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SAP QM
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SAP ECC 6.0 EhP3
August 2008
English
Quality Management for Procurement with Vendor Evaluation (127)
SAP AGDietmar-Hopp-Allee 1669190 Walldorf
Business Process Documentation
Germany
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SAP Best Practices Quality Management for Procurement with Vendor Evaluation (127): BPD
Copyright
© Copyright 2008 SAP AG. All rights reserved.
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These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.
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Icons
Icon Meaning
Caution
Example
Note
Recommendation
Syntax
External Process
Business Process Alternative/Decision Choice
Typographic Conventions
Type Style Description
Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.
Cross-references to other documentation.
Example text Emphasized words or phrases in body text, titles of graphics and tables.
EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.
Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.
EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the ENTER key.
Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.
<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.
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Contents
1 Purpose................................................................................................................................... 5
2 Prerequisites............................................................................................................................ 5
2.1 Master Data and Organizational Data..............................................................................5
2.2 Business Conditions.........................................................................................................6
2.3 Roles................................................................................................................................ 6
3 Process Overview Table..........................................................................................................7
4 Business Processes................................................................................................................8
4.1 Purchasing........................................................................................................................ 8
4.1.1 Displaying List of Purchase Requisitions to be Assigned and Converted to Purchase Orders .................................................................................................................................. 8
4.1.2 Receiving Goods from Vendor to the Purchase Order..............................................9
4.2 Quality Inspection...........................................................................................................11
4.2.1 Calling Inspection Lot Worklist – Inspection Instruction and Report........................11
4.2.2 Recording Results...................................................................................................12
4.3 Goods are OK................................................................................................................. 13
4.3.1 Usage Decision.......................................................................................................13
4.3.2 Evaluating Vendor...................................................................................................14
4.4 Defects and Returns.......................................................................................................15
4.4.1 Defects Recording...................................................................................................15
4.4.2 Usage Decision and Quality Notification Creation...................................................16
4.4.3 Creating Return Delivery.........................................................................................18
4.4.4 Goods Issue for Return Delivery.............................................................................20
4.4.5 Complete Notification..............................................................................................21
4.4.6 Evaluating Vendor...................................................................................................21
5 Appendix................................................................................................................................ 22
5.1 Reversal of Process Steps.............................................................................................22
5.2 SAP ERP Reports..........................................................................................................25
5.3 Used Forms....................................................................................................................25
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Quality Management for Procurement with Vendor Evaluation
1 Purpose
This scenario deals with quality inspection activities during the procurement process.
A customer orders goods from specified vendor 300001. On goods receipt, an inspection lot is generated according to the defined material specification. A usage decision is then made as to whether to accept or reject the material, based on the inspection result (in this scenario, the material is rejected). Processes such as quality notification and vendor evaluation follow.
The scenario focuses on the following activities:
Goods Receipt based on Purchase Order
Inspection Defects Recording
Usage Decision after inspection
Quality Notification creation and completion
Goods Return to Vendor and Return Delivery Creation
Vendor Evaluation process
2 Prerequisites
2.1 Master Data and Organizational DataA range of indispensable master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company, as well as master data that suits its operational focus, for example, master data for materials, vendors, customers, and so on.
This master data usually consists of standardized SAP Best Practices default values and enables you to go through the process steps of this scenario.
You can test the scenario with other material, or organizational data for which you have created master data. To find out how to create master data, refer to the Master Data Procedures documentation.
Use the following master data in the process steps described in this document:
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Manufacturing / TradeMaster data Value Comments
Material R120
Plant 1000
Vendor 300001
PO from scenario 130
2.2 Business ConditionsThe business process described in this Business Process Procedure is part of a bigger chain of integrated business processes or scenarios. Consequently , you must have completed the following processes and fulfilled the following business conditions before you can start going through this scenario:
Business condition Scenario
You have completed the following steps described in the Business Process Procedure Prerequisite Process Steps (154):
- Roll MM Period to Current Period. Perform this activity if the MM period in the system is not set to the current period. Usually, this activity has to be done once a month.
- Product Costing: Costing Run
Prerequisite Process Steps (154)
2.3 Roles
UseThe following roles must have been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Procedure must be assigned to the user or users testing this scenario. You do not need these roles if you are not using the NWBC interface, but the standard SAP GUI.
PrerequisitesThe business roles have been assigned to the user who is testing this scenario.
