SARTA

Board Of Trustees Meeting

December 14, 2016 @ 5PM

Stark Area Regional Transit Authority Board of Trustees Meeting

October 26, 2016 @ 5:00 PM Mr. DeGraff called the meeting to order at 5:02pm. Attendance Board (Quorum Present) Chuck DeGraff (President), Ron Macala (Vice President), Margaret Egbert, Amanda Fletcher, Ed Grier, James Reinhard, Chet Warren Excused Greg Blasiman, Paul Dykshoorn Ms. Fletcher moved to accept the excused absences. Mr. Grier seconded the motion; vote passed unanimously. Staff Kirt Conrad (Executive Director/CEO), Craig Smith (Director, Information Technology), Nicholas Davidson (Transportation Planning Manager), Kristie Petty Cox (Marketing Manager), Sheila Gines (Transportation Assistant), Latrice Virola (Director, Planning), Carrie Domer (Director, Finance), Kristy Williams (Director, Human Resources), Tammy Marie Brown (Director, Employee Relations & EEO) Other Gust Callas (Black McCuskey)

Approval/Correction of Minutes September 28, 2016 Mr. Grier moved to adopt the meeting minutes. Mr. Warren seconded the motion; vote passed unanimously.

Departmental Reports/Goals Transportation – Nicholas Davidson (As submitted) Ghost riders were in last week from Laketran. All went well and a final report will be given soon. A non CDL operator class started last week.

Maintenance – Mark Finnicum (As submitted)

Finance – Carrie Domer (As submitted) The draft of the operating and capital budget was passed out.

1

Planning – Latrice Virola (As submitted) SARTA’s commercials were played for the Board.

Information Technology – Craig Smith (As submitted) Cornerstone will be installed with WiFi within 2 weeks for our customers. As well large display monitors will be installed. Human Resources – Kristy Williams (As submitted) Interviews are being conducted for a customer service representative and a customer service representative supervisor. Employee Relations & EEO – Tammy Marie Brown (As submitted) SARTA held its annual Community Halloween party. It was well attended with approximately 300 attendees. Clinic reports will be distributed quarterly.

Communications for the Executive Director/CEO OPTA Andy Bowers & Associates will be the new lobbyist for OPTA. Congressman Gibbs Congressman Gibbs visited SARTA and rode the hydrogen bus. Award SARTA was honorably mentioned for the Green Fleets award. Issue 51 The Bowling Event raised about $8,000. Radio ads will be ran starting next week.

Resolutions Resolution #27 For Application FY 2017 Federal Grants “Section 5307 Federal Grant for Internet Program TrAMS” Mr. Macala moved to adopt the resolution. Mr. Warren seconded the motion; vote passed unanimously. Resolution #28 For Application FY 2017 Federal Grants “Section 5339 Bus and Bus Facilities Grant – TrAMS” Ms. Egbert moved to adopt the resolution. Ms. Fletcher seconded the motion; vote passed unanimously. Resolution #29 For Application FY 2017 State Grant “Urban Transit Program Grant (UTP)”

2

Mr. Warren moved to adopt the meeting minutes. Mr. Grier seconded the motion; vote passed unanimously. Resolution #30 A Resolution Authorizing The Executive Director/CEO TO Surplus Obsolete Fixed Asset Inventory Mr. Macala moved to adopt the meeting minutes. Mr. Warren seconded the motion; vote passed unanimously. Adjournment Mr. Warren moved to adopt the meeting at 6:05pm.

3

4

TRANSPORTATION DEPARTMENT REPORT

October 2016

Statistics

• Operated 21 Weekdays and 5 Saturdays compared to 22 Weekdays and 5 Saturdays in 2015.

• Total Weekday Service average rides per day was 8,748.

• Total Saturday Service average rides per day were 5,581.

• Total Ridership was 218,296 compared to 250,898 in 2015.

• Total Vehicle Miles was 322,326 compared to 329,767 in 2015.

• Fixed route service provided 198,610 rides compared to 233,514 in 2015 and 188,154 vehicle miles compared to 195,224 in 2015.

• Special shuttle service provided 3,846 rides compared to 3,687 in 2015 and 937 vehicle miles compared to 1,232 in 2015.

• Proline service provided 15,722 rides compared to 13,559 in 2015 and 119,218 vehicle miles compared to 118,104 in 2015.

• Out Of County Contracted Services provided 118 rides compared to 138 in 2015 and 3,022 vehicle miles compared to 4,492 in 2015.

5

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6

7

Customer Service & Paratransit Reservations

October 2016

• Mr. Davidson attended an OPTA Paratransit Peers Meeting.

• The Proline Committees met to improve delivery of paratransit services.

• Mr. Davidson held interviews for the CSR position and Customer Service & Paratransit Assistant Supervisor.

• Mr. Davidson adjusted the Trapeze software to increase efficiency of

subscription trips.

• Mr. Davidson along with Ms. Virola and Ms. Petty met with Concerned Veterans for America to review SARTA’s veteran’s programs.

• Mr. Davidson attended several webinar trainings with AVAIL.

8

2016 Proline “Shared Ride” Service Statistics

Month Trips Scheduled

Advance Cancels

Same Day

Cancels

No-Shows

Late Cancels

Cancels at the Door

Total Performed

Trips

Vehicle Miles

Miles per Trip

January 13,273 1,696 1,005 86 59 53 10,374 113,841 10.97

February 13,777 1,718 1,044 86 78 48 10,803 119,767 11.09

March 14,690 1,764 881 73 51 41 11,880 130,525 10.88

April 14,940 2,014 847 90 74 44 11,871 134,818 11.23

May 13,978 1,755 896 114 65 43 11,105 126,763 11.26

June 13,653 1,661 921 81 78 51 10,861 123,485 11.23

July 12,556 1,417 994 73 67 39 9,966 107,281 10.65

August 14,456 1,715 842 90 87 42 11,680 130,860 11.08

September 15,008 1,803 969 97 85 43 12,011 134,798 11.09

October 15,151 1,864 914 96 87 49 12,141 134,257 10.93

November

December

Proline “Shared Ride” Service Statistics For the Month 2015

Month Trips Scheduled

Advance Cancels

Same Day

Cancels

No-Shows

Late Cancels

Cancels at the Door

Total Performed

Trips

Vehicle Miles

Miles per Trip

October 14,740 1,864 884 66 72 26 11,828 132,094 11.08

9

2015 2015 Totals 2016 2016 Totals Percent changed

Jan $96,448.75 Jan $69,475.25 -38.82%

Feb $101,760.50 Feb $82,154.75 -23.86%

Mar $86,928.75 Mar $65,282.25 -33.16%

Apr $65,047.25 Apr $64,435.25 -0.95%

May $70,898.00 May $88,804.00 20.16%

Jun $103,582.00 Jun $67,468.50 -53.53%

Jul $91,424.00 Jul $81,068.25 -12.77%

Aug $88,968.75 Aug $115,003.25 22.64%

Sep $81,728.25 Sep $75,697.00 -7.97%

Oct $81,462.50 Oct $58,354.00 -39.60%

Nov Nov #DIV/0!

Dec Dec #DIV/0!

Year-to-Date $868,248.75 $767,742.50 -13.09%

Pass/Ticket Sales Comparison, 2015-2016

10

Fare

Type

Jan

Feb

Mar

chAp

rilM

ayJu

neJu

lyAu

gSe

ptOc

tNo

vDe

cTo

tal

10-R

ide

Proli

ne$5

,602

.50

$4,3

02.0

0$4

,747

.50

$4,2

97.5

0$1

,912

.50

$2,1

60.0

0$1

,710

.00

$6,6

37.5

0$8

,460

.00

$5,8

50.0

0$0

.00

$0.0

0$4

5,679

.5010

-Ride

Re

duce

d$1

,065

.00

$1,0

80.0

0$1

,560

.00

$1,4

02.5

0$1

,537

.50

$1,1

70.0

0$1

,462

.50

$1,6

12.5

0$1

,365

.00

$1,3

12.5

0$0

.00

$0.0

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3,567

.50

$1,6

65.0

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,420

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$1,5

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,725

.00

$7,9

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,395

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$2,1

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,010

.00

$7,0

80.0

0$1

,740

.00

$0.0

0$0

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$30,6

45.00

$1,9

89.0

0$8

73.0

0$2

90.2

5$8

66.2

5$1

41.7

5$7

69.5

0$1

,293

.75

$2,7

49.5

0$3

8.25

$173

.25

$0.0

0$0

.00

$9,18

4.50

$677

.25

$669

.75

$845

.50

$825

.00

$798

.75

$855

.00

$771

.00

$816

.75

$767

.25

$798

.75

$0.0

0$0

.00

$7,82

5.00

$7,9

41.5

0$5

,451

.00

$6,4

47.0

0$5

,410

.50

$1,5

68.5

0$3

,433

.50

$12,

702.

