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6/17/2016
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© 2016 ERP Corp. All rights reserved.
SAP S/4 HANA –Let’s Get Under the Covers
Janet Salmon
SAP SE
6/17/2016
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Introduction
• As more and more customers consider the move to SAP S/4
HANA this presentation will walk you through the main
implications of the move on the design of your Controlling
processes
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Topics
• Universal Journal, new General Ledger & Multi-Dimensionality
• Accounts and Cost Elements
• Asset Accounting and Inventory Accounting
• Profitability Analysis
• Planning and Reporting in SAP S/4 HANA
• Migration
• Central Finance
• Summary
4
Start of first section:
List the main points in your presentation and insert this slide at
the start of each new topic. Move the highlighted box down for
each new section. This divides your presentation into easy to
follow sections.
6/17/2016
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Workforce Engagement
Supplier collaborationbusiness networks
Assets and the
internet of things
SAP HANA Cloud Platform
Customer-experienceOmni channel
SAP HANA Platform
The Digital Framework – a Platform for SimplificationFoundation for Building a Digital Enterprise
Digital Core
Supply Chain
Finance
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SAP S/4HANA FinanceThe world’s leading Finance solutions. Reinvented
Instant Insight
in memory-enabled
Intuitive User Experience
across devices
Flexible and Non-disruptive
cloud or on premise
Data dimensions
Ad-hoc, real-time views
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• SAP S/4 HANA Finance, on-premise edition 1503
• Includes universal journal, new asset accounting, new cash management
• Includes connectors for Central Finance
• Inventory management tables unchanged
• Next version 1605 (includes transfer pricing)
• SAP S/4 HANA, on-premise edition 1511
• Includes universal journal, new asset accounting, new cash management
• Includes connectors for Central Finance
• Includes new inventory management tables (MATDOC)
• Next version 1610 (to include transfer pricing and cost of goods manufactured)
A Word on Naming
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Is the Universal Journal the new. New General Ledger?
• Reporting Dimensions in Classic
General Ledger are account, company
code, business area,… (otherwise
Special Ledger)
• Reporting Dimensions in New General
Ledger selected by scenario (functional
area, trading partner, profit center,
segment)
• FI typically summarizes cost centers,
materials, customers,… so these
dimensions are only in CO
• Universal journal keeps data for all
these dimensions – providing reporting
on a single source of truth
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Multidimensional Income Statement
P&L Statement by Account
(structured by financial
statement version)
Drill-down by Cost
Center/Material Group
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FI-related reporting dimensions in Universal Journal
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Columns for main reporting dimensions
Originally handled as scenarios in new General Ledger (earlier Special Ledgers)
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CO-related dimensions in Universal Journal
11Originally one column for Object Number
Now: Account Assignment, Object Type, „Real“ Objects
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CO-PA related dimensions in Universal Journal
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Originsally one column for PA Object number
Now: Columns for characteristics from CO-PA Table (CE4)
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SAP BPC for S/4 HANA Finance
P&L Planning (one planning model, several workbooks)
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Financial Planning: From Silos to Real Integrated Planning
Today
Planning silos with separate data stores
Long running batch jobs
Peer-to-peer transfer programs
Cumbersome process
Many manual steps – fault prone
Simulation impossible
Next Generation Financial Planning
Common Financial Planning model
Leverage In-Memory-planning capabilities
Faster planning cycles
Better decisions through end-to-end simulation
capabilities
ExpensePlanning
P&L PlanningProfitability
Planning
HANA
Common Planning Model
Views
ExpensePlanning
P&L PlanningProfitability
Planning
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SAP BPC for S/4 HANA Finance
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Sample Planning Applications
Planning Model – Virtual Info Provider
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Extension LedgerFlexible Management Views despite Unification in Accounting
Innovation
An Extension Ledger stores delta values and points to
another ledger – thus providing a flexible mechanism
for adjustments and reporting.
An important use case are management views on
top of legal data.
Besides creating a master record, Extension Ledgers
need no additional configuration.
Reporting on the Extension Ledger always includes
the data of the base ledger (in the example: IFRS
ledger).
Multiple Extension Ledgers can point to the same base
ledger.
Extension Ledgers can be stacked - pointing to
another Extension Ledger instead of a base ledger
Benefit of reduced data footprint
Benefit of reduced reconciliation as only (manual)
delta postings are maintained in the Extension Ledger.
