SAP Transportation Management 9.0
System Demonstration Less than Container Load
Scenario Air Freight
Nikolai Lorenz
System demonstration Less than Container Load Scenario
Air Freight
Document change history
Date Changed by Chapters changed Reason for update
02.05.2013 Nikolai Lorenz All Initial version
Document Control
Author ORTEC Logiplan GmbH (OSC)
Author name Nikolai Lorenz
Author email [email protected]
File Name LCL_Scenario_AF
Path < >
Initially Created 02.05.2013
Last Edited 02.05.2013
Number of Pages 52
System demonstration Less than Container Load Scenario
Air Freight
Table of Contents
1 Preface ....................................................................................................................... 1
2 Overview .................................................................................................................... 2
3 Background ............................................................................................................... 4
3.1 Operational .......................................................................................................... 4
3.2 Technical .............................................................................................................. 4
4 Process ...................................................................................................................... 5
4.1 Flight Planning & Capacity Booking ................................................................. 6
4.1.1 Create Air Booking ....................................................................................... 7
4.1.2 Send Booking to Carrier ............................................................................. 10
4.2 Forwarding Order / House Air Way Bill Creation ............................................ 12
4.2.1 Create a Forwarding Order from Template ................................................ 12
4.2.2 Create HAWB ............................................................................................ 15
4.3 Planing with the Transportation Proposal Function ...................................... 17
4.4 Capacity assignment (FB) ................................................................................ 19
4.5 Pick-up Planning ............................................................................................... 21
4.6 Confirm Customer Booking ............................................................................. 23
4.7 Air Cargo Security Status ................................................................................. 25
4.8 Execution of Pickup .......................................................................................... 26
4.9 Feeder Planning ................................................................................................ 30
4.10 Cargo Dispatch to Gateway ............................................................................ 35
4.10.1 Execution of Pre-carriage ........................................................................ 35
4.10.2 Monitoring departure at BU ...................................................................... 37
4.11 Cargo Receipt & Exception Handling ............................................................ 38
System demonstration Less than Container Load Scenario
Air Freight
4.12 Load Planning ................................................................................................. 40
4.12.1 Loading of Freight for Main Stage ............................................................ 40
4.12.2 Sending Shipping Instructions for Main Stage ......................................... 41
4.13 Freight Booking and MAWB Close & Final Booking Confirmation ............. 42
4.14 Transfer to Carrier & Uplift Confirmation ...................................................... 43
4.14.1 Plan Drayage to Airline, located at the Airport ......................................... 43
4.14.2 Execute Drayage to Airline ...................................................................... 47
4.14.3 Generate Shipping Documents for Main Stage and execute air departure
....................................................................................................................... 48
4.14.4 Execution of Main Carriage ...................................................................... 51
System demonstration Less than Container Load Scenario
Air Freight
1 Preface
The latest Version of the SAP Transportation Management Module is 9.0. The first mature
Version of a SAP based Transportation Management solution was 8.0. The target custom-
ers had been shippers.
The functionality of the successor SAP TM 8.1 was able to meet the requirements of For-
warders. The functionality of the SAP TM 8.1, serves as basis for the SAP TM 9.0 in the
Ocean Freight. SAP TM 9.0 has crucial enhancements in the Air Freight Functionality.
Therefore, the purpose of this document is, to demonstrate how does the latest Version
of a SAP based Transportation Management Solution is able to cover an Air Freight
Transportation Process, from a Forwarding Company perspective.
System demonstration Less than Container Load Scenario
Air Freight
2 Overview
Scenario Overview from System perspective, including Master Data (only the red marked
Master Data is used in this document, in order to reduce the complexity only one shipper
and one consignee are involved in this process):
In Chapter 4 the Process will start with the creation of Air Freight Booking, in order to offer
capacity for the Main Carriage. Then a Forwarding Order will be created, which is trigger-
ing a Transportation Requirement in SAP TM. The Forwarder will capture the data from
the customer and start to plan the Main-Carriage and the Pickup. After the Execution of
the Pick-up the Pre-Carriage will be planned and then executed. Until the loading of the
cargo on the plane, the drayage between the Gateway Station and the Airport has to be
planed. The cargo will be loaded on the plane and then executed. The last event in this
scenario is the arrival of the cargo at the Los Angeles Airport. In this document the plan-
ning and execution of the On-Carriage and Delivery is not considered, as the other Sales
Organization (USA) is responsible for this stages.
System demonstration Less than Container Load Scenario
Air Freight
System demonstration Less than Container Load Scenario
Air Freight
3 Background
3.1 Operational
This demonstration is designed on a transportation network dedicated for a LCL Air Freight
Scenario used, by Forwarding Company.
Demo Flow depicts a scenario where a Forwarding House collaborates with a Central
Freight Station to plan and execute an international transportation order Highlights:
Initial Freight Booking with Air Carriers
Multi-Modal planning of forwarding order
Execution of the respective Business Objects
3.2 Technical
Scenario is based on SAP Transportation Management 9.0
Involved Architecture:
SAP Transportation Management 9.0
SAP ERP ECC 6.0
System demonstration Less than Container Load Scenario
Air Freight
4 Process
The End to End Transportation Management Process can be divided in 5 categories:
Capacity Management
Order Management
Planning & Subcontracting
Execution & Tracking
Freight Settlement
As the SAP Event Management (EM) is not involved in the Architecture of this document,
we assume that all the Events are executed and reported to the SAP TM System, as
planed in the respective Business Objects (FWO, FOs). The Freight Settlement is not part
of this document.
The Planning and Execution will be done only for the first 3 stages (Export View), as for
the last 2 Stages (Import View) another sales organization (Container Freight Station in
Los Angeles) is responsible this.
System demonstration Less than Container Load Scenario
Air Freight
4.1 Flight Planning & Capacity Booking
A Gateway (AF-FWH-03) will create actual Freight Bookings (FB) from the planning data
and automatically pull MAWB Numbers from a pre-defined stock. Based on the master
flight schedule a Forwarder can create an operational flight plan. After booking confirma-
tion with the carrier, the FB will be set to confirmed, and will be available to the Business
Unit (BU) for routing selection.
Login to SAP TM 9.0 System.
System demonstration Less than Container Load Scenario
Air Freight
4.1.1 Create Air Booking
Create Air Freight Booking with the Document Type BAIR.
Assing a schedule to the Air Booking.
System demonstration Less than Container Load Scenario
Air Freight
Select a voyage, click on the line and choose OK; Back on the FB document go to
Booking tab.
Now the Air Booking include all the data from the Air Flight Schedule.
System demonstration Less than Container Load Scenario
Air Freight
Check in the Business Partner Tab that all necessary Business Partner are filled in and
save th