00$3

4,05

4.50

$5,9

25.5

0$3

,676

.50

$0.0

0$0

.00

$86,6

10.50

$11,

340.

00$1

0,96

2.00

$9,9

54.0

0$1

1,71

8.00

$8,9

01.0

0$9

,090

.00

$8,7

57.0

0$9

,783

.00

$8,0

64.0

0$1

1,02

5.00

$0.0

0$0

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$99,5

94.00

$12,

285.

00$1

3,79

2.50

$13,

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00$1

4,85

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$12,

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00$1

4,18

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$13,

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50$1

4,10

7.50

$14,

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00$1

2,93

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$0.0

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$137

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$12,

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00$3

0,42

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$16,

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00$1

4,67

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$37,

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00$2

0,90

2.50

$33,

750.

00$3

3,79

5.00

$17,

730.

00$1

2,69

0.00

$0.0

0$0

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$230

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0

$1,7

87.5

0$4

,565

.00

$2,0

90.0

0$3

,547

.50

$3,6

57.5

0$1

,232

.50

$137

.50

$5,8

30.0

0$3

,795

.00

$2,7

50.0

0$0

.00

$0.0

0$2

9,392

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-Day

Co

llege

$6,6

82.5

0$3

,740

.00

$1,6

22.5

0$1

,870

.00

$6,0

50.0

0$2

47.5

0$4

38.0

0$3

02.5

0$3

,052

.50

$1,7

05.0

0$0

.00

$0.0

0$2

5,710

.50$6

,285

.00

$2,7

97.0

0$5

,288

.00

$3,1

88.0

0$4

,674

.00

$3,7

68.0

0$3

,309

.00

$3,1

84.5

0$4

,912

.00

$3,5

83.0

0$0

.00

$0.0

0$4

0,988

.50Su

mmer

Bl

ast

$0.0

0$0

.00

$0.0

0$0

.00

$540

.00

$1,8

60.0

0$7

20.0

0$0

.00

$0.0

0$0

.00

$0.0

0$0

.00

$3,12

0.00

Fixed

Blas

t$0

.00

$0.0

0$0

.00

$0.0

0$0

.00

$6,3

00.0

0$0

.00

$0.0

0$0

.00

$0.0

0$0

.00

$0.0

0$6

,300.0

0Cl

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nd$5

0.00

$82.

50$5

2.50

$65.

00$8

7.50

$102

.50

$80.

00$1

20.0

0$6

2.50

$112

.50

$0.0

0$0

.00

$815

.0069

,475

.25

$

82

,154

.75

$

65

,282

.25

$

64,4

35.2

5$

88

,804

.00

$

67,4

68.5

0$

81,0

68.2

5$

115,

003.

25$

75

,697

.00

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58,3

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0$

-

$

-

$

$7

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2.50

31-D

ay

Redu

ced

31-D

ay

Regu

lar31

-Day

St

uden

t

All D

ay

2016

Tota

l Sale

s by P

ass/

Ticke

t Typ

e

10-R

ide

Regu

lar1-R

ide

Proli

ne1-R

ide

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ced

1-Ride

Re

gular

31-D

ay

Proli

ne

11

Allian

ce201

5All

iance

2016

Mass 2015

Mass 2016

Canto

n 201

5Ca

nton

2016

BV 20

15BV

2016

Fisher

s201

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hers

2016

Thorn

e's

IGA 20

15Th

orne's

IGA

2016

Stark

State

2015

Stark

State

2016

Kent

State

2015

Kent

State

2016

BMC

2015

BMC

2016

NU

2015

NU

2016

ACH

2015

ACH

2016

Total 2016

Total 2015

Jan$1,

839$1,

477$8,

190$12

,304

$68,51

9$41

,027

$4,983

$6,173

$1,590

$1,731

$60$13

2$9,

763$5,

665$85

3$41

3$60

5$22

0$0

$275

$48$60

$69,47

5$96

,449

Feb$1,

984$1,

936$8,

913$5,

136$80

,615

$57,57

3$4,

873$11

,981

$1,553

$1,842

$285

$126

$2,283

$2,338

$220

$578

$963

$358

$28$24

8$47

$42$82

,155

$101,7

61

Mar

$1,887

$1,976

$9,718

$10,60

2$65

,578

$44,14

9$5,

500$5,

467$1,

506$1,

380$21

0$17

7$1,

815$1,

045$24

8$27

5$46

8$83

$0$11

0$0

$20$65

,282

$86,92

9

Apr

$1,568

$2,331

$11,50

1$12

,317

$42,00

3$40

,130

$5,684

$5,816

$1,304

$1,959

$210

$186

$1,595

$908

$275

$495

$908

$138

$0$13

8$0

$20$64

,435

$65,04

7

May

$1,842

$2,092

$9,952

$10,43

1$46

,047

$62,68

3$4,

689$5,

507$1,

599$1,

914$28

5$16

8$5,

640$5,

693$16

5$13

8$49

0$11

0$16

5$55

$24$14

$88,80

4$70

,898

Jun$1,

831$2,

309$9,

503$10

,903

$83,95

0$45

,798

$4,529

$5,016

$1,482

$2,186

$264

$111

$1,370

$798

$360

$0$27

0$83

$0$24

8$23

$20$67

,469

$103,5

82

Jul$1,

996$1,

787$9,

073$8,

001$72

,602

$64,21

3$5,

674$4,

411$1,

623$1,

929$19

1$25

2$90

$275

$0$28

$133

$28$0

$108

$44$38

$81,06

8$91

,424

Aug

$1,969

$1,886

$10,73

2$12

,833

$67,43

5$91

,416

$6,705

$5,606

$1,763

$2,424

$228

$249

$0$0

$0$41

3$0

$55$13

8$11

0$0

$12$11

5,003

$88,96

9

Sep

$1,864

$1,834

$10,35

5$11

,916

$50,61

9$50

,847

$7,384

$5,764

$1,514

$2,012

$252

$378

$8,388

$2,420

$413

$413

$715

$55$16

5$28

$62$32

$75,69

7$81

,728

Oct

$1,807

$2,081

$7,837

$11,27

7$61

,697

$34,20

3$5,

777$6,

750$1,

860$2,

216$25

8$44

4$1,

265$1,

045$55

$303

$660

$28$19

3$0

$54$9

$58,35

4$81

,463

Nov

$1,595

$0$10

,057

$0$35

,748

$0$4,

557$0

$1,755

$0$16

1$0

$1,018

$0$41

3$0

$220

$0$19

3$0

$110

$0$0

$55,82

4

Dec

$2,235

$0$10

,854

$0$59

,569

$0$5,

432$0

$1,539

$0$16

8$0

$523

$0$30

3$0

$550

$0$11

0$0

$129

$0$0

$81,41

1

Total

$22,41

5$19

,708

$116,6

84$10

5,719

$734,3

81$53

2,038

$65,78

8$62

,489

$19,08

6$19

,592

$2,571

$2,223

$33,74

8$20

,185

$3,303

$3,053

$5,980

$1,155

$990

$1,318

$539

$264

$767,7

43$1,

005,48

3

2015-2

016 Pa

ss/Tic

ket Sa

les by

Locat

ion

12

13

STARK AREA REGIONAL TRANSIT AUTHORITY MAINTENANCE DEPARTMENT

November, 2016 Submitted by: Mark Finnicum

1. There was a total of 124 Preventive Maintenance Inspections • 58 Fixed Route Buses • 60 Paratransit Buses • 06 Support Vehicle

2. There was a total of 109 Wheelchair Inspections

3. There was a total of 51 Heat & Air Conditioning Inspections

4. There was a total of 39 Farebox Inspections

5. There was a total of 23 Front End Alignments

6. There was a total of 45 Bus Exchanges

7. There was a total of 07 CNG Recertification Inspections

8. There was a total of 19 Bi-Monthly Camera Inspections

9. There was a total of 09 Road Calls • 08 Fixed Route Buses – 08 Towed • 00 Non-Revenue Vehicle – 00 Towed • 01 Paratransit Buses – 01 Towed

