SAP FS00 Tutorial: General Ledger Master Data Maintenance

7/31/2019 SAP FS00 Tutorial: General Ledger Master Data Maintenance

1/12

Module : Financial Accounting

Area : FI General Ledger

Scenario : Maintain/View General Ledger Account

INTRODUCTION AND PREPARATION STEPS

NO DESCRIPTION1 Access development system through SAP Logon Pad (SAP GUI)2 Enter your user ID and password.

3 Execute transaction code FS00 to create GL Accounts centrally i.e both Chart of Account and Company Code segments

4 Maintain (Create/Change/Copy/Delete) the General Ledger master data

TRANSACTIONAL STEPS

StepNO

BUSINESSPROCESS STEPS

DATA INPUT / DESCRIPTION

1 Create GL Account Menu Path Accounting Financial Accounting General Ledger Master Records- GL Accounts IndividualProcessing - Centrally (Transaction FS00)

Menu Path Accounting Financial Accounting General Ledger Master Records- GL Accounts IndividualProcessing - Chart of Accounts (Transaction FSP0)

Menu Path Accounting Financial Accounting General Ledger Master Records- GL Accounts IndividualProcessing - Company Code (Transaction FSS0)

The requirement to create a new GL Account has to come only after a check has been made whether or not GL Account or asimilar one already exists in the Chart of Accounts NHCA.

GL Account Master data can be maintained through transaction code FS00 centrally i.e both the chart of accounts data andcompany code segment data has to be maintained.

If the GL Account is already maintained in Chart of Accounts and has to be maintained for a company code using the chart ofaccount then use the Transaction FSP0 to create the company code specific data.

If the GL Account only needs to be maintained in Chart of Accounts then use the Transaction FSS0 to create the chart ofPage: 1 of 12


2/12

StepNO



account specific data.

Enter the transaction code in the command box on the easy access screen which will take you to the master data maintenancescreen.

2 Enter the GLAccount - Chart ofAccountParameters

Field Description ExampleGL Account Number New GL Account Number which has to

be created120021

Company Code Company Code for which GL Accounthas to be created

6000

Account Group Select the relevant Account Group

which GL belongs

AINV

P&L Account or B/SAccount

Indicate whether the GL Account is aP&L or B/S Account

B/S

Short Text Insert the short text of GL Account WIP - DF

Long Text Insert the long text of GL Account Work in Progress - DiaryFarm Products

(This completes the Chart of Accounts Segment of GL Account)

Page: 2 of 12


3/12

StepNO



Page: 3 of 12


4/12

StepNO



Page: 4 of 12


5/12

StepNO



Page: 5 of 12


6/12

StepNO



Page: 6 of 12


7/12

StepNO



3 Enter the GL

Account -Company CodeParameters

Account Currency Currency in which the GL Account to bemaintained. (The account currencyindicates the currency in which thisaccount is held. If a currency other thanthe company code currency is specified,users can only post items in thatcurrency to this account. If the companycode currency is specified, users canpost items in any currency to thisaccount.))

AED

Only Balances inlocal currency Indicates that balances are updated onlyin local currency when users post itemsto this account. You would set thisindicator for accounts in which you donot want the system to updatetransaction figures separately bycurrency. Set this in Balance Sheet

Accounts not held in ForeignCurrencies.

Recon.Account for

Acct Type

Select if the GL account is a

reconciliation account (GL Account forCustomer/Vendor sub ledgers)

Open ItemManagement

Items posted to accounts managed onan open item basis are marked as openor cleared. The balance of theseaccounts is always equal to the balanceof the open items. Usually set forClearing Accounts and other B/S

Accounts.

X

Page: 7 of 12


8/12

StepNO



Line Item Display Select for all B/S and P&L Accounts.

Not to be selected for ReconciliationAccount.

X

Sort Key Indicates the layout rule for theAllocation field in the document line item

001

This completes the Company Code Segment of GL Account

Page: 8 of 12


9/12

StepNO



Page: 9 of 12


10/12

StepNO



Page: 10 of 12


11/12

StepNO



Once you save the data after the data entry is complete, the GL Account data is saved and master record is created.

Page: 11 of 12


12/12

StepNO



You can view the GL Account created via the Transaction FS03.

Page: 12 of 12

Documents

SAP FS00 Tutorial: General Ledger Master Data Maintenance