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Version: 1Scenario: Creation of Vendor Master
Created by: MM TeamEnterprise Area: Material Management
Date: 20.11.2006User Training ManualSAPsangam
Course ID 6.1Task Description Create Vendor Master
Menu pathLogistics Materials Management Purchasing Master Data Vendor -> Central -> XK01 - Create
Transaction code: XK01( Central )/ MK01( Purchasing View)
PurposeThe vendor master database contains information about the vendors that supply an enterprise. This information is stored in individual vendor master records. A vendor master record contains the vendor’s name and address, as well as data such as the currency used for ordering from the vendor, terms of payment, names of important contact persons (sales staff). For accounting department, vendor represents an account payable, hence all the general ledger account details are also maintained in the Vendor Master. Vendor shall be Created at Purchasing Organization level and same can be extended to other Purchasing Organizations with the same number.
Prerequisites NA
The account groups control the screens, number ranges, and the field selection during the creation of the vendor master.
Menu PathTo go to the Processing a vendor – Create External Vendor Master screen, use the following menu path:
Logistics Materials management Purchasing Master data Vendor
Central Create (Path for XK01)
Transaction Code
XK01
Areva Naini Works Page 1 of 11 IBM India
Version: 1Scenario: Creation of Vendor Master
Created by: MM TeamEnterprise Area: Material Management
Date: 20.11.2006User Training ManualSAPsangam
Work Steps
1. Update the following Required, Optional, and Conditional fields, as needed:
Field R/O/C Description/Action
Vendor C Vendor Number
Vendor number will be internally generated. The system shall give an internally generated number for the Vendor with separate ranges available for imported, domestic and internal vendors.
ZIMP Import Vendor
ZIND Local Vendor
ZHSE HIGH SEAS VENDORS –NAINI
ZSUB Sub contractor
Purchasing Org. O Purchasing Organization Identifier
Specifies that the vendor is permitted only for your Purchasing Organization
Areva Naini Works Page 2 of 11 IBM India
Version: 1Scenario: Creation of Vendor Master
Created by: MM TeamEnterprise Area: Material Management
Date: 20.11.2006User Training ManualSAPsangam
Field R/O/C Description/Action
Account Group R Following are the Account Group of Vendors configured. Based on the Account Group, Vendor no. shall be created by the system. No. Ranges are assigned as below
The Account Group determines the number ranges, type of screens and fields, which will be displayed. Based on the type of vendor fields can be populated as optional/ mandatory etc.
Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)Note: The Reference fields are used for copying a vendor, typically from one Purchasing Organization to
another. Specify the vendor number and Purchasing Org that you wish to copy.
1.3. On screen “Create Vendor: Address”, enter information in the fields as specified in the below table:
2. Update the following Required, Optional, and Conditional fields, as needed:
Areva Naini Works Page 3 of 11 IBM India
Version: 1Scenario: Creation of Vendor Master
Created by: MM TeamEnterprise Area: Material Management
Date: 20.11.2006User Training ManualSAPsangam
Field R/O/C Description/Action
Title O Title of vendor
Enter title
Commonly used in cases where employee is created with a vendor master.
Name R Vendor Name
Up to 2 lines available
Format is replicated on printed documents (Request For Quotations, Purchase Orders ...)
Search Term R Name by which search is conducted for this vendor
Enter a name to use in Matchcode. Up to 2 lines available. This search term can be used for quickly retrieving the vendor from the vendor list.
Street O Street address of the vendor
Enter Street address. Up to 5 lines available.
House number O House number as part of the address
Enter house number
District O City or district
Postal Code C Zip Code / Postal Code
Enter Zip Code / Postal Code
Requirement and format are dictated by the country code entered
City R City, town, village name
Enter city, town, village name
Accepts any input
No validation tables
Country R Country Code
Enter Country Code
Must correspond to table entries
Region C State, Province
Choose the appropriate State, Province, etc. from the drop down list
PO Box O PO Box
Enter PO box
Areva Naini Works Page 4 of 11 IBM India
Version: 1Scenario: Creation of Vendor Master
Created by: MM TeamEnterprise Area: Material Management
Date: 20.11.2006User Training ManualSAPsangam
Field R/O/C Description/Action
Language R Language Key
Enter Language Key
Dictates the language used for all written correspondence with this vendor. For all vendors the enter “EN” in the field
Telephone 1 O Phone Number
Enter Phone Number
Fax Number O Fax Number
Enter Fax Number
Email O Email address of vendor
Enter e-mail address
1.4. On screen “Create Vendor: Control Data”, enter information in the fields as specified in the below table:
3. Update the following Required, Optional, and Conditional fields, as needed:
Areva Naini Works Page 5 of 11 IBM India
Version: 1Scenario: Creation of Vendor Master
Created by: MM TeamEnterprise Area: Material Management
Date: 20.11.2006User Training ManualSAPsangam
Field R/O/C Description/Action
Customer O If the vendor is also a customer, use this field to link the two records together for line item display and transaction processing
1.5. On screen “Create Vendor: Payment Transactions”, enter information in the fields as specified in the below table:
5. Update the following Required, Optional, and Conditional fields, as needed:
Field R/O/C Description/Action
Country O Enter Country of Vendor’s Bank
Bank Key O Enter Bank Key in this field
Bank Account O Enter bank account number in this field
Account Holder O Enter the Name in which the account is held
Alternate Payee O Alternate vendor to whom payment will be done when material is procured from this vendor. Optional field
Areva Naini Works Page 6 of 11 IBM India
Version: 1Scenario: Creation of Vendor Master
Created by: MM TeamEnterprise Area: Material Management
Date: 20.11.2006User Training ManualSAPsangam
Field R/O/C Description/Action
Press <ENTER>
6. Update the following Required, Optional, and Conditional fields, as needed:
Field R/O/C Description/Action
Reconciliation Account R Reconcilliation Account is predefined in the system and the same is to be selected based on the type of the Vendor. Enter the reconciliation account in this field . For. Ex. 25010001 “Sundry Creditors for Goods and Services”
Sort Key R Enter the sorting key you want for documents overview. Choose “Posting Date”
Cash Management Group R Enter the group same as the vendor account group in this field
Minority Indicator R Determines SSI /Non SSI vendor
Withholding Tax C Enter tax code if withholding tax is applicable for the vendor
Areva Naini Works Page 7 of 11 IBM India
Version: 1Scenario: Creation of Vendor Master
Created by: MM TeamEnterprise Area: Material Management
Date: 20.11.2006User Training ManualSAPsangam
Field R/O/C Description/Action
Certificate Date R Enter the vendor certificate date
Prec. Acct. Number O Field used to capture the previous vendor number if the number is changed
Press <Enter> to go to the next screen
7. Update the following Required, Optional, and Conditional fields, as needed:
Field R/O/C Description/Action
Payment Terms R Enter the terms of the payment to the vendor
Payment terms are predefined in the system. Choose from the drop down list.
