items, normal powers of purchase as per Sl.No. 3bi. Will be applicable for consideration and acceptance of tenders.

2h

330S83/F(S)/1/PW/7/1; Dt. 9.7.84, 17.12.93 & 2.3.94 A/G/103/Vol.VII dt. 19.12.89,O.O.No.1/1984;Dt.3.1.84;&2001/F(S)I/PW7/2; Dt. 12.10.2001 & 27.01.03;CS No. 2 (A/G/103;DT.18.03.03) Bd’s lr. No. 2001/F(S)I/PW7/2; Dt. 5.9.03 2007/RS(G)/779/1 dt.4.4.08 & 28.07.08 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Single Tender Non-PAC items without Finance concurrence in emergencies affecting maintenance, out-turn operations etc. (See Notes 8 (i), (ii), & 9)

Rs. 8 lakhs

Rs. 8 lakhs

---------- ---------- ----------

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Sl. No.




2 i) 330-S 83/F(S)/1/PW /7/1 dt. 09.7.84, 17.12 .93 & 2.3.94. A/G/103/ Vol.VII dt 19.12.89. 2007/RS (G)/779/1 dt. 28.07.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Single Tender Development Items.

Rs. 8 lakhs Rs. 5 lakhs Rs. 3 lakhs N I L N I L.

2 j) 330-S ICF/S/P/16/1/Vol.X dt. 19.6.96 O.O.No. 3/96 83/F(S)/1/PW/7/1 dt 9.7.84, 17.12.93 & 2.3.94.A/G/103/ Vol.VII dt.19 .12.89. (2007/RS(G)/779/1 dt.4.4.08 & 28.7.08) 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Single Tender where it is possible to certify that a similar article, which could be used in lieu is not manufactured/sold by any other firm(PAC “c” certified) (See Note 10).

Upto their level of acceptance (i.e. ) Rs.20 Cr.


Upto their level of acceptance (i.e. ) Rs.45 lakhs.


Upto their level of acceptance (i.e. ) Rs. 3 lakhs

10. The powers under item 2 j) and k) should be exercised only on the basis of a proper certificate that similar article is not manufactured or sold by any other firm which could be used in lieu. The authorities of the Indenting Department Competent to sign the PAC are as under Upto Rs.40,000/-: Indenting Officer. Upto Rs.1 lakh : JAG/SG Officer Upto Rs. 5 lakhs : SAG Officer. Above Rs.5 lakhs : P.H.O.D. /C.H.O.D (Ref: Board's letter No. 2007/RS(G)/779/1 dt.4.4.08 & 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015) 11. The local purchase of steel items from stockyard, may be done subject to the following conditions: a) After obtaining quotations/price list from all the local stockyards. b) At the most economical, reasonable price subject to availability of items. c) Non-availability of items from the most economical stockyard on the date of purchase should be recorded in writing by the COS/CMM d) The quality must be ensured as per the required specifications and would be purchased against the works test certificate of the manufacturer. To facilitate exercise of the powers delegated, Railways are advised to get themselves, placed on the mailing list of all stockyard quotations. (Authority: Bd. Lr. No. 87RS(G)/753/2; Dt. 14.12.01).

2 k)

- Do -

Single Tender for proprietary items where it is not possible to issue PAC in the prescribed form. (PAC “a” certified) (See Note 10).

Rs. 8lakhs

Rs. 5 lakhs

Rs. 3 lakhs

Rs. 1.5 lakh

Rs. 75,000/-

2 (l)

Bd. Lr. No. 87RS(G)/753/2; Dt. 14.12.01, 1.9.06. 2007/RS(G)/779/1 dt.4.4.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Single Tender- Steel items from Stock yard/ buffer imports of SAIL/ TISCO/ IISCO & RINL. without going into the formalities of Tender Committee examinations. (See Note 11)

Rs.5 Crs.

Rs.3 Crs. Rs.10 lakhs. N I L N I L

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Sl. No.


Nature of Powers Extent of Powers Delegated to Remarks.


2 (m)

2007/RS(G)/779/1 dt. 28.07.08 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Single Tender purchase for Oil and Lubricants marketed by PSUs. (See Note 12)

Rs.5 Crs. Rs. 3 Crs. Nil Nil Nil 12. COS/ CMM are empowered to purchase in each case with finance concurrence without going into the formalities of Tender Committee recommendation. LT is to be called in place of Single Tender in case prices are not government administered. (2007/RS(G)/779/1 dt.28.07.08& 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015 )

NOTE no. 13 under Sl. No. 2 INVITATION OF TENDERS The constitution of Tender Committee for considering stores tenders:- (Bd’s letter No. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015).

Tender Committee Members Tender Accepting Authority

SN Value Limit of Tender Stores Concerned Dept. Finance

1 Rs. 15 lakhs to Rs. 45 lakhs Sr.Scale Sr.Scale Jr.Scale JAG

2 Rs. 45 lakhs to Rs. 1.5 crores JAG JAG Sr.Scale SAG

3 Rs. 1.5 crore to Rs. 3 Crore JAG JAG JAG SAG

4 Rs. 3 crore to Rs. 20 Crores (#) SAG(#) SAG(#) SAG(#) PHOD/CHOD

5 Rs. 20 crores to Rs. 40 Crores PHOD/CHOD PHOD/CHOD SAG AGM

6 Above Rs. 40 Crores PHOD/CHOD PHOD/CHOD PHOD/CHOD GM

1. In case there is no AGM, the accepting authority will be GM. (2007/F(S)I/PW7/1 dt. 07.12.07& 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015. ) The above are however upper

limits for constitution of Tender Committees, General Managers are free to delegate lower limits for the same keeping local requirements in mind in consultation with FA&CAO.

2. (#) In case of only one FA&CAO, JAG level Finance Officer will be member of Tender Committee upto Rs. 12 crores; In case only one SAG Stores Officer of Stores Department, JAG level Stores Officer will be member of Tender Committee upto Rs. 12 crores; In case of only one SAG level Officer in user department, JAG level Officer of user department will be member of Tender Committee upto Rs. 12 crores. (88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015). 3. The value of lowest technically suitable offer eligible for regular bulk order (including Excise Duty, Sales Tax and all statutory levies) will be the criterion for the level of the Committee. While deciding the acceptability of tenders / contracts, the value of quantity under “+30% Option Clause” will be excluded from the value of tenders for determining the level of competency of acceptance.

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(a) Competent authority for operating + 30% Option clause shall be determined on the value of entire quantity (i.e. original tender quantity + 30% Option Clause quantity). (b) Competent authority for operating minus 30% Option Clause shall be the original tender accepting authority. (Brd. Letter no. 99/RS(G)/779/5 dt. 20.5.2010). 4. Determining the level of TC & TAA in case of offers received in foreign currency in Global Tenders is as per Board’s letter no: 2003/RS(G)/779/1 dated 08.08.08

5. Total value of the tender is the criterion to decide the competent authority for acceptance when purchase proposals are put up in parts. (2007/F(S)I/PW7/1 dt. 07.12.07)

6. The level of the TC to consider the tendered offers will be decided on the lowest acceptable offer as per the technical note. (85/F(S)/PW/1 dt. 28.02.90)

7. The Stores Members of the Tender Committee will put up the proceedings direct to the accepting authority (2007/F(S)I/PW7/1 dt. 07.12.07)

8. Tender Inviting Authority should ensure uploading of NIT & Tender documents including corrigendum on the website before its publication. Also TC and TAA should scrutinize the same before awarding the contract as per Board letter no: 2008/RS(G)/779/2 dt 07.11.08.

9. The accepting authority should not be a member of the Tender Committee. If the officer competent to accept the tender has to be a member of the Tender Committee for any reason, the recommendations of the Tender Committee should be put up to his next superior officer for acceptance. ‘The nomination of officers in a Tender Committee will be done by PHODs/DRMs. (Board's letter No. 70/WI/CT/32 dt. 7/9-09-1970).