Business role Technical name Process step
Warehouse Clerk SAP_BPR_WAREHOUSESPECIALIST-S
MIGO, VL02N
BP: Quality Specialist
SAP_BPR_QUALMGR-S QGA3, QA32, QE01, QA11, QF11, QM10
Business Analyst SAP_BPR_PURCHASER-K ME61
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Business role Technical name Process step
Purchaser
3 Process Overview Table
Process step External process reference
Business condition
Business role
Trans-action code
Expected results
Purchasing
Process purchase requisitions to Purchase Orders
Procurement-to-Stock (130)
See scenario no. 130
See scenario no. 130
See scenario no. 130
Receive Goods from Vendor to the Purchase Order
Warehouse Clerk
MIGO Inspection lot from goods receipt
Quality Inspection
Inspection Report (Check Standard Report)
Quality Specialist
QGA3 Inspection lot information printed out for review
Call Inspection Lot Worklist (optional)
Quality Specialist
QA32 Worklist with inspection lots without a usage decision is shown.
Record Results Quality Specialist
QE01 Result of the quality inspection recorded
Goods are OK
Usage Decision Quality Specialist
QA11 Usage decision for material inspection lot
Evaluate Vendor
Business Analyst Purchaser
ME61 Vendor evaluation
Defects and Returns
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Process step External process reference
Business condition
Business role
Trans-action code
Expected results
Defects Recording
Quality Specialist
QF11 Defect for material recorded
Usage Decision and Quality Notification Creation
Quality Specialist
QA11 Usage decision for material inspection lot
Create Return Delivery
Quality Specialist
QM10 Quality notification entered into the system, return delivery created
Post Goods Issue
Warehouse Clerk
VL02N Return goods issue posted
Complete Notification
Quality Specialist
QM11 Quality notification completed
Evaluate Vendor
Business Analyst Purchaser
ME61 Vendor evaluation
4 Business Processes
4.1 Purchasing
4.1.1 Displaying List of Purchase Requisitions to be Assigned and Converted to Purchase Orders
Procurement w/o QM (130)
ProcedureTo execute this activity, process the following steps using the master data from this document (also see the table below):
Master Data
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Field name User action and values Comment
Material R120
Vendor 300001
Steps to process from scenario Procurement-to-Stock (130)
Display List of Purchase Requisitions to be Assigned
Evaluation of the Stock or Requirement List
Convert Assigned Requisitions to Purchase Orders
Approval of Purchase Orders, (if the Purchase Orders value is less than 25000 INR, it doesn’t need to be approved.)
ResultAfter executing these steps, the purchase order is created with reference to each item of the purchase requisition.
For printing handling and procedure of purchase orders see the building block Procurement-to-Stock (130), section Print Purchase Order
4.1.2 Receiving Goods from Vendor to the Purchase Order
UseTake packing slip from container and verify part number on container and quantity matches packing slip information. Also verify number of containers received.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Materials Management Inventory Management Goods Movement Goods Receipt For Purchase Order PO Number Known
Transaction code MIGO
2. On the Goods Receipt - <Username> screen, ensure that Goods Receipt and Purchase Order are selected in the fields on the top of the screen.
3. Enter the purchase order number and choose Enter.
4. Choose 2 Individual slip with inspection text checkbox to print a goods receipt/issue slip.
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If multiple lines exist, choose Close Detail Data to be able to view all lines. Choose the line and continue the process. If you want to find an item with a particular part number within the PO, enter the part number then choose Search in Item Overview. When a line appears with the correct part number, select the line and continue the process.
5. On the Quantity tab page, under item level, enter the quantity to be received.
Production data needs to be entered if Batch Management is applicable.
6. Change storage location if necessary and enter the text field (optional).
7. If material is serialized: On the Serial Numbers tab page, enter serial number. If serial number is unknown, search for one by choosing Find.
8. If material is handled in batches: On the Batch tab page, enter the external batch number, or leave empty for internal number assignment.
9. Choose the Item OK checkbox at the bottom of screen, choose Enter.
10. In the Head Data area on the Excise Invoice tab, choose No Excise Entry.
11. Choose Post.
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu Warehouse Management Receiving
1. On the All Open Purchase Orders screen, mark <your Purchasing Document >.
2. Choose Post Goods Receipt.
3. Choose Individual slip checkbox to print a goods receipt/issue slip.
If multiple lines exist, choose Close Detail Data to view all lines. Choose the line and continue the process. To find an item with a particular part number within the PO, enter the part number then choose Search in Item Overview. When a line appears with the correct part number, select the line and continue the process.