10. There was a total of 00 Warranty Repair

Building and Grounds Report • Gateway Offices Tasks completed 05 • Gateway Garage Tasks completed 03 • Massillon Tasks completed 01 • Alliance Tasks completed 02 • Cornerstone Tasks completed 05 • Belden Village Tasks completed 05

11. There was 00 job related injuries reported.

14

Preventive Maintenance Inspections2016 Fixed Route Paratransit Support TotalJan 54 52 7 113Feb 60 56 7 123Mar 67 60 5 132Apr 53 58 7 118May 56 55 7 118Jun 61 57 6 124Jul 55 56 4 115Aug 61 55 6 122Sep 60 60 8 128Oct 54 50 5 109Nov 58 60 6 124Dec 0

Road calls2016 Fixed route Paratransit Support TotalJan 6 1 0 7Feb 9 2 0 11Mar 14 2 0 16Apr 5 5 1 11May 6 1 0 7Jun 14 7 1 22Jul 10 4 0 14Aug 10 4 0 14Sep 13 3 0 16Oct 6 2 0 8Nov 8 1 0 9Dec

0

20

40

60

80

100

120

140

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2016 Preventive Maintenance

Fixed Route Paratransit Support Total

0

5

10

15

20

25

Jan

Feb

Mar

Apr

May Jun

Jul

Aug

Sep

Oct

Nov

Dec

2016 Road Calls

Fixed route Paratransit Support Total

15

2016

Prev

enti

ve

Mai

nten

ance

C

osts

Rep

air

Cos

tsT

otal

Die

sel

Gal

lons

U

sed

2015

Die

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2016

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Use

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15

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d 20

16

CN

G P

ubli

c U

se G

GE

20

15

CN

G P

ubli

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se G

GE

20

16

Jan

$16,

169.

94$6

0,69

6.99

$76,

866.

9332

031

2872

916

819.

967

2003

7.53

330

120.

686

1885

8.68

6

Feb

$19,

461.

01$5

9,78

6.06

$79,

247.

0732

037

3205

017

300.

404

1912

8.07

241

710.

803

9603

.141

Mar

$18,

453.

08$6

3,36

7.70

$81,

820.

7836

181

3316

917

029.

787

2077

2.26

319

674.

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9395

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Apr

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102.

79$5

8,17

8.57

$77,

281.

3634

402

3290

619

747.

386

1990

7.28

6525

.334

8929

.724

May

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7.82

$86,

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3244

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055

1938

3.10

884

83.5

6412

533.

398

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15$5

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2.15

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430.

3034

295

3461

021

234.

903

2198

2.16

871

45.2

885

31.1

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Jul

$14,

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78$4

5,32

3.74

$59,

681.

5237

355

3438

720

791.

774

2067

8.06

168

99.2

8668

74.9

12

Au

g$1

5,62

4.86

$79,

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90$9

4,82

8.76

3630

637

139

2020

6.98

324

194.

476

1228

4.09

1036

4.52

6

Sep

$14,

209.

19$7

8,26

4.37

$92,

473.

5633

389

3252

020

741.

919

2224

6.73

463

78.8

0583

00.7

27

Oct

$15,

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70$7

8,29

3.08

$94,

193.

7832

641

3279

220

131.

496

2068

6.00

966

18.0

0565

28.2

25

Nov

$15,

059.

15$7

8,10

8.64

$93,

167.

7930

552

3116

519

574.

828

1960

8.92

6509

.942

5502

.241

Dec

3154

321

568.

969

1737

1.76

3

Tot

al$1

82,3

56.6

7$7

28,6

13.0

2$9

10,9

69.6

940

4745

3619

0723

3958

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2286

24.6

2416

9721

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2

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6,23

7.55

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Tran

sit

En

han

cem

ents

(Sid

ewal

ks, c

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s, A

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ps, d

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tion

al a

rrow

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BV

)O

H-9

0-07

1480

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t A

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H-9

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ase

Com

mu

nic

atio

n S

yste

m (B

ud R

ev -

BV

fund

s to

CS)

OH

-90-

0714

80%

2010

310,

667

478,

473

(478

,473

)0

0Pu

rch

ase

Mis

c C

omm

un

icat

ion

Equ

ipm

ent

OH

-90-

0714

80%

2010

297,

704

297,

704

(297

,704

)0

0Pu

rch

ase

Rad

ios

OH

-90-

0714

80%

2010

346,

667

346,

667

(346

,667

)0

0C

ompu

ter

Har

dwar

e (p

roje

ctor

s) (B

ud R

ev -

fund

s to

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H-9

0-07

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1010

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8,27

2(8

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)0

0S

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are

(Web

site

)O

H-9

0-07

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73,6

00(7

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0S

upp

ort

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ipm

ent

(Var

iabl

e sp

eed

com

pres

sor)

OH

-90-

0714

80%

2010

17,9

85

17

,985

(17,

985)

00

Prev

enti

ve M

ain

ten

ance

OH

-90-

0714

80%

2010

502,

804

502,

804

(502

,804

)0

0A

DA

Par

atra

nsi

t S

ervi

ceO

H-9

0-07

14-0

180

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1136

3,40

5

36

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63,4

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00

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g &

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sen

ger

Am

enit

ies

at t

ran

sit

stat

ion

sPA

SS AMEN

 201

2O

H-9

0-07

14-0

180

%20

1136

,341

36,3

41(3

6,34

1)0

0B

elde

n T

ran

sit

Cen

ter

Arc

hit

ectu

ral &

En

g (B

ud R

ev to

Com

m S

ys)

OH

-90-

0714

-01

80%

2011

87,6

20

17

,636

(17,

636)

00

Sec

uri

ty C

amer

as a

t B

elde

n S

tati

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H-9

0-07

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180

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1136

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36,3

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0E

ngi

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rin

g &

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quip

men

tO

H-9

0-07

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180

%20

1114

0,00

0

14

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40,0

00)

00

Reh

ab/R

enov

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kin

g Lo

t (B

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low

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TE

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Y A

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2O

H-9

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11-

29,5

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0S

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utl

ook

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nds

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ot)

OH

-90-

0714

-01

80%

2011

60,0

00

32

,186

(32,

186)

00

En

gin

eeri

ng

& D

esig

n M

ahon

ing

Cor

rido

rM

ahon

ing

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E&

DO

H-9

0-07

14-0

180

%20

1133

6,00

0

33

6,00

0(3

36,0

00)

00

Su

ppor

t V

ehic

le &

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ow P

low

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-90-

0714

-01

80%

2011

48,0

00

48

,000

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000)

00

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ated

 by: Deb

ra Swickard

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PRO

JEC

T D

ESC

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T P

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PA P

roj N

ame/

PO

Num

ber

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nt #

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AN

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YE

AR

O

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H-9

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180

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1176

2,69

5

79

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00

Mob

ility

Man

agem

ent

OH

-90-

0714

-01

80%

2011

115,

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115,

200

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0FY

11 5

307

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-90-

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TA

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610

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)0

00

A

DA

Par

atra

nsi

t S

ervi

ces

AD

A 2

012

OH

-90-

8764

80%

2012

353,

522

353,

522

(353

,522

)0

0Pa

ssen

ger

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enit

ies

PASS

AM

EN

201

2O

H-9

0-X

764

80%

2012

36,0

00

36

,000

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000)

00

Pass

enge

r A

men

itie

s -

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onin

g C

orri

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H-9

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1268

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00(6

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Bu

s S

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ters

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ud R

ev $

128k

to P

lann

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ING

SH

ELT

ER

S 12

OH

-90-

0764

80%

2012

204,

000

204,

000

(204

,000

)0

00

Sec

uri

ty A

t G

atew

ay F

acili

tySU

RV

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C G

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OH

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tem

at

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eway

Fac

ility

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bal

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12O

H-9

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80%

2012

128,

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90,9

49(9

0,94

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0Pu

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ase

Com

mu

nic

atio

ns

Sys

tem

(Bud

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OH

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ah R

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80%

2012

48,0

00

17

7,64

8(1

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48)

00

0M

isc

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cqu

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20

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ce F

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OH

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80%

2012

48,0

00

48

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000

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ort

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ate

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00

14

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fro

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634,

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onin

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00

Mob

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ent

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13

OH

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3835

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35,9

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Mah

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107,

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107,

197

010

7,19

710

7,19

7M

obili

ty M

anag

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IL M

GM

T 1

3O

H-9

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2014

360,

000

360,

000

(360

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)0

0FY

14 5

307

OH

-90-

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7T

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AL

3,59

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5,81

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8,72

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48,7

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0<3

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FT B

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H-9

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208,

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312,

000

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00

40' C

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201

5O

H-9

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506,

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Ren

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GT

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5O

H-9

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240,

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360,

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(360

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00

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ur i

ty M

ahon

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EC

201

5O

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447,

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3,20

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42

43

December 14, 2016

Marketing & Public Outreach

October, November & December

Received a thank you letter from Cody Hoffaker, Phyllis Beyers’ grandson. He expressed his

thanks to SARTA for dedicating the Alliance Transit Center to his grandmother.

