SAP HR Payroll Implemantation Study

SAP-HR(Payroll Study) 1

HR Study for payroll preparation in SAP

Scope of Study: TEMPL has a business operation in Iron Ore, Coal, Aggregate products, Road project and day by day it is

expanding its business rapidly not only in India also in abroad and Leading a big fleet of more than 2000

work force.

Since our Business is growing along with its most valued workforce, effective Human Resource

management system also to be evolved to recruit, retain, develop by effectively and efficiently.

As we all know Human Resource is a vital part for each organization’s workforce management. Skill

development is very crucial, if this resource is not utilized in a proper manner then not only TEMPL will

lose the best talents but also it will affect the Production & Image of the organization. Now we are

having more than 2000 Manpower to satisfy the operational needs. So to looking at the future and

proper Controlling of Human Resource TEMPL needs systematic flow of information from top

management to lower management and vice versa by the means of technological resources.

To cope with the information generation and proper flow in organization there are many kind of ERP

software are available in market and from which widely accepted and popular ERP solution provider SAP

we have choose and going to map for our THRIVENI operation.

Existing Operational Problems Faced by HR Persons & Top Management in TEMPL.

1. Time taking, more man hour required to generate any information related to decision making for the

workforce.

2. No Central Database or information center is available which can be accessed readily to speed up the

decision making.

3. No Automatic system is available to track the Employee History from joining to exit the Organisation.

4. Major works in the sites are done manually or semi automatic software which is causing chances of

error, late data processing, and cannot be maintained uniformity, integrity.

5. Occurrence of Many repetitive nature of job, whether in Central Office or Project Sites. This is a

tedious task and make employees de motivated.

6. Top Management doesn’t have any system to Track & generate updated user defined reports by self.

7. Daily attendance Tracking is difficult.

8. Employees are more motivated by their confidence on management, and attractive benefits, and fair

management behavior which only can be possible by proper and timely grievance management &

response system, error free benefit calculation, correct data maintenance which needs systematic

process in the organization.

9. Manpower cost planning and analysis and budgeting is very difficult to manage.

10. Maintenance of Confidentiality in management’s information or decision, process of work is difficult.

11. No Management notification tools to capture the personnel events, project events like Birthday,

Marriage and due date of policy’s and different statutory license renewal, other programs.

12. Lack of proper tools to track and manage leave vacation, Leave eligibility, leave discipline, leave

planning.


Advantages of SAP to HR Persons & Top Management in TEMPL. RDBMS & Integration Feature with project and department

1. Repetitive tasks can be reduced by management of data by the different individual sites and storing it

in central Database through ERP’s Integration and Database facility.

2. Information will be updated and can be in use in a single mouse click.

Information Confidentiality and Integrity.

3. Only specified user can access the Data. So unauthorized access of data will be strictly prohibited.

Easy Input data

4. It can take data by Direct Input by the Department, By Employee self entry form, By Email, By

Electronic machine, By Mobile communication so load of Data entry reduced.

Easy Accessibility of Information and sharing

5. Information and record can be generated and send by email application and by phone to employee

and management.

6. Management can easily access the information as required and due to flexibility in report system by

User defined Report Feature which can be interpreted, for further Planning and decision making

7. It’s Country specific Payroll feature enable to prepare the payroll as per the country specific

statutory norms and rules.

8. Statutory Reports can be generated easily electronically which reduces the Manual work.

9. Tracking of Employee Data, Payroll, Leave, P.F and various statutory records will be easier by various

user defined popup.

10. Centralised attendance can be tracked at a single place.

11. Decision making will be 100 times faster than the existing system.

12. It will free our HR people to focus more on solving existing grievances related to employees, local

people, Govt. Authorities etc. for the betterment of organization.

13. Centrally we can control over our Overseas on goings Projects too.

Implementation Procedures & Requirement.

SAP-HR implementation will begin in Two Phase 1st Phase will start with Payroll Management, rest all will

be added to the Module later on.

During the implementation of SAP in TEMPL we have created Master Database like:-

1. Organizational Structure Master

a) Enterprise Structure

b) Personal Structure.

2. Employee Master.(Personnel & Organizational detail)

3. Payroll Master. [A) Direct Benefit b). Deductions c). Indirect Benefit ]

4. Leave master.

5. Department Master.

6. Employee Shift Timing & Factory Calendar Master.

7. Category & Grade Master.

8. Report Master


Company Enterprise Structure:

Company Name: Thriveni Earthmovers Pvt. Ltd.

Head Office : THRIVENI EARTHMOVERS PRIVATE LIMITED 22/110, GREENWAYS ROAD, FAIRLANDS, SALEM – 636016, TAMILNADU, INDIA. PH : +91- 427 -2447667, FAX : +91-427- 2445909

MAIL: [email protected] Regional Office: THRIVENI EARTHMOVERS PRIVATE LIMITED. Plot No-C/280, Azad Basti, Laxmi

Padia,Opposite Joda Cinema Hall, Joda, Keonjhar, Odisha - 758034.

