5/13/2015 HP LaserJet Enterprise MFP  Setup Send to Email to use Office 365 Outlook

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HP LaserJet Enterprise MFP - Setup Send to E-mail to use Office 365OutlookIntroductionMicrosoft Office 365 Outlook is a cloud-based email system provided by Microsoft which uses Microsoft's SimpleMail Transfer Protocol (SMTP) server to send or receive emails. This document applies to HP LaserJet EnterpriseMultifunction printers (MFPs). To send an email with an Office 365 Outlook account from the control panel of aprinter, enable the Send to E-mail capability by configuring the SMTP server settings on the printer. Follow theinstructions in this document to configure the printer using the HP Embedded Web Server (EWS).

NOTE: You must have an email address account with Office 365 Outlook to configure the settings in the EWS.

Step One: Print a Configuration pagePrint a configuration page to obtain an IP address of the printer. You will need the IP address to configure thesettings in the EWS.

From the Home screen of the printer's control panel, follow these steps:

1. Scroll to and open the following menus:

Administration

Reports

Configuration/ Status Pages

Configuration page

2. Select Print .

Step Two: Configure Send to Email in the HP EWS1. Open a Web browser, and in the address field, type the printer IP address exactly as it appears on the

Configuration Page, and then press Enter to open the EWS.Figure 1: Example of an IP address in a browser window

2. Click the Scan/Digital Send tab, and then click E-mail Setup from the left pane.Figure 2: Scan/Digital Send page

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HP Color LaserJet Enterprise MFP M680 seriesSearch: HP Support Center

(e.g. ProLiant DL360p) More options  

5/13/2015 HP LaserJet Enterprise MFP  Setup Send to Email to use Office 365 Outlook

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3. Select the Enable Send to E-mail checkbox, and then under the Outgoing E-mail Servers (SMTP) section,click Add .Figure 3: E-mail Setup page

4. Select I know my SMTP server address or host name , type smtp.office365.com in the textbox, andthen click Next .Figure 4: SMTP hostname

5. In the Port Number text box, type 587 , select the Enable SMTP SSL Protocol checkbox, and then click Next.Figure 5: SSL confirmation

5/13/2015 HP LaserJet Enterprise MFP  Setup Send to Email to use Office 365 Outlook

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6. Complete the following Server Authentication Requirements:

a. Select the following Server requires authentication radio button.

b. Select Always use these credentials from the drop-down list.

c. Type your Office 365 Outlook email address and account password.

d. Click Next .

Figure 6: SMTP Authentication

7. Select an option to define functions that the SMTP server will use to send email, and then click Next .Figure 7: Server Usage page

8. Review the selections in the Summary and Test window, type an email address to which you want to send atest email, click Test , and then click Finish .Figure 8: Summary and Test page

9. Scroll to the bottom of the E-mail Setup window and click Apply to complete the setup.Figure 9: Apply button to complete setup

5/13/2015 HP LaserJet Enterprise MFP  Setup Send to Email to use Office 365 Outlook

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Supported ProductsThe steps in this document are applicable to the following products:

HP Color LaserJet Enterprise Multifunction M680 Printer series

HP Color LaserJet Enterprise flow M880 MFP Series

HP Color LaserJet Enterprise CM4540 MFP Series

HP LaserJet Enterprise 500 color MFP M525

HP LaserJet Enterprise 500 color MFP M575

HP LaserJet Enterprise MFP M630 series

HP LaserJet Enterprise MFP M725 series

HP LaserJet Enterprise 700 color MFP M775 series

HP LaserJet Enterprise flow M830 Multifunction Printer series

HP LaserJet Enterprise M4555 MFP series

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