Scenario Planning And Rapid Space Modelling (SPARSAM) All material in this paper is copyright © CPB Projects Ltd. All rights reserved

Scenario Planning And Rapid Space Modelling (SPARSAM)

All material in this paper is copyright© CPB Projects Ltd. All rights reserved


What is SPARSAM?

An innovative tool to help Estates Directorates and Project Teams to:

map academic planning scenarios against strategic estates options

compare existing space allocations with modeled projections.

incorporate real-world dynamics of space usage.

calibrate for local standards, practices, behaviours and preferences.

take strategic decisions about future space requirements and estates planning with confidence.


Benefits

SPARSAM helps institutions:

Rapidly test estate development options or refine an estate strategy

Take the politics out of assessing future space requirements.

Maximise value delivered from revenue and capital budgets

Improve end user buy-in to any changes.


Why use SPARSAM?

Easy to use modelling capability for any stage of strategy, policy or project development

Works effectively with available data

Makes negotiations and discussions with stakeholders more transparent

Underpinned by both research and practical supporting resources (including proof of concept layouts)

Provides access to a wealth of supporting experience and skills in strategic briefing


Institution: University of Poppleton

Prepared on:

Model: Version 3 includes revised navigation and calculations

SPARSAMScenario Planning andRapid Space Modelling

Total Modelled Net Internal Area required is 100,000.0 m²

Total Current Net Internal Area required is 109,000.0 m²

Current space is a provision of 109% against the modelled output.

This model is is designed to identify, compare and evaluate space requirements.It is a decision support tool and the output should be carefully evaluated and used to inform decision-making.The model should neither be treated as prescriptive nor regarded as providing only a single solution.

All material in this workbook is copyright© CPB Projects Ltd. All rights reserved

18 April 2013Input Enter Campus Information

Enter Student & Staff

Numbers

Calibrate Calibrate the Model

Refine Calculations Refresh Pivots

Model Output

View the Base Ouput

Estate Management

View Scenarios

View Site Allocation

Options List -Building

Decisions

New Building Config

View User Guide

Simple Navigation

All views accessed off main dashboard

Import data from existing systems

Works transparently within Excel

Switch quickly between views for: defining strategic

scenarios, setting space

standards testing estates options


Classify & Summarise Imported Space DataSPARSAM uses a common classification scheme to relate existing space allocations to modelled projections


Input Scenario Data & Projections

SPARSAM readily facilitates the development of multiple planning

scenarios Define scenarios using student and staff numbers

Upload data quickly and easily

Switch instantly between detailed model projections for each scenario


Calibration Set and Customise Modelling Parameters

Set parameters to reflect current and future policies

Set factors at corporate or faculty level

Choose specific settings for teaching, research and income generation


Compare ScenariosView Scenario Projections against Actual Allocations

Spatial Analysis 2013

Comments

Functional Requirement Modelled Actual Variance in m² Variance (%)

General Purpose Learning Space 16,470 12,939 3,531 27% 6 contact hours at 33% Utilisation

Academic Offices 11,979 22,998 -11,020 -48% 1197.85 10 m2 for 1198 members of staff

19 m2 for 1198 members of staff

Open Access Facilities & Resources (inc LRC) 14,593 13,309 1,285 10% 13267 1 m2 per FTE student

Local Administration 4,361 4,095 266 6% 724 6 m2 for 724 members of staff

1333 7 m2 for 1333 members of staff

Central Administration 4,967 7,905 -2,938 -37% 757 10 m2 for 757 members of staff

Specialist Academic Space 16,259 13,466 2,793 21%

Research Space 22,512 25,778 -3,266 -13%

Commercial Space 8,813 8,813 0 0%

Total Net Usable Area 99,954 109,302 -9349 -9%

Balance 53,821 54,880 -1,059Estimate for Communication, Plant & Circulation 35% 33%Approximate Gross Internal Area 153,775 164,182 -10,408

Area in M²

Year to be viewed Scenario Name Baseline

0

20,000

40,000

60,000

80,000

100,000

120,000

140,000

160,000

ModelledActual

Spatial Type Breakdown - Optimum Vs Actual

Balance

Commercial Space

Research Space

Specialist Academic

Central Departments

LRC

Academic Offices

Classroom Stock

GeneralPurpose

Learning Space

AcademicOffices

Open AccessFacilities &

Resources (incLRC)