EMAIL: [email protected]

Company Personnel Structure:

It describes all individual employees and position within the company.It is defined in the Form of

Employee Type, Group, sub-group.

Employee Type :

1. Permanent Employee 2. Contractual Employees

3. Probationers 4. Trainees.

Employee Group : 1. Corporate Managerial, 2. Managerial 3. Executive 4. Sr. Staff 5. Staff 6. Workers.

TEMPL (Client)

Orissa Operation (Company 1) Aggregate Quarry Division

(Company 2)

Overseas Operations

(Company -3)

Company 1A

(Mining and

other business

Company 1B.

(Maa Tarani

Log)

All orissa site

operations.

Plants / SITES

8 Mining

operations

Road Projects

Explorations

RMC

Orissa Operations.

Plants /

SITES

Security

Services

Equipment

Hiring

Site – 1

Hosur

Aggregate

Quarry

Site- 2

Rittusill

quarry

MINE -

1

MINE

-2

MINE

-3

Mine

-4 Site -3 A/P

Aggregate

Quarry.

mailto:[email protected]

mailto:[email protected]


PF Ded.

Employee Leave Travel Reimbursement

Employee Sub-Group : As per the Grade defined in the Policy book.

Employee Master Database contains Employee Personnel Details Date of Birth, Contact Details both Contact No and Address detail, Religion, Blood Group, Sex, Identification Mark, Contact Person name (in case of Emergency)PAN Card no., Passport Detail, Driving License Detail, language Proficiency, Educational Detail, Work Experience detail, Shoe Size, Dress Material Size, Employee family Detail – Father’s Name & Occupation , Mother’s Name & Occupation, Spouse Name and Occupation, Children’s details, Family Contact Detail, Organizational Details – Unique Employee ID, Pay-Site, Employee Native Distance, Department, Category, Skill Category, Grade, Designation, Date of Joining, Place of Posting, Statutory/Non Statutory detail, Pay detail, Other Allowance Detail, Bank Detail, EPF Detail, Gratuity detail, Employee Medi-claim detail, Training Statutory / Non Statutory detail, House Rent.

Payroll Master–The administration of the financial record of employees based on the components like'

salaries, wages, bonuses, net pay, and deductions is called Payroll Payroll Terms in Thriveni:

PAY ROLL TEMPL

Employee Benefit Calcu. &

Various Salary Components

Deduction Calculation &

Different Components

Attendance Calulation Employee Database

Salary

Wage

OT

Wage

LW&TA

Allow

Field

Allow

Bonus

Yearly

Gratuity

PT Ded. Loan

Ded

Advance

Ded.

Canteen

Charges

Other

Ded.

Leave Calculation

Daily Time Capturing

Pay Benefits (Direct)

In-Direct Benefit

Employee Medical

Bills Reimbursement

Employee Medical

Insurance Enrollment

Employee House Rent

Reimbursement

Report GenerationApproval from HR Head Project Head Submission to Finance

Dept


Attendance : Source of Data - By Punch Machine, Email, Manual Forms Components - Present Work Days, Leaves Days, Absent, Rest Days. OD, Special Leave Calculation - Daily / Monthly Applicable - All Category and grade of Employees Purpose - Capturing Present days, Absent Days, CL, SL, PL, EL

Salary Wage: Source of Data - Employee Organization Detail Database, Attendance Database

Pay Components - Basic Salary, Project Allowance, Special Allowance, Performance Incentive

Applicable - All Category and grade of Employees

Calculation - Based on Attendance of employee

Monthly / Off Cycle

Purpose - Earning Calculation, Employee Salary Cost

Calculation Formula -

Salary /Employee Salary Cost

Performance Incentive

Earning Salary = Employee Salary + Performance Incentive

Terminologies used

Pay Components - Basic Pay, Project Allowance, Special Allowance. Days in the Month – No of Days in the Calendar Month 30/31/28/28/29

No of Days Attendance - Actual Days worked + Leave + Special Leave Gross Pay = Basic Pay + Project Allowance + Special Allowance + Performance Incentive Eligible Leave = is the leave which comes under the parameter of Leave Rule.

Over Time Wages: Source of Data - By Punch Machine, Email, OT Requisition Form Components - Daily In Time, Out Time, Hours in Excess of 8 Hour Applicable - Only for Workers Category


Monthly / Off Cycle

Purpose - Over Time Calculation, Employee Overtime Cost


Over Time /Employee over Time Cost =

OT Hour Calculation It is based on the following policy:- For Regular Day or Night Duty Max 3 Hours/day Limit is fixed For Rest Day: Whatever Duty Hour will be, counted as Over time but maximum 8 Hrs/R-Day.