Ran Fixed Route Blast Pass special during the week of Thanksgiving. Riders could purchase a

Fixed Route Blast pass for $45 and ride for 45 days. This was limited to 2 per transaction.

o Sold 63 during the week of 11/21-16.

Extended the campaign to sell remaining tickets

o This promotion will continue until the passes are sold out.

Submitted an application to receive an APTA AdWheel Award for the “Where Can SARTA Take

You?” Campaign. The AdWheel Awards recognizes the marketing and communications efforts of

APTA’s members. Additionally, the annual awards competition creates a structure to share best

practices and to raise the awareness of the value of public transportation marketing

professionals within the industry.

Held Anniversary Celebration for riders on 12/7/16

o Gave riders all day bus passes

o Gave away PinPoint backpacks and other SARTA Marketing material as well as chips and

pretzels

o All Proline riders rode free

Participated in OVI campaign with Drug Free Stark County, Stark County Opiate Task Force and

Stark County Safe Communities.

Partnered with Stark County’s Safe Communities Coalition, the Stark County Sheriff’s Office, the

OVI Task Force and Stark County’s Mental Health and Addition Recovery Agency to promote

having a save New Year’s and the free New Year’s Eve routes. SARTA will be offering free New

Year’s Eve rides and buses will run until 2:00 am. Rides will be free after 6:00 pm.

Placed media buy for the promotion of the NYE free rides.

Transportation Contracts

MedLine has 19 clients that rode during the months of October and November. In October there

were 612 rides taken and 615 rides were taken in November.

SARTA provided 1018 Non-Emergency Transportation rides in October and 943 Non-Emergency

Transportation rides in November for Stark County Job and Family Services for the in and

outside of Stark County. Rides are down for November due to the Thanksgiving holiday and

several days where SARTA did not provide any trips out of Stark County.

SARTA transported 24 clients to SarahCare during the month of October and 17 clients during

the month of November. In October 777 rides were taken and 515 rides where taken in

44

November. When SarahCare closed its Downtown Canton location at the end of October they

did not transfer all of the clients over to the Belden Village location, some clients stopped

attending the SarahCare center while other started riding on SARTA’s Proline service instead of

on the transportation agreement that SarahCare has with SARTA.

SARTA provided 620 trips in the month of October and 585 trips in the month of November on

the transportation agreement that we have with Kent State Stark’s Global Initiatives ESL (English

as a Second Language) Program. Trips were down in November due to the Thanksgiving holiday.

Community Outreach & Training

In the months of October and November, our Outreach Specialists attended many events all over Stark

County Area. In October they attended: the Community Resource/Street Fair at Whipple-Dale

Workshop Center, Vision Fair at Canton Christian Home, Goodwill Industries Job Fair, Trunk-or-treat at

the Massillon Rec Center and the Downtown McKinley Campus as well as Zombie Fest in Alliance. Also

in October the Travel Trainers from Akron Metro came and spent the day with the Outreach Specialists.

The Akron Travel Trainers were able to see first-hand how the specialist perform their travel training

functions and take back things to incorporate in Akron’s program. In the month of November, the

Village of Navarre invited the specialists to participate in the 4th Annual Christmas in the Village Parade.

This is the first time SARTA was invited to this event, there was a great turnout. SARTA also participated

in the 62nd Annual Holiday Parade in Massillon.

Our Outreach Specialists enjoy being out in the Community interacting with people, they are looking

forward to adding new and innovating ways to engage with our riders as well as with the Community as

a whole.

211

197

93

118

99

180

127

84

222

177

107

90

122

117

107

82

106

112

106

101

203

167

63

6

January

February

March

April

May

June

July

August

September

October

November

December

Monthly Travel Training Totals 2015-2016

2016 2015

45

Community Events, 9

Travel Training, 21Presentations, 2

Proline Training, 9

Planning Activities, 3

Community Meetings, 9

One-on-one, 1

Outside Appointments, 2

OCTOBER 2016 OUTREACH STATISTICS

46

Community Events, 5

Travel Training, 25Presentations, 3

Proline Training, 7

Planning Activities, 5

Community Meetings, 3

One-on-one, 4

Outside Appointments, 2

NOVEMBER 2016 OUTREACH STATISTICS

47

48

Project/Task Purpose % EDC Current Task(s) Upcoming Task(s)

Avail system Installation

Installing the new vehicles in the fleet with

the Avail system, including Computer

Aided Dispatch (CAD)/Automatic Vehicle

Locator (AVL), Interactive Voice Response (IVR).

100 NOV 2016

After the arrival of the eight (8) new 8 EH vans, they will

receive the new Avail equipment.

8 new EH buses will be installed with the

new Avail system. Avail installers will be onsite to install during the week of Nov. 7th

Storage Area Network (SAN)

Upgrade

Upgrade and modernize virtualized storage and core network for all of SARTA servers. Move into enterprise level

equipment from entry level.

64 DEC 2016

Current equipment is maxed out on workload causing

delays. Current equipment will be repurposed at DR site

and locally at HQ.

Equipment has been purchased and

received.

Radio Installation

SARTA will be installing new Motorola radios in

eight (8) of the 2016 new paratransit buses.

100 OCT 2016

Staley Technologies will install the latest replacement for XTL 2500 Motorola Radios. (APX

4500)

Receive radios purchased and install.

Upgrade SARTA Security Access

and Badge System

For the last five years SARTA has had 2

security access systems controlling the

headquarters and transit centers. SARTA IT is replacing the older

security systems to have one control all buildings as well as print badges

for employees.

87 DEC 2016

New security system is installed at Cornerstone,

Alliance, Belden and Massillon. Gateway is

currently being worked on.

Finish installation, configure and

support.

Transit Center Public Wi-fi

Install wireless connectivity into the

three transit center that currently do not have

wi-fi.

87 DEC 2016

Massillon and Alliance have been installed since August.

Belden has always had public wifi since it was built.

Cornerstone transit center will use AT&T U-verse for internet.

The wi-fi access points will be installed on

Dec. 12th.

Large Display Monitors

Installation

SARTA will be installing new large monitors at each transit center in order to inform riders and staff of upcoming

events and projects more effectively and

efficiently.

52 JAN 2017

Cornerstone and SARTA Gateway facility has been

completed. Massillon, Alliance, Belden have been

prepped with necessary electrical and network

equipment.

Install large display monitors and

configure.

49

50

Human Resource, Kristy Williams –November 2016

HUMAN RESOURCES BOARD REPORT November 2016

Kristy Williams

New Hires Five new Non – CDL Operators were hired. One new Accounts Payable Administrator was hired. Resignations/Terminations One Non-CDL Operator was terminated. The Accounts Payables Administrator resigned.

Resignation / Retirement

Termination Layoff Released from

probation

September 1 1 N/A 0

Vacancies

Department Position September Transportation Asst. CSR Supervisor September Transportation Bus Operators

Internal Movement John Michaels was promoted from CDL Operator to Assistant Customer Service/Proline Supervisor.