LocalAdministration

CentralAdministration

SpecialistAcademic

Space

Research Space CommercialSpace

Balance

Space Profile

Modelled Actual


Examine Space Issues at Faculty Level

Return to Basic Report Section

2013

2013

Comments

Organisation Functional Requirement Actual Scenario Actual to Baseline Actual to Scenario

College Areas -ve =overbudget

Arts, Humanities and Law Academic Offices 2,318 1,941 1,941 -377 -377Arts, Humanities and Law Specialist Academic Space 465 738 738 273 273Arts, Humanities and Law Research Space 292 1,090 1,090 798 798Arts, Humanities and Law Local Administration 285 312 312 27 27Sub-total College Areas Arts, Humanities and Law 3,360 4,081 4,081 721 721Medical and Biological Sciences Academic Offices 8,193 9,858 9,858 1,665 1665Medical and Biological Sciences Specialist Academic Space 5,613 15,335 15,335 9,722 9722Medical and Biological Sciences Research Space 18,758 21,422 21,422 2,663 2663Medical and Biological Sciences Local Administration 1,384 4,049 4,049 2,665 2665Sub-total College Areas Medical and Biological Sciences 33,948 50,663 50,663 16,715 16,715Science and Engineering Academic Offices 6,511 0 0 -6,511 -6511Science and Engineering Specialist Academic Space 5,330 0 0 -5,330 -5330Science and Engineering Research Space 6,512 0 0 -6,512 -6512Science and Engineering Local Administration 873 0 0 -873 -873Sub-total College Areas Science and Engineering 19,226 0 0 -19,226 -19,226Social Science Academic Offices 4,547 0 0 -4,547 -4547Social Science Specialist Academic Space 841 0 0 -841 -841Social Science Research Space 30 0 0 -30 -30Social Science Local Administration 1,278 0 0 -1,278 -1278Sub-total College Areas Social Science 6,697 0 0 -6,697 -6,697Dept. not allocated to a college Academic Offices 0 180 180 180 180Dept. not allocated to a college Specialist Academic Space 0 186 186 186 186Dept. not allocated to a college Research Space 0 0 0 0 0Dept. not allocated to a college Local Administration 0 0 0 0 0Sub-total College Areas Dept. not allocated to a college 0 366 366 366 366

Sub-total College Areas 63,230 55,110 55,110 -8,120 -8120Corporate AreasCorporate Services General Purpose Learning Space 12,939 16,470 16,470 3,531 3531Corporate Services Open Access Facilities & Resources (inc LRC) 13,309 14,593 14,593 1,285 1285Corporate Services Central Administration 7,905 4,967 4,967 -2,938 -2938Corporate Services Commercial 8,813 8,813 8,813 0 0Corporate Services Adjustment for Unincluded space 3,715 0 0 0 0

Sub-total Corporate Areas Corporate Services 46,681 44,843 44,843 -1,837 -1,837Total Net Internal Area 109,911 99,954 99,954 -9957 -9957

Go to Pivot Chart Section

College Functional Requirement Actual Scenario

Arts, Humanities and Law Academic Offices 2,318 1,941 1,941Arts, Humanities and Law Specialist Academic Space 465 738 738Arts, Humanities and Law Research Space 292 1,090 1,090Arts, Humanities and Law Local Administration 285 312 312Medical and Biological Sciences Academic Offices 8,193 9,858 9,858Medical and Biological Sciences Specialist Academic Space 5,613 15,335 15,335Medical and Biological Sciences Research Space 18,758 21,422 21,422Medical and Biological Sciences Local Administration 1,384 4,049 4,049Science and Engineering Academic Offices 6,511 0 0Science and Engineering Specialist Academic Space 5,330 0 0Science and Engineering Research Space 6,512 0 0Science and Engineering Local Administration 873 0 0Social Science Academic Offices 4,547 0 0Social Science Specialist Academic Space 841 0 0Social Science Research Space 30 0 0Social Science Local Administration 1,278 0 0Dept. not allocated to a college Academic Offices 0 180 180Dept. not allocated to a college Specialist Academic Space 0 186 186Dept. not allocated to a college Research Space 0 0 0Dept. not allocated to a college Local Administration 0 0 0

University of Poppleton: Detailed Space Model Report for Baseline Scenario

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

Actual Modelled Baseline Scenario

Arts & Humanities

Local Administration

Research Space

Specialist Academic Space

Academic Offices

0

10,000

20,000

30,000

40,000

50,000

60,000


Medicine, Biological Sciences and Psychology


Research Space


Academic Offices

0

5,000

10,000

15,000

20,000

25,000


Science and Engineering


Research Space


Academic Offices

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000


Social Science


Research Space


Academic Offices

0

5,000

10,000

15,000

20,000

25,000

30,000

35,000

40,000

45,000

50,000


Corporate Services

Commercial

Central Administration

Open Access Facilities &Resources (inc LRC)

General Purpose LearningSpace

0

10,000

20,000

30,000

40,000

50,000

60,000

Arts, Humanities andLaw

Medical and BiologicalSciences

Science andEngineering

Social Science Dept. not allocated toa college

College Comparison Chart

Actual

Modelled Baseline

Scenario

Relate physical capacity directly to teaching and research activity levels

Develop KPIs which are meaningful to academic departments.