For Helper Category: 2Hrs/Day on regular day and on rest day same as above.

Terminologies used

OT Hours = Daily Excess Hours of 8 Hour Regular Duty as per above policy + Off Cycle OT Hours Days in the Month – No of Days in the Calendar Month 30/31/28/28/29

No of Weekly Rest Day -No of Sunday/Monday/Tuesday in a month based on Project Site Gross Salary = Basic Pay + Project Allowance + Special Allowance


Leave & Traveling Allowance : Source of Data - By Salary Wage Attendance, Emp. Organization Detail.

Components - TA Rate, Gross Wage, No of Weekly Rest Worked, Calculation Cycle - Monthly Cycle / Off Cycle Applicable - For Sr.Staff & below Category only.


Purpose - LW&TA Benefit, Employee LW & TA Cost


Leave Salary/ Emp. LW Cost

TA Allow/ Emp. TA Cost

LW&TA Benefit / Emp. LW&TA Cost

Terminologies used

No of Weekly days worked = No of Sunday/Monday/Tuesday in a month based on Project Site Worked Days in The Month = No of Days in the Calendar Month 30/31/28/28/29

Gross Salary = Basic Pay + Project Allowance + Special Allowance + Performance Incentive TA Rate = Value based on the KMs Distance Range from Employee’s Native Place Work

Site Location Value Slab chart is given below.

Distance Range(K.M) Amount(Rs. Per Day)

1-100 2 Rs./-

101-500 5 Rs./-

501-1000 8.40 Rs./-

1001-1500 10.80 Rs./-

1501& Above 14.60 Rs./-

Field Allowance: Source of Data - By Salary Wage Attendance, Emp. Organization Detail. Components - Field Allowance Rate, Calculation Cycle - Monthly Cycle / Off Cycle Applicable - For Sr.Staff & Staff Category for Specified Designation only.

Calculation - Based on Attendance of employee Purpose - Field Allow. Earning, Employee FA Cost


Field Allow. / Emp. FA Cost

Terminologies used

No of Actual days worked = No of Present days in Duty Field Allw Rate = Value based on Category & Specific Designation

Slab Chart Is given Below.


Sl.No Category of Employee Extra Duty Allw.

1 E.D.P. Operator and Gyminstructor Rs. 100/ day

2

Supervisor and Sr. Supervisor, Mining Mate, Asst. Foreman, Blaster, Mate-Cum-Blaster, Despatch & Marketing Incharges, Asst. Surveyors working in field, Weighbridge clerk, Lab Asst., Working in field labouratory at mines, Asst. Store Keeper, Store Keepers, HR ASST., Purchase Asst. Billing Assistant, and other Asst.

Rs. 150/day

3 Time keepers, Sr. Time Keeper Rs. 175/day

Yearly Bonus & ExgretiaSource of Data - By Yearly Attendance & Salary Wage Earned Details Summary Employee Organization Detail

Components -List of Employee for which bonus to be calculated, Bonus & Exgretia % Fixation & Eligibility, Gross Salary, Exgretia %

Calculation Cycle - Yearly Cycle / Off Cycle Applicable - For All employee As per the Eligibility of Bonus Act.

Calculation - Based on Net Gross Salary Earning for the Bonus Period and % Purpose - Emp. Bonus/Exgretia Payment, Bonus Cost Planning.


Bonus Amount

Terminologies used

Bonus Attendance = No of Days worked during the Bonus Year (Excluding Rest/Leave). Bonus Year or Period = (Sep to August in TEMPL ) (March to Feb As per Bonus Act)

Bonus Eligibility = As per Bonus Act and amendment time to time. Exgretia = Employee Those are not eligible for Bonus, a payment benefit given to them.

Bonus Eligibility : as per the Bonus act amended on 01.10.2010 1. All Employee those earning Salary up to 10,000. 2. Must have completed minimum of 30 Days during the Bonus Year (N/A).

Bonus Payment : as per the Bonus act amended on 01.10.2010 1. Bonus shall be calculated on the salary of Rs. 3500/ or Less amount only Calculation in excess

of 3500 shall be reflected in Exgretia payment. Exgretia Payment :

1. Whose salary is more then 10,000/- 2. Who has worked less then 30 Days.(N/A) 3. Amount calculated on excess of the 3500 shall be reflected in Exgretia Payment.

Deduction Master It is divided into two parts Statutory Standard Deduction : it includes Provident Fund, Professional Tax, Other Standard Deduction : TDS, Advance, Loan, Other Special Deduction Other General Deduction : Fooding Charges, Medicine Charges


Provident Fund - Source of Data - Basic Wage Earned, Emp. Organization Detail.