51

Human Resource, Kristy Williams –November 2016

Employee Attrition 2015

Transportation

FT PT

Maintenance

FT PT

Administration

Total # of Employees FT PT

January 128 0 30 0 43 201 0 February 128 0 30 0 43 201 0 March 128 0 29 0 43 200 0 April 134 0 30 0 42 206 0 May 134 0 31 0 43 208 0 June 134 0 31 0 44 209 0 July 132 0 30 0 41 203 0 August 129 0 30 0 41 201 0 September 134 0 33 0 41 208 0 October 134 0 33 0 41 208 0 November 136 0 32 0 41 209 0 December 135 0 32 0 41 208 0

Employee Attrition 2016

Transportation

FT PT

Maintenance

FT PT

Administration

Total # of Employees FT PT

January 134 0 32 0 41 207 0 February 132 0 32 0 41 205 0 March 129 0 31 0 41 201 0 April 129 0 31 0 41 201 0 May 134 0 31 0 41 206 0 June 131 0 30 0 41 202 0 July 135 0 30 0 41 206 0 August 132 0 30 0 41 203 0 September 131 0 30 0 41 202 0 October 131 0 30 0 41 202 0 November 134 0 30 0 41 205 0 December

52

Human Resource, Kristy Williams –November 2016

Employee Relations

• Ms. Pryor attended the Safety Council Luncheon at Myers Lake

ballroom. • Attended the Employer Advisory Council breakfast at Stark

County Community Action. • Interviews are being held for Accounts Payable Administrator. • Conducted hearings for attendance and code of conduct

issues. • Revising and reviewing handbooks. • Interviews were conducted for Non-CDL Operators. • Conducting annual wage comparison for all administrative

employees. • A total of five new Non-CDL Operators have been hired. • Meeting was held with HR Friends (METRO, TARTA, PARTA

and WRTA) to discuss latest trends in Human Resources. • Interviews were conducted for Assistant Customer

Service/Proline Supervisor. • Attended Career Day at Akron St. Vincent St. Mary to exposed

youth to different career opportunities.

53

54

Employee Relations & Equal Employment Opportunity

• Conducted uniform ordering for Coach Operators, CSRs, and Administrative Staff. The style of our uniforms will be new, as the current style has been the same for nearly 10 years.

• An employee electronic message board was placed in the bull pen area. This is used to update employees on current information and is working quite well. There will also be one placed in the Maintenance lounge area.

• Serving on OPTA committee for upcoming OPTA conference next year. • The employee holiday party will be on December 16. Employees will be

given lunch and a gift. • Health Insurance Premiums were reimbursed for those who qualified.

2016 2015 2014

99 93 54 73 72 73 42 45 72

214 210 199

2016 2015 2014 138 136 133 76 74 66

0

20

40

60

80

100

120

2016 2015 2014

Healthcare Reimbursement

Partial Reimbursement Full Reimbursement Did Not Participate

0

20

40

60

80

100

120

140

160

2016 2015 2014

Nicotine-Free Reimbursement

Nicotine-Free Nicotine Users 55

56

57

58

59

60

61

62

STARK AREA REGIONAL TRANSIT AUTHORITY

RESOLUTION # ___________, 2016

A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO TO ENTER INTO A CONTRACT FOR PURCHASE OF DIESEL FUEL

WHEREAS, the Stark Area Regional Transit Authority (SARTA) will be receiving bids on diesel fuel, as part of the cooperative RFP with Akron Metro and; WHEREAS, the market price is fluctuating constantly, and SARTA must be able to contract consistent with its budget; and WHEREAS, SARTA staff wishes to enter into contract whenever the opportunity presents on a fuel bid that the Executive Director/CEO deems consistent with SARTA’s budgetary requirements; NOW THEREFORE BE IT RESOLVED, that the Executive Director/CEO is authorized to enter into a contract for said fuel, at a contract price staff deems manageable, plus appropriate taxes. ____________________________________ Date of Adoption _____________________________________ Board President _____________________________________ Secretary-Treasurer

63

STARK AREA REGIONAL TRANSIT AUTHORITY

RESOLUTION # __________, 2016

A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO TO SURPLUS OBSOLETE FIXED ASSET INVENTORY

WHEREAS, in accordance with the FTA “Best Practices in Procurement Manual” and the Ohio Revised Code, this request is made to allow the Executive Director/CEO to surplus obsolete inventory; and WHEREAS, the attached list of fixed assets have exhausted their useful life for which they were purchased; and WHEREAS, that with Board approval the assets will be disposed of in a manner in which staff feels is the best interest of the agency; and WHEREAS, this resolution will assist SARTA in complying with two of the Board approved “Five Bold Steps,” Maximizing Financial Responsibility and Building Public Support through grant initiatives; NOW THEREFORE BE IT RESOLVED, that the Executive Director/CEO is authorized to dispose of obsolete fixed asset inventory per attached. ____________________________________ Date of Adoption _____________________________________ Board President _____________________________________ Secretary-Treasurer

64

Attachment Vehicle # Make/Model Mileage Federal Share of Remaining Life 1004 2010 Goshen 301,389 $0.00 1006 2010 Goshen 325,229 $0.00 1008 2010 Goshen 293,343 $0.00 1023 2010 Goshen 297,750 $0.00

65

STARK AREA REGIONAL TRANSIT AUTHORITY

RESOLUTION # __________, 2016

A RESOLUTION CERTIFYING MEETING DATES AND TIMES FOR CALENDAR YEAR 2017

WHEREAS, the Stark Area Regional Transit Authority (SARTA) Board of Trustees holds regular work sessions on the 2nd Wednesday of every month and meetings on the 4th Wednesday of every month to conduct official business; and WHEREAS, each meeting is to convene at 5:00 pm in the Gateway Board Room; and

WHEREAS, the meeting dates are as follows:

Work Sessions Meetings January 11, 2017 January 25, 2017 February 8, 2017 February 22, 2017 March 8, 2017 March 22, 2017 April 12, 2017 April 26, 2017 May 10, 2017 May 24, 2017 June 14, 2017 June 28, 2017 July 12, 2017 July 26, 2017 August 9, 2017 August 23, 2017 September 13, 2017 September 27, 2017 October 11, 2017 October 25, 2017 November 8, 2017 December 13, 2017

NOW, THEREFORE, after due consideration, be it resolved by the Board of Trustees of the Stark Area Regional Transit Authority, that the Executive Director/CEO is authorized to implement the aforementioned schedule for meeting dates and times. _____________________________________ Date of Adoption _____________________________________ President _____________________________________ Secretary-Treasurer

66

STARK AREA REGIONAL TRANSIT AUTHORITY

RESOLUTION # __________, 2016

A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO TO ENTER A CONTRACT WITH THE CENTER FOR TRANSPORTATION AND

THE ENVIRONMENT (CTE)

WHEREAS, SARTA has been working to deploy fuel cell buses and establish a center for hydrogen training and education; and

WHEREAS, The Center for Transportation and the Environment

administrates the grant for the Federal Transit Administration under the National Fuel Cell Bus program; and

WHEREAS, The Center for Transportation and the Environment and FTA would like to award a Federal grant of $345,000 to SARTA from the Fuel Cell Bus Demonstration Project; and

WHEREAS, SARTA’s contribution is limited to an in-kind contribution of

operations and no hard local revenue is required; and WHEREAS, this resolution will assist SARTA in complying with two of the

Board’s Five Bold Steps “Maximize Financial Flexibility and Building Public Support Through Grant Initiatives”; NOW THEREFORE BE IT RESOLVED by the Board of the Stark Area Regional Transit Authority that the Executive Director/CEO is authorized to execute a contract with The Center for Transportation and the Environment pending legal review and approval.

________________________________ Date of Adoption ________________________________ Board President ________________________________ Secretary-Treasurer

67

STARK AREA REGIONAL TRANSIT AUTHORITY

RESOLUTION # __________, 2016

A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO TO ENTER A CONTRACT WITH THE MIDWESTERN HYDROGEN CENTER OF

EXCELLENCE (MHCOE)

WHEREAS, SARTA has been working to establish, support and grow The Midwestern Hydrogen Center of Excellence with Ohio State University Automotive Research (CAR); and

WHEREAS, The Center for Transportation and the Environment

administrates the grant for the Federal Transit Administration under the National Fuel Cell Bus program; and

WHEREAS, The Center for Transportation and the Environment and FTA

would like to award a Federal grant of $345,000 to SARTA from the Fuel Cell Bus Demonstration Project. SARTA’s contribution is limited to an in-kind contribution of operations and no hard local revenue is required; and

WHEREAS, this resolution will assist SARTA in complying with two of the

Board’s Five Bold Steps “Maximize Financial Flexibility and Building Public Support Through Grant Initiatives”; NOW THEREFORE BE IT RESOLVED by the Board of the Stark Area Regional Transit Authority that the Executive Director/CEO is authorized to execute a contract with The Renewable Hydrogen and Fuel Cell Collaborative pending legal review and approval.