4. On the Quantity tab page, under item level, enter the quantity to be received.
Production data needs to be input if Batch Management is applicable.
5. Change the storage location if necessary, and enter the text field (optional).
6. If material is serialized: On the Serial Numbers tab page, enter serial number. If serial number is unknown, search for one by using the Find icon.
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7. If material is handled in batches: On the Batch tab page, enter the external batch number or leave empty for internal number assignment.
8. Select the Item OK checkbox at the bottom of screen.
9. Choose Post.
ResultAn inspection lot has been created, and it can be viewed by displaying the material document.
4.2 Quality Inspection
4.2.1 Calling Inspection Lot Worklist – Inspection Instruction and Report
UseThe purpose of this activity is to print out the inspection instruction and the inspection report.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics → Quality Management → Quality Inspection → Worklist → Inspection → Change Data
Transaction code QA32
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role BP: Quality Specialist (SAP_BPR_QUALMGR-S)
Business role menu Quality Management Quality Inspection Change data for inspection lot
2. On the Record Results: Initial screen, make the following entries then choose Enter:
Field name User action and values Comment
Inspection Lot Inspection lot number determined in the step before
You can also use input help (F4)
3. On the Inspection Lot Selection screen, make the following entries, and then choose Enter:
Field name User action and values Comment
Lot created on From-date and to-date System proposes dates
Plant Plant 1(1000) You can also use input help (F4)
List settings Select only inspection lots without a usage decision
4. Choose Execute (F8).
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5. The worklist with inspection lots, without a usage decision, is shown. From here, the following steps can be performed directly (instead of accessing the transactions step by step):
1. Print inspection instruction choose Inspection lot choose Inspection instruction
2. Print inspection report choose Inspection Report
3. On the Result Printout screen, enter the inspection lot number in the Inspection Lot field and form YB_QM_INSP_RESUL in the Form field (section print parameters), then choose Execute.
4. On the Print: window, enter a printer (for example, LOCL for local printer) in the Output Device field then choose Print.
You can also choose Print Preview to check the layout and details before print out the report.
1. Result recording choose Result
2. Defect recording choose Defects
3. Make usage decision choose Usage Decision
ResultThe inspection lot information is printed out for review.
4.2.2 Recording Results
UseThe purpose of this activity is to record the results of the quality inspection of the goods in the system.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics → Quality Management → Quality Inspection → Inspection Result → For Operation → Record
Transaction code QE01
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role BP: Quality Specialist (SAP_BPR_QUALMGR-S)
Business role menu Quality Management Quality Inspection Record characteristic results
2. On the Record Results: Initial screen, make the following entries, then choose Enter:
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Field name Description User action and values Comment
Inspection Lot
Inspection lot number determined in the step before
You can also use input help (F4)
3. On the Record Results: Characteristic Overview screen, make the following entries, and then choose Enter:
Field name Description User action and values Comment
Accept X Flag checkbox
Result Result of specification
01 (for okay) You can also use input help (F4)
4. Choose Save.
5. Choose Back to return to the SAP Easy Access screen.
Result
The result of the quality inspection for the material has been recorded.
From here, you have two options to proceed:
If no defect was recorded, go to section Goods are OK to finish the process.
If defects were recorded, go to section Defects and Returns.
4.3 Goods are OK
The steps 4.3, 4.4 are alternatives to each other. If you want to run all these steps, you will need to created new inspection lot according steps of 4.2.
4.3.1 Usage Decision
UseSince no defect was recorded during the inspection procedure, the usage decision should be made to accept the material. Subsequently, the material should be sent to unrestricted stock.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Quality Management Quality Inspection Inspection
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Lot Usage Decision Record
Transaction code QA11
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role BP: Quality Specialist (SAP_BPR_QUALMGR-S)
Business role menu Quality Management Quality Inspection Record usage decision
2. On the Record Usage Decision: Initial Screen, enter the inspection lot determined in the previous step and choose Enter to confirm your entries.
3. On the Record Usage Decision: Characteristic Overview screen, in the UD code field, use the input help (F4) to choose YB02-Usage Decision at Goods Receipt 01 Quality test complied), and confirm with Enter.
If the dialog box: Reqd characteristics still open! Do you want to force inspection completion? appears, choose Yes, so you do not have to inspect every single item of the whole amount.
Currently the selection of code groups within the input help (F4) is not restricted, so that all available code groups will be listed. To restrict it to the relevant code group (here YB02-01), refer to the configuration guide for this building block, section Maintain Inspection Type.