Extension Ledgers are stored in the universal journal –
same as for “normal” ledgers.
Ledger IFRS
Extension Ledger A
“Post into closed periods
for restatement purposes”
Extension Ledger B
“Distribute revenues differently
on org units than in legal view”
Extension Ledger C
“Adjustments for consolidation
purposes”
Universal Journal
Ledger Local GAAP
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Topics
• Universal Journal, new General Ledger & Multi-Dimensionality
• Accounts and Cost Elements
• Asset Accounting and Inventory Accounting
• Profitability Analysis
• Planning and Reporting in SAP S/4 HANA
• Migration
• Central Finance
• Summary
17
Start of first section:
List the main points in your presentation and insert this slide at
the start of each new topic. Move the highlighted box down for
each new section. This divides your presentation into easy to
follow sections.
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Merge of Accounts & Cost Elements
• Account Types:
• X: Balance Sheet
• N: Non operating expenses/revenues
• P: Primary costs /revenues
• S: Secondary cost elements
Balance Sheet Accounts
Non Operating
Expenses/Revenues
Primary Cost Elements
Secondary Cost Elements
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Primary Costs – Table View
19
Cost
Center
Account Derived
Dimensions
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Secondary Costs – Table View
20
Cost
Center
Account Partner
Dimensions
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Trial Balance with Secondary Cost Elements
Secondary Cost Elements treated as accounts in all reports
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Topics
• Universal Journal, new General Ledger & Multi-Dimensionality
• Accounts and Cost Elements
• Asset Accounting and Inventory Accounting
• Profitability Analysis
• Planning and Reporting in SAP S/4 HANA
• Migration
• Central Finance
• Summary
22
Start of first section:
List the main points in your presentation and insert this slide at
the start of each new topic. Move the highlighted box down for
each new section. This divides your presentation into easy to
follow sections.
6/17/2016
12
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SAP S/4HANA Finance - Simplified Data Model
Architecture
Concept: “Take the best of all worlds”
(e.g. ledger, market segment, coding
block, etc.)
One line item table with full detail for all
applications - for instant insight & easy
extensibility
Reduction of memory footprint through
elimination of redundancy
Data stored only once: no more
reconciliation needed - by design
Fast multi-dimensional reporting
possible without replicating data to
business warehouse (BW).
If SAP BW is in place anyway, only one
single extractor needed.
Secondary cost elements are now
G/L accounts.
A universal journal entry can have
(technically) up to 999,999 line items
less or no need for summarization
(depending on data volume)
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New Asset Accounting
• Began as business functions FIN_AA_CI_1 in EhP6 and
FIN_AA_PARALLEL_VAL in EhP7
• Compulsory in SAP S/4 HANA Finance (not switched)
• Each chart of depreciation assigned to an accounting principle
• New transactions for accounting principle-specific documents
• Separate documents per accounting principle
• Possible to post “one-sided” assets
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Inventory Valuation in S/4HANA
Actual Costing Optional revaluation of stock and
COGS
Leverage Actual cost component
split
Realtime Insights Analyze & Optimize the Flow
Use realtime KPI‘s (Inv. turnover)
Predict/ Simulate
Up to 3 currencies Tracking historic rates in material master
Local legal valuation & e.g. hard or trading
currency
Transfer prices Legal VIew
Group View (w/o intercompany)
Transfer prices (political)
¥$€
Digital Core
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Transfer Prices in S/4 HANA Finance 1605
• We provide 2 Options:
• Parallel valuations updated in parallel single-valuation ledgers
Use separate ledger for each valuation
transparent separation of postings and reporting of financial results based on the various regulations
• Parallel valuations updated in a multi-valuation ledger
use separate amount columns in the same ledger
reduce memory footprint
reduce effort and time for closing activities
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Currency Types for Transfer Price Valuations
• Each currency types is assigned to a valuation view
• Currency types in group or prctr valuation has an
assingment to the corresposing legal currency type.