10. If the competent authority disagrees with the recommendations of Tender Committee he should invariably record his reasons. 11. For finalisation of Sale Tenders: The constitution of Tender Committee for finalisation of Sale Tenders is as per Policy circular no. 10/RB***/ICF 010/510 dt. 26.4.08 as approved by G.M.

(SEE PAGE 6 FOR NOTE 12 & 13)

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Sl. No.



3. CONSIDERATION AND ACCEPTANCE OF TENDERS

C.O.S C.M.M Dy.CMM SMM AMM 1) Tender committees should invariably be constituted to deal with tenders over Rs. 15 lakhs. (88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015) Board desire that post audit of the transactions below Rs. 15 lakhs should be conducted thoroughly and cases of serious irregularities noticed, if any, should be reviewed at the level of COS/FA&CAO for necessary remedial action. ( Board’s letter No. 2007/F(S)PW7/1 of 7.12.07) 2) The lowest acceptable total tender value (including ED & ST) will be the criteria for the level of Tender Committee. (Board’s lr. No. 85/F(S)/1/PW/1; Dt. 28.2.93 & F(x)/II/91/PW/3; Dt. 13.12.91). 3) The accepting authority should not be a member of the Tender Committee. If the Officer competent to accept the Tender has to be member of the Tender Committee for any reason, the recommendations of the committee should be put up to his next higher officer for acceptance. (Bd.lr. No. 70/WI/CT/32; Dt. 7 / 9.09.70). 4. If the competent authority disagrees with the recommendations of the Tender Committee, he should invariably record his reasons. (Board's letter No.74/AC/ III/30/6/PW dt.28.12.83). 5. Refer note no.13 (clause 2 ) under SL.NO. 2 for TC member in case of one FA&CAO and/or one SAG level Officer in Stores & user dept. (2007/RS(G)/779/1 dt.4.4.08). 88/RS(G)/779/14 Pt.

dt. 27.2.2015 & 12.3.2015. 6.Determining the level of TC&TAA in case of offers received in foreign currency in Global Tenders is as per Board’s letter No.2003/RS(G)/779/1 dt.08.08.08. Rly.Brd.lr.no.88/RS/(G)/779/14Pt. Dt. 4.2.14. ## 88/RS(G)/779/14 Pt. dt. 27.2.2015 &

12.3.2015.

3a 85/F(S)/1/PW/7/1 Dt. 19.11.97 GM’s Circular No. A/G/103/Vol. VIII; Dt. 20.3.98 & Bd’s Lr. No. 2001/F(S)I/PW7/2; Dt. 12.10.01. 2007/F(S)PW7/1 of 7.12.07 2007/RS(G)/779/1 dt.4.4.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Functioning as a member of Tender Committee (See notes 1,2, 3& 5)

1. Above Rs. 20 Crs & upto Rs.40 Crs. with concerned PHOD / CHOD & SAG (Fin.) 2. Above Rs. 40 Crs. with concerned PHOD / CHOD & PHOD/ CHOD (Fin.)

1) Above Rs. 3 Crs. & upto Rs. 20 Crs. With concerned SAG & SAG (Fin.) (Refer Note 5)

1) Above Rs.45 lakh & upto Rs.1.5 Crs. with concerned JAG & Sr. Scale (Fin.) 2) Above Rs. 1.5 Crs. & upto Rs. 3 Crs. With concerned JAG & JAG (Fin.) (Refer Note 5)

Above Rs. 15 lakhs & upto Rs.45 lakhs with concerned Sr. Scale &

Jr.scale (Fin.)

NIL

3b (i)

341-S GM’s Circular No. A/G/103; Dt. 6.1.94 & Bd’s Lr. No. 2001/F(S)I/PW7/2; Dt. 12.10.01. 2007/F(S)PW7/1 of 7.12.07 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Acceptance of Tenders (Generally known as purchase powers and fabrication of coach components from raw materials supplied by the Administration) ( See Note 1 to 5 and 16)

Rs. 20crores (AGM – Rs. 40 cr.) (G.M. - above Rs. 40 Crs.)

Rs. 3 crores

Rs. 45 lakhs

Rs.8 lakhs Rs. 3 lakhs

3b (i) a.

Bd’s letter no. 2007/RS(G)/779/1 dt.4.4.08 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

## Release of FE and payment through letter of credit ( See Note 6)

Upto their power of acceptance for indigenous tenders i.e. upto Rs.20 crs.

Upto their power of acceptance for indigenous tenders i.e. upto Rs.3 Crs.

Nil

Nil

Nil

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Sl. No.



3 CONSIDERATION AND ACCEPTANCE OF TENDERS

C.O.S C.M.M DY.CMM SMM AMM

3b ii.

330-S 83/F(S)/1/PW/7/1 dt. 09.7.84, 17.12.93 & 2.3.94 A/G/103/Vol.VII dt 19.12.89. 2007/RS(G)/779/1 dt. 4.4.08 & 28.7.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Acceptance of Tenders for PAC items where it has been possible to certify that a similar article, which could be used in lieu is not manufactured / sold by any other firm. (PAC ‘c’ certified)

Upto their level of acceptance (i.e. ) Rs.20Cr.




Upto their level of acceptance (i.e. ) Rs. 3 lakhs

3b iii.

- Do -

Acceptance of Tenders for PAC items where it has not been possible to certify that a similar article, which could be used in lieu is not manufactured / sold by any other firm. (PAC ‘a’ certified)

Rs. 8 lakhs

Rs. 5 lakhs

Rs. 3 lakhs

Rs. 1.5 lakhs

Rs.75,000/-

3b iv.

ICF/S/P/16/1/Vol. X dt.7.5.97,2001/F(S)I/PW7/2; 05.09.03 2007/RS(G)/779/1 dt.4.4.08 & 28.7.08.

Single Tender/ Non -PAC items in normal course (See Note 8 )

Rs. 3 lakh

Rs. 3 lakh

------- ------- ------

3b v.

ICF/S/P/16/1/Vol. X dt 7.5.97. O.O.No.4/97 dt. 7.5.97. 2001/F(S)I/PW7/2; 05.09.03, 2007/RS(G)/779/1 dt.4.4.08 & 28.07.

Single Tender/ Non-PAC in emergencies (See Note 8)

Rs. 5 lakhs Rs. 5 lakhs ------ ------ ------

3b vi.

Bd’s letter no. 2007/RS(G)/779/1 dt. 28.07.08 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Single Tender for Developmental items

Rs. 8 lakhs

Rs. 5 lakhs

Rs. 3 lakhs

N I L N I L

10

Sl. No.


Nature of Powers Extent of Powers Delegated to 7. When in response to call for limited tender, only one quotation is received, a fresh tender should be invited except in case of urgency where also the urgency has to be certified by not less than a JA Grade Officer for all purchases upto Rs.1 lakh and by SAG Officer for purchase above Rs. 1 lakh and prices are found to be reasonable. Urgency to be certified by Stores Officer for Stock item and Indenting Officer for non-stock items. Board’s lr. No. 2001/F(S)I/PW7/2; Dt. 20.12..2001& 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015 The powers under item 3c) can be exercised only if enquiries had been issued to firms who have supplied the materials earlier or who are likely to supply the materials provided the rates quoted are reasonable and full reasons are recorded justifying such a course of action. (Board’s lr. No. 76/F(S)/1/PW-4/1; Dt. 5.10.76). In the event of a single quotation being received against re-tender after rejection of a single offer against a Limited Tender, the normal powers of purchase can be exercised provided the re-enquiry has been as broad based as possible and it is considered prudent not to re-tender. The reasons for taking such a decision should be recorded by the purchase officer. 8. In case GM's sanction is obtained at the stage of invitation of Tenders for issue of ST/Non-PAC items, normal powers of purchase as per Sl.No.3 b)i will be applicable for consideration and acceptance of Tenders. (O.O.No.4/97 dt.7.5.97). 9. The local purchase of steel items from stockyard, may be done subject to the following conditions: a) After obtaining quotations/price list from all the local stockyards. b) At the most economical, reasonable price subject to availability of items. c) Non-availability of items from the most economical stockyard on the date of purchase should be recorded in writing by the COS/CMM d) The quality must be ensured as per the required specifications and would be purchased against the works test certificate of the manufacturer. To facilitate exercise of the powers delegated, Railways are advised to get themselves, placed on the mailing list of all stockyard quotations. (Authority: Bd. Lr. No. 87RS(G)/753/2; Dt. 14.12.01).