________________________________ Date of Adoption ________________________________ Board President ________________________________ Secretary-Treasurer

68

STARK AREA REGIONAL TRANSIT AUTHORITY

RESOLUTION # __________, 2016

A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO TO ENTER A CONTRACT WITH THE OHIO STATE UNIVERSITY CENTER OF

AUTOMOTIVE RESEARCH (CAR)

WHEREAS, SARTA has been working to establish, support and grow The Renewable Hydrogen and Fuel Cell Collaborative (RHFCC) and Midwestern Hydrogen Center of Excellence (MHCOE) with Ohio State University Automotive Research (CAR) in collaboration with The Center for Transportation and the Environment (CTE); and

WHEREAS, The Center for Transportation and the Environment (CTE)

administrates the grant for the Federal Transit Administration under the National Fuel Cell Bus Program and SARTA administrates the grant for the Federal Transit Administration under the Low or No Emission National Fuel Cell Bus grant award; and

WHEREAS, $200,000 Federal funding from The Center for Transportation and the Environment (CTE) SARTA’s contribution no hard local revenue is required for The Midwestern Hydrogen Center of Excellence (MHCOE); and

WHEREAS, $103,000 Federal funding from awarded Low or No Emission

grant with SARTA’s contribution limited to $20,600 for The Renewable Hydrogen and Fuel Cell Collaborative (RHFCC); and

WHEREAS, this resolution will assist SARTA in complying with two of the

Board’s Five Bold Steps “Maximize Financial Flexibility and Building Public Support Through Grant Initiatives”; NOW THEREFORE BE IT RESOLVED by the Board of the Stark Area Regional Transit Authority that the Executive Director/CEO is authorized to execute a contract with The Ohio State University pending legal review and approval.

________________________________ Date of Adoption ________________________________ Board President ________________________________ Secretary-Treasurer

69

STARK AREA REGIONAL TRANSIT AUTHORITY

RESOLUTION # __________, 2016

A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO TO ENTER A FIRST AMENDMENT TO THE AGREEMENT FOR SPECIAL

SERVICES WITH THE OHIO STATE UNIVERSITY CENTER OF AUTOMOTIVE RESEARCH (CAR)

WHEREAS, SARTA has been working to establish, support and grow The

Renewable Hydrogen and Fuel Cell Collaborative (RHFCC) and Midwestern Hydrogen Center of Excellence (MHCOE) with The Ohio State University Automotive Research (CAR) under the umbrella of The Center for Transportation and the Environment (CTE); and

WHEREAS, The Center for Transportation and the Environment (CTE)

administrates the grant for the Federal Transit Administration under the National Fuel Cell Bus program and SARTA administrates the grant for the Federal Transit Administration under the Low or No Emission National Fuel Cell Bus grant award; and

WHEREAS, Federal funding from Low or No Emission grant in the amount not to exceed $400,000 for Ohio State University’s portion of The Renewable Hydrogen and Fuel Cell Collaborative (RHFCC) with SARTA’s contribution limited to $80,000; and

WHEREAS, Period of performance ending June 30, 2018; and WHEREAS, this resolution will assist SARTA in complying with two of the Board’s

Five Bold Steps “Maximize Financial Flexibility and Building Public Support Through Grant Initiatives”; NOW THEREFORE BE IT RESOLVED by the Board of the Stark Area Regional Transit Authority that the Executive Director/CEO is authorized to execute a contract with The Ohio State University Automotive Research pending legal review and approval.

_______________________________ Date of Adoption ________________________________ Board President ________________________________ Secretary-Treasurer

70

STARK AREA REGIONAL TRANSIT AUTHORITY

RESOLUTION # __________, 2016

FOR 2017 OPERATING BUDGET APPROVAL

WHEREAS, the Stark Area Regional Transit Authority (SARTA) staff has prepared the 2017 balanced budget of net revenues of $22,340,464 and expenditures of $21,004,464; and with local match funds of $1,305,530 included in the operating budget (see attached pages); and

WHEREAS, in order to operate within budget into 2017, funds must be approved for expenditure and fiscal responsibility mandates operating within projected revenues; in addition, fiscal responsibility and operating within budget are three of the Five Bold Steps; and

WHEREAS, in order to effectively manage said budget, the Executive Director/CEO will require the authority to move funding between line items for effective management of the Agency;

NOW, THEREFORE BE IT RESOLVED, that the 2017 Budget be approved with revenues of $ $22,340,464 and expenditures of $21,004,464; and with local matching funds of $1,305,530 for the capital budget and the Executive Director/CEO shall have the authority to move line item amounts within the established total budget.

______________________________ Date of Adoption

________________________________ Board President

________________________________ Secretary-Treasurer

71

2016

2016

2017

Ececutive

Maine

nance

Expe

nditu

res

 YTD

Budget

Chan

geBu

dget

Office

Tran

sportatio

n& Ope

ratio

nsFina

nce

Plan

ning

ITHR

Gen

eral

Wages

6,46

1,475

              

8,98

7,680

              

445,06

9                

9,43

2,749

               

212,28

3      

6,76

6,291

            

1,38

2,596

         

363,19

1      

369,93

1        

159,047

      

179,40

9      

‐                 

Health Insurance

1,75

9,440

              

2,15

6,465

              

93,535

                  

2,25

0,000

               

19,737

         

1,68

7,500

            

345,39

5             

69,079

         

69,079

          

19,737

         

39,474

         

PERS

 and

 other Ben

efits

1,96

8,922

              

2,48

1,303

              

482,13

2                

2,96

3,435

               

60,863

         

2,09

9,519

            

509,64

5             

106,24

3      

88,618

          

45,631

         

52,917

         

Subtotal W

ages & Ben

efits

10,189

,837

           

13,625

,448

            

1,02

0,736

            

14,646

,184

             

292,88

3      

10,553

,310

         

2,23

7,636

         

538,51

3      

527,628

        

224,41

5      

271,800

      

‐                 

Percen

t of T

otal Bud

get

Professio

nal Services ‐ Legal

133,86

0                 

160,000

                 

21,200

                  

181,200

                   

180,000

      

1,20

0           

‐                 

Professio

nal Services ‐ Other

274,87

1                 

363,26

9                 

57,731

                  

421,000

                   

80,000

         

50,000

                 

65,000

         

150,000

        

3,50

0           

30,500

         

42,000

          

Materials

1,17

1,530

              

1,47

1,600

              

74,000

                  

1,54

5,600

               

1,54

5,600

         

Supp

lies

333,62

7                 

478,050

                 

57,438

                  

535,48

8                   

700

              

32,500

                 

25,100

               

26,100

         

102,200

        

105,200

      

4,50

0           

239,188

        

Fuel

594,16

8                 

2,03

7,317

              

(995

,167

)              

1,04

2,150

               

1,04

2,150

         

Utilities

362,39

7                 

717,500

                 

‐                        

717,500

                   

717,500

        

Casualty & Liability

514,54

8                 

858,50

1                 

(137

,759

)              

720,74

2                   

38,155

               

627,58

7        

Fuel Tax 

84,188

                   

130,000

                 

‐                        

130,000

                   

130,000

             

Dues

46,858

                   

60,250

                   

500

                       

60,750

                     

1,25

0                   

8,50

0                 

1,00

0           

4,50

0            

500

              

45,000

          

Advertising

220,61

9                 

377,000

                 

2,50

0                    

379,50

0                   

5,50

0           

374,000

        

Training

89,661

                   

130,000

                 

7,00

0                    

137,00

0                   

17,000

         

20,000

                 

10,000

               

23,000

         

35,000

          

14,000

         

18,000

         

Legal A

ds2,80

5                     

23,200

                   

(9,500

)                   

13,700

                     

1,20

0           

1,00

0           

4,00

0            

1,00

0           

5,00

0           

1,50

0            

Expe

ndable Assets

11,508

                   

9,95

0                     

4,20

0                    

14,150

                     

1,75

0           

2,50

0                   

3,00

0                 

1,00

0           

3,40

0            

1,00

0           

500

              

1,00

0            

Tuition

 Reimbu

rsem

ent

16,810

                   

25,000

                   

‐                        

25,000

                     

25,000

         

Wellness

27,228

                   

30,00 0

                   

‐                        

30,000

                     

30,000

         

Security/Safety

136,23

3                 

202,000

                 

18,500

                  

220,500

                   

220,500

        

Employee

 Relations

11,651

                   

30,000

                   

‐                        

30,000

                     

‐                       

‐               

30,000

          

Gen

eral Expen

ses

1,89

7                     

4,00

0                     

‐                        

4,00

0                       

4,00

0            

Subgrantee

 Con

tracts

131,510

                 

‐                          

‐                           

Clinic & Clinic Sup

pplies

90,730

150,000

                 

‐                        

150,000

                   

150,000

      