• The last digit does not represent the valuation (especially
not for currency types in customer namespace)
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Multiple Valuation Ledger vs Single Valuation Ledger
• Multiple Valuation Ledger
• no valuation view assigned to the ledger
• currency types of all valuations can be used in this type of ledger
• Single Valuation Ledger
• A specific valuation is assigned to the ledger
• Only currency types of this valuation view can be used in this
ledger
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Topics
• Universal Journal, new General Ledger & Multi-Dimensionality
• Accounts and Cost Elements
• Asset Accounting and Inventory Accounting
• Profitability Analysis
• Planning and Reporting in SAP S/4 HANA
• Migration
• Central Finance
• Summary
29
Start of first section:
List the main points in your presentation and insert this slide at
the start of each new topic. Move the highlighted box down for
each new section. This divides your presentation into easy to
follow sections.
R 150
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R 213
G 209
B 209
R 0
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R 255
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B 0
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Profitability Analysis
• Both Forms of Profitability Analysis are possible in S/4 HANA
(activate via the controlling area)
• Market segments are the same for both types – columns are created
for all characteristics during activation/migration
• Account-based CO-PA is structured by accounts/cost elements and
only includes accounting entries
• Costing-based CO-PA is structured by value fields and includes
accounting entries, statistical entries and quantities
• Costing-based CO-PA has its own transactional tables (CE1)
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Account-based CO-PA in the Universal Journal
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Topics
• Universal Journal, new General Ledger & Multi-Dimensionality
• Accounts and Cost Elements
• Asset Accounting and Inventory Accounting
• Profitability Analysis
• Planning and Reporting in SAP S/4 HANA
• Migration
• Central Finance
• Summary
32
Start of first section:
List the main points in your presentation and insert this slide at
the start of each new topic. Move the highlighted box down for
each new section. This divides your presentation into easy to
follow sections.
6/17/2016
17
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Fiori Launchpad: SAP S/4HANA Finance
The user needs the role SAP_SFIN_BCR_CONTROLLER to access this Fiori launchpad
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SAP Smart Business Cockpits
“A new information experience for decision makers.“
• Pre-Built
• Financial Close
• Receivables Manager
• Payables Manager
• Cash Manager
• Finance for Managers
• Generic
• Smart Business, executive
edition
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Analysis Path Framework: Margin Analysis
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Comparison: Data Sources Renovated/Classic Planning vs. SAP BPC for SAP S/4 HANA Finance
Where do my plan data “typically” come from ?
Profit Center
Planning
P&L
Planning
Cost Center Planning
Internal Order
Planning
Project Planning
+
+
+
+
SAP BPC for S/4
HANA Finance
Cube
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Manual Planning
Planning on aggregated level with
disaggregation to
customer group
Locking cells
Planning on years with drill-down to
periods
Manual Planning on Account groups
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Mix and Match – SAP BPC and Classic PlanningRetraction & Extraction
• In order to copy plan data from BW to
the ERP table, SAP provides a
dedicated XLS workbooks.
Cost center plan in S/4 tables
• Used as basis for activity price calculation or target
cost calculation
• Fed by asset depreciation plan, S&OP plan or HR
plan
Project/order plan in S/4 tables
• Used as basis for budgeting and active availability
control
• Rolls up to Investment Management program
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Compatability views within classic reporting tools
• Accounts converted back
to cost elements
• Grouping by cost element
groups
• Selection via object
numbers
Cost Center Reports on S/4 tables
• Activity Price Reports
• Target/Actual Reports
• Variance Reports
Order/Project Reports on S/4 tables
• Budget/Actual/Commitment Reports
Production Reports on S/4 tables
• Target/Actual Reports
• Variance Reports
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Topics
• Universal Journal, new General Ledger & Multi-Dimensionality
• Accounts and Cost Elements
• Asset Accounting and Inventory Accounting
• Profitability Analysis
• Planning and Reporting in SAP S/4 HANA
• Migration
• Central Finance
• Summary
40
Start of first section:
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the start of each new topic. Move the highlighted box down for
each new section. This divides your presentation into easy to
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Transition Paths to Move to SAP S/4HANA
AnyDB or SAP HANA
SAP ERP 6.0, EHP xxSAP HANA
SAP Simple Finance, on-
premise edition 1503
AnyDB
SAP HANA
SAP S/4HANA
Finance 1605
SAP HANA
SAP S/4HANA, on-premise
edition 1511
SAP HANA
SAP S/4HANA, on-premise
edition 1610
SAP Business Suite SAP S/4HANA family
2
1
3
One-Step-procedureNote: For older SAP Business Suite releases or systems on Non-Unicode an additional step to SAP ERP 6.0 EHPxx is required.