3 CONSIDERATION AND ACCEPTANCE OF TENDERS

C.O.S C.M.M Dy.CMM SMM AMM

3b vii.

87/RS(G)/753/2 dt. 30.12.87& 20.11.91 O.O.No.1/85 dt. 18.4.85. 2007/RS(G)/779/1 dt. 1.9.06 and 4.4.08 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Purchase of steel items on Single Tender basis from Stock yards of SAIL, TISCO, IISCO & RINL without going into the formalities of Tender Committee duly making 100% Advance Payment. (Refer Note 9)

Rs.5 Crs.

Rs. 3 Crs. Rs. 10 lakhs N I L N I L

3b viii

Bd’s Lr. No. 2001/F(S)I/P W7/2; Dt. 12.10.01 2001/F(S)I/PW7/2; Dt. 20.12.01. 2007/RS(G)/779/1 dt.4.4.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

a) Placement of R/C orders against DGS&D Rate/Running Contract

Full Powers

As per their level of acceptance (i.e. ) upto Rs.3 Crs.

As per their level of acceptance (i.e. ) upto Rs.45 lakhs.

As per their level of acceptance (i.e. ) upto Rs.8 lakhs.

N I L

3c 2001/F(S)I/PW7/2; Dt. 20.12.01. 2007/RS(G)/779/1 dt.4.4.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Urgency certification in case of receipt of a single quotation against limited tender if prices are found to be reasonable. (See Note 7)

Above Rs.1 lakh & Upto the limit of his powers of purchase for LT.

Above Rs.1 lakh & Upto the limit of his powers of purchase for LT.

Upto Rs. 1 lakh.

NIL NIL

11

Sl. No.


Nature of Powers Extent of Powers Delegated to

Remarks

3 CONSIDERATION OF EMD AND SD. C.O.S C.M.M Dy.CMM SMM AMM

3 d) 57/155/1/RS(G) dt 12.4.61. 66/WI/CT-22A dt. 20.5.67. 86/RS(G)/155/1 dt 11.09.87. O.O.No.7/90 dt 30.5.90. Bd. letter no. 2004/ RS(G)/11 dt. 24.7. 2007 & 6.8.2008.

Waival of Earnest Money Deposit (See Note 10)

Full Powers Full Powers N I L N I L N I L

10. The powers under item 3 d) and e) should be exercised with finance concurrence as per Rly. Brd. letter no. 86/RS(G)/155/1 dt 11.09.87, 2004/ RS(G)/779/11 dt. 24.7. 2007, 19.2.2008, 6.8.2008 & 15.10.2008

3 e) 57/155/1/RS(G) dt 12.4.61. 66/WI/CT-22A dt. 20.5.67. 86/RS(G)/155/1 dt 11.9.87. O.O No.7/90 dt. 30.5.90. Bd. letter no. 2004/RS(G)/ 11 dt. 24.7.2007 & 6.8.2008

Waival of Security Deposit for other than safety items. (See Note No.10 & Note c at F.13)

Full Powers upto his power of purchase.

Full Powers upto his power of purchase




3 f)

Item 15(ii) 132-S GM's approval dt 19.6.98 vide ICF/S/P/16/1/Pt. file

i. Refund of EMD in Tenders including Tender for Sale/Auction. (See Note 17)

Full Powers Full Powers Full Powers

Upto Rs. 25 lakhs

Upto Rs. 3 lakhs.

ii. Forfeiture of EMD in Tenders including Tender for Sale/Auction (See Note c at F.13)





Full powers upto his power of purchase.

12

Sl. No.



3 CONSIDERATION OF DEVIATIONS. C.O.S C.M.M Dy.CMM SMM AMM

3 g) 63/RS(G)/379/1 dt10.6.64.

Acceptance of un-guaranteed delivery terms and other unusual conditions of Contract subject to paras 419-S and 420-S(Other than payment terms) (See Note No.11)



N I L N I L N I L 11. The powers under item 3 g) and h) are to be exercised in consultation with finance and Law Officer. In case of less guarantee period than the standard one, approval of Indenting Officer should be taken. The Force Majeure clause should not be included as far as possible in respect of Contracts below Rs.5,000/- particularly when orders are not placed on reputed firms/manufacturers 11a. JAG level - full powers upto their normal power of acceptance for TC cases.

3 h) 75/RS(G)/148/1 dt. 27.9.77 & 3.7.78 O.O No.36/77 dt 28.10.77

Acceptance of non standard Force Majeure - Clause (See Note No.11)



Full Powers to accept as approving authority of TC recom-mendations

N I L N I L

3 i) 439-S 84/RS(G)/779/25 dt 18.12.84 & 1.3.85 2001/F(S)I/PW7/2; Dt.27.01.03. CS no. 2 – lr. no. A/G/103; DT. 18.3.03 2007/RS(G)/779/1 dt.4.4.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Acceptance of deviations from IRS conditions of Contract without prior finance concurrence

i) TC cases (See Note 11a)

ii) Non-TC cases

Rs. 20 Crores (AGM-Rs. 40Crs. GM- Full powers) Rs. 15 lakhs

Rs.3 Crores Rs.15 lakhs


Nil

Nil

Nil

Nil

13

Sl. No.



3 CONSIDERATION OF DEVIATIONS C.O.S C.M.M Dy.CMM SMM AMM

3 j) 418, 419 & 439 - S 63/RS(G)/379/1 dt 10.6.64. O.O.No.44/64 dt. 10.12.64. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Variation of IRS Conditions of Contract.

COS may waive operation of clauses relating to ‘Liquidated damages’, ‘Risk Purchases’ and ‘Arbitration’ appearing in the contract (Value of contract upto Rs.8 lakhs) at the post contract stage in order to avoid disproportionate administrative expenditure in small recoveries.

3 (k)

Para 440 - S 55/645/4/ RE(G) dt 28.3.57 77/LS/66/DGS&D's O.O.No.5 dt. 3.9.77. 70/RS(G)/779/46 dt. 18.5.76/7.6.76. Brd. Lr. No. 2007/RS(G)779/1 dt. 4.4.08 and 28.7.08.

Acceptance of quotations subject to variation in prices/rates of exchange, customs duty, etc., in respect of Indigenous & Imported stores. (See Note a, b and c below)

Full Powers in respect of purchases under his own powers with finance concurrence

Full Powers in respect of purchases under his own powers with finance concurrence

Full Powers in respect of purchases under his own powers with finance concurrence.

Full powers in respect of purchases under his own powers with finance concurrence for SVC and PVC except Note ( c ) below.

Full powers in respect of purchases under his own powers with finance concurrence for SVC and PVC except Note ( c ) below.