Components - Basic Salary Earn, Employee PF Contr, Employer Cont., Adm. Charges

Calculation Cycle - Monthly Cycle / Off Cycle Applicable - All TEMPL Emp. Except the Emp. Exempted As per Govt. norms

Calculation - Based on Basic Salary earned Purpose - Employee Deduction, PF Statement, Deposit Challan Monthly / Yearly Returns. Calculation Formula -

Employee PF Contribution in Account No 1

Employer’s PF Contribution

Note : Here EDLI (0.50%), Admin Chgs (1.1%), EDLI Admin Charges(0.01% ) = 1.61 % is based on Basic Salary

Earned. Not as mentioned above Professional Tax Source of Data - Gross Sal. Earned, Emp. Organization Detail. Components - Gross Salary Earn, Govt. fixed Slab Calculation Cycle - Monthly Cycle / Off Cycle Applicable - All TEMPL Employee

Calculation - Based on Gross Salary earned Purpose - Employee Statutory Deduction payment to Govt.

Calculation formula : Its Logical formula based on the following slab time to time fixed by government. If Gross >= 13300 to 25000 PT = Rs. 125/- If Gross >= 25001 to Above PT = Rs. 200/- If Month = March then PT = Rs. 300/- TDS Under Income Tax. Source of Data - Total Earning, Emp. Organization Detail. Components - Govt. fixed Slabs, Calculation Cycle - Monthly Cycle / Off Cycle Applicable - All TEMPL Employee

Calculation - Based on the Total Earning Purpose - For Income Tax Department Statutory Deduction. Calculation Formula <<<<<< Based on the Data From FICO >>>>>>>>>> Employee Loan Source of Data - Employee loan Master based on Approval from Management Components - Employee Detail (Name,ID,DOJ,Net Earning), No of Installment Re_pay Effective Month, Amount of Monthly Deduction. Calculation Cycle - Monthly Cycle / Off Cycle Applicable - All TEMPL Employee

Calculation - Based on the Monthly installment Amount. Purpose - Loan Recovery.

A/c 10 EPS

(8.33%)

A/c 1 EPF

(3.67%) A/c 21 EDLI

(0.50%) A/c 2 PF

Adm. Cgs.

(1.1%)

A/c 22 PF

EDLI Adm.

Cgs.(0.01%)


<<<<<< Based on the Data From FICO >>>>>>>>>> Employee Salary Advance

Source of Data - Employee Advance Master based on Approval from Management Components - Employee Detail Net Earning as on date, No of Installment Repay Effective Month, Amount of Monthly Deduction. Calculation Cycle - Monthly Cycle / Off Cycle Applicable - All TEMPL Employee

Calculation - Based on the Monthly installment Amount. Purpose - Advance Recovery.

Calculation formula : - Monthly Recovery cycle from Monthly Net Salary From the effective Date’s Next Month to till Full Recovery If the Net Earning salary reaches less then installment payment <<<<<< Based on Account Department data >>>>>>>>>> Canteen Charges Source of Data - Organizational Detail Master, Attendance Master

Components - Times of Plates Consumption, Rate of Plates as per Slab, Gross Salary with Incentive, Attendance Working Days, Emp. Category

Calculation Cycle - Monthly Cycle / Off Cycle Applicable - All TEMPL

EmployeeCalculation - Based on Gross Salary Rate Slab and Time of plates consumption. Purpose - Food Charges Recovery.

Calculation formula : -

Canteen Charges

Terminologies used

Food Times – Daily times of food consumption declared by employee and stored in Emp. Organization detail (1/3)

Actual WD – Actual No of Days worked in Duty UDP - User Defined Extra Plates Entry Manually, UDP is also defined to cover the Deduction of plates on Employee Sick at Camp Premises Medicine Charges : It is cost of Be-cousule tablet provided to employee at present it is 30 Rs / Month It is not applicable to those who are full month absent/leave in the month. Rate Of Per Plates: It is based on the Policy Slab of employee below mentioned.

Sl No. Category Gross Salary Meal Charges per Plate

1 Workmen & Staff Up to 10,000 Rs./- 13.50

2 Workmen & Staff 10,001 & Above Rs./-15.00

3 Executive Up to 25,000 Rs./-18.00

4 Executive & Managers 25001 to 49,999/- Rs./-20.00

5 Managers 50,000 to 1,00,000 Rs./-22.00

6 Managers 1,00,001 to Above Rs./-25.00

. Other Special Deduction :

Source of Data - Special Deduction Amount Sheet. Components - Amount to be recovered from Fine, Medical Expenses, Any other Disciplinary and Non Disciplinary Background

Calculation Cycle - Monthly Cycle / Off Cycle Applicable - Based on the Deduction.

Calculation - Based on the deduction amount pre calculated sheet. Purpose - Miscellaneous Amount Recovery.