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Version: 1Scenario: Creation of Vendor Master
Created by: MM TeamEnterprise Area: Material Management
Date: 20.11.2006User Training ManualSAPsangam
8. Update the following Required, Optional, and Conditional fields, as needed:
Field R/O/C Description/Action
Order Currency R Order Currency
Enter Currency Code for transactions with this vendor. Choose from the drop down list
Terms of Payment O Terms of Payment
Enter code for typical Terms of Payment with this vendor. Choose from the drop down list
Incoterms C Incoterms ; Incoterms will be mandatory in case of Imported Vendor
Incoterms specify certain internationally recognized procedures that the shipper and the receiving party must follow for the shipping transaction to be successfully completed.
Select code and enter value in second box For example ; FOB – Calcutta , Ex Works or CIF Mumbai
Minimum Order Value O Minimum Order Value
Enter minimum value permitted
per purchase order
Schema group, vendor O Schema group, vendor
Key that determines which calculation schema (when used for pricing purposes, also termed "pricing procedure") is to be used in purchasing documents containing this vendor number.
Enter Schema code. Choose from the drop down list.
NL – Domestic Vendors
NI – Imported Vendors
Pricing date control O Pricing date control
This Field determines the date to be used in the price determination process.
Enter Price determination key for Purchase orders
Maintain 1
ACC with vendor O Our acct number with the vendor
Enter the account number
Areva Naini Works Page 9 of 11 IBM India
Version: 1Scenario: Creation of Vendor Master
Created by: MM TeamEnterprise Area: Material Management
Date: 20.11.2006User Training ManualSAPsangam
Field R/O/C Description/Action
Salesperson O Salesperson
Enter salesperson
Telephone O Telephone
Enter Telephone number
GR-based inv. Verif C Goods receipt based invoice
Verification flag. Indicator specifying that provision has been made for GR-based invoice verification for a purchase order item or invoice item.
This field will be mandatory for domestic vendor and not a selectable field for import vendors
Click on if applicable
Acknowledment reqd. O Acknowledgment required flag. Determines whether the purchasing document (purchase order, outline agreement, etc.) is to be acknowledged by the vendor.
Click on if applicable
Automatic PO O Automatic PO flag.
This is the Indicator specifying that purchase orders are to be generated automatically from purchase requisitions if the requisition has been assigned to the vendor (source of supply).
Click on if applicable
Subseq. Settlement O Subsequent settlement flag
Click on if applicable
Qualifying for DKd O Qualifying for discount
Indicator denoting that a vendor can grant a discount in kind (i.e. supply bonus articles free of charge instead of granting a monetary discount as a buying incentive or reward for large purchases) within a purchasing organization.
Click on if applicable
Returns vendor O Vendor returns in shipping
Indicates that a vendor return is carried out using shipping processing.
Click on if applicable
Srv-based inv verif. C Indicator for service based invoice verification
Click on if Vendor is for Account Group (Service vendor)
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Version: 1Scenario: Creation of Vendor Master
Created by: MM TeamEnterprise Area: Material Management
Date: 20.11.2006User Training ManualSAPsangam
Field R/O/C Description/Action
Office of entry O Customs office
Click on if applicable
Ship cond. O General shipping strategy
Enter if applicable
Purchasing group O Purchasing group
Enter if applicable
Planed Deliv. Time O Planned delivery time
Enter if applicable
Confirmation Control O Conformation control
Maintain ‘0004’
Serv. Level O Vendor service level
Enter if applicable
1.6. On screen “Create Vendor: Partner Functions”, enter information in the fields as specified in the below table:
4. Update the following Required, Optional, and Conditional fields, as needed:
Field R/O/C Description/Action
Partner Function O Enter Partner Function Code
Table validated / selection
Number O Enter valid vendor number
Name C Name of vendor
System default from vendor number
DP O Select / Activate if multiple vendors and desired
Table validated / selection - only one selection per partner function
Result
Vendor master gets created
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