Note ( a ) In Indigenous stores, the variations admissible under item 3 (k) may relate to 1. Steel price promulgated from time to time by Main steel Producers 2. Price of Non ferrous metals 3. Excise duty 4. Wage escalation 5. Special Price adjustment of BEMA/IEMA group (British Electrical Manufacturing group) Note ( b ) In imported stores, the variations admissible under item 3 (k) may relate to : 1. FOB cost of proprietary articles . 2. Cost of raw materials that are subject to sharp price fluctuations 3. Exchange Rate. 4. Import duties 5. Special price adjustment of BEMA/IEMA group Standard variation clause specified by the Board should be adopted. Note ( c ) The powers of SMM & AMM under this item are not applicable to special price adjustment clauses of BEMA/IEMA, Exchange rate variations. Finance Concurrence is necessary

in respect of Contracts valuing above Rs. 12 lakhs for safety items and Rs.6 Lakhs (88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015) for other than safety items. Refer Note 1

under item 1 for futher details. (Authority: 2007/RS(G)/779/1 dt. 28.07.08) For contracts exceeding Rs. 5 lakhs acceptance of wage escalation clause requires GM's approval

14

Sl. No.

Reference to code Rule/ Brd's orders/ local orders.


3 CONSIDERATION OF PAYMENT ( See Note 12-14)


3 (l) i.

O.O.No.1/85 dt18.4.85 87/RS(G)/753/2; 01.09.06. 2007/RS(G)/779/1 dt.4.4.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

To make 100 % Advance Payment for single tender purchase from Stock yards/ buffer imports of M/s SAIL, TISCO, IISCO, RINL in respect of Steel items (See Note 12 – 14&15)

Rs.5 Crores

Rs.3 Crores

N I L N I L N I L 12. The powers under item 3 ( l ) should be exercised in Consultation with finance on the merit of each case. 13. The powers under item 3( l ) should be sparingly used with finance concurrence and with safeguards like Bank Guarantee for protection against failure of supply, defective supply, short supply etc., Request from firms for payment in advance along with the order should be discouraged and not accepted unless there are exceptional circumstances justifying departure from the rules (Board's letter No.79/RS(G)/753/1 dt. 21.4.79 & 87/RS(G)/ 779/21 dt.13.1.88). In Tender Committee cases no separate finance concurrence is necessary. 14. Advance payment may be allowed under item 3 l) v only to well known firms of commercial standing in terms of para 2815-S. (Brd's lr. No.87/RS(G)/ 379/ 13 dt. 3.8.87). Guide lines on payment terms for M&P items are as per Rly Brd lr. no: 98/RS(G)/ 709/1 dated 30.05.2006. .

3 (l) ii.

76/RS(G)/753/2 dt. 13.2.81 O.O.No.1/85 dt. 18.4.85 2007/RS(G)/779/1 dt.28.7.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Acceptance of 100% payment for purchase of oils and lubricants against proforma invoice to PSUs in each case with finance concurrence and without going into the formalities of tender committee’s examination. (See Note 12 - 14)

Rs.5 Crores

Rs.3 Crores

N I L N I L N I L

3 (l) iii.

77/RS(G)/779/29 dt 29.12.77. O.O.No.1/85 dt 18.4.85.

100% advance payment in respect of Public Sector Undertakings on proof of despatch along with inspection certificate. (See Note 12 - 14 & Note c at F.13)






3 (l) iv

77/RS(G)/779/29 Dt. 29.12.77 O.O.No.1/85 dt.18.4.85 2001/F(S)/I/PW7/2 Dt. 12.10.2001 2007/RS(G)/779/1 dt.28.7.08.

88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

100 percent Advance Payment based against proforma invoice with finance concurrence. (See Note 12-14) (i) TC cases (ii) Direct Acceptance Cases

Upto his powers of acceptance

Nil

Nil

NIL

NIL

Rs. 15 lakhs

Rs. 8 lakhs

Rs. 50,000/-

NIL NIL

15

Sl. No.



3 CONSIDERATION OF PAYMENT ( See Note 12-14)


3 (l) v.

Para 2815-S 77/RS(G)/779/29 dt 29.12.77 A/G/103/Vol.VII dt 18.12. 89.

Acceptance of the terms of 95% and also upto 98% advance payment against proof of despatch along with Inspection Certificate (See Note 12-14& Note c at F.13)

Full powers upto 98% upto his power of purchase





15. The local purchase of steel items from stockyard, may be done subject to the following conditions: a) After obtaining quotations/price list from all the local stockyards. b) At the most economical, reasonable price subject to availability of items. c) Non-availability of items from the most economical stockyard on the date of purchase should be recorded in writing by the COS/CMM d) The quality must be ensured as per the required specifications and would be purchased against the works test certificate of the manufacturer. To facilitate exercise of the powers delegated, Railways are advised to get themselves, placed on the mailing list of all stockyard quotations. (Authority: Bd. Lr. No. 87RS(G)/753/2; Dt. 14.12.01) 16. All purchase proposals not involving foreign exchange over Rs. 20 Crs. / Rs.40 Crs. and purchase proposal involving foreign exchange value over Rs. 20 Crs. / Rs. 40 crores in each case will be approved by AGM / G.M. respectively (Bd’s lr. No. 2002/F(fex)I/1; dt. 9.1.02 & 02.06.04) (CS No. 5 (A/G/103; DT. 19.08.04) & 2007/F(S) I/PW 7/1 dt.7.12.07). (Bd’s lr. No. 88/RS(G)/779/14 Pt. dt. 27.2.2015 &

12.3.2015. 17. EMD will be refunded only after the finalisation of tender / Tender for sale / Auction.

16

Sl. No.

Reference to code Rule/ Board's orders / Local orders.


3 Acceptance of Price Variation Clause C.O.S C.M.M Dy.CMM SMM AMM

3(m) i.

70/RS(G)/779/46 dt 13.3.81 87/RS(G)/779/9 dt. 17.11.92.

Controlled items including decontrolled categories of iron and steel (see Note c at F.13)

Full Powers upto his power of purchase with finance concurrence





3(m) ii.

-Do- Non-ferrous metals which are susceptible to sharp price fluct uations & which forms large part of the mfgd. items(see Note c at F.13)






3(m) iii.

70/RS(G)/779/46 dt. 18.5.76/7.6.76

Wage escalation Clause

Full Powers in respect of Contracts upto Rs. 5 lakhs.

Full Powers in respect of Contracts upto Rs. 5 lakhs.

N I L N I L N I L

3(m) iv.

55/645/4/RE(G) dt.29.3.57

Statutory variations (see Note c at F.13)

Full Powers in respect of Contracts made upto his own purchase power & also in respect of Contracts approved by GM with statutory variation Clause.

Full Powers in respect Contracts made under his own powers of purchase




17

Sl. No.



4. SIGNING OF INDENTS, PURCHASE ORDERS & CONTRACTS


4 a) O.O.No. 3/94 dt. 2.5.94

Signing of Indents on Railway Board / Other than Railway Board. (See Note 1 to 6)

Full Powers Full Powers Full Powers NIL NIL 1. These powers are to be exercised after approval of quantities in terms of Sl.No.1 and acceptance of Tenders in terms of Sl.No.2 (Board's letter No.76/RS(G)/779/36 dt. 6.1.79). 2. All Indents placed on Railway Board should be signed by an Officer not less than JA Grade. 3. Express Indents are to be counter signed by HOD and should be accompanied by a Certificate by COS expressing urgency. 4. No Indents for stores valued below Rs.1 lakh need be placed on DGS&D except where Rate/Running Contracts exists or the stores cannot be conveniently obtained direct by the Rly. 5. Deleted as per Rly.Brd. letter no. 2001/F(S)-I/PW7/2 dt. 20.12.2001. 6. For POL items covered by Railway Board, if the annual indent value is less than Rs.3 lakhs, concerned Rlys. can procure directly. Indent need not be placed on Board. (Board's letter No.RS(POL)58/Policy/94 dt.27.1.94).

b) ICF Policy circular no. 10/RB 005/ICF 005/505 dt. 27.6.08

Signing of Purchase Orders against DGS&D Rate/Running Contracts.

-Do- -Do- Full Powers

Upto Rs. 30 lakhs.