Leave Practice in TEMPL

1. Earned Leave(EL): Applicable : All Employees categories & grades

Purpose : Employee leave benefit Calculation, Leave Payment Benefit. Calculation Cycle : Yearly / off cycle Calculation Method :

Employee EL =

Employee leave benefit

Terminologies used

1. Actual Working Days – Day on which employee has worked excluding rest day, NH, RH, leave etc.

2. Employee EL Balance – Calculated EL accumulation during the last Calendar Year or before of service or balance

3. EL Availed - EL enjoyed during the Calendar year before the specified date on which employee wanted to avail the EL

4. Off cycle - on Superannuation, Resignation, Death, Retrenchment etc 5. Eligibility Criteria –

a). Employee must have worked minimum of 240 Days during the calendar year. b). If he joined after the first day of January must complete 2/3 rd of the total operation working days. c). IF working days is Less than 240 days, Authorized leaves (CL, SL, PL,EL, Maternity leave, Layoff), has to be added to calculate and make the eligibility for the EL.

6. EL Rules : a). Carry forward in case of balance but Employee can accumulate up to 30 days. b) Employees can avail EL maximum 3 times during the calendar year.

7. It can be carry forward to next year.

2. Casual Leave(CL): Applicable : All Employees categories & Grades

Purpose : Employee leave benefit Calculation, Leave Payment Benefit. Calculation Cycle : Monthly Calculation Method :

Employee CL Eligibility : =

=

Terminologies used

1. Calculation Year – Calendar Year for which CL to be calculated. 2. Calculation Year Month – Calendar Months Starts from Jan-Dec for which CL to be calculated 3. CL Availed - CL Leave availed during the calendar year. 4. .CL Rules : a). Yearly 7 days fresh CL leaves shall be allotted to employee and his previous leaves

shall be lapsed b). To sanction the CL quarterly 2 has been allotted to employee and in last quarter shall be 1, however Un-availed leave after 1st quarter can be availed in further quarter subjected to maximum of 3 in one time can be availed.

c). Casual Leave will not be Combined with EL or SL.


5. CL Slab –

Month of Joining Month Code CL Per Month CL Eligibility

January 12 0.58 7

February 11 0.58 6

March 10 0.58 6

April 9 0.58 5

May 8 0.58 5

June 7 0.58 4

July 6 0.58 4

August 5 0.58 3

September 4 0.58 2

October 3 0.58 2

November 2 0.58 1

December 1 0.58 1

3. Sick Leave(SL): Applicable : All Employees categories & Grades

Purpose : Employee leave benefit Calculation, Leave Payment Benefit. Calculation Cycle : Monthly/Off Cycle. Calculation Method :

Employee SL Eligibility : =

= Balance SL =

Terminologies used

1. Calculation Year – Calendar Year for which SL to be calculated. 2. Calculation Year Month – Calendar Months Starts from Jan-Dec for which SL to be calculated 3. SL Availed - SL Leave availed during the calendar year.

SL Slab –

Month of Joining Month Code SL Per Month SL Eligibility

January 12 0.58 7

February 11 0.58 6

March 10 0.58 6

April 9 0.58 5

May 8 0.58 5

June 7 0.58 4

July 6 0.58 4

August 5 0.58 3

September 4 0.58 2

October 3 0.58 2

November 2 0.58 1

December 1 0.58 1

4. SL Rules :

a). Yearly 7 days fresh SL leaves shall be allotted to employee and his previous leaves shall be lapsed. b). Sick Leave can be Combined with EL or PL.


5. Periodical Leave(PL):

Applicable : All Employees Categories & Grades Component : Last Leave Reporting date, Planed Leave (From & To)

Purpose : Employee leave benefit Calculation, Leave Payment Benefit. Calculation Cycle : Monthly/Off Cycle. Calculation Method : Based on Weekly Rest Day Worked by an employee.

Employee PL Eligibility :

Employee PL Eligibility :

Terminologies used

1. Actual Working days R&P = Working days on which employee worked at company between Last leave Reporting date & Planned Leave Date(Excluding CL, SL, NH).

2. Balance PL will be carry forwarded to next Year. 3. PL Rules: Eligibility :For the executive & above Leave payment shall be paid at the time of

availing the leave on which he has availed only. However, in case of Category below the executive level leave payment shall be attached to their monthly salary and paid to them and on availing the leave it will be shown as loss of pay.

6. National Holiday & days of lay off

In National Holiday 4 Nos of National Holidays are in practice in all the project sites 1) Jan 26 –Republic Day, 2) May-1-Labour Day, 3) Aug-15- Independence Day, 4) October 2- Gandhi Jayanti.

NH Rule:-

1. If an employee works in any National Holiday it will be added to the PL however for the worker

category it is not in practice as on the day is paid to them as Over Time.. 2. For availing the holiday employee has to work at least on its prefix day or suffix day or both. 3. If a NH day comes in between any Leave period then NH will be treated as Leave.