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System Conversion Cycle – Key Milestones
Preparation
Installation
Customizing
Data Migration
Post Procesing
Preparation
• Before starting a system conversion execute a readiness check
• Perform period end closing activities and reconciliation
• Create a data snapshot for comparison after migration
• Prepare all business areas, not only finance
Installation
• Creation of backup tables and S4HANA views with eliminated tables
• Replacement and insertion of new programs and code link update.
Customizing
• Configure General Ledger
• Configure Controlling
• Configure Asset Accounting
Data Migration
• Merge Cost Elements into Chart of Accounts
• Enrich data
• Migrate line items into Universal Journal
• Migrate balances & calculate
• Migrate house banks depreciation values
Post Processing
• Move deleted tables into cold store partitions
• Fill out due dates and clearing accounts
• Test unitary and integral
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Supported Data Migration Scenarios
StartRelease
Target Release FI
N
ML
Allo
c.
Cre
dit
Mgm
t.H
ou
se
Ban
k
Any non-SAP Software SAP Simple Finance add-on for SAP Business Suite powered by SAP HANA (= first release )
SAP S/4HANA Finance, on-premise edition SAP S/4HANA, on-premise edition
-
SAP ERP - SAP Simple Finance add-on for SAP Business Suite powered by SAP HANA (= first release )
- SAP S/4HANA Finance, on-premise edition, any releases
x - x - x
SAP ERP SAP S/4HANA, on-premise edition 1511 x x3 x x1 x
SAP Simple Finance add-on for SAP Business Suite powered by SAP HANA (= first release )
SAP Simple Finance, on-premise edition 1503 (= second rel.)
SAP S/4HANA Finance, on-premise edition 1605 (= third rel.)
x - x - x
SAP Simple Finance, on-premiseedition 1503 (= second release)
S/4 OP 1511 - x3 x x1 -
SAP Simple Finance, on-premiseedition 1503 (= second release)
SAP S/4HANA Finance, on-premise edition 1605 (= third release)
- - x - -
SAP Simple Finance add-on for SAP Business Suite powered by SAP HANA (= first release )
SAP S/4HANA, on-premise edition 1511 x x3 x x1 x
1 needed if old Credit Mgmt. has been used 2 New Depreciation Calculation must be activated (requires activation of EA-FIN) in source system3 You have to activate Material Ledger for all Materials4 Increase transactional data throughput by replacing aggregates by application caches5 Further initialization of data needed if more data source from OneExposure will be used. If customer use the original scope before upgrade, then no migration needed.
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Preparation and Migration of Customizing (1605)
Additional Currencies
Group Valuation, Profit
Center Valuation
Compatibility Views for
Ledgers <> CO
Versions
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Changes in Data Migration (1605)
New Checks for Complete
Migration
Additional Checks
Documentation
reworked
New Migration
Monitor
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Migration Activities Embedded in Migration Monitor
Features
Migration monitor provides
automatic execution of data
migration
The monitor ensures the right
sequence of migration activities
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Topics
• Universal Journal, new General Ledger & Multi-Dimensionality
• Accounts and Cost Elements
• Asset Accounting and Inventory Accounting
• Profitability Analysis
• Planning and Reporting in SAP S/4 HANA
• Migration
• Central Finance
• Summary
47
Start of first section:
List the main points in your presentation and insert this slide at
the start of each new topic. Move the highlighted box down for
each new section. This divides your presentation into easy to
follow sections.
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Central Finance for Heterogeneous Landscapes
”“Non-disruptive step towards system consolidation
Transactional and Analytical SolutionsSAP Accounting, Cash mgmt., EPM, GRC, BI, etc.
SAP HANA Platform
Legacy ERP Legacy ERP Legacy ERP
SAP Shared Service Framework (optional)
Legacy ERP
Mergers, acquisitions,
divestitures
Businesses cutting across
multiple ERP systems1 2
Dynamic and
complex matrix
organizations
4
Centralized
process execution
as shared service
5
Real-time
reporting from
operational data
3Real-time Real-timeAdd
Remove
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Accounting and Financial CloseCentral finance – centralization in a distributed system landscape
Innovations
Real-time replication of
secondary CO postings from
several source systems into a
central S/4 HANA Finance
system
Document drill back to the
original FI document in the
source system
Replication of cost objects
(production orders, product cost
collectors, and internal orders)
from source systems to the
central system
Mapping functionality for
harmonization of master data
before posting into central
finance
Access to existing master data
mapping from SAP Master Data
Governance (optional)
Centralized error handling with
the error correction and
suspense tool
Benefit from SAP S/4 HANA Finance while not
touching your existing system landscape
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• Consolidation Systems
• Parent company collects financial statements from subsidiaries
• Perform Legal Consolidation: elimination of intercompany profit, consolidation of investment, and so on
• Perform Management Consolidation: consolidated view by divisions, markets, and so on
• Central Reporting
• Data warehouses extract, transform and load (ETL) financial data into structures appropriate for group reporting
• Data warehouses store data not documents (validation logic ends up being included in the extraction)
The Road to Central Finance
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• Document-based Reporting
• Data transfer involves creating a new journal entry that ties back to the
original journal entry document-by-document
• Reporting dimensions (account, profit center, cost center, etc) can be
transferred one-to-one, mapped to different entities or derived afresh
• The Base Layer for Consolidation
• Documents available a few seconds after posting in the local systems
• Documents have already been validated and transformed
• Processes such as Intercompany Reconciliation can begin immediately
Central Finance gives
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Central Finance – Journal Entry and Tie-Back
Header of Journal Entry points
back to Document in Local System
Document Relationship Browser
points back to All Documents in
Local System
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Topics
• Universal Journal, new General Ledger & Multi-Dimensionality
• Accounts and Cost Elements
• Asset Accounting and Inventory Accounting
• Profitability Analysis
• Planning and Reporting in SAP S/4 HANA
• Migration
• Central Finance
• Summary
53
Start of first section:
List the main points in your presentation and insert this slide at
the start of each new topic. Move the highlighted box down for
each new section. This divides your presentation into easy to
follow sections.
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Resources (1)
• Jens Kruger and others, “SAP S/4 HANA
Finance” https://www.sap-press.com/sap-
s4hana-finance_4122/
• Introduces SAP’s new flagship product
• Janet Salmon, “SAP Simple Finance: How Do I Get Started without Migrating” https://www.rheinwerk-verlag.de/sap-simple-finance-how-do-i-get-started-without-migrating_3937/
• Explains the basics of Central Finance and how to move there
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Resources (2)
• Janet Salmon, “Controlling with SAP – Practical Guide” https://www.sap-press.com/controlling-with-sap-practical-guide_3625/
• Provides general information on Controlling processes
• Janet Salmon and Ulrich Schlueter, “SAP HANA for ERP Financials” http://www.amazon.com/SAP-HANA-ERP-Financials-2nd-ebook/dp/B00OJDJHMQ/ref=sr_1_1?ie=UTF8&qid=1419240780&sr=8-1&keywords=janet+salmon
• Explains how SAP HANA works in the context of Finance
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Resources (3)
How-to-Guide: Enhancing an Input-Ready Query with a Comments Column
https://scn.sap.com/docs/DOC-59001
How-to-Guide: Provisional Master Data
https://scn.sap.com/docs/DOC-59000
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Five Key Ideas
• The universal journal and the new general ledger are not the
same thing – the universal journal doesn’t use totals tables but
stores all dimensions in a single record
• The G/L accounts and the cost elements are merged but the
idea of a cost element doesn’t change
• Asset Accounting and Inventory Accounting are part of the
universal journal
• Account-based CO-PA (or rather the CO-PA characteristics) are
part of the universal journal
• Think about your approach to planning and reporting and also
about co-existence scenarios
• You can get there by converting your existing system
(migration) or taking the Central Finance approach
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Controlling 2016 Conference
58
• September 12-15, 2016 in San Diego
• Janet Salmon presenting sessions on:
• SAP’s innovations – Are you overlooking important
functionality in SAP Controlling?
• Plenary Session: SAP S/4HANA – Let’s get under the covers
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Questions
• Now:
• Ask questions now for immediate answers
• Later:
59
Q&A
Disclaimer
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Germany and in several other countries all over the world. All other product and service names mentioned are the
trademarks of their respective companies. ERP Corp is neither owned nor controlled by SAP.