Upto Rs. 5 lakhs

c)

ICF Policy circular no. 10/RB 005/ICF 005/505 dt. 27.6.08

Signing of Purchase Orders/ Contracts in respect of Tenders accepted by competent authority.

-Do-

-Do-

Full Powers

Upto Rs. 1 Cr.

Upto Rs. 5 lakhs

18

Sl. No.



5. OPERATION OF CONTRACT C.O.S C.M.M Dy.CMM SMM AMM

5(a)

Para 446 & 447 of stores code. Bd’s letter no. 99/RS(G)779/5 dt. 12.3.2010.

Exercise of + 30% Quantity

Option clause in Stores contracts

Full Powers in respect of Contract approved by GM and COS, subject to any ceiling restriction in the accepted TC recommendations.

Full Powers in respect of Contract approved by him subject to the limitation given in para 441-S

Full Powers in respect of Contract approved by him subject to the limitation given in para 441-S

NIL NIL

5(b) 5(c)

445-S 2007/RS(G)/779/1 dt.28.7.08. 2003/RS(G)779/9 dt. 4.3.08 and 20.10.08. Item 4 of para 132-S 2007/RS(G)/779/1 dt.28.7.08. 2003/RS(G)779/9 dt. 4.3.08 and 20.10.08.

Extension of delivery period with or without Liquidated Damages (See Notes A, 1,2 & 5) Imposition/Waiver of penalties for failure to deliver the stores within the stipulated time. (See Note A, 1 to 5)

Full Powers Full Powers i. To Cancel the Contract and recover the loss or damage on account of such failure ii. Purchase at the risk & cost of the Contractor iii. Levy of LD or recover losses due to delay in supplies in accordance with the extent orders of Rly. Bd

Full Powers upto his power of purchase Full Powers i. To Cancel the Contract and recover the loss or damage on account of such failure ii. Purchase at the risk & cost of the Contractor iii. Levy of LD or recover losses due to delay in supplies in accordance with the extent orders of Rly. Bd




19

Remarks. A) There should be no system of waiver of Liquidated Damages and imposition of token Liquidated Damages for delayed supplies in supply contracts. System of waiver of Liquidated Damages for delayed supplies in supply contracts will strictly be an exception rather than rule and only in situations where the circumstances leading to delay in supplies were beyond the control of supplier. (2003/RS(G)/779/9 dt 4.3.08, 28.4.08 & 20.10.08). When waiving penalties reasons for doing so must be fully recorded on the relevant files. 1. Extension of delivery date should be subject to conditions laid down in para 445-S. In respect of cases falling under para 445 (a) & (b), such extension should be only in consultation with finance and after taking legal advise if necessary.(Bd'slr No.86/RS(G)/ 779/8 dt.29.2.88). 2. Depot Officer may accept delayed supplies upto 6 months in respect of Orders valued upto Rs.5 lakhs. Delay upto 21 days in respect of orders valued between Rs.5 LAKH to Rs.8 lakhs provided the initial delivery period does not exceed 6 months*. For all other orders, valued over Rs.8 lakhs, prior extension of the delivery period by the Purchase Officer will be necessary*. (88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015). (*Subject to condition stipulated in Board’s letter no. 73/RS(G)/779/59 dt. 27.2.1980)This time limit does not apply to Contracts where higher prices have been paid for earlier delivery and against Contracts subject to severe market fluctuations and Contracts in which provision is made for recovery of pre estimated damages. (2007/RS(G)/779/1 dt. 28.7.08.) 3. When waiving penalties under item 5 c), the reasons for doing so must be fully recorded on the relevant files.(Board's letter No.86/ RS(G)/779/8 dt.29.2.88 and 2003/RS(G)/779/9 dt. 20.10.08). 4. COS may grant extension under Item 5 b) & c) in respect of Contracts approved by GM and Railway Board. (Board's letter No.86/RS(G)/779/8 dt.22.2.90). COS also has powers in such cases to impose or waive penalties with the concurrence of FA&CAO. 5. Liquidated Damages leviable as per IRS Conditions of Contract are at the rate of 2% on the price of the stores (including taxes, duties, freight, etc.) for each month or part thereof by which the delivery of stores has exceeded the period fixed for delivery in the Contract. LD recoverable would be. according to the guiding principles laid down in Board's letter No. 2003/RS(G)/779/9 dt. 4.3.08, 28.4.08 & 20.10.08. Calculation of actual loss must take into account increase in taxes, duties, freight, etc., and also higher price paid for earlier supply (in case where there is no provision for penal recoveries).

20

Sl. No.



5. OPERATION OF CONTRACT


5 d) 77/RS(G)/779/29 dt. 1.10.85 & 3.4.98 2007/RS(G)/779/1 dt.28.7.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

To write off loss due to Liquidated Damages, general damages and Risk Purchase. (See Note A at prepage & 6)

Rs. 1.5 lakhs

Rs.75,000/-

Rs.40,000/-

Rs.15,000/-

N I L

6. The powers under item 5 (d) should be exercised with utmost care only and only when all other modes of recovery except through arbitration and legal action have been exhausted. Suitable administrative action should be taken against defaulting firms. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015 (Authority:Board's letter No. 2007/RS (G)/ 779/1 dt.28.7.08).

5 (e)

86/RS(G)/779/38 dt. 9.12.87 O.O.No.12/78 dt. 12.7.78 O.O.No.1/84 dt. 3.1.84 2007/RS(G)/779/1 dt.28.7.08. & As per

FA&CAO ltr. No ASF/S/Policy dt. 20.10.09.

88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Waiving Operation of clauses relating to ‘Liquidated damages’, ‘Risk Purchase’ and ‘Arbitration’ appearing in the contract at the post contract stage in order to avoid disproportionate administrative expenditure in small recoveries (See Note A at pre-page)

Contract value Rs. 8 lakhs

Contract value Rs.5 lakh.



Contract value Rs. 1 lakh.

5 (f) Item 12 of Para 132 - S O.O.No.14/1976 dt. 2.6.76.

Waival of ground rent and extension of time for delivery in case of stores rejected awaiting removal from Railway premises. (See Note 7)

Full Powers Full Powers Full Powers (Including

Upto Rs.500/- Depot

Upto Rs.100/- Officers)

7. While exercising the powers under item 5 (f), a certificate should be recorded by the concerned Officer that the railway has not suffered any loss on account of the waiver of the ground rent.

21

Sl. No.



5. OPERATION OF CONTRACT


5(g) Item 15(1) of para 132-S .

Refund of Security deposit provided Contracts are satisfactorily completed

Full Powers Full Powers upto his power of purchase




5(h) Item 15 (2) of para 132-S

Forfeiture of security deposit in accordance with the conditions of Contract.






5(i) Item 5 of para 132-S Cancellation of orders i. Without financial repercussions (See Note 8)






8.Cancellation should have the concurrence of finance and cancellation should not lead to non availability of material for production.

ii. With financial repercussions (See Note 9)






9. The Purchase Officer should record adequate reason for cancellation and cancellation should not lead to non availability of material for production.

22

Sl. No.



5. OPERATION OF CONTRACT C.O.S C.M.M Dy.CMM SMM AMM

5(j) Para 762-S 67/RS(G)/385 dt. 24.7.67

Disposal of rejected stores not moved by suppliers within the free time allotted in terms of Para 762-764S.

Full Powers to dispose at the contra ctor's risk - on his account.

Full Powers as for COS upto his power of purchase

Full Powers as for COS upto his power of purchase (Including

Full Powers as for COS upto his power of purchase Depot

Full Powers as for COS upto his power of purchase Officers)

5(k)

Para 441-S 98/RS(G)/779/10(CS) (3/03) 25.2.03. 2007/RS(G)/779/1 dt.28.7.08. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

(I) Acceptance of excess/ short supply by depot officers without formal amendment to the contract.. (See Note 10)

Upto 5% of the value of the Contract or Rs. 5 LAKH whichever is less subject to total value of receipt not exceeding normal purchase power of COS.