4. Choose the Inspection lot stock tab page.
5. Choose Proposal.
6. Choose Enter to confirm your entries.
7. Choose Save to save the Usage Decision. The system issues the message Usage Decision for lot Plant_1 (1000) xxxxxxxxxx is saved.
8. When saving and if material is serialized: On the Copy Serial Numbers popup delete the serial numbers, which should not be posted to the stock use, for example, unrestricted or blocked.
9. Choose Back to return to the SAP Easy Access screen.
Result
The Usage Decision has been made for the material inspection lot.
In the stock overview you can see that the amount in the quality inspection stock has been moved to the unrestricted stock.
SAP GUI: Transaction MMBE
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SAP NWBC: Role Warehouse Monitoring (SAP_BPR_WAREHOUSESPECIALIST-K), path Warehouse Management Inventory Control Stock Overview
Enter material, plant and storage location from above.
4.3.2 Evaluating Vendor
UseThe purpose of this activity is to valuate the vendor after the goods have been inspected and returned.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics → Materials Management → Purchasing → Master Data → Vendor Evaluation →Maintain
Transaction code ME61
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Business Analyst Purchaser (SAP_BPR_PURCHASER-K)
Business role menu Purchasing Vendors Maintain Vendor Evaluation
2. On the Maintain Vendor Evaluation: Initial Screen screen, make the following entries:
Field name User action and values Comment
Vendor NATIONAL_VENDOR1(300001)
Purch. Organization 1000
3. On the Maintain Vendor Evaluation: Overview of Main Criteria screen, set the Weighting Key to 01.
4. On the same screen, choose menu Edit Auto. new Evaluation from the menu.
In SAP NWBC, choose More first.
The system then evaluates the vendor again, and the score against Quality is increased automatically.
5. Choose Save to confirm your entries.
The system ends the vendor evaluation process with the message Evaluation record changed.
6. Choose Back to return to the SAP Easy Access screen.
Result
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Vendor evaluation is performed.
4.4 Defects and Returns
4.4.1 Defects Recording
UseThe purpose of this activity is to record the defects of the goods in the system.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics → Quality Management → Quality Inspection → Defects → Record for Inspection Lot
Transaction code QF11
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role BP: Quality Specialist (SAP_BPR_QUALMGR-S)
Business role menu Quality Management Quality Inspection Record defects for inspection lot
2. On the Record Defects for characteristics: Initial Screen, make the following entries then choose Enter:
Field name User action and values Comment
Inspection Lot Inspection lot number determined in the step before
You can also use input help (F4)
Report Type 00000010 Defect type and no. of defects (summ.)
3. On the Defect overview for insp. lot: Record screen, make the following entries, and then choose Enter:
Field name User action and values Comment
Code group YB02-01 You can also use input help (F4)
Code 12 Defective component
4. Choose Save.
5. Choose Back to return to the SAP Easy Access screen.
Result
The defect for the material has been recorded.
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4.4.2 Usage Decision and Quality Notification Creation
UseSince a defect was recorded during the inspection procedure, the usage decision should be made to reject the material. Subsequently, the material should be sent to blocked stock, and a quality notification created to inform the vendor of the rejection.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Quality Management Quality Inspection Inspection Lot Usage Decision Record
Transaction code QA11
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role BP: Quality Specialist (SAP_BPR_QUALMGR-S)
Business role menu Quality Management Quality Inspection Record usage decision
2. On the Record Usage Decision: Initial Screen, enter the inspection lot determined in the previous step and choose Enter to confirm your entries.
3. On the Record Usage Decision: Defect Overview screen, in the UD code field, use the input help (F4) to choose YB02-01 Usage Decision at Goods Receipt 02 Quality test failed (to blocked stock), and confirm with Enter.
If the dialog box: Reqd characteristics still open! Do you want to force inspection completion? appears, choose Yes, so you do not have to inspect every single item of the whole amount.
Currently, the selection of code groups within the input help (F4) is not restricted, so that all available code groups are listed. To restrict the relevant code group (here YB02-01), refer to the configuration guide of this building block, section Maintain Inspection Type.
4. Select the defects item line, and then choose Activate notification or Ctrl+F2.
5. On the Quality Notification: Activate screen, make the following entries:
Field name User action and values Comment
Priority 2 High
Coding YB02-01 03 Vendor Problem
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Field name User action and values Comment
Description Reject for defects inspected
Coordinator <user> for example, your user name
6. Choose Enter to confirm your entries. The system activates the notification and issues the message Marked defect item(s) activated.
