SAP Business ByDesign Reference Systems · PDF fileSAP Business ByDesign Reference Systems SAP ERP Integration Scenarios Scenario Outline

SAP Business ByDesign Reference Systems

SAP ERP Integration Scenarios

Scenario Outline

© 2012 SAP AG. All rights reserved. 2

Content

Scenario OverviewBusiness Scenarios in a Reference SystemIntroductionTypical Usage

Process IllustrationUsage Example 1: Procure-to-Pay (Stock) with SAP ERP IntegrationUsage Example 2: Order-to-Cash (Third-Party Order Processing – Material) with SAP ERP IntegrationUsage Example 3: Basic Master Data Integration with SAP ERPUsage Example 4: Consolidation Preparation in SAP Business ByDesign

Scenario OverviewBusiness Scenarios in a Reference SystemIntroductionTypical Usage


Business Scenarios in a Reference System

In a Reference System, you can experience how a business scenario meets specific requirements of a typical midsize company.

The following slides outline and illustrate the individual process steps of a business scenario as it has been realized in the model company Almika.

For hands-on experience, you can take advantage of the business scenario document, which guides you through the process with detailed step-by-step instructions.


IntroductionOrder-to-Cash (Third-Party Order Processing – Material)

Scenario IntroductionIn the SAP Business ByDesign scenarios for subsidiaries of large enterprises, a large enterprise (using SAP ERP) runs subsidiaries (using SAP Business ByDesign) that act as sales offices or local distribution centers. The subsidiaries sell products to customers and buy them from the parent company. The products are stored at and shipped from the subsidiary or the products are shipped directly from the headquarters to customers.The supported processes support a series of process steps across two different parties based on preconfigured business-to-business (B2B) communication between SAP Business ByDesign and SAP ERP.


Typical Usage SAP ERP Integration Scenarios

Procure-to-Pay (Stock) with SAP ERP IntegrationThe Procure-to-Pay (Stock) business scenario covers all aspects of procuring items to stock. This includes SAP Business ByDesign activities from purchasing based on a list price, automatic purchase request and order creation, inbound logistics and journal entries. Sales orders in SAP ERP are created automatically, outbound processing and the invoicing trigger are performed manually.

All available business documents are transferred and processed using the Application Link Enabling (ALE) integration technology.

Third-Party Order Processing – Material with SAP ERP Integration The sales representative enters a sales order into the system. In this case, the sales representative decides to fulfill the delivery externally to save delivery time. When the sales order is released, the SAP Business ByDesign system sends an automatically created purchase order to SAP ERP. The subsequent activities are similar to the first usage example.The customer is billed via customer invoice processing and the supplier invoice is posted (based on the terms) automatically. All available business documents will be transferred and processed using the Application Link Enabling (ALE) integration technology.


Typical Usage SAP ERP Integration Scenarios

Basic Master Data Integration with SAP ERPIn this usage example, the systems communication supports both the transfer of a new product from SAP ERP to SAP Business ByDesign and the replication of the account contact update from SAP Business By Design to SAP ERP.

Consolidation PreparationIn order to report the financial status from the subsidiary company’s perspective, certain consolidation preparations must be executed. To identify all business transaction data required for financial consolidation, SAP Business ByDesign makes use of the partner field. The financial accountant in each subsidiary defines the relationship with the partner company in the master data; during the accounting period, certain inter-company transactions take place that create transactional data. Finally, at the end of the accounting period, accountants prepare reports indicating the transactions with other subsidiaries. The final consolidation will be done outside the SAP Business ByDesign system.

Process IllustrationUsage Example 1: Procure-to-Pay (Stock) with SAP ERP IntegrationUsage Example 2: Order-to-Cash (Third-Party Order Processing – Material) with SAP ERP IntegrationUsage Example 3: Basic Master Data Integration with SAP ERPUsage Example 4: Consolidation Preparation in SAP Business ByDesign


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SAP ERP Integration ScenariosProcure-to-Pay (Stock) with SAP ERP Integration (1 of 2)

Purchaser Logistics Employee ByD Demo

Create Outbound Delivery with Order Reference

ProcessRoleWork center / ERP View

Form Financial Posting

Optional: Check Purchase Order Acknowledgement in

SAP Business ByDesign

Post Goods Issue in SAP ERP

1

Create Purchase Order

The purchaser creates a purchase order for some office material.