Full powers Upto 5% of the value of the Contract or Rs. 1 LAKH whichever is less




10.To accept excess/short supplies against order placed by Officers under their own powers of local petty purchases in terms of Para 711-S the limit of 5% will apply (Board's letter No. 57/779/F/RS(G) dt. 21.12.59) & 98/RS(G)/779/10(CS)(3/03); DT. 25.2.03, 2007/RS(G)/779/1 dt.28.7.08

(II) With finance concurrence






5(l) Para 440 -S (i) Variation in rates in Contracts with prior finance concurrence

Full Powers in respect of orders placed by him under his own power provided conditions laid down in Para 440-S are fulfilled.

Same as COS

Same of COS

Same as COS

Same as COS

23

Sl. No.



6 LOCAL PURCHASE C.O.S C.M.M Dy.CMM SMM AMM 1. Local purchase of stock items by stores Officers may be made only where the normal annual recoupment does not exceed Rs.1 lakh in value (the quantity should not be deliberately reduced to bring the purchase within the scope of this limit) or stock of the item is critical and the same is urgently required. Non- stock items can also be purchased through local purchase if the items are most urgently required or the value is small. (Railway Board's letter No. 79/RS(G)/ 779/8 dt.19/24.2.87 2001/F(S)-I/PW7/2; DT. 5.9.03. 2007/RS(G)/779/1 dt.4.4.08& Pol. Circular no. 10/ RB***/ICF001/501 dt. 26.6.09. 2. Quotations from more than one firm should be obtained for items costing over Rs.10,000/- and a proper record of such quotations should be maintained. The rate quoted should invariably be compared with the last purchase rates and any large difference checked up before making local purchase. While making local purchase, the reasonableness of the price should be certified. To the extent that the stocks are available in Super Bazaars established by the Govt, local purchase should invariably be done through them and in such case, a single quotation up to Rs. 15,000/- per item could be accepted. (88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015) (Bd's letter No.79/RS(G)/779/S dt. 30.5.79, 79/F(S)/1/PW/7/2 dt. 12.11.79, 79/F(S)/1/PW/7/4 dt. 5.12.80 & 9/RS(G)/779 / 8 dt. 10.1.92). Imprests exceeding Rs.10,000/- sanctioned for local purchase may be deposited in a Bank and payment effected through cheque. (Board's letter No.69/RS(G)/ 779/3KW dt.4.11.80 & 79/RS(G)/779/8 dt.6.4.83).

6 (a)

Para 711 - S 70/F(S)/1/PW/7/1 dt. 2.5.70,17.7.71 &79/F(S)/1/PW/7/4 dt 5.12.80 79/F(S)/1/PW/7/4 dt. 29.3.90 O.O.No.9/81 dt. 18.5.81 A/G/103 Vol.VII dt. 29.3.90 O.O.No.6/90 dt. 25.4.90 O.O.No.6/91 dt. 30.1.92 O.O.No.2/95 dt. 19.1.95 95/F(S)/POL/PW/7/1 dt. 5.3.97 ICF/S/P/16/1/Vol.X dt. 19.6.97 O.O.No.5/97 dt19.6.97. 2007/RS(G)/779/1 dt.4.4.08 & Pol. Circular no. 10/ RB***/ICF001/501 dt. 26.6.09. 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

(i) Local purchase of materials of small value (including items of Stationery) both for STOCK and NON-STOCK

Rs. 1 lakh per case

Rs. 1 lakh per case

Rs. 1 lakh per case

Rs. 50,000 per case

Rs. 50,000 per case

(ii) Power of acceptance of single quotation in local purchase.

Upto Rs. 15,000/- in each case.





24

Sl. No.



7 SALE OF RAILWAY MATERIALS (Applicable for Depot Officers)


7 (a) 7 (b)

Item 9 of 132 - S Para 2307-S,2312-S &2224-S A/G.103/Vol.VII dt. 18.12.89 Item 11 of 132-S Para 2307-S,2310-S, 2312-S & 2224-S Policy circular no. 10/RB***/ ICF 010/510 dt. 26.4.08

i. Tender sale of over stocks of ordinary, emergency & special stores (See Note 1) ii. Auction sale of over stock of ordinary, emergency and special stores (See Note 1) i. Tender sale of scrap and un-serviceable surplus and obsolete stores(Authority to accept sale of scrap) Upto Rs.10,000 no TC proceedings. (See Note no. 7) ii. Auction sale of scrap and unserviceable surplus and obsolete stores where the rate realised is more than 90% of reserve price. (See Note 1)

Full Powers Full Powers Upto Rs. 8 crores Full Powers

Full Powers Full Powers Upto Rs.50 lakhs. Full Powers

Upto Rs. 1 lakh Full Powers Upto Rs. 10 lakh Full Powers

N I L Full Powers N I L Full Powers

N I L NIL N I L N I L

1. Sale of Tender/auction of any article of whatsoever category in the Depot should be made only when the same has been recommended for sale by the Survey Committee (Para 2224-S) and their report approved by the competent authority (Para 2228-S). Non-stock items are also subject to similar procedure (para 2241-S). Tender Committee is to be constituted to finalise tenders for sale value of above Rs.10,000/- as per the levels indicated in circular no. 10/RB***/ICF/010/510 dt. 26.10.08. Reserve price based on bids obtained in past auctions and other informations like published market rate of similar materials in depots near by, etc., should be fixed by COS or Depot Officer for each item of scrap sold. In respect of non-ferrous scrap and condemned rolling stock, reserve price should be fixed by the Depot Officer (JA grade) (EDRS(C ) Rly.Bd’s letter no. 2001/RS(S)/709/20 dt. 24.9.2002). Approval of COS/CMM is necessary for acceptance of auction bids falling short of the reserve price by more than 10%. (COS lr.No.ICF/S/G/ Auction/ CON dt.18.6.74).

25

Sl. No.





7 (c)

Para 2408-S Circular No.A/G/103 Vol.VII dt. 26.10.90 & 30.7.93

Acceptance of the recommendations of the Survey (Tender) Committee for disposal of scrap and unserviceable, obsolete materials by auction.

Full Powers

Above Rs. 1 lakh & upto Rs. 15 lakhs.

Upto Rs. 1 lakh

N I L N I L 2. Sale of material with normal stock is prohibited. However to meet the emergent needs of the Government departments, Railways, local authorities or Contractors for use in Railway works, sale may be effected. The sale should be at book rate or purchase rate whichever is higher plus the usual percentage @ 5% for freight,2% for incidental charges and departmental charges @ 12.5% on prime cost, freight and incidental charges. Departmental charges may be waived in any particular case with the sanction of the GM.

7 (d)

Para 2306-S O.O. No. 21/1974 dt7.10.74

Direct sales to other Railways (See Note 2) i. Stores with normal stocks ii. Excess stock of ordinary, emergency & special stores iii. Scrap and unserviceable surplus and obsolete stores




N I L N I L Upto Rs. 10,000/-

N I L N I L N I L

7 (e)

2327-S, 2330-S & 2331-S.

Direct sales to Govt. Depts (See Note 2) i. Stores with normal stocks

Full Powers

Full Powers

Full Powers

N I L

N I L

ii. Excess stock of ordinary, emergency & special stores

Full Powers

Full Powers

Full Powers N I L N I L

iii. Scrap and unserviceable surplus and obsolete stores subject to conditions in para 2311-S, 2330-S & 2331-S

Full Powers

Full Powers

Full Powers N I L N I L

26

Sl.

No.




