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SAP Query www.sapficoconsultant.com
2005 -2006 sapficoconsultant.com. All rights reserved. No part of this e-book should be reproduced or transmitted in any form, or by any means, electronic or mechanical including photocopying, recording or by any information storage retrieval sys tem without permission in writing from www.sapficoconsultant.com SAP is a trademark of SAP AG, Neurottstrasse 16, 69190 Walldorf, Germany. SAP AG is not the publisher of this e-book and is not responsible for it under any aspect. Warning and Disclaimer This e-book is sold as is, without warranty of any kind, either express or implied. While every precaution has been taken in the preparation of this e-book, www.sapficoconsultant.com assumes no responsibility for errors or omissions. Neither is any liability assumed for damages resulting from the use of the information or instructions contained herein. It is further stated that the publisher is not responsible for any damage or loss to your data or your equipment that results directly or indirectly from your use of this e-book.
SAP Query www.sapficoconsultant.com
TABLE OF CONTENT INTRODUCTION..............................................................................................................4 Scenario 1 .........................................................................................................................5 1. Finding Database tables for creating queries ......................................................5 2. Create a User group ..............................................................................................19 3. Create an Infoset....................................................................................................28 4. Assign Infoset to User Group ...............................................................................40 5. Create Query...........................................................................................................42 Scenario 2 .......................................................................................................................68 1. Creating an Infoset.................................................................................................69 2. Assign Infoset to User group ................................................................................90 3. Create a Query .......................................................................................................91
SAP Query www.sapficoconsultant.com
INTRODUCTION SAP Query is a very powerful tool in SAP to get reports quickly without any programming knowledge. Thus an SAP consultant does not have to depend on an ABAP programmer to get a report developed. SAP Query typically can handle only simple report requirements. All data required by a user for a report can be read from various tables. How do you find a table in SAP where the relevant information is available? We have explained how to go about finding the relevant tables. We have covered two scenarios for creating SAP Query: - 1st scenario: All information is available in a single table. This kind of query is a very simple query. 2nd scenario: Information required is spread in 2 different tables. Thus you need to create a join between the 2 tables using a common field. Let us get going then.
SAP Query www.sapficoconsultant.com
Scenario 1
1. Finding Database tables for creating queries We want to view the accounting data (company code segment) of the all the customer masters in the company. Standard reports available do not give the desired information. Therefore we feel the need to create an SAP Query. To create an SAP query you need to know the database table where the information exists. How can that be obtained? Option 1 We want to see the company code information of a customer. Use the relevant transaction code to see the information. In this case it is FD03 Go to the company code data
SAP Query www.sapficoconsultant.com
Position the cursor on the field Recon. account and press function key F1 on the key board to see the field help.
SAP Query www.sapficoconsultant.com
Click on Technical info
SAP Query www.sapficoconsultant.com
Thus you get the Transparent table name KNB1 Here you have easily got the table. Option 2 Sometimes the table name is not easily available as was available in option 1. In the same transaction close all the help screens.
Click on
SAP Query www.sapficoconsultant.com
Click on the field Name and now again press function key F1 on the keyboard
SAP Query www.sapficoconsultant.com
Click on
SAP Query www.sapficoconsultant.com
In the above screen transparent table is not visible. Note down the field name NAME1 In another session type in transaction code SE90 in the command field.
SAP Query www.sapficoconsultant.com
Click
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Click
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Click
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Double click
SAP Query www.sapficoconsultant.com
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Update the following:-
Click
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Click down to find where customer table for general data appears
SAP Query www.sapficoconsultant.com
We will use the table KNA1 for General data in Customer Master.
2. Create a User group Use the following path:- SAP menu Tools ABAP Workbench Utilities SAP Query SQ01 Queries
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Click
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SAP Query www.sapficoconsultant.com
Update the following:-
Click
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Update the following:-
Click Update the following:-
Click on
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Click
Click on
Click Assign users to the user group. You need to assign the users of the particular department to the user group.
Click on
SAP Query www.sapficoconsultant.com
You will update the relevant users who will be using these queries.