Option 1 with 2013 Scenario Manually AllocatedOption 1 0 Overprovision

Scenario 2013Site

Users

Build ClassroomsAcademic

Offices Open AccessSpecialist Teaching

Research Space

Local Administrati

on

Central Admininstra

tion Commercial NIA Balance GIA

Modelled Requirement 16,470 11,979 14,593 16,259 22,512 4,361 4,967 8813 99,954 42,837 142,791+ planned New Build 0 0 0 0 0 0 0 0 0 0 0

- Retained Estate 11,995 21,164 12,373 12,130 23,104 3,783 7,321 11,879 103,747 49,446 153,193

Total estate 153,193= Net New Build Requirement 4,475 -9,185 2,221 4,130 -592 578 -2,354 -3,066 -3,794 -6,608 -10,402

Option 2 with 2017 ScenarioOption 2 0

Scenario 2017Site

Users



Research Space

Local Administrati

on

Central Admininstra


Modelled Requirement 0 0 0 0 600 0 0 8813 9,413 5,068 14,481+ planned New Build 0 0 0 0 0 0 0 0 0 0 0

- Retained Estate 11,440 20,983 12,299 12,110 23,104 3,761 7,310 10,975 101,982 48,925 150,907

Total estate 150,907= Net New Build Requirement -11,440 -20,983 -12,299 -12,110 -22,504 -3,761 -7,310 -2,162 -92,569 -43,857 -136,426

Option 3 0Scenario 2013

Site

Users



Research Space

Local Administrati

on

Central Admininstra



- Retained Estate 11,440 20,983 12,299 12,110 23,104 3,761 7,310 10,975 101,982 48,925 150,907

Total estate 150,907= Net New Build Requirement 5,030 -9,005 2,294 4,149 -592 600 -2,342 -2,162 -2,028 4,896 2,868

Option 4 0Scenario 2013

Site

Users



Research Space

Local Administrati

on

Central Admininstra



- Retained Estate 11,440 20,983 12,299 12,110 23,104 3,761 7,310 10,975 101,982 48,925 150,907

Total estate 150,907= Net New Build Requirement 5,030 -9,005 2,294 4,149 -592 600 -2,342 -2,162 -2,028 4,896 2,868

Dashboard Input Calibrate Model Output Estate Management

-20,000

-10,000

0

10,000

20,000

30,000

40,000

50,000

60,000

-20,000

-10,000

0

10,000

20,000

30,000

40,000

50,000

60,000

Are

a in

m2

Option 1 with 2013 Scenario

Net New Build Requirement

Retained Estate

New Build

Modelled Requirement

-60,000

-40,000

-20,000

0

20,000

40,000

60,000

-60,000

-40,000

-20,000

0

20,000

40,000

60,000

Titl

e

Option 2 with 2017 Scenario

Net New Build Requirement

Retained Estate

New Build

Modelled Requirement

Set up Strategic Estate OptionsRapidly assess the need for new builds and impact of disposals on your space profile


Conceptual Model

“Begin with the end in mind”


“Models are nothing, modelling is everything”

Our philosophy is straightforward:

Modelling is about better understanding the need for space and how it should be allocated

Our models are designed for the unique circumstances of each of our clients

Our models are tools rather than answers and as such they work best in the hands of a skilled modeller. For that reason we offer model design, research, data management and knowledge transfer services to accompany each build.

For more information

Contact:

Bryan Thomas, Managing DirectorCPB Projects LtdE: [email protected]

T: 0845 5050 154M: 07962 174 019

W: www.cpbprojects.co.uk

CPB Projects Ltd. Registered in England and Wales, Company Nr 06902948

mailto:[email protected]

http://www.cpbprojects.co.uk/

Documents

Scenario Planning And Rapid Space Modelling (SPARSAM) All material in this paper is copyright © CPB Projects Ltd. All rights reserved