C.O.S C.M.M Dy.CMM SMM AMM 3. The rate at which surplus stores may be sold should be the book rates (which would have been suitably modified by the Survey Committee) or the rates at which similar articles have been sold in recent auction or tender sales, which ever may be higher. When similar article have not been sold in recent auction, but have been withdrawn owing to the Reserve Price that had been fixed not having been reached, such prices should be taken to be the price applicable in the case of these sales. Additional charges for freight, incidental charges and supervision may be added (vide Paras 2328-S & 2329-S) at full or reduced rate or altogether waived by the authority empowered to sanction the sales. 4. The item may be sold to Railway Co-op Credit Society, Rly. Institute, Govt./Rly.Police Dept., Indian P&T Dept., Rly. Battalion, Rly. Regiment and other similar bodies at Book rate or at purchase rate which ever is higher levying freight, incidental charges and departmental charges. Proposal for sale requiring GM's approval should be subject to prior finance concurrence. 5. If the Purchaser fails to deposit balance sale value for a sold lot within the allowed period 20 days from the date of auction and requests for an extension of this period, the Railway Administration, may at its discretion, on the merits of the case allow further time not beyond 50 days from the date of auction subject to the levy of interest charged @ 2% above the Base Rate of State Bank of India [Rly.Brd. lr. No. 2010/RS(S)/709/36 dt. 27.10.2010]. However, the EMD shall stand forfeited, if the Balance Sale Value is not deposited by the Purchaser within the said period of 50 days. 6. Finance concurrence is not necessary for extension of time for delivery without ground rent, provided the Rly. has not suffered any loss which fact must be recorded in each case by the Officer concerned. Extension of time may be granted for payment beyond 20 days with payment of interest charges. Interest @ Bank lending rate with 2% extra is to be charged.

7 (f) Para 2312-S, 2411-S COS Lr. No. ICF/S/G/ Auction/Con. dt18.6.74

Sale by auction of scrap, unserviceable & obsolete stores where the rate realised is less than 90% of the Reserve Price (See Note 3)

Full Powers Full Powers Full Powers for lots valued upto Rs. 50,000/-

N I L N I L

7 (g)

Para 2330-S O.O.No.21/88 dt1.7.88

Petty sale of over stock, surplus stores and scrap items to Railway employees (See Note 4)

Rs.2,000/- Rs.5,000/- for House building purpose

Rs.2,000/- Rs.5,000/- for House building purpose

Rs.1,000/- Rs.500/- N I L

7 (h)

132(12)-S O.O.No.21/74 dt. 7.10.74. Brd. Lr. No. 2001/RS(S)/709/20 Dt. 24.9.2002, 2001/RS(S)/709/20 Dt. 14.8.2003.

(i) Extension of time for remitting balance sale value. (See Note 5)

Full Powers Full Powers Full Powers N.A. N.A.

(ii) Extension of time for delivery -- Without Ground Rent (See Note 6) -- With Ground Rent (no finance concurrence is required)

15 days over and above the normal time

of 50 days allowed by Board.

N.A. N.A.

Full Powers

Full Powers

Full Powers (Including depot officers)

N.A.

N.A.

7 (i) 2007/RS(S)/709/12 dt. 13.10.08

Payment of balance sale value in instalments (BSV)

1. In two instalments for lots sale value exceeding Rs.3 lakhs but less than Rs.10 lakhs. 2. In three instalments for lots where balance sale value is Rs.10 lakhs and above.

27

NOTE no. 7 under Sl. No. 7 Sale of Railway materials - Constitution of Tender committee for sale tender

The constitution of Tender Committee for considering Sale tenders for sale value above Rs.10,000/-.

Tender Committee Members Tender Accepting Authority SN Value of Tender Stores Concerned Dept. Finance

1 Above Rs. 10,000 to Rs. 10 lakhs SMM SME/SEE/XEN AAO/AO DY.CMM

2 Above Rs.10 lakhs & upto Rs. 20 lakhs.

DY.CMM SME/SEE/XEN AAO/AO CMM

3 Above Rs.20 lakhs & upto Rs. 50 lakhs

DY.CMM

DY.CME/DY.CEE/ DY.CE

SAO CMM

4 Above Rs.50 lakhs & upto Rs. 1 Cr.

CMM

CWE/CDE/CE Dy.FA&CAO COS

5 Above Rs.1 Cr. & upto Rs. 8 Crores.

CMM CWE/CDE/CE FA&CAO (HOD) COS

6 Above Rs.8 Cr & Upto Rs. 50 Crores.

COS CME/CEE/CE FA&CAO

(CHOD/PHOD) GM

Upto Rs.10,000 no TC proceedings. Authority: Policy circular no. 10/RB***/ICF 010/510 dt. 26.4.08 as approved by GM. ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Direct acceptance limit for only Fire prone items (low value fire prone items like Fire wood, Deal wood, Ply wood, Particle board, Cardboard wood, Wooden clips and Rubber).

SL. NO.

VALUE LIMIT

ACCEPTANCE AUTHORITY

1. Upto Rs.25,000/- Junior Scale Officer. 2. Upto Rs.50,000/- Senior Scale Officer. 3. Upto Rs. 1 Lakh. JAG Officer.

Note : The above re-delegation is applicable only for items mentioned above, upto the value of Rs.1 lakh only and to be exercised by inviting tender. Authority: Policy circular no. 10/RB***/ICF 004/504 dt. 14.12.2009 as approved by GM.

28

Sl. No.



8 ACCOUNTING ADJUSTMENT C.O.S C.M.M Dy.CMM SMM AMM

8 a) 132-S Item (11) 2307-S, 2310-S & 2312-S O.O.No.21/74 dt. 7.10.74

Adjustment of difference between book value and sale value (See Note 1)

Full Powers Full Powers Upto Rs. 10,000/-

Upto Rs1,000/- N I L 1. These powers are to be exercised subject to the conditions in Para 2331(a)-S. 2. Every case of loss presenting unusual features or revealing serious irregularities or exceeding Rs.50,000/- should be promptly brought to the notice of the Railway Board(Para 1102-F1). A monthly summary of the total amount written off supported by details in each case when Railway employees are responsible and the disciplinary action taken should be submitted to the GM. The power of Depot Officer to reclassify the stores in stock and to rate them second hand or srap from Rs.2000 per item to Rs.5,000/- per item without processing the same through survey committee. (2003/RS(G)/ 777/2 dt. 20.10.2009.)

8 b) Item 17 of 132-S (Note 1) O.O.No.21/74 dt. 7.10.74

Adjustment as a result of fluctuation in market value

Upto Rs. 10,000/-

Upto Rs. 10,000/-

Upto Rs. 5,000/-

N I L N I L

8 c) Item 13 of 132-S 68/RS(G)/751/1(IC) dt.6.9.74. 88/RS(G)/779/8 dt. 16.10.87 O.O.No.24/74 dt. 12.11.74. Bd. Lr. no. 2003/RS(G)/777/2; dt. 4.6.04 & 4.02.05 CS No. 6; (A/G/103; DT. 16.09.04) , 2003/RS(G)/777/2 dt. 20.10.2009 (*) Item means total stock value of the item and not unit value)

Powers to classify an item as 'Dead surplus' & reclassify the store in stock and rate them as 'Second hand' or 'scrap' and to write down the value of surplus or obsolete store in books

Upto Rs. 5 lakhs per item * subject to Survey Committee recommenda-tions approved by the competent authority.

Upto Rs.3 lakhs per item *

Upto Rs.1 lakh per item *

Upto Rs. 25,000/- per item *

N I L

8 d) Item 17 of 132-S 76/RS(G)/779/47 dt. 15.11.76 O.O.No. 21/74 dt. 7.10.74

Adjustment due to stock verification

Upto Rs. 5,000/- if employee is not responsible and Upto Rs. 2,000/- if employee is responsible

Upto Rs. 5,000/- if employee is not responsible and Upto Rs. 2,000/- if employee is responsible

Upto Rs. 5,000/- if employee is not responsible and Upto Rs. 500/- if employee is responsible

Upto Rs. 1,000/- if employee is not responsible and Upto Rs. 100/- if employee is responsible

Upto Rs. 500/- if employee is not responsible

29

Sl. No.



