SAP BW 3.5 Information Broadcasting: Overview

SAP BW 3.5 InformationBroadcasting: Overview

SAP AG

SAP AG 2003, Session ID, Speaker Name / 2

Agenda

Overview

BEx Broadcaster

BEx Broadcasting Wizard

Web Application Designer Publishing


BI Suite: Business Explorer (BEx) 3.5

Portal Integration


User-Type Specific Information Broadcasting


Key Functions: Information Broadcasting

Information Broadcasting allows the distribution of BI information

... via different channels ...( ) E-Mail (works independently from an EP installation, available with NW RampUp)

( ) Enterprise Portal (needs NetWeaver 04 Stack 2, available April 26)

... in different formats ...( ) HTML, MHTML

( ) BEx Analyzer Workbooks

( ) ZIP Files

… of different sources …( ) BI Web Applications - Dashboards, cockpits

( ) BEx Analyzer Workbooks

( ) Queries

… in different modes…( ) Online & pre-calculated


Key Functions: Information Broadcasting

Information Broadcasting supports different business scenarios

( ) Event based (“Intelligent push”)Integration into process chains

E.g If new data is loaded into the data container (InfoCube)

( ) Ad hocBEx Broadcasting Wizard for one-step distribution

( ) ScheduledBEx Broadcaster

Guided scheduling times (for end users / information consumers)Ensures system performance because of better load balancing

Scheduling at any time (for power users / administrators)Create scheduling slots for specific user groupsNo time restriction and no target restrictionCreate pre-calculations based on the data authorizations of the targetuser


Key Functions: Information Broadcasting – BEx Portfolio

Queries, Workbooks, BIApplications as KMDocuments

KM Document: Pre-calculated query,workbook or applicationKM Link: Online BWreportUse KM Services for:

SubscriptionFeedbackDiscussionCollaborationRatingTREX searchNotesDownload


Starting Information Broadcasting The Role

With EP 6.0 a BW specific showcase role will be delivered to enable a quickstart for Information Broadcastingcom.sap.ip.bi.business_explorer_showcase

You can use the delivered role & objects as they are or as a template foryour own design

The portal role Business Explorer provides you with:Business Intelligence content provided by SAP BWVarious tools of the Business Explorer Suite

Various possibilities to work with documents using Knowledge Managementand Collaboration



The Portal Role Business Explorer contains the following iViews:My Portfolio

shows your KM-folder Personal Bex Documents(/~alias~/userhome/<user.id>/Personal Bex Documents)

BEx Portfolioshows your KM-folder Public Documents (/documents/PublicDocuments)

BEx Web Analyzerenables you to navigate in BEx Queries and analyze data.

BEx Broadcasterenables you to precalculate and distribute BEx Queries, web templatesand workbooks



The Portal Role Business Explorer contains the following Page:Collaborative BI

Contains various Knowledge Management iViews for discussions, collaborationrooms and notifications

Discussions:A discussion allows users to exchange thoughts on a particular subject ordocument. The basis for such a discussion can be documents and links that areprovided by BEx Information Broadcasting.

Collaboration Rooms:Collaboration rooms enable groups of users to share information andapplications. Contents of SAP BW can also be integrated.

Notifications:Notifications inform you about changes in a subscribed document, e.g. a newprecalculation.


Information Broadcasting Target: Collaboration Rooms

Queries, Web Apps &Worksbooks can be broadcastedinto Collaboration Rooms

Collaboration Rooms ServicesChatApplication SharingNotesMeeting PadDiscussion Forums

Instant Messaging

My Portal Contacts


BI Broadcasting Services

EP6.0 SP3

Portal ContentCatalog

(PCD)

BEx Portfolio

BW Server 3.5

Portal KM ContentRepositories

Collaboration Rooms

Repository Services

BExBroadcaster

BEX QueryDesign &Reporting &Analysis

BI Platform

BI iViews E-Mail

Attachments as.zip Files

HTML

MHTML

Workbooks

Workbook PrecalculationServices (Optional)

Windows based Service (couldbe an end user PC or companyserver)

Olap/Meta dataPrecalculation Services

Queries & Web Templates

BExWAD


KM Platform & Information Broadcasting

BEx Portfolio built with KM FlexibleUI

Repository ServicesSearch & IndexingCollaboration, Subscription etc.

Repository FrameworkRepository Manager for CM Store

precalculated workbooks, webtemplatesMetadata Repository Manager fürBI Online Queries

BEx Portfolio with Flexible UI

Repository Services

Repository FrameworkBW Document

RepositoryManager

RepositoryManagerCM Store

otherRMs…

Collaboration Discussion-forums

Search &Indexing Subscription

CM Store savingprecalculated web templates

& workbooks

BW ServerAccess to Online BW

Queries, WebApplications &Workbooks viaURL Links


KM Platform & BI Document Integration

BW Repository ManagersBetter integration of BWdocuments and meta datadocumentation into EP 6.0Enable KM services likesubscription, retrieval, discussionsfor documents as well as for metaobject documentationEnable EP based TRex Search

