7/23/12 Deriving the Functional Area (SAP Library - General Ledger Accounting (FI-GL) (New))

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Deriving the Functional Area

UseTo sort expenses according to corporate functions, the system derives the functional area for the following postings:

· Primary postings (postings in Financial Accounting) to a profit and loss account

· Secondary postings (allocations in Controlling)

The functional area is derived for both objects involved in the allocation.

In the following cases, no functional area is derived:

· Postings to balance sheet accounts

· Entry of statistical key figures in Controlling

PrerequisitesTo enable the system to derive the functional area for a posting, cost of sales accounting must be active for thecompany code in which the posting is performed. For more information, see Activating Cost of Sales Accounting.

FeaturesThe system derives the functional area during document entry based on the information in the coding block. Thefunctional area appears on the entry screen.

It is derived as follows:. . .

1. From the master records of the assigned objects

If an object is assigned during a posting, the system checks whether a functional area has been entered in themaster record of the object. The system retains this functional area provisionally.

2. From the master record of the G/L account or the cost element

The system checks whether a functional area is entered in the master record of the cost element or the profitand loss account. This functional area overwrites the functional area derived from the assigned object.

3. Using substitution for the component Financial Accounting, event 0006. If a functional area has already beendetermined, this is overwritten with the functional area obtained via substitution.

Definition of a substitution is necessary in the following cases:

¡ If you cannot enter a functional area in the master data of an object such as business process or realestate objects.

¡ If you want to define exceptions where the system should not derive the functional area from the object.

If you remove the indicator Determine Functional Area on Entry Screen in Customizing (FinancialAccounting (New) ® Financial Accounting Global Settings (New) ® Tools ® Customer Enhancements® Enhance Determination of Functional Area), the system does not derive the functional area until youhave saved the document. Consequently, it is only visible once you have saved. The system derives thefunctional area via substitution for the component Financial Accounting, event 0005.