Sub To

tal O

ther Expen

ses

4,25

6,701

7,25

7,637

              

(899

,357

)              

6,35

8,280

               

466,150

      

106,250

               

2,80

2,505

         

117,100

      

673,100

        

124,700

      

85,200

         

1,92

8,275

     

Total O

peratin

g Expe

nses

14,446

,537

20,883

,085

            

121,37

9                

21,004

,464

             

759,03

3      

10,659

,560

         

5,04

0,141

         

655,61

3      

1,20

0,728

     

349,11

5      

357,000

      

1,92

8,275

     

SART

A RE

VENUES

Revenu

es20

16 YTD

2016

 Bud

get

2016

 Projected

2017

 Bud

get

Fares

1,69

8,008

2,30

9,500

2,26

4,011

2,21

4,700

               

Program Income

38,044

86,000

50,725

50,000

                     

Interest Income

52,573

30,000

70,098

30,000

                     

Non

 transportatio

n Re

venu

e14

1,66

524

0,000

188,887

191,300

                   

Aux Transportatio

n Re

venu

e22

630

030

130

0                          

Sales T

ax Reven

ues

10,883

,631

14,182

,910

14,511

,508

14,255

,718

             

STAT

E CA

PITA

L GRA

NTS

00

0‐

                           

FCG ‐ PR

EVEN

TIVE

 MAINTENAN

CE23

1,596

2,34

1,524

1,30

8,795

2,91

6,976

               

FG‐ P

LANNING

167,864

372,96

122

3,818

600,586

                   

SUBR

ANTTEE CONTR

ACTS 

024

,964

0‐

                           

FG‐ 5

310 Enhanced

 Mob

ility

6,82

80

9,10

4‐

                           

FEDE

RAL CA

PITA

L GRA

NTS*

6,16

5,151

17,527

,427

8,22

0,201

‐                           

FGG NEW

 FRE

EDOM

15,228

546

20,304

‐                           

FCG ‐ JARC

7,13

590

,966

9,51

334

,292

                     

FEDE

RAL GRA

NTS 

1,42

7,596

1,76

5,263

1,90

3,461

2,04

6,591

               

FEDE

RAL CA

PITA

L GRA

NTS‐HYD

ROGEN

 CALSTAR

T*2,69

5,80

13,59

4,401

‐                           

Revenu

e Bu

dget

14,670

,395

21,444

,934

20,560

,526

22,340

,464

(30,46

9)                                                                                      

(1) E

xclude

d from

 total of reven

ue 

1,30

5,530

               

Net Ope

ratin

g Income (Loss)

*Captia

l Grants e

xlud

ed from

 revenu

e total

21,034

,933

             

Stark Area

 Regiona

l Transit Au

thority

2017

 Bud

get R

eque

stPe

riod En

ding

 Sep

tembe

r 30, 201

6

72

Stark Area

 Regiona

l Transit Au

thority

2017

 Bud

get R

eque

st

2016

2106

2017

Compa

rison

Compa

rison

Expe

nditu

res

Budget

Projected

Budget

2016

 Bud

get to 20

17% Cha

nge

2016

 Bud

 to 201

7 Project

% Cha

nge

Commen

ts

Wages

8,98

7,68

0             

8,14

4,50

1                  

9,43

2,74

9            

445,06

9                    

4.95

%1,28

8,24

9                            

15.82%

Additio

nal Employees b

udgeted

Health

 Insurance

2,15

6,46

5             

2,37

2,91

9                  

2,25

0,00

0            

93,535

                       

4.34

%(122

,919

)                              

‐5.18%

PERS

 and

 other Ben

efits

2,48

1,30

3             

2,57

4,81

7                  

2,96

3,43

5            

482,13

2                    

19.43%

388,61

9                                

15.09%

Additio

nal Employees b

udgeted

Subtotal W

ages & Ben

efits

13,625

,448

           

13,092

,237

                

14,646

,184

          

1,02

0,73

6                 

7.49

%1,55

3,94

8                            

11.87%

65%

71%

70%

Profession

al Services ‐ Legal

160,00

0                

178,48

0                      

181,20

0                

21,200

                       

13.25%

2,72

0                                    

1.52

%Profession

al Services ‐ O

ther

363,26

9                

366,49

5                      

421,00

0                

57,731

                       

15.89%

54,505

                                  

14.87%

Materials

1,47

1,60

0             

1,51

4,62

9                  

1,54

5,60

0            

74,000

                       

5.03

%30

,971

                                  

2.04

%Supp

lies

478,05

0                

368,06

6                      

535,48

8                

57,438

                       

12.02%

167,42

2                                

45.49%

Fuel

2,03

7,31

7             

792,22

4                      

1,04

2,15

0            

(995

,167

)                   

‐48.85

%24

9,92

6                                

31.55%

Utilities

717,50

0                

483,19

6                      

717,50

0                

‐                             

0.00

%23

4,30

4                                

48.49%

Casualty & Liability

858,50

1                

686,06

4                      

720,74

2                

(137

,759

)                   

‐16.05

%34

,678

                                  

5.05

%Fuel Tax 

130,00

0                

112,25

0                       

130,00

0                

‐                             

0.00

%17

,750

                                  

15.81%

Due

s60

,250

                   

62,478

                        

60,750

                  

500

                            

0.83

%(1,728

)                                   

‐2.77%

Advertising

377,00

0                

294,15

9                      

379,50

0                

2,50

0                         

0.66

%85

,341

                                  

29.01%

Training

130,00

0                

119,54

8                      

137,00

0                

7,00

0                         

5.38

%17

,452

                                  

14.60%

Legal A

ds23

,200

                   

3,74

0                           

13,700

                  

(9,500

)                        

‐40.95

%9,96

0                                    

266.32

%Expe

ndab

le Assets

9,95

0                     

15,344

                        

14,150

                  

4,20

0                         

42.21%

(1,194

)                                   

‐7.78%

Tuition

 Reimbu

rsem

ent

25,000

                   

22,413

                        

25,000

                  

‐                             

0.00

%2,58

7                                    

11.54%

Wellness

30,000

                   

36,304

                        

30,000

                   

‐                             

0.00

%(6,304

)                                   

‐17.36

%Security/Safety

202,00

0                

181,64

4                      

220,50

0                

18,500

                       

9.16

%38

,856

                                  

21.39%

Employee

 Relations

30,000

                   

15,535

                        

30,000

                  

‐                             

0.00

%14

,465

                                  

93.12%

Gen

eral Expen

ses

4,00

0                     

2,52

9                           

4,00

0                    

‐                             

0.00

%1,47

1                                    

58.14%

Clinic & Clin

ic Sup

pplies

150,00

0                

120,97

4                      

150,00

0                

‐                             

100.00

%29

,026

                                  

100

Sub To

tal O

ther Expen

ses

7,25

7,63

7             

5,25

5,09

8                  

6,35

8,28

0            

(899

,357

)                   

‐12.39

%95

3,18

2                                

18.14%

Total O

peratin

g Expe

nses

20,883

,086

           

18,347

,334

                

21,004

,464

          

121,37

9                    

0.58

%2,50

7,13

0                            

30.01%

35%

29%

30%

SART

A RE

VENUES

Revenu

es20

16 Bud

get

2016

 Projected

2017

 Bud

get

Fares

2,30

9,50

02,26

4,01

1                  

2,21

4,70

0            

Program Income

86,000

50,725

                        

50,000

                  

Interest Income

30,000

70,098

                        

30,000

                  

Non

 transportatio

n Re

venu

e24

0,00

018

8,88

7                      

191,30

0                

Aux Transportatio

n Re

venu

e30

030

1                              

300

                        

Sales T

ax Reven

ues

14,182

,910

14,511

,508

                

14,255

,718

          

STAT

E CA

PITA

L GRA

NTS

0‐

                               

‐                         

FCG ‐ PR

EVEN

TIVE

 MAINTENAN

CE2,34

1,52

41,30

8,79

5                  

2,91

6,97

6            

FG‐ P

LANNING

372,96

122

3,81

8                      

600,58

6                

SUBR

ANTTEE CONTR

ACTS 

0‐

                               

‐                         

FG‐ 5

310 Enhanced

 Mob

ility

09,10

4                           

‐                         

FEDE

RAL CA

PITA

L GRA

NTS*

17,527

,427

8,22

0,20

1                  

FGG NEW

 FRE

EDOM

546

20,304

                        

‐                         

FCG ‐ JARC

90,966

9,51

3                           

34,292

                  