<<<<<<<< Discussion & approval is required>>>>>>>>>>>>>>

7. Special Leave : Leave based on the special approval from the competent project authority which not comes under the purview of Leave rules are called special leave. Ie. Accident leave etc.


Department Vs Designation Masters

HEMM

SECTION

CRUSHER

& SCREEN

Thease are the Departments which is working in Almost all project sites.

THE DEPARTMENTS ARE : -

PROJECT SITES DEPARTMENT

PRODUCTION

DEPARTMENT

MARKETING

DEPARTMENT

HR & ADMIN

DEPARTMENT

PURCHASE & STORES ALL Purchase & Store Employees

All Category Employees of Mining Operation, Project Head, Operation Heads, Manager, Asst.

Manager, Foreman, Mate Mines, Blaster, Prod. Supervisors, Spotters, HEMM Optr.Engaged in Mining

operation ie. Dozer, Grader, Loader, Dumper, Volvo, Excavator, Drilling, EDP Operators. Geologist,

Chemical Lab Staffs & Workers, Surveyor&Staff. LMV / HMV Drivers Releted to Production

department, Water Tanker Drivers

All Category Employees of releted to Maintainance, Crusher, Garage Operation, Maintainance Head,

Crusher & Screen Heads, Engg. (Mech/Crusher/Electrical) Mechanics, Welders, Electricians, Asst.

Mechanic, Turner etc., LMV/HMV Driver releted to Dept., Crane Operators, Mobile Van Drivers

All Category Employees of Despatch, Siding, Marketing / Despatch / Siding Heads, Supervisor involved

in the activities,Weighbridge Supervisor, EDP Operators, Driver LMV & HMV Logistics activities

Time Office, HR Dept, Admin Dept, Light Vehicle Drivers for HR Department,

MECHANICAL DEPT.

All Category Employees of Accounts head & Accountents, Cashier

SOFTWARE, HARDWARE ENGINEERS, Managers, ProgrammersIT DEPARTMENT

Apart from thease above we have some more departments which is working independently to support the project sites and

fulfilling the company's further vision

FINANCE

DEPARTMENT


Catagory Master

SL.NO NAME OF CATEGORY

1 MANAGERIAL

2 EXECUTIVE

3 SR. STAFF

4 STAFF

5 WORKERS

Category Vs Designation Masters

SL NO.

P_Grade Cata gory

CLASS/ Grade DESIGNATIONS

1 E-0

Exec

uti

ve

TRAINEE D.E.T& Exec. Trainee(Non Engg.), G.E.T & Management Trainee

3 E-1 E-0 Jr . or Asst. Officer & Jr.Engineer

4

E-2

E-1(Executive) Engineer(Mechanical, Electrical, Mining),Officer(HR, Marketing Despatch, Personnel, Admin, Accounts, Stores, Purchase, Liaision,Survey), Geologist

5 E-3

E-2 (Executive) All Sr. Officer( HR, Store, Purchase,Marketing, Despatch, Liaison, Admin, Survey, Geology) Programing Officer, Medical Officer

6

E-4 MA

NA

GER

IAL

M-1 (Managers) All Asst. Manager(Mining, Mechanical, Electricial, Despatch, Marketing, HR, Admin., Accounts, Stores, Purchase, Geology, Survey, Production) & Sr. Medical Officer

PROJECT SITE

PRODUCTION

DEPARTMENT

MARKETING

DEPARTMENT

HR & ADMIN

DEPARTMENT

FINANCE

DEPARTMENT

IT

DEPARTMENTPURCHASE & STORES

CAD OFFICEALL DEPT. AT

CENTRAL DEPTSPORTS

CSR DISVISION CIVIL ENVIRONMENT

STATUTORY

DEPARTMENTCANTEEN MEDICAL

SAFETY,

SECURITY &

CAMP

AVIATION

MECHANICAL

DEPARTMENT

OTHER INDEPENDENT

DEPARTMENTS


7 E-5 M-2 (Managers) All Deputy Managers and Asst. Supdt. Medical

8 E-6 M-3 (Managers) All Managers and Dy. Supdt. Medical

9 E-7 M-4-'A'(Managers) All Sr. Managers and Supdt. Medical

10 E-8 M-4-'B'(Managers) All Chief Managers and Chief. Medical Officer

11 E-9 M-5 (Managers) All Asst.General Managers , AGM(Health & Services)

12 E-10 M-6 (Managers) All Deputy General Managers

13 E-11 M-7 (Managers) All General Managers & Additional General Managers

14 E-12 M-8 (Managers) All Senior General Managers

15 E-13 CM-1(Corporate

Manager) All Assistant Vice President


Manager) Vice President


Manager) Sr. Vice President


Manager) Functional Director

S-0

Staff

St-Trainee Trainiees of all below Designations

1 S-1 ST-1(Staff)

EDP Operator, Time Keeper, All Supervisors, Billing Assistants, Assistant Store Keeper, Assistant Accountant, Purchase Assistant

