sap hr

7/17/2019 sap hr

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Created by SAP America

AcceleratedSAP Title:Organization/Area:EUP Category:

BUSINESS PROCESS PROCEDURE Display and Execute Standard Reports, (The Report Tree)Human Resources

File Name: 2!""#$%&doc Release: R' #&*

Responsi+ility: Human Resources Status:

OverviewTrigger:

customer re-uests certain in.ormation .rom /ithin their S0 system& standard report is to +eused to retrie1e the data&

Business Proess Proe!ure Overview

This document descri+es the procedure re-uired to locate and execute many o. the standard deli1ered reports /ithin the S0 HRmodule& The Report Tree lets you re-uest standard reports .or all areas o. Human Resources .rom the Easy ccess enu or .rom the

report tree structure& 3hen you re-uest a report, you automatically access the report selection screen&

In"ut # Re$uire! %iel!s %iel! &alue/Co''ents

The input re-uirements .or usin4 the ReportTree include the date, any additionalsort'selection criteria, and output .ields desired&

The Report Tree allo/s some .lexi+ility in o+tainin4 data out o. the S0 system&These standard reports can +e run /ith 5ust a date ran4e selected& The standardreport deli1ered /ill pro1ide the +asic in.ormation& Ho/e1er, the date .or thein.ormation sou4ht, the le1el .or /hich the in.ormation is to +e retrie1ed as /ell as anyadditional output desired are re-uired in order to 4et the most out o. this .unctionality&For additional deli1ered reportin4 .unctionality, the 60 -uery or dhoc -ueryreportin4 tools may +e used&

Out"ut ( Results Co''ents

Standard Report /ith in.ormation desired& 0lease note that /ith the standard report output, i. there are .ields included that arenot desired, use the icons pro1ided on the output screen to hide or sho/ these .ieldsaccordin4ly&

Ti"s an! Tri)s

• ll standard reports ha1e a name& The report name is displayed in the lo/er ri4ht corner o. thescreen .rom the execution screen& 7. you ha1e authori8ation .or transaction code 9S$ youmay 4o directly to the report execution screen +y usin4 the report name& ;ou do not need to usethe menu path to reach the execution screen&

• ;ou can place the cursor on any o. the icons .or a moment .or the system to tell you /hat that

icon is used .or&

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Execute Icon, (After selecting the report desired, press the execute icon to go to the report selectionscreen.)

Expand All Icon, (Select the area of the report tree of interest and click on this icon to expand all of thatarea).

Close All Icon, (Select the area of the report tree that is open and click on the close all icon to close thatarea).

Attributes Icon, (Select the report of interest and click on the attributes icon to view the attributes forthat report).

Set ocus Icon, (!rill down to the report that "ou desire and then click on the Set ocus icon to displa"the #enu path for creating a variant or for reference).

$nline %anual, (&his icon provides access to an online 'help #anual in regards to the report tree

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Proe!ural Ste"s1.1. ccess transaction +y:

&ia *enus ?sin4 Easy ccess, there are 1arious menu paths as .ollo/s:

Human Resources → 7n.ormation System → Reports → *ontinue to drill do/n in the

area to +e reported on accordin4ly, (i&e& .or employee reports select 0ersonnel

mana4ement→ dministration→ Employee, to display all o. the standard reports .or

employee data)&

Human Resources → 0ersonnel ana4ement → dministration→ 7n.o Systems

→ Reports→ Employee (to display all the standard reports .or employee data) @ this

menu path 4oes .or all the HR su+modules such as Time ana4ement, 0ayroll,Trainin4 and E1ent ana4ement, Ar4ani8ational ana4ement, and Tra1el

ana4ement&

&ia Transation Co!e ?se 90T%, or 9SR0 to 4o to the Report Tree 7nitial Screen and enter 9HR!! intothe Report Tree .ield& Ar, enter 9HR!! .rom the main screen to 4o directly to theHuman Resources Report Tree&

1.2. An screen BReport Tree: 7nitial ScreenC, enter in.ormation in the .ields as speci.ied inthe ta+le +elo/:

+++ Sreen "rint goes ,ere ---

Field Name Description R'A'* ?ser ction and =alues *omments

Report Tree Enter the name o. the reportin4 treethat you /ish to use&

R For human resources, the report tree is9HR!!&

*lic on theeye 4lassesicon to proceedto the HRReport Tree&

Tree =ariant Enter the name o. the 1ariant, i. onehas +een created .or a report tree&

A Aptional& 7. al/ays usin49HR!!, simplyuse transactioncode 9HR!!.rom the mainscreen toaccess the HRReportin4 Treedirectly&

(Note: An a+o1e ta+le, in column BR'A'*C BRC Re-uired, BOC Aptional, BCC *onditional)

1.3. An screen BDisplay Report Tree HR!!C, you may drill do/n into the tree structure in the areao. reportin4 need& ;ou must drill do/n to the last le1el in the tree to access the reportexecution screen o. choice& ;ou can then dou+le clic on this report name to 4o to theexecution screen&

(7nsert BDisplay Report Tree HR!!C screen print here)

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%&#& An the report execution screen, you can .ill in the speci.ic dates and selection criteria .oryour report& For additional report selection criteria, clic on the B.urther selectionsC icon inthe upper le.t corner o. the execution screen& To add additional items'.ields to your reportoutput, simply clic on the B.ield selectionC icon on the lo/er le.t portion o. the executionscreen to add additional in.ormation to the report& 0lease note that all o. the reportexecution screens are not the same& Some o. the reports in the report tree ha1e +eenreplaced /ith an 60 Guery report& 7. this is the situation, a messa4e /ill prompt you /iththe -uery name .or the speci.ic report&

(Insert screen print for 'flexible data here for exa#ple of one execution screen)

%&>& 7. the report is to +e used a4ain /ith the same selection criteria you can create a 1ariant tosa1e the parameters accordin4ly&

&he rocess for 'Creating *ariants is as follows+

1. Select the report desired from the Report Tree, (double click on it to go to the executereport screen).

2. Make an changes to the report accordingl b using either the items on the screen orselecting the !"urther Selections# icon to add additional items to the screen for the report.

$. %fter all of the changes ha&e been made, use the menu path !'o to→ariants→Sa&e as

ariant# to bring up the ariant screen.. "ill in a specific name for our &ariant and also complete the description field.*. +ress Sa&e-. %fter creating a &ariant for a specific report, antime ou need to run the report simpl

enter the report through the report tree, double click on the report to go to the report

execution screen and use the menu path !'o to→ariants→'et#. The &ariant created

/ill appear for ou to select. 0t is important to gi&e our &ariants specific names forob&ious reasons. There ma be se&eral other &ariants on the list for other reportingreuirements for other people.

. 3ouble click on our &ariant to return to the report execution screen for our specificreport. 4heck5change the date accordingl.

6. +ress the execute ion to generate the report.

(Insert screen print of A-A+ Save as variant here for exa#ple of variant createscreen)

(To get to this screen from the report execution screen 'o to-78-ariants-78-Sa&e asariant-)

%fter making all of the necessar entries on the report execution screen hit the execution iconto start the report. 9hen the report is completed, ou /ill be presented the output in a

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standard format. :ou ma use the icons at the top of the report output screen to mo&e thereport into excel, or /ord accordingl.

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sap hr