8 ACCOUNTING ADJUSTMENT C.O.S C.M.M Dy.CMM SMM AMM

8 e) 132-S Item 18 76/RS(G)/779/47 dt. 15.11.76 O.O.No.21/74 dt. 7.10.74

To write off shortages & damages to articles of' Dead stock' including cost of those beyond economical repairs, loss of stores,tools & plant in stock & in transit and to sanction adjustment in the mechanical account as a result of verification undertaken departmentally or by accounts dept. (See Note 2)

Upto Rs. 5,000/- if employee is not responsible and Upto Rs 2,000/- if employee is responsible

Upto Rs. 5,000/- if employee is not responsible and Upto Rs 2,000/- if employee is responsible

Upto Rs. 2,000/- if employee is not responsible and Upto Rs 500/- if employee is responsible

Upto Rs. 200/- if employee is not responsible and Upto Rs 50/- if employee is responsible

Upto Rs. 50/- if employee is not responsible.

30

Sl. No.



9 MISCELLANEOUS C.O.S C.M.M Dy.CMM SMM AMM

9 a) S-2830 O.O.No.1/85 dt. 18.4.85

Payment of Customs duty/Harbour dues for imported materials against Contracts already concluded

Full Powers Full Powers Full Powers N I L N I L

9 b) A/G/103 Vol.VII dt. 17.3.98 Policy circular no. 10/ RB***/ ICF 005/505 dt. 19.4.08

Award of Transport Contract (Powers to accept TC recommendations. (Ref. note no. 8 for Tender committee formation and acceptance) (See Note 1,2, 3 & 8)

Upto Rs.8 crs.

Upto Rs. 1 cr.

Upto Rs. 50 lakhs

Nil N I L 1. Open Tender should be invited and Tender Committee is to be constituted in each case if the value is Rs.1 lakh and above as per levels indicated in Circular No. 10/ RB***/ ICF 005/505 dt. 19.4.08. 2. Tenders of Road Transport should be floated only after obtaining approval of COS with finance concurrence. 3. If the value of Road Transport is upto Rs.1 lakh, no Tender Committee is required and the Contract is to be approved at JA grade level.

9 c) Para 1129 - S GM's approval dt. 19.6.98 in file No ICF/S/P/16/1/Pt.file

Printing in out side press (See Note No.4)

Upto Rs. 1 lakh in each case

Upto Rs. 1 lakh in each case

Upto Rs. 50,000/- in each case



4. Printing in out side press shall be done provided Southern Railway is unable to undertake the work.

9 d) To Refund the cost of Tender forms sold to Tenderers when Tender Notice is withdrawn or wrong or insufficient deposit.

Full Powers Full Powers Full Powers Full Powers Full Powers

9 e) 67/WI/CT/32 dt 25.5.68 To approve negotiations with Tenderers and to accept negotiated rates. (see Note 5)

Full Powers within his power of purchase





5.In case it is decided to call for negotiation, the negotiations will be held only with the lowest acceptable tenderer (L-1) who is technically cleared/approved for supply of bulk quantity and on whom the contract would have been placed but for the decision to negotiate

31

Sl. No.




9 f) 87/RS(G)/779/26/Pt. dt.21.2.97. 60/RS(G)/145/4/EW dt. 24.3.75 82-TC/(M&S)/1/4 dt. 24.3.88. 87/RS(G)/ 779/28 dt. 30.12.87. Policy circular no. 10/ RB***/ ICF 005/ 505 dt. 19.4.08.

Movements of materials by Road for Railway's own use.





9 g) Cancellation of Tenders





9 h) O.O.No.21/74 dt 7.10.74

Demurrage charges (See Note No.6)

Upto Rs. 5,000/-

Upto Rs. 5,000/-

Upto Rs. 3,000/-

Upto Rs. 1,000/-

Upto Rs. 200/- 6. In case of Rail Transport, full powers to Depot Officer.

9 i) JPO.NO. 4/96 COS Letter no. 33/RB***/ ICF.020 dt. 27.9.96.

Acceptance of materials on price reduction (NCAC)

Full Powers including Contracts approved by GM.

Individual consignments/ lots valued over Rs.20,000/- in respect of purchases valued above Rs.8 lakhs & upto Rs25 lakhs

Individual consignments/ lots valued over Rs.20,000/- in respect of purchases valued above Rs.1.5 lakhs& upto Rs8 lakhs.

Individual consignments/ lots valued below Rs. 20,000/- irrespective of the value of the pur chase or the authority who signed the Order. He may also deal with cases where the individual lot value may exceed Rs. 20,000/- but this may be restricted to purchases valued upto Rs.1.5 lakhs.

NIL

32

Sl. No.




9 j) GM's Circular No. A/G/103/Vol.VII dt. 20.3.98 Accounts letter No. ASF/F.Ex/Vol.VI dt. 12.7.97. 2002/F(FEx) 1/1 DT. 28.2.2003. 2007/RS(G)/779/1 dt. 4.4.08 & 98/F(FEX)/17/1/ Airlifting dt. 26.3.08 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Acceptance of incurrence of Foreign Exchange expenditure (See Note No. 9) (G.M. – Full powers)

Upto Rs. 20 Crores

Upto Rs. 3 Crores

N I L N I L N I L 7. As no separate budget exists for the release of Foreign Exchange, the Foreign Exchange expenditure has to be incurred within the General Budget provided for Purchase Grant by either restricting imports or by savings elsewhere or by both.

33

Sl. No.



9 MISCELLANEOUS C.O.S C.M.M Dy.CMM SMM AMM 9. The powers are to be exercised personally by GM and COS with personal concurrence of FA&CAO. These powers are not to be delegated downwards.

**Rly.Brd.lr.no.88/RS/(G)/ 779/14 Pt. Dt. 4.2.14.

9 k) 98/F(FEX)17/1/Airlifting dated 26.03.2008 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Airlifting of Railway Stores (See Note No. 9) (GM – Full powers)

Full powers in import contracts upto their level of acceptance of the tenders I.e. Rs. 20 Cr.

NIL N I L N I L N I L

9 l) 2007/RS(G)/779/1 dt.4.4.08 88/RS(G)/779/14 Pt. dt. 27.2.2015 & 12.3.2015

Hiring of material handling equipment by depot officers

Nil

Nil

upto Rs. 30,000/- per case with monthly limit of Rs. 3 lakhs

Upto Rs. 15,000/- per case with monthly limit of Rs 1.5 lakhs.

Upto Rs. 7,500/- per case with

monthly limit of Rs 75,000/-

(Depot – Independent incharge)

NOTE no. 8 under Sl. No. 9 applicable for item Sl. No. 9 b - Miscellaneous The constitution of Tender Committee for considering Transport contract tenders For value above Rs.1 lakh.:-

Tender Committee Members Tender Accepting Authority

SN Value of Tender Stores Mechanical Finance

1 Above Rs. 1 lakh to Rs. 20 lakhs SMM --- AAO/AO DY.CMM

2 Above Rs.20 lakhs & upto Rs. 50 lakhs. SMM Sr. SCALE Sr.AFA

DY.CMM

3 Above Rs.50 lakhs & upto Rs. 1 Cr. DY.CMM JA GRADE Sr.AFA CMM

4 Above Rs.1 Cr. & upto Rs. 5 Crores. CMM

CWE Dy.FA&CAO COS

5 Above Rs.5 Cr & Upto Rs. 8 Crores. CMM

CWE FA&CAO(HOD) COS

6 Above Rs. 8 Crores COS CME FA&CAO(CHOD/PHOD) GM

Upto Rs.1 lakh no TC proceedings. Authority : Policy circular no. 10/ RB***/ ICF 005/505 dt. 19.4.08 approved by GM.

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