7. Choose the Inspection lot stock tab page.
8. Choose Proposal, and enter 1060 in the StLoc field.
Optional: You can also post the quantity to scrap stock in this step and perform related scrapping steps. These are not described in this scenario.
9. Choose Enter to confirm your entries.
10. Choose Save to save the Usage Decision. The system issues the message Usage Decision for lot xxxxxxxxxx is saved.
11. Choose Back to return to the SAP Easy Access screen.
Result
The Usage Decision has been made for the material inspection lot.
4.4.3 Creating Return Delivery
UseFollowing rejection of the material, you need to create a return delivery to return the material to the vendor. A customer number is assigned to the vendor as a return customer.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Quality Management Quality Notification Worklist Notification Change Data
Transaction code QM10
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role BP: Quality Specialist (SAP_BPR_QUALMGR-S)
Business role menu Quality Management Quality Notifications Change list of quality notifications
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2. On the Change List of quality notifications: Selection of Notifications screen, make the following entries:
Field name Description User action and values Comment
Outstanding Set indicator
Notification Date Use the date system proposed
3. Choose Execute to load the notifications.
4. Select the applicable notification, and choose Notification .
5. On the Change Notification: Vendor-Rel. Defect screen, choose QM: Activity Description in the Action box.
6. On the Internal Note screen, enter a description for example, Return Delivery.
7. Choose Enter to confirm your entries.
8. On the Action box, choose Log Telephone Call, and make the following entries in the Outgoing Call window:
Field name Description User action and values Comment
Start Use the date system proposed
End Use the date system proposed
Conversation status
Reached
Subject of conversation
description
9. Confirm with Enter.
10. On the Change Notification: Vendor-Rel. Defect screen, choose the green flag Put in Process.
11. Save your entries.
12. On the Change List of Qual. Notification: List of Notifications screen, select your notification, and choose Notification.
13. On the Change Notification: Vendor-Rel. Defect screen, choose Create Return Delivery in the Action box.
14. On the Create Return Delivery screen, enter 0003 in the Reason for Movement field and 1060 in the Stor.loc field.
15. Choose Enter to confirm your entries.
16. Confirm the following warning message with Yes.
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17. The system then creates the return delivery with the message Return delivery created with number xxxxxxxxxx.
18. Choose Back twice to return to the SAP Easy Access screen.
If an error occurs during the last step of delivery creation, go back to the SAP Easy Access screen and repeat this step.
ResultThe quality notification has been entered into the system and return delivery has been created.
4.4.4 Goods Issue for Return Delivery
UseIn this activity, you fill in the picking quantity and post the goods issue.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Logistics Execution Outbound Process Goods Issue for Outbound Delivery Outbound Delivery Change Single Document
Transaction code VL02N
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu Warehouse Management Shipping Change Outbound Delivery
2. On the Return Del. To Vendor 8xxxxxxx Change: Overview screen choose the Picking tab page, and enter the following data:
Field name Description User action and values Comment
Picked Qty. Picked Quantity Enter your PO quantity
3. Choose Post Goods Issue.
4. The system displays the message Return Del. To Vendor xxxxxxxxxx has been saved.
5. Choose Back to return to the SAP Easy Access screen.
ResultThe return goods issue is posted.
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The print out of the delivery note is executed automatically and immediately (see settings in transaction VV23 for Output Type LD00, and user setting defaults in transaction SU01).
You can also start the print out manually:
1. On the Display Outbound Delivery Initial Screen: From the menu, choose Outbound Delivery Issue delivery Output
2. Choose the line with the message type LD00 – Delivery Note
3. Choose the PRINT icon
4.4.5 Complete Notification
UseAfter the material is sent back to the vendor, the notification should be closed.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics Quality Management Quality Notification Worklist Notification Display Data
Transaction code QM11
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role BP: Quality Specialist (SAP_BPR_QUALMGR-S)
Business role menu Quality Management Quality Notifications Display List of Qual. Notifications
2. On the Display List of Qual. Notification: Selection of Notifications screen, make the following entries:
Field name User action and values Comment
Outstanding Select indicator
Notification Date Use the date system proposed
3. Choose Execute to load the notifications.
4. Choose Display ↔ Change to switch from display to change mode.
5. Select the notification with the description Reject for defects inspected.
6. Choose Notification.
7. On the Change Notification: Vendor-Rel. Defect screen, choose Complete.
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8. Confirm the information message with the proposed time and External Origin by choosing Enter.