2 S-2 ST-2(Staff)

Sr. EDP Oparator, Blaster, Asst. Surveyor, Store Keeper, Cashier, Accountant, HR Assistant, Pharmacist(3yr.Dip), LAB Technician

3

S-3 ST-3(Staff)

Mining Mate, Mate cum Blaster, Stores Incharge, Despatch Incharge, Marketing Incharge, Head(Fitter, Mechanic, Electrician, Welder), Sr. Store Keeper, Sr. Time Keeper, Sr. Supervisor, Sr. Accountant, Sr. Operator

4 S-4

SR. STAFF

SS-1(Senior Staff) Surveyor trainee, assistant Geologist, All Foreman

5

S-5 SS-2(Senior Staff) Chief Time Keeper, Sr. Foreman, Camp Warden

1 WM-0

WORK MAN

WM-0 All Gen Mazdoors, Office Reza, Camp & Canteen Helpers

2 WM-1 WM-1 All Helpers, Asst. Cook, Office Boy, Spotter, Sampler, Security Guard, Medical Attendent

3 WM-2 WM-2 Assistant to(Mechanic, Welder, Fitter, Electrician, Tyre Fitter, Lab, Survey) Belt Attendant, Cook.

4 WM-3 WM-3

1) Mechanic-C, Welder C, Fitter C, Electrician C, Tyre Fitter C, Belt Fitter C, Crusher & Screen Operator, LMV Drivers, Head Cook, Plumber, Turner. 2. Mechanic B, Welder B, Fitter B, Electrician B, etc. & H.V.D(Heavy Vechile Driver)

5 WM-4 WM-4 Mechanic a, Welder A, Fitter A, Electrician A, Operator(all HEM Equipment), Blaster

6 WM-5 WM-5 Sr.(Mechanic, Welder, Fitter, Electrician) & Multi Skill Operator.


Employee Shift Master & Factory Calendar

Hours of Shift Timing :

HOURS OF SHIFT IN DIFFRENT SITES

SL.No Common Shift Pattern in Sites In Time Out Time Applicable Strength

1 DAY SHIFT 8:00 AM 8:00 PM All Employees

80 % of Total

Strength 2 Night Shift 8:00 PM 8:00 AM

3 General 8:00 AM 5:00 PM Mining

Competent Employees

3 % of Total Strength

4 A Shift 6:00 AM 2:00 PM

5 B Shift 2:00 PM 10:00 PM

6 C Shift 10:00 PM 6:00 AM

Other Shifts on regular days

7 Day Shift Spl. 6:00 AM 6:00 PM

Despatch Staffs 6 % of Total

Strength 8 Night Shift Spl. 6:00 PM 6:00 AM

9 Day Shift 8:00 AM 7:00 PM Helpers 5 % of Total


Other Shifts on Rest Days

11 Day Shift 2:00 PM 11:00 PM All Workers

65 % of Total


Other Shift CAD Office 1 % of Total Strength 13 General Shift 9:00 AM 6:00 PM CAD Staffs

Yearly Working day of Operation : 309 Days.

Weekly Days of Rest in a Year : 52 Days

No of Holidays : 4 Days (Republic Day, May day, Independence day, Gandhi Jayanti)

Week Day of Rest : Depending on Project site locality as per the given slab

Name of Project Days of Weekly

Rest

Mahaparvat Monday

Serajuddin Monday

KMC Tuesday

Guali Sunday

KJS Tuesday

Deojhar Sunday

Joda Sunday

CSR Sunday

Road Project Sunday


HOURS OF REST IN DIFFRENT SITES

SL.No Common Shift Pattern in Sites In Time Out Time Remarks

1 DAY SHIFT 1:00 PM 2:00 PM Lunch Break + 10 to 15 Tea B

2 Night Shift 12:30 AM 1:00 AM Tea B 1

5:00 AM 5:30 AM Tea B 2

3 General 1:00 PM 2:00 PM Lunch Break

4 A Shift 8:00 AM 8:30 AM During the Duty period 10 to 15 Min can be assumed. 5 B Shift 4:30 PM 5:00 PM

6 C Shift 12:30 AM 1:00 AM

Other Shifts on regular days

7 Day Shift Spl. 1:00 PM 2:00 PM Lunch Break + 10 to 15 Tea B

8 Night Shift Spl. 12:30 AM 1:00 AM Tea B 1

5:00 AM 5:30 AM Tea B 2

9 Day Shift 1:00 PM 2:00 PM Lunch Break + 10 to 15 Tea B


5:00 AM 5:30 AM Tea B 2

Other Shifts on Rest Days

11 Day Shift 2:00 PM 11:00 PM 10-15 Min tea Break


5:00 AM 5:30 AM Tea B 2

Other Shift CAD Office

13 General Shift 1:00 PM 2:00 PM

IN-DIRECT BENEFITS :

