Wednesday, May 3, 2023

Towards an easy use of CIRCABCCommunication and Information Resource Centre for

Administrations, Businesses and Citizens

By DIGIT-CIRCABC-SUPPORTDIGIT A3 – EGIS

2

ContentsWhat is CIRCABC?

Access to CIRCABC (ECAS)

Interest group

Manage your account

Visit the Library

Download a documentModify the properties of a documentUpload a documentCheck out/in a documentManage multilingual informationBulk-upload documentsRecover deleted documents

Notification

Newsgroups

3

Contents

4

What is CIRCABC?

Is a service managed and provided by DIGITUnder IDABC (now ISA) frameworkhttp://ec.europa.eu/isa

CIRCABC is used to create collaborative workspaces where communities of users can work together over the web and share information and resources.

This multilingual application offers distribution and management of documents in any format, with fined grained security.

5

What is CIRCABC?

Try CIRCABCas an online service at

https://circabc.europa.euhttps://circabc.acceptance.europa.eu for testing & training (Only from EC)

6

What is CIRCABC?

CIRCABC contains

Content Management & Communication functionalitiesUser management featuresCollaborative groups, so-called « interest groups »

7

Access to CIRCABC (ECAS)

Internal and External user can get into CIRCABC through ECAS.External user should change the domain

8

Interest group (IG)

Information in CIRCABC: a three-level structure

Headers

Categories

Interest groups

9

Interest group (IG)

10

Interest group (IG)

11

Interest group (IG)

3 access modeswith  membership: you can access if

you are logged in CIRCABCyou have membership of this group

through registered access: you can access ifyou are logged in CIRCABC

via public access: anonymous visitors can access

no login is required

Membership is the default access mode

12

Interest group (IG)

Various types of access

13

Manage your account

Once logged, You can access administration from anywhere inside CIRCABC

14

Check your memberships (My Memberships)

Manage your account

15

Take a look at the events & meetings scheduled

Manage your account

16

Edit your user account

Manage your account

17

Visit the Library: What is it?

The Library is the place where the documents are stored, shared and managed

This service is made of spaces & content

Any space can contain sub-spaces & content

Users with role Lib-admin, Lib-fulledit or Lib-Manageown can create spaces and add content into the Library

18

Visit the Library: What is it?Library = spaces + content

19

Visit the Library: What is it?

The spaces are structured like the Library itself

20

Visit the Library: What is it?

You can perform different actions depending on your role in the Library

21

Look at the properties of a document

you may see some properties from the main page of the library, depending on how the leaders have configured the library

22

Look at the properties of a document

Else, you can reach the details page via the icon titled View details 

23

Visit the LibraryDownload a document

Level 1

24

Visit the LibraryDownload a document by e-mail

You can download by e-mail from the “content” pane or from the properties of the document

25

Visit the LibraryUpload a document

You choose the action Add content from the menu Library

26

Visit the LibraryUpload a document

You can modify properties of the first-uploaded document

27

Visit the LibraryUpload a document

The document is now accessible from the Content pane.

28

Visit the Library Modify the properties of a document

To edit the properties of a document…Click the View details icon from the content pane

29

Manage multilingual information

Make multilingual through view details

30

Bulk-upload documents

Upload the contents along with their structure (folders) at a same time

31

Recover deleted documentsThe deleted spaces or documents can be recovered

You can select a location where to recover the item.Otherwise it will be recovered to its original place.

32

Newsgroups

Where members can exchange their views

33

Notifications

Define your notification : - in the current space or forum - in the whole Library or Newsgroup

34

Search documents

Through simple or advanced search

35

IG customisation (1)

Logo, Description, Contact

36

Navigation Preferences (Ability to customize column field and number of row)

IG customisation

37

Provides useful information about the current Interest Group. ‘Mini-website’ as content of the ‘information’ service

Information

38

Other services

Where members can schedule events and meetings.

Where members can launch surveys (coming soon)

Gives an overview of the members of the current interest group.

To perform system administration functions.

39

Manage Access profiles

Set a role (basic user right) per service on each profile of the interest group.

40

Manage the access profiles

The roles related to the ‘Library’ serviceIn green, you can see the actions allowed

41

Invite a new user

Two ways of offering membership:Invite registered usersAccept applications

42

Invite a new user

43

Invite an applicant

View applicant and grant membership

44

Manage user profiles

Any member with role “diradmin” or “dirManageMembers” may modify a user profile

45

Remove membership

‘Membership’ can be found in the ‘Administration’ menu of the interest group.

46

CIRCABC Open Source Software

An OSS (Open Source Software) version of CIRCABC is available for public administrations, businesses and citizens of the European Union.

It contains the same functionalities as the version used in the Commission.The OSS version is available on OSOR at:http://forge.osor.eu/projects/circabc

47

Questions time

The questions we cannot answer there…The support team via your local helpdesk (EC) or to EC-CENTRAL-HELPDESK@ec.europa.eu

MyIntracommhttp://myintracomm.ec.europa.eu/serv/fr/digit/serv_for_it_teams/it_infra_tools/circabc/Pages/index.aspx

The user guide athttps://circabc.europa.eu/w/browse/69603bf4-d923-432e-ba5b-a8fe8ac773cbhttps://circabc.europa.eu/w/browse/1cc24c94-c571-4191-b414-8bdf766151ec

ECAS Documentationhttps://circabc.europa.eu/w/browse/3d50490e-d2bf-4b6e-b139-eac5b001fbd2 

Thank you for your attention