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Windows 7 Professional/Ultimate Scan to Folder setup

(Windows 7 Home is not supported)

(Other versions of Windows may be different) (You may need to refer to your Windows documentation)

What you will need

Administrative rights to the destination computer o Usually just your login information

The IP Address of the Ricoh o (Instructions on page 2)

Shared destination folder o (Instructions on page 3)

The path to the folder you want to scan to o (As shown on page 5)

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To get the IP Address of the Ricoh:

• At the machine press User Tools

• Then Printer Features

• Then Configuration Page (often shortened to “Config Page”) o If

you don’t see Configuration Page you should see List/Test Print,

select this option and you should now see Configuration Page

• The IP address will be under the header Host Interface as shown

below:

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Computer Setup

Log on to destination computer with administrative rights. Create

destination folder (c:\scans in this example). Open Computer then the “C”

drive. Right-click in an open area of the c drive window and select New

Folder. Name this folder scans.

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Right-click the scans folder and choose “Properties”. Click on the

Sharing tab and click on Share.

Once everything is configured properly you should receive a confirmation window like the one below. Record the path (\\User-PC\Scans in this

example) and click Done to proceed back to the properties window and

click Close to complete the process.

You should see your user name in the list, if so click on Share

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You should be back in the “C” drive window. Right-click the scans folder

and select Send To Desktop (create shortcut). This will place a shortcut

to the scans folder on your desktop.

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MFP Setup

These instructions will work for most MFPs; you may need to refer to

Operating Instructions or the Metro Sales Connectivity Helpdesk: (612)798-

1348 or email us at networksupport@metrosales.com for further assistance.

What you will need

• The share path from page 5

• The IP address of the Ricoh from page 2

Once we have the required information open a web browser such as Internet

Explorer and erase everything in the address bar and type in the IP address

of your machine removing any zeros before numbers (i.e. 192.168.001.200

should be 192.168.1.200) and hit enter. It will load up the web interface for your Ricoh. Once loaded click on Login.

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The below web page should load, the default login is Username: admin

without a password.

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Once logged in you should be automatically returned to the initial web page of your Ricoh.

You’ll now want to click on Address Book on the left side. Remember if you’re not logged in

the Address Book button is not there.

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You should now be in the address book administration page. You’ll now want

to click on Add User.

This will bring up the Add User page, the first two fields you’ll need to fill out are the Name

and Key Display fields. The name is the name of the person or place you’re scanning to.

The Key Display field is the name that shows up on the button on the machine.

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Next you’ll want to look a little farther down the page for Authentication

Information. You’ll want to click the bullet for Specify Other Auth Info

Below under Folder Authentication and enter your username in the field

below before clicking on Change next to Login Password.

Now you’ll want to scroll all the way down the page until you see the

header Folder. You’ll want to put in the path you have from the step on

Page 5 (i.e. \\USER-PC\Scans) into the Path field.

Now you should have two fields on the page for your password. Enter in the password you use to login to your computer and click OK to return you to the Add User Page.

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Once you have filled in all the appropriate information you can scroll the

rest of the way down and click on the OK button. This will send the

information to your copier and you should have a new scan destination

under the Folder tab on your Ricoh device.

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If it goes through you’re all set and you can close the web browser at your

computer. If not feel free to give our printing/scanning helpdesk a call at

(612)798-1348 or email us at networksupport@metrosales.com