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Click
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Click on Click
SAP Query www.sapficoconsultant.com
3. Create an Infoset Click Environment Infosets
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SAP Query www.sapficoconsultant.com
Update the following:-
Click
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Click
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Update the following:-
Click
Click
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Click
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Click
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You will notice in the above screen that some fields have T above them
This means that in this field text is also available. Now we need to select fields from the table (left hand side) to the Field Group/data fields (right hand side).
Position the cursor on
Then position the cursor on
SAP Query www.sapficoconsultant.com
Click on Insert field(s) in field group
SAP Query www.sapficoconsultant.com
Click Hold the Ctrl key on the keyboard and select other fields also
By clicking
Click
SAP Query www.sapficoconsultant.com
Click
Click on
SAP Query www.sapficoconsultant.com
Here you can save to the existing request or create a new request. We will save to the same request.
Click
Click to generate the infoset The infoset is now ready to use in the query. Click
SAP Query www.sapficoconsultant.com
4. Assign Infoset to User Group Update the following:-
Click
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Select
Click
Click
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5. Create Query Here we maintain the source fields which are to be updated with the data.
Click to select user group
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Select
Click
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Update the following:-
Click
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Click
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Update the following:-
Click
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Select
Click
SAP Query www.sapficoconsultant.com
SAP Query www.sapficoconsultant.com
Update the following:-
Click
SAP Query www.sapficoconsultant.com
SAP Query www.sapficoconsultant.com
Click
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SAP Query www.sapficoconsultant.com
Update the following:-
Click
Click
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Click
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Double click
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Click
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Double click Similarly double click other fields to select
SAP Query www.sapficoconsultant.com
Click
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Update the following:-
Click
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Click
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Update the following:-
Click
In the above screen shot you see that the Customer text is being showing as Customer number. We need to change this.
Click twice
SAP Query www.sapficoconsultant.com
Click
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Click the field will open up Change it to Customer Name
SAP Query www.sapficoconsultant.com
Click on
Click
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Click
Click twice
Click on
Click until you reach
SAP Query www.sapficoconsultant.com
Now you can execute this query By selecting
Click
Scenario 2 In scenario 1 we saw a simple query, where in all information required was available in a single table. But that is not the case always. Information which we require is not available in a single table and is scattered across in more than one table. In such a scenario you need to create a join between these tables through a common field between these tables.
SAP Query www.sapficoconsultant.com
In this scenario we want to have information of the customer master with name, address and also the accounting information. We have seen earlier that the customer address information is available in the table KNA1 and the accounting information for the customer is available in the table KNB1. These 2 tables can be joined based on the common field customer number in them. Let us proceed with creating a new query
1. Creating an Infoset
SAP Query www.sapficoconsultant.com
Update the following:-
Click
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SAP Query www.sapficoconsultant.com
Update the following:-
Click
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Click
Update the following:-
Click
Click
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Click
Click
Click
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Select
Click on Settings Settings
SAP Query www.sapficoconsultant.com
Click
Select
Now click
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Click
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Position the cursor on
Click Undo relationship
SAP Query www.sapficoconsultant.com
Click
Click
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Now Update the following:-
SAP Query www.sapficoconsultant.com
Click
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Click
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Click
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Click
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Click
Click
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Click Thereafter select all the fields you want to move on the right side. Press the Ctrl button to select more than one field.
Click
Click
SAP Query www.sapficoconsultant.com
Click until you will see Select the following fields
SAP Query www.sapficoconsultant.com
Select
Click
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Click
Click on
Click Click
Click
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2. Assign Infoset to User group
Click
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Select
Click Click twice
3. Create a Query Click Other user group
SAP Query www.sapficoconsultant.com
Click
Click
Click
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Uncheck
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Update the following:-
Click
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Double click
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Update the following:-
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Click
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Select
Click
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Select
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Click
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Click
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SAP Query www.sapficoconsultant.com
Click
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Update the following:-
SAP Query www.sapficoconsultant.com
Click
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SAP Query www.sapficoconsultant.com
Click
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SAP Query www.sapficoconsultant.com
Click
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Click
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Click twice
Click on Click thrice
To execute a query Select
And then Click Congrats. You are now able to create a report (Query) on your own. Create as many queries as you want. All the best.