Schedule Agreements Training Presentation for Supply Chain
Platform: BAE Systems July 2012 Slide 2 Course Objectives After
completing this course, you should be able to: >Understand the
schedule agreement process in SCP >Explain the various schedule
agreement states and action options >Locate and view the
schedule agreements details >Respond to a schedule agreement
>Review changes to a schedule agreement >View the schedule
agreement details on a discrete order SCP-BAES: Copyright 2012
Exostar LLC. All Rights Reserved. Proprietary and Confidential
323-1 Slide 3 Schedule Agreement Business Process SCP-BAES:
Copyright 2012 Exostar LLC. All Rights Reserved. Proprietary and
Confidential 323-2 Slide 4 Business Process 1.Schedule Agreement :
Buyers publish schedule agreements to their suppliers. 2.Schedule
Agreement Response: Suppliers should respond to the schedule
agreement. The system checks every two hours for new responses to
be sent to the buyer. 3.Schedule Agreement Changes: Buyers may
publish changes or cancellations to previously published schedule
agreements. Suppliers are typically expected to respond. Schedule
Agreement Responses Schedule Agreements (SA) Buyer Supplier 1 2
Schedule Agreement Changes or Cancellations 3 SCP-BAES: Copyright
2012 Exostar LLC. All Rights Reserved. Proprietary and Confidential
323-3 Slide 5 Supplier/Buyer Actions for Schedule Agreements New
schedule agreements are loaded into SCP in a New state, with all
line items in a New state. Note: If changes are made, the agreement
lines state can push back to New from the Sent state. Sent supplier
has completed and sent their response (which could have been to
agree with the request, or to acknowledge it but with a counter
proposal). Closed the buyer can move a schedule agreement line to
the Closed state. Inactive the system automatically moves a line to
this state if the line is not included in a subsequent version of
that Schedule Agreement. Archived lines move to this state
automatically after a period of inactivity SCP-BAES: Copyright 2012
Exostar LLC. All Rights Reserved. Proprietary and Confidential
323-4 Slide 6 View Schedule Agreements SCP-BAES: Copyright 2012
Exostar LLC. All Rights Reserved. Proprietary and Confidential
323-5 Slide 7 Schedule Agreement Structure Each line item
represents a different item. Each request (or schedule line)
represents a date and quantity. Each promise represents a
confirmation from the Supplier. Order Line Item Header Request
Promise Line Item Request Promise >If a Supplier cannot meet the
entire request quantity and date, he can create multiple promises
against that request. 323-6 SCP-BAES: Copyright 2012 Exostar LLC.
All Rights Reserved. Proprietary and Confidential Slide 8 View
Schedule Agreements SCP-BAES: Copyright 2012 Exostar LLC. All
Rights Reserved. Proprietary and Confidential 323-7 Slide 9 View
List of Schedule Agreement Lines SCP-BAES: Copyright 2012 Exostar
LLC. All Rights Reserved. Proprietary and Confidential 323-8 Slide
10 View Schedule Agreement Details SCP-BAES: Copyright 2012 Exostar
LLC. All Rights Reserved. Proprietary and Confidential 323-9 You
can ignore the other tabs on the details page, as these other
document types are not supported against schedule agreements. Slide
11 Respond to Schedule Agreements SCP-BAES: Copyright 2012 Exostar
LLC. All Rights Reserved. Proprietary and Confidential 323-10 Slide
12 Locate New Schedule Agreements You will receive an email alert
when you have new schedule agreements in SCP. SCP-BAES: Copyright
2012 Exostar LLC. All Rights Reserved. Proprietary and Confidential
323-11 Slide 13 Respond to a Schedule Agreement SCP-BAES: Copyright
2012 Exostar LLC. All Rights Reserved. Proprietary and Confidential
323-12 Slide 14 Send Accept Buyer Requests If you agree with the
schedule agreement as is then you just have to select the agreement
lines and click Send. The response will be sent to the buyer the
next time the system sweeps (every 2 hours). SCP-BAES: Copyright
2012 Exostar LLC. All Rights Reserved. Proprietary and Confidential
323-13 Slide 15 Send Acknowledge with Exceptions To acknowledge a
schedule agreement but with exceptions, you will still use the same
status and action button of Send. Use the Promise Date, Promise
Qty, Reject Reason and Supplier Comments fields to create a
detailed response then click Send. SCP-BAES: Copyright 2012 Exostar
LLC. All Rights Reserved. Proprietary and Confidential 323-14 Slide
16 A Sent Schedule Agreement SCP-BAES: Copyright 2012 Exostar LLC.
All Rights Reserved. Proprietary and Confidential 323-15 Slide 17
Schedule Agreement Changes SCP-BAES: Copyright 2012 Exostar LLC.
All Rights Reserved. Proprietary and Confidential 323-16 When a
schedule agreement gets updated with a newer version by the buyer,
there will be a new version published in SCP. >If the Promise
Date, Request Del Date or Request Qty are different from the
previous schedule agreement version, then the state will change to
New this notifies the supplier that there are new schedule
agreement lines that require a response >If these three fields
did not change in the next version, then the state will not be
changed. For the Request Del Date and the Request Qty fields, there
are corresponding Previous fields which show the value from the
previous version of the schedule agreement. >If a new schedule
agreement is posted and either of these two fields were not
changed, then the Previous fields are left blank. If a new schedule
agreement version is posted and it does not include a schedule line
that was previously in that agreement, then that line will go to an
Inactive state. Slide 18 Schedule Agreement Alerts SCP-BAES:
Copyright 2012 Exostar LLC. All Rights Reserved. Proprietary and
Confidential 323-17 Slide 19 Search for Archived/Closed Schedule
Agreements SCP-BAES: Copyright 2012 Exostar LLC. All Rights
Reserved. Proprietary and Confidential 323-18 Slide 20 Schedule
Agreements and Discrete Orders SCP-BAES: Copyright 2012 Exostar
LLC. All Rights Reserved. Proprietary and Confidential 323-19 A
schedule agreement and a discrete order are linked together in SCP
by having the same Order Number. A user can access the schedule
agreements right from the order by going to the Schedule Agreement
Info tab on the order details page. Slide 21 Shipments and Invoices
for Schedule Agreements For shipments and invoices against schedule
agreements, you should follow the same process that you use with
BAE Systems today (not through SCP). If you also receive discrete
orders in SCP, then you may be expected to ship or invoice against
them in SCP. For all business processes, your BAE Systems buyer
will determine which process workflows should be handled in SCP.
SCP-BAES: Copyright 2012 Exostar LLC. All Rights Reserved.
Proprietary and Confidential 323-20 Slide 22 Section Summary We
have learned How to access new schedule agreements How to respond
and send schedule agreement responses How to view schedule
agreement changes SCP-BAES: Copyright 2012 Exostar LLC. All Rights
Reserved. Proprietary and Confidential 323-21