Leave / Official Travel Claim Benefits :

It includes Eligibility for Traveling Eligibility , DA Rate during the travel, Lodging & Accommodation This all the eligibility differs employee to employee and based on the their Category. Traveling Allowance -

Sl. No. Employee Category Eligibility

1 All Workman & Staff II class sleeper

2 Asst. Officer, Asst. Engineer. Officer, Engineer III AC class

3 Sr. Engineer, Sr. Officer, Asst. Manager, Dy. Manager III AC class

4 Manager, Sr. Manager II AC class

5 Dy. GM, AGM, GM, Sr.GM, AVP,VP

Airfare or II AC subject To a maximum of Rs. 7000/- one-way for homebound journey.


Daily Allowance:-

Sl. No. Employee Category X Y

1 All Workman & Staff Rs. 80/- Rs. 100/-

2 Asst. Officer, Asst. Engineer. Officer,

Engineer Rs. 130/- Rs. 150/-

3 Sr. Engineer, Sr. Officer, Asst. Manager, Dy.

Manager Rs. 180/- Rs. 200/-

4 Manager, Sr. Manager Rs. 200/- Rs. 250/-

5 Dy. GM, AGM, GM, Sr.GM, AVP, VP

Actual subject to a

maximum of Rs.

300/-

Actual subject

to a maximum

of Rs. 500/-

X – For Keonjhar, Chaibasa and Barbil towns Y – For other towns

Note – For less than 6 hrs duration - No DA

From 6 hrs to 12 hrs duration - Half DA but for barbil Rs. 30/-

Above 12 hrs duration - Full DA.

Lodging / Accommodation –

S.

No. Employee Category

Ordinary

Town C - class city B – class city A – class city

1 All Workman & Staff Rs. 100/- Rs. 150/- Rs. 200/- Rs. 400/-

2 Asst. Officer, Asst. Engineer. Officer,

Engineer Rs. 200/- Rs. 300/- Rs. 400/- Rs. 500/-

3 Sr. Engineer, Sr. Officer, Asst.

Manager, Dy. Manager Rs. 200/- Rs. 300/- Rs. 400/- Rs. 500/-

4 Manager, Sr. Manager Rs. 300/- Rs. 400/- Rs. 500/- Rs. 600/-

5 Dy. GM, AGM, GM, Sr.GM, AVP, VP Rs. 700/- Rs. 800/- Rs. 800/- Rs. 1200/-

Rate Differs by Class City – Delhi, Mumbai, Kolkatta, Chennai, Bangalore, By All other State Capitals, By All district Capitals.


For any incidental expenses incurred on official tour proper justifications and approval from the

competent authority should be enclosed. Ticket booking will be arranged by the employees concerned.

However commission of travel agent will be paid by the company.

1. On official tour for local travel point to point Auto fare for category 1 to 3.

2. Taxi fare for category 4 will be allowed.

3. Chartered Taxi fare for category 5 will be allowed.

4. For home bound journey by air from Kolkata Airport or return Air journey via Kolkata if night stay

at Kolkata is essential a flat rate of Rs. 500/- as room rent for night stay will be allowed

HOUSE RENT BENEFITS:

It is proposed to fix the following limit of payment of House rent to our executives and employees to

avoid any confusion and to regularize the sanctions given to the individuals falling in the following

category:-

Sl. No Designation House rent

1 Senior General Manager Rs. 8000

2 General Manager Rs. 7500

3 Additional General Manager Rs. 7000

4 Deputy General Manager Rs. 6000

5 Project Manager, Senior Manager, Manager Rs. 5500

6 Deputy Manager & Assistant Manager Rs. 4000

7 Foreman Rs. 3000

8 Supervisor, Operator & Drivers Rs. 2000

House rent Payment to Worker’s & Staff

S. No Designation House Rent

1 Drivers, Blasters Rs. 1000/-

2 Operators, Mining Mate, Supervisors Getting up to Rs. 7500/- gross Rs. 1500/-

3 Supervisors and other staffs with above Rs. 7500/- gross Rs. 2000/-

Rules to sanction the House rent 1. Employee shall put the application of initial sanction to the concerned project head along with the Agreement copy with the owner of the house. 2. From project office verification will be conducted an approved application shall be sent to AGM-Admin for approval. 3. with reference to the approved house rent employee shall claim for house rent every month. 4. All the House agreement shall be deemed to be cancel at the end of year and fresh agreement shall be prepared and renewed the procedure.

Documents

SAP HR Payroll Implemantation Study