FEDE

RAL GRA

NTS 

1,76

5,26

31,90

3,46

1                  

2,04

6,59

1            

FEDE

RAL CA

PITA

L GRA

NTS‐HYD

ROGEN

 CALSTAR

T*0

3,59

4,40

1                  

21,444

,934

           

20,560

,526

                

22,340

,464

          

(1) E

xclude

d from

  total of reven

ue 

1,30

5,53

0             21

,034

,933

          

*Captia

l Grants e

xlud

ed from

 revenu

e total

Perio

d En

ding

 Sep

tembe

r 30, 201

6

73

BUDG

ETED

PROJECT

EDBU

DGETED

 20

1620

1620

17Fares

$2,309

,500

$2,264

,011

$2,214

,700

Program In

come

$86,00

0$5

0,72

5$5

0,00

0Interest In

come

$30,00

0$7

0,09

8$3

0,00

0Au

x Tran

sportatio

n$3

00$3

01$3

00Non

‐Transpo

rtation Income

$240

,000

$188

,887

$191

,300

Sales T

ax Reven

ues

$14,18

2,91

0$1

4,51

1,50

8$1

4,25

5,71

8Re

venu

e  Projections 

$16,84

8,71

0$1

7,08

5,53

1$1

6,74

2,01

8FCG ‐ PR

EVEN

TIVE

 MAINTENAN

CE$2

,341

,524

$1,308

,795

$2,916

,976

FG ‐ PLAN

NING

$372

,961

$223

,818

$600

,586

SUBG

RANTEE CO

NTR

ACTS (5

310P

rgm M

gt)

$9,104

FEDER

AL CAP

ITAL

 GRA

NTS* 

$17,52

7,42

7$8

,220

,201

$10,48

6,16

2FG

 ‐ NEW

 FRE

EDOM

$546

$20,30

4$0

FG ‐ JARC

$90,96

6$9

,513

$34,29

2FEDER

AL GRA

NTS 

$1,790

,227

$1,903

,461

$2,046

,591

FEDER

AL CAP

ITAL

‐CAL

STAR

T GRA

NT*

$0$3

,594

,401

$0TO

TAL GRA

NTS

$4,596

,224

$3,474

,995

$5,598

,445

Total R

even

ue$2

1,44

4,93

4$2

0,56

0,52

6$2

2,34

0,46

422

,340

,464

$                      

Local M

atch excluded from

 total of revenue

 1,30

5,53

0$                        21,034

,933

$                      

*Cap

tial G

rants E

xcluded from

 Total Revenue

Stark Area

 Regiona

l Transit Au

thority

2017

 Bud

get R

eque

stRe

venu

e  Projections 

74

STARK AREA REGIONAL TRANSIT AUTHORITY

RESOLUTION # ___________, 2016

FOR 2017 CAPITAL BUDGET APPROVAL

WHEREAS, the Stark Area Regional Transit Authority (SARTA) staff has prepared the 2017 Capital Budget (see attached sheet), in the amount of $20,393,914 Project Costs, consisting of: Federal, State and Local grant matches of $16,839,245, SARTA staff Wages/Operating Expenses of $2,302,381, and local cash requirement of $1,305,530, and said funds are available in current and past revenues; and

WHEREAS, SARTA staff recommends said budget amendment be passed for 2017, in order that all projects can continue their progress, and

WHEREAS, the above measures allow SARTA to Operate Within Budget, Build Public Support and Maximize Financial Flexibility, three of the Five Bold Steps;

NOW, THEREFORE BE IT RESOLVED, that the 2017 Capital Budget be approved (see attached sheet), in the amount of $20,393,914 Project Costs, consisting of: Federal, State and Local grant matches of $16,839,245, SARTA staff Wages/Operating Expenses of $2,302,381, and local cash requirement of $1,305,530 and the executive director has the authority to move funds within line-items within the proposed budget.

_____________________________ Date of Adoption _____________________________ President _____________________________ Attest: Secretary-Treasurer

75

Project

 Total Bud

geted Co

st 

 Fed

eral Sha

re 

Wages/Expen

ses

Local Sha

re

Ope

ratin

g Expe

nse

$2,419

,837

$1,236

,540

$1,236

,540

Alternate Fuels ‐ CNG & Biodiesel

$588

,946

$530

,051

$58,89

5AD

A Ope

ratin

g Expe

nses

$350

,000

$280

,000

$70,00

0Mob

ility M

anagem

ent

$395

,650

$316

,520

$79,13

0Preven

tive Mainten

ance

$3,646

,220

$2,916

,976

$729

,244

JARC

$42,86

534

,292

8,57

3

Captial Projects

 Total Bud

geted Co

st 

 Fed

eral Sha

re 

Wages/Expen

ses

Local Sha

re

Bus C

ompo

nents

$32,46

8$2

5,97

4$6

,494

2017

 (8) <

 30' Buses

$1,381

,565

$1,105

,252

$276

,313

Hydrogen

 Buses

$9,055

,815

$8,203

,137

$852

,678

IT Projects

$67,86

3$5

4,29

0‐

$13,57

3Gatew

ay Building Re

novatio

ns 

$83,05

0$6

6,44

0$1

6,61

0Transit Enh

ancemen

ts 

$63,52

7$5

0,82

2$1

2,70

5Safety/Security

 $5

,240

$4,192

$1,048

Radio Project

$600

,000

$480

,000

$120

,000

Hydrogen

 Fue

ling Infrastructure

$304

,241

$298

,131

$6,110

Other Local  Projects

 Total Bud

geted Co

st 

 Fed

eral Sha

re 

Wages/Expen

ses

Local Sha

re

Mahon

ing Co

rridor *

$756

,627

$756

,627

FY16

 531

2 LoNO Evaluation

$600

,000

$480

,000

$120

,000

 Total Bud

geted Co

st 

 Fed

eral Sha

re 

Wages/Expen

ses

Local Sha

re

Project T

otals

$20,39

3,91

4$1

6,83

9,24

5$2

,302

,381

$1,305

,530

* No local m

atch re

quire

d from

 SAR

TA

Stark Area

 Regiona

l Transit Au

thority

 20

17 Bud

get R

eque

stProjects 

76

STARK AREA REGIONAL TRANSIT AUTHORITY

RESOLUTION # __________, 2016

A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO TO CONTINUE THE ASSOCIATION WITH AND LIABILITY AND PROPERTY

INSURANCE WITH OHIO TRANSIT RISK POOL FOR 2017

WHEREAS, SARTA has been a member of the Ohio Transit Risk Pool (OTRP) since November 25, 1994; and

WHEREAS, OTRP has secured and provided coverage for SARTA’s assets and

employees for Liability and Property claims; and WHEREAS, OTRP will continue to provide coverage for SARTA within acceptable

costs for SARTA’s 2017 budget - $627,587; and WHEREAS, this action is consistent with two of the Five Bold Steps, that of

“Building High Quality Staff/Board” by providing superior coverage and that of “Operating Within Budget” by contracting within budgetary constraints;

NOW, THEREFORE, BE IT RESOLVED, that the Executive Director/CEO be

authorized to extend the OTRP Insurance Coverage contract through 2017, and sign any documents in accordance thereof.

_____________________________ Date of Adoption _____________________________ President _____________________________ Attest Secretary-Treasurer

77

STARK AREA REGIONAL TRANSIT AUTHORITY

RESOLUTION # __________, 2016

A RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR/CEO TO CONTINUE THE ASSOCIATION WITH AND HEALTH INSURANCE COVERAGE

WITH THE HEALTH TRANSIT POOL OF OHIO FOR 2017

WHEREAS, the Stark Area Regional Transit Authority (SARTA) has been a member of the Health Transit Pool of Ohio since October 23, 2013; and

WHEREAS, HTPO has secured and provided health insurance coverage for SARTA’s employees; and

WHEREAS, HTPO will continue to provide coverage for SARTA within acceptable costs for SARTA’s 2017 budget - $2,250,000; and

WHEREAS, this action is consistent with two of the Five Bold Steps, that of “Building High Quality Staff/Board” by providing superior coverage and that of “Operating Within Budget” by contracting within budgetary constraints;

NOW, THEREFORE, BE IT RESOLVED, that the Executive Director/CEO be authorized to extend the HTPO health coverage contract through 2017, and sign any documents in accordance thereof, and pay any claims costs arising from the plan attributable to SARTA employees.

_____________________________ Date of Adoption

_____________________________ President

_____________________________ Attest Secretary-Treasurer

78