Purchase Requests and Orders

Purchaser

3

Sales Employee ByD Demo

Check Created Sales Order in SAP ERP

Accounting employeeByD Demo

Create Billing Document

Create an Invoice Document in SAP ERP

5

Purchase Requests and Orders

Display Sales Order: Initial Screen

Purchase order

The user responsible for processing the company’s internal sales orders logs on to SAP ERP and checks their worklist. The worklist view allows you to check the automatically created SAP ERP sales order details.

Once saved in SAP ERP, the invoicing document is automatically sent to the SAP Business ByDesign system for further processing. In the current scenario, the invoicing document is automatically posted when the goods receipt has been posted in SAP Business ByDesign.

This process step is executed in SAP ERP

The supply planner posts the goods receipt at the receiving site.

Goods transfer

Warehouse Manager

Inbound Logistics

Post Goods Receipt

6

The supply planner posts the goods issue in SAP ERP on the sending site and releases it to create an outbound delivery.

The supply planner reviews the outbound delivery including the advanced shipping notification created by SAP ERP.

In the Purchase Orders view, the Purchase makes sure, the status changed to Acknowledgement Received.

Delivery NoteSales Order


SAP ERP Integration ScenariosProcure-to-Pay (Stock) with SAP ERP Integration (1 of 2)

7

The supplier invoice has been created automatically.The financial accountant checks the supplier invoice.

Customer Invoice

Financial Accountant

Supplier Invoicing

Check automatically Posted Supplier Invoice

This is an optional step




SAP ERP Integration ScenariosOrder-to-Cash (Third-Party Order Processing – Material) with SAP ERP Integration (1/2)

1 2

The sales representative enters sales order.

As the ordered product is an item delivered by a third party supplier, the system generates purchase order automatically.

This step is optional for a real business scenario environment. But for the process demo scenario, you need to know the generated purchase order ID for the follow-up process steps in SAP ERP.

Sales Order

Sales representative Sales Representative

Sales Orders Sales Orders

Create Sales Order Optional: Check Sales Order Document Flow

4

Logistics Employee ByD Demo

Create Outbound Delivery with Order Reference

Post Goods Issue in SAP ERP

3

Sales Employee ByD Demo

Check Created Sales Order in SAP ERP

Accounting employeeByD Demo

Create Billing Document

Create an Invoice Document in SAP ERP

5

Display Sales Order: Initial Screen

The user responsible for processing the company’s internal sales orders logs on to SAP ERP and checks their worklist. The worklist view allows you to check the automatically created SAP ERP sales order details.

Once saved in SAP ERP, the invoicing document is automatically sent to the SAP Business ByDesign system for further processing. In the current scenario, the invoicing document is automatically posted when the goods receipt has been posted in SAP Business ByDesign.

The supply planner posts the goods issue in SAP ERP on the sending site and releases it to create an outbound delivery.

The supply planner reviews the outbound delivery including the advanced shipping notification created by SAP ERP.


6

The Third-Party Order fulfillment confirmation triggers the customer invoice request generation . The sales representative can review the invoice request and post the customer invoice.

Customer Invoice

Sales Representative

Customer Invoicing

Post Customer Invoice

Customer Invoice

Delivery NoteSales Order




7 8

SAP ERP Integration ScenariosOrder-to-Cash (Third-Party Order Processing – Material)with SAP ERP Integration (2/2)

Review Automatically Created Third-Party

Order Fulfillment

The system-integrated business process is finished once the billing document from SAP ERP has been posted. The Sales Representative can now review the automatically created corresponding business documents

Supplier Invoicing

Supplier Invoice

General Accountant

Check Automatically Created Supplier Invoice

Supplier InvoiceThis is an optional step

Journal Entries

The supplier invoice has been created automatically.The financial accountant checks the supplier invoice.

Customer Invoice


Supplier Invoicing




1 2

SAP ERP Integration ScenariosBasic Master Data Integration with SