Sap r3 Overview1

7/29/2019 Sap r3 Overview1

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ACADEMY SAP R/3 - Synthesis Week 1

INTRODUCING SAP

SAP MISSION

To provide enterprise business solutions for sustained competitive advantage.

Therefore our customers can: Run their business processes faster; Operate more productively; Have more profitable results; Are able to implement change by embracing new technology.

OPEN SYSTEM: THECHNICAL R/3 ENVIRONMENT

Hardware Unix SystemsDigitalHPIBMSUN

AT&TCompaqData GeneralHP (Intel)IBM (Intel)Digital

IBMAS/400

OperatingSystems

Digital UnixHP UnixEtc.

Windows NT OS/400

Databases AdabasDB2OracleInformix

AdabasSQLOracleInformix

DB2/400

Dialog SAP-GUI Windows 95Macintosh

Etc.

Windows 95OS/2

Languages ABAP/4, C, C++, HTML (Internet)Tools TCP/IP (Network communications protocol)

EDI (Electronic Data Interchange)OLE (Object Linking and Embedding)CADOptical ArchivingBar Coding

PROGESTO Consulting- R. da Paz, 543 - 0471300- S.Paulo- SP ( (11) 5686-7524-www.progestao.com.br Pg. 1
mailto:[email protected]:[email protected]


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SAP MODULES: OVERVIEW

SAP MODULES: PP


R/3

Client / ServerABAP/4

COControlling

AMFixed AssetsMgmt.

PSProjectSystem

WFWorkflow

ISIndustry

Solutions

MMMaterials

Mgmt.

HRHuman

Resources

SDSales &

Distribution

PPProductionPlanning

QMQualityMgmt.

FIFinancial

Accounting

PMPlant

Maintenance


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LEGEND

SOP- Sales and Operation PlanningMPS- Master Production SchedulingMRP- Material Requirements PlanningCRP- Capacity Requirements PlanningSIS- Information SystemCO- ControllingCP=PC= Product Costing

THE R/3 INDUSTRY FOCUS

Engineer-to-order production Make-to-order production Intermittent manufacturing Repetitive manufacturing Discrete manufacturing


PPMRPMPS

CADASTRO

SIS

CO

CP CRP

SOP


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Process flow manufacturing (PI)

PP- PRODUCTION AND PLANNING OVERVIEW SOP- Sales and Operation Planning; MPS- Master Production Scheduling; MRP- Material Requirements Planning; CRP- Capacity Requirements Planning;

Shop Floor Control; Production Order; Production Costing; BOM- Bill of Material; Work Centers; Routings; Logistic Information System.



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ENTERPRISE AREA/SCENARIO/APPLICATION



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Production Logistics Area (PP)

Processing consumable materialManagement of consignment stocksSubcontract order processingStock transfer processingProduction by lot size

Repetitive manufacturingMake-to-order productionProcess manufacturingProject-related engineer to order productionQuality management in productionQuality management for goods receipt from productionCost object controlling during process manufacturingCost object controlling during repetitive manufacturingCost object with order-related prod./production by lot sizeCost object w/sales-order-related / make-to-order productionCost object during engineer-to-order

Logistics - General Component (PP)

Logistics Basic DataForecastVariant ConfigurationEngineering Change Management

Logistics Information SystemProduction Planning and Control Component (PP)

Basic DataSales and Operational PlanningMaster PlanningCapacity PlanningMaterial Requirements PlanningProduction OrdersKANBANRepetitive Manufacturing

Assembly ProcessingProduction Planning for Process IndustriesPlant Data CollectionInformation SystemDemand FlowEDIInterface to Shop Floor System

SD- SALES AND DISTRIBUTION OVERVIEW Sales Distribution Billing

ENTERPRISEAREA/SCENARIO/COMPONENT/APPLICATION

Sales Logistics Area (SD)

Standard order handlingContract handlingScheduling agreement handlingHandling customer scheduling agreementThird-party order handlingHandling of delivery free of charge



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Customer consignment stock handlingRush order handlingCash order handlingRental contract handlingDecentralized shippingStock transfer processing

Make-to- order productionService managementProject-related engineer to order productionQuality management in Sales and DistributionProfitability AnalysisSales and Distribution Component (SD)

Master DataBasic FunctionsSales

ShippingTransportationForeign TradeBilling

Sales SupportInformation SystemElectronic Data Interchange

Telephony InterfaceDealer/External/Internet OrdersConfigure to OrderEngineer to Order

MM- MATERIAL MANAGEMENT OVERVIEW

Purchasing Warehouse Invoice Verification


Procurement Logistics Area (MM)

Processing stock materialProcessing consumable materialManagement of consignment stocksSubcontract order processingStock transfer processingExternal services managementQuality management in procurementMaterials Management Component (MM)

Consumption-Based PlanningPurchasingInventory ManagementWarehouse Management

Invoice VerificationElectronic Data InterchangeInformation SystemInterface-RF/Bar Code



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QM- QUALITY MANAGEMENT OVERVIEW

Goods Receipt Quality-related cost for quality inspections

Quality notificationsProduction Inspection during production Defects recording in QM Control chartsGoods Issue Quality management in SD


Quality Management Component (QM)

Quality Planning

Quality InspectionQuality ControlQuality CertificatesQuality NotificationsQuality Management-ManufacturingQuality Management-ReceiptsLIMS Interface

PM- PLANT MAINTENANCE: OVERVIEW

Organization Plants Shop floorTechnical Objects Equipment spare parts AssembliesPlanning & Processing

Request Planning and unplanned Repair/maintenance order Confirmation

History

History and analysis Shutdown times Damage list Cost



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Plant Maintenance and Service Handling Area (PM)

Stock transfer processingFunctional system information systemPlant maintenance due to damagePlanned plant maintenanceProject related plant maintenanceService managementPlant Maintenance Component (PM)

Equipment and Technical ObjectsPreventive MaintenanceMaintenance Order ManagementMaintenance ProjectsService ManagementInformation System

HUMAN RESOURCES: OVERVIEW

Organization and planning Recruitment Personal development

Training and event management Financial accounting Payroll accounting Cost planning Time management Shift planning (Gerenciamento de turnos de trabalho) Travel expense accounting


Organization and Human Resources Area (HR)

Personnel and organizational managementDetermination of workforce requirements and recruitmentWorkforce PlanningBusiness event processingPersonnel AdministrationTravel expense processing

Time management processingPayroll processingBenefits AdministrationPersonnel Admin/Payroll Accounting Component (HR)



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Personnel AdministrationBenefitsRecruitment

Time ManagementIncentive WagesTravel

PayrollPersonnel Planning and Development Component (HR)Organizational ManagementPersonnel DevelopmentWorkforce Planning

Training and Event ManagementRoom Reservation Planning

FI- FINANCIAL ACCOUNTING OVERVIEW


External Accounting Area (FI)Vendor processingOne-time account vendor processingVendor branch/head office processingCustomer processingOne-time account customer processingCustomer branch-head office processingPurchase association processing customer processingGeneral ledger processingConsolidationFixed asset processingHandling of low value assetsLeased asset processingSpecial Purpose LedgerFinancial Accounting Component (FI)

General Ledger Accounting

Legal ConsolidationAccounts PayableAccounts ReceivableAsset AccountingSpecial Purpose LedgerInformation System-ISEDISales & Use Tax InterfaceFinance Management Area (TR)

Cash managementCentral/local budgetingIncremental budgeting



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Treasury Component (TR)

Cash ManagementCommitment Accounting

CO- CONTROLLING OVERVIEW

ENTERPRISE AREA/SCENARIO/APPLICATIONBusiness Planning and Control Area (CO)

Direct capitalizationSpecial Purpose LedgerOverhead Management w/cost assessmentOverhead Management with overhead costingOverhead Management w/static standard costingOverhead Management.w/flexible standard cost.- marginal costsCost object controlling for intangible goods/cost assessmentCost object controlling for intangible goodsCost object contr. During process manufacturingCost object during repetitive manufacturingCost Object with order-related prod./production by lot sizeCost object w/sales-order-related / make-to-order productionCost object during engineer-to-orderProfitability Analysis with cost assessment

Profitability Analysis with overhead costingProfitability Analysis with static standard costingProfitability Analysis w/flexible standard cost.- marginal costs

Account-based Profit Center- period accounting methodAccount-based Profit Center- cost-of-sales methodControlling Component (CO)

Overhead Cost ControllingProduct Cost ControllingProfitability Analysis

Activity Based CostingEnterprise Controlling Component (EC)

Profit Center AccountingBusiness PlanningManagement ConsolidationExecutive Information System

PS- PROJECT SYSTEM OVERVIEW

Pipeline construction Primary flow Secondary flow Building Project system Etc.



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Project System Component (PS)

Basic DataOperative Structures

Project PlanningProject BudgetingProject Execution / IntegrationInformation System

WORKFLOW OVERVIEW

Process flux

IS- INDUSTRY SOLUTION OVERVIEW

o PP na indstria qumica.

MISCELANEOUS OVERVIEW

COMPONENT/APPLICATION

Cross-Application Component (CA)

WorkflowALEArchivingDocument Management SystemClassificationCAD IntegrationGeneral Task FunctionsDocumentation ToolsIDOC Interface/EDI

WORLDWIDE USAGE

Comprehensive multi-currency transactions Multiple language support Customized reporting and document generation for individual countries Country-specific functionality;

Government reporting Accounting Taxation



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BUSINESS PROCESSES

There are four main business processes in most companies: Manufacturing Planning and Execution Procurement Customer Order Management Financial/Management Accounting and Reporting

MANUFACTURING PLANNING

Sales Operating Manufacturing OrderForecast Planning- SOP MPS MRP Execution Settlement

PROCUREMENT

Requirementfor Goods/ Purchase Goods Invoice VendorServices Order Receipt Verification Payment

CUSTOMER ORDER MANAGEMENT

Pre-Sales Sales Order Inventory CustomerActivities Processing Sourcing Delivery Billing Payment

SAP R/3 WALKTROUGH

Sales

Presales Sales Inventory Customer CustomerActivity Order Sourcing Delivery Billing Payment

Production

SOP MPS MRP Planned Production Shop Floor Order Order Control

Purchasing



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Requisition Vendor Purchase Goods Invoice Vendor Selection Order Receipt Verification PaymentDEFINITION OF ORGANIZATIONAL ELEMENTS

In the SAP R/3 System, organizational elements form structures that represent the legal andorganizational views of a company. These views include: accounting, manufacturing planning andexecution, materials management, and sales and distribution.

Some elements are considered core elements because they are used in all business processes. Thecore elements are: Client Company Code; Plant Business Area

COMPANY CODE

Is a legal entity, used to prepare financial statements such as balance sheets and income statements.Like to CGC. Have 4 (four) positions.

BUSINESS AREA

Optional structure: Used for flexible reporting across company codes Is a unit for which internal balance sheets and profit and loss (P&L) statements can be created An element that can be defined by sales area, plant/division, or cost object (e.g., by product group

or geography)

Example:

Motor Sports International

Motor Sports Motor Sports CompanyInternational Inc. International Inc. Code

USA Canada

Motorcycles Accessories Motorcycles Accessories

BusinessArea



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ORGANIZATIONAL ELEMENTS- OVERVIEW

Company ControllingCode Area

Sales Cost Center

Organization Profit Center

Distribution Sales StorageLocation Channel Area

Division Business Purchasing Plant Area Organization

PLANT

Location in which inventory quantities and values are stored or manufactured, and where the productsare produced.

COST CENTER

Used to represent a location to which cost are charged or allocated

USING THE R/3 SYSTEM


SD

SD

SD

SD

CO

MM

FICO

MM

MM

PP


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Client XXXXUser YYYYYYYYYYPassword ZZZZZ

Language E

The R/3 system uses Windows front end It works in multiple sessions (Six sessions maximum) The system uses the mouse to click on menu entries For faster navigation, the R/3 can uses a transaction code (Example:/NSM50) in command line, or

fast path (Example: .YMT) The system have extended help, help on help and glossary

SYSTEM CONCEPTS

SYSTEM-WIDE CONCEPTS

Workflow

Archiving



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Is the process of removing documents from the database and merging them onto storage media.

Reporting Internal Reporting

Integrated Statutory Reporting (Relatrios Legais) External Interfaces

Conditions

Batch InputStandard method for entering a large number of records from legacy systems or routine interfacesTo insure data integrity, transfer data is subject to the same validation routines that are used durinmanual on-line processing.

Output

Printer Fax Mail EDI

SYSTEM-WIDE FEATURES

Organizational Elements Client Company Code; Plant Business Area

CustomizationsCustomization is defined as the configuring of the system to represent your organizations legalstructure, reporting requirements and business processes. The tool which is used for carrying outthese customizing activities is know as IMG (Implementation Guidelines).

Master DataCan be defined as records that remain in the database over extended period of time (e.g.,Customer Master, Vendor Master, Material Master, Account Master). Master data is centrally storedand processed to eliminate data redundancy.

Classification

Can be defined as the assignment of objects to a class (for example: model, color, engine size,exhaust system, color, type).

MatchcodesQuery tools used to find fields specific information.

Configuration

Security



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Authorization

Profiles- area collection of objects used to control system access privileges. Example:Billing/Stocks/Treasure

Objects- describes various business and system-related grouping such as accounting

documents, customer and vendor accounts, business areas, etc. Activities. Example: Consult, Movement, Deletion.

EFFICIENT R/3 INTEGRATION

ELEMENTS OF BUSINESS ENGINEER

R/3 Procedure ModelMethod for implementing the R/3 System

Organization andConceptual Design

Detailed Design andSystem Set-Up

Preparations forGoing Live

ProductiveOperation



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CreateInterfaces /

Set Up Establish EnhancementsSystem Global

Environment SettingsEstablish Create

Go- TrainReporting Live

Plan UsersTrain Quality Establish Quality

QualityProject Team Company

Project Structure CreateUser EstablishPreparation Conceptual Establish Application

Documentation System ProductionDefine Design Archiving System

Administration System

Functions / Establish ManagementProcesses Check Master Data CheckTransfer Check

Establish Set UData to

AuthorizationProduction Production

Design Establish ManagementEnvironment System

Interfaces / Functions /Enhancements Processes

PerformFinalTest

Business Process Scenarios Process Model Application Components Session Manager IMG Business Objects Object-Oriented Data Model Workflow and Organization Enterprise Organizational Structure

MASTER DATA

FINANCIAL MASTER DATA

ACCOUNTING DATA

Master Records GL Accounts- general ledger



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Vendors- creditors accounts Customers- debtors accounts Bank Data- creditors and debtors accounts

Transaction Data Documents

G/L-GENERAL LEDGER

Represents the total of all G/L Accounts, and define and produce a balance sheet and a profit and lossstatement.

SUB-LEDGERS

Includes details about a General Ledger Account: Customer Receivables

Vendors

Payables Fixed Assets Fixed-Assed Account

CHART OF ACCOUNTS

Contains all acounts for financial accounting and all cost elements for cost accounting.

CHART OF ACCOUNTSFINANCIAL ACCOUNTING COST ACCOUNTS FINANCIAL ACCOUNTING

Fixedassetsand longTerm

capital

Currentassetsand shortterm

capital

Neutralexpenditures andrevenues

Materialassets

Primarycostelements

Secon-dary costelements

Secon-dary costelements

Stocks ofsemi-finishedand

finishedproducts

Revenues/inventorychanges /internal

services

Closing

Transferpostings offinancialaccountimputedcosts

Assess-ment

Direct costallocation

Ordersettlement

Transferpostingfromfinancialaccount

COST ACCOUNTING

Overhead cost control Profit control

VIEWS IN THE MATERIAL MASTER RECORD

Engineering; Requirements planning; Stocks in plant-warehouse; Accounting; Storage; Warehouse management; Purchasing; Sales and distribution; Job preparation;



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Quality management; Forecast; Classification.

MATERIAL MASTER RECORD- DATA AREAS

GENERAL DATAMaterial numberDescriptionUnits of measure

Technical Data

PLANT-SPECIFIC-DATA

VALUATION WAREHOUSEMANAGEMENT

SALES-SPECIFICDATA

MRP TypePlanned deliverytimePurchasing groupBatch indicator

Valuation priceValuation procedureValuation Quantity

Unit of measurePalleting instruction

Delivering plantSales texts

STORAGELOCATION-

SPECIFIC DATAStorage timeStock fields

FORECAST DATACONSUMPTION

DATA

MATERIAL NUMBER

Uses 18 characters

MASTER DATA IN PP

Routings

Describes the processing steps required to produce a material or provide a service.

Example:

NUMBER WORKSTEPS



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10 Pre-assembly20 Inspection30 Final Assembly40 Inspection

50 Delivery

Work Centers

Where or by whom a certain operation is carried out.

Bill of Material

A Bill of material is a complete, formally structured list of the components which make up a product orassembly. The list contains the description and object number of each component together with thequantity and unit of measure.

BUSINESS PARTNERS- FI PERSPECTIVE

BUSINESS PARTNER MASTER RECORD

The business partner record has three levels of information:

Client level; Company Code level; Function specific information for either vendors (MM) or customers (SD).

Client Level

Company Code Company Code

MM SD MM SD MM SD

BUSINESS PARTNER

In the FI relationships, the customerand the vendorare mirror images of each other.

NUMBER RANGES



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Is a two character alphanumeric code. Each number range has a lower limit and an upper limit. Thereare two ways to number master record:

Internally- the system assigns the numbers serially and retains the number status assigned;

Externally- you enter the number and the system checks if it is available.

Example:

Number Range From Number To Number Status External01 10000000 19999999 1000009302 AAAAAAA ZZZZZZZZ YES

COMMUNICATION LANGUAGE

In R/3 there are many standard forms of communications, whether for invoices, purchase orders,

correspondence, and so forth.

These correspondence types have the layout specified in which they will appear, and the informationthat they will contain, such as open items lists, or account balances specified in the SAPscrip tool.

SAPscript can have many languages implemented in parallel, so that a single execution of an invoicerun for example, will produce the required multinational invoices. As they are produced the system willread the master data to determine which is the appropriate language to send, and will pick up thecorrect text and place it in the specified layout.

One billing run will produce three different language texts for the three different customers.

BUSINESS PARTERS- CUSTOMER MASTER RECORD

Sold-to party (a quem vender)

----------------------- Ship-to-party (onde enviar mercadoria)

PARTERPersonnel

FUNCTIONS



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Carrier Payer(transportador) (quem

paga)

Bill- to party(cliente)

Customers functions (sold-to party, payer, bill-to party) are stored in the customer master record; Vendors (such as carrier) are stored in the vendor master record; Data on employees of your own company (for example sales representatives or office staff) is

stored in the personnel master record.

VIEWS OF CUSTOMER (Cliente) MASTER RECORD

Company Code Account Management Payment Transactions Correspondence

Sales and Distribution Sales Shipping Billing

General Data Address

Control Data Marketing Payment Transactions Contact Persons

BUSINESS PARTERS- VENDOR MASTER RECORD

VENDOR MASTER RECORD

Reflected the structure of your own company only; Vendor Sub Range (VSRs) reflect your vendor's organization; Every vendor master is managed under an account group. Partner is an active vendor which has a valid vendor master record in the system.

PROGESTO Consulting- R. da Paz, 543 - 0471300- S.Paulo- SP ( (11) 5686-7524-t b P 24