BEx Portfolio with Flexible UI

Repository Services

Repository FrameworkBW Document

RepositoryManager

Collaboration Discussion-forums

Search &Indexing Subscription

BW Server

2. Access to Meta-,Master- andTransaction datadocuments in BW

BW MetadataRepository Manager1. Access to

generated MetadataDocumentation (e.g.Query documents)


Agenda

Overview

BEx Broadcaster




Access to BEx Broadcaster

Der BEx Broadcasteris available via:

BEx Query DesignerBEx AnalyzerBEx Web Analyzer

Web Item imWeb ApplicationDesigner

any BEx Web Query,Workbook and WebApplication


BEx Broadcaster - Scheduling

1. based on Process ChainEvents

2. Pre-Defined Time Points

3. at any time

Depending on authorizations, end-users canschedule their Broadcasting Settings


BEx Broadcaster – Detailed Setting Properties

Under the „receiver tab“ you can select the Output Format• HTML (compressed as zip format)• MHTML• HTML• MHTML (compressed as zip format)• Excel in MS Office XML- Format• Excel in MS Office XML- Format (compressed as zip format)• Online Link

ZIPOption


Distribution Type: Export to Enterprise Portal

You can select different textvariables that will beautomatically filled by thesystem

You have access tothe EP KMRepository andchoose a KM Folder


BEx Broadcaster – Pre-Calculation Tab

„Precalculation Tab“

If you have exceptions defined in theunderlying queries the differentdefined exception levels will bedisplayed

You can determine if theBroadcasting schould only betriggered if a certain alert level hasbeen reached


BEx Broadcaster – Filternavigation Tab

„Filternavigation Tab“

If you precalculate queriesyou can automaticallygenerate filter navigationby choosing thecorrespondingcharacteristics

In order to use thisfunction for webtemplates, a navigationblock item has to beincluded into the template

If you precalculate a webtemplate you canoptionally determine acontrol query to pre-calculate filter navigation


Agenda

Overview

BEx Broadcaster




Launching the Broadcaster Wizard

The BEx BroadcasterWizard can beconveniently launchedfrom the context menu


BEx Broadcaster Wizard – Step 1

The Broadcaster Wizard allows you to send queries, workbooks and webapplications as e-mails or to broadcast them into the EP

It contains of 4 possible steps

zipoption

choosedistributiontype e-mail orEP



ContinueIf you choose to continue you will beable to create a new persistentbroadcasting setting

ExecuteIf you choose ‚execute‘ thequery will be sent right away orthe Query will be sent right tothe EP



You can save a new broadcasting setting for re-use…



Determine the Scheduling:based on a data changeevent triggered by aprocess chain

based on a pre-definedtime point

free scheduling


Agenda

Overview

BEx Broadcaster




BI Broadcasting Services

EP6.0 SP3

Portal ContentCatalog

(PCD)

BEx Portfolio

BW Server 3.5

Portal KM ContentRepositories

Collaboration Rooms

Repository Services

BEx Broadcaster

BEX QueryDesign &Reporting &Analysis

BI Platform

BI iViews E-Mail

Attachments als.zip Files

HTML

MHTML

Workbooks

Workbook PrecalculationServices (Optional)

Windows based Service (couldbe an end user PC or companyserver)

Olap/Meta dataPrecalculation Services

Queries & Web Templates

BExWAD


Enhanced Portal Integration Overview

Seamless deployment of BI Applications into SAP EnterprisePortal via the Web Application Designer

Easier deployment of BI Applications for Query and Web ApplicationDesigners

Into SAP EP 6.0 Portal Content Catalog as iViewInto SAP EP 6.0 Collaboration Rooms as KM objectInto SAP EP 6.0 KM folders as KM object

Easy deployment of BI Applications for end-usersInto SAP EP 6.0 Collaboration Rooms as KM objectInto SAP EP 6.0 KM folders as KM object


Publishing from WAD into Enterprise Portal

Publish to Enterprise Portal 6.0Administrative viewAllows to publish right into thePCDOptional Assignment to PortalPage or Portal RolePublishing of BW KM Links intoKM Folders

Publish to BEx BroadcasterAllows broadcasting of links butalso precalculation andschedulingNo Broadcasting into PCD


Publishing from SAP BW to the Enterprise Portal

Publish to Portal KM FavoritesAllows User specific Publishing ofBW KM LinksThe Personal BEx DocumentsFolder will be generated with thefirst Log-On of a user to the Portalor with the first Broadcasting intothe Favorites



Publish to Folder in KMA KM Folders can be accessibleby all users of a certain EP rolePublished BW KM Links areimmediately visible in the Portal



Publish to KM RoomsAllows Publishing of KM Linksright into Folders ofCollaboration RoomsCollaboration Rooms areshared by several usersPublishing into Public andinternal room area is possible



Publish to Portal Content CatalogThe content of the PCD isaccessibleWeb Applications areimmediately stored as iViewsThese iViews are initially onlyvisible to administrators andcan be assigned to enduserswithin the EP



Publish to Portal Roles

This option displays all PortalRoles of the user

This view combines the savingof Web Applications as iViews inthe PCD with the directassignment of such an iView to aUser role or Portal Page

The entry field “Portal Catalog”allows to select the PCD locationfor the physical storage of theiView

Additionally Links into KMFolders can be created.

KM Folders can be selected inthe hierarchy, and a KM link willbe generated