9. The system then completes the notification with the message Notification xxxxxxxxxx completed.
10. Choose Back twice to return to the SAP Easy Access screen.
ResultQuality notification is completed.
4.4.6 Evaluating Vendor
UseThe purpose of this activity is to valuate the vendor after the goods have been inspected and returned.
Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics → Materials Management → Purchasing → Master Data → Vendor Evaluation →Maintain
Transaction code ME61
Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role
Business role Business Analyst Purchaser (SAP_BPR_PURCHASER-K)
Business role menu Purchasing Vendors Maintain Vendor Evaluation
2. On the Maintain Vendor Evaluation: Initial Screen, make the following entries, and choose Enter:
Field name User action and values Comment
Vendor NATIONAL_VENDOR1(300001)
Purch. Organization 1000
3. On the Maintain Vendor Evaluation: Overview of Main Criteria screen, set the Weighting Key to 01.
4. On the Maintain Vendor Evaluation: Overview of Main Criteria screen, choose menu Edit Auto. new Evaluation from the menu.
In SAP NWBC, choose More first.
5. The system then evaluates the vendor again, and the score against Quality is decreased automatically.
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6. Choose Save to confirm your entries.
7. The system ends the vendor evaluation process with the message Evaluation record changed.
8. Choose Back to return to the SAP Easy Access screen.
ResultVendor evaluation is performed.
5 Appendix
5.1 Reversal of Process StepsIn the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document.
Receive Goods from Vendor to Purchase Order
Transaction code (SAP GUI) MIGO
Reversal: Cancel material document
Transaction code (SAP GUI) MBST
Business role Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu Warehouse Management Material Documents Cancel material document
Comment The material posting of the material document is reversed. The original document remains in the system’s database
Evaluate Vendor
Transaction code (SAP GUI) ME61
Reversal: Evaluate vendor
Transaction code (SAP GUI) ME61
Business role Business Analyst Purchaser (SAP_BPR_PURCHASER-K)
Business role menu Purchasing Vendors Maintain Vendor Evaluation
Comment
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Defects Recording
Transaction code (SAP GUI) QF11
Reversal: Change defects recording
Transaction code (SAP GUI) QF02
Business role BP: Quality Specialist (SAP_BPR_QUALMGR-S)
Business role menu Quality Management Quality Inspection Record defects for inspection lot
Comment
Usage Decision and Quality Notification Creation
Transaction code (SAP GUI) QA11
Reversal: Change usage decision
Transaction code (SAP GUI) QA12
Business role BP: Quality Specialist (SAP_BPR_QUALMGR-S)
Business role menu Quality Management Quality Inspection Change usage decision
Comment
Create Return Delivery
Transaction code (SAP GUI) QM11
Reversal: Delete return delivery
Transaction code (SAP GUI) VL02N
Business role Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu Warehouse Management Shipping Change Outbound Delivery
Comment
Post Goods Issue
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Transaction code (SAP GUI) VL02N
Reversal: Cancel goods issue
Transaction code (SAP GUI) VL09
Business role Warehouse Clerk (SAP_BPR_WAREHOUSESPECIALIST-S)
Business role menu Warehouse Management Shipping Cancel Goods Issue for Delivery Note
Comment
Complete Notification
Transaction code (SAP GUI) QM11
Reversal: Change notification
Transaction code (SAP GUI) QM02
Business role BP: Quality Specialist (SAP_BPR_QUALMGR-S)
Business role menu Quality Management Quality Notifications Change quality notification
Comment
5.2 SAP ERP Reports
UseThe table below lists the most frequently used reports that help you to obtain additional information on this business process.
You can find detailed descriptions of the individual reports in the following BPP documents, which provide a comprehensive compilation of all important reports:
Financial Accounting: SAP ERP Reports for Accounting (221)
Logistics Processes: SAP ERP Reports for Logistics (222)
Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.
ReportsReport title Transaction code Comment
List Display of Purchase Requisitions ME5A A list of all selected purchase requisitions is displayed.
List of Notifications QM11 A list of several notifications, from which
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Report title Transaction code Comment
you can select one or more notifications for editing or displaying.
Stock Overview MMBE The stock overview is displayed.
5.3 Used Forms
UseIn some of the activities of this business process, forms were used. The table below provides details on these forms.
Common form name
Form type Used in process step
Output type
Technical name
Delivery Note SmartForm Create Return Delivery
LD00 YBAA_SDDLN
Result printout SAPscript form
Inspection Report (Check Standard Report
YB_QM_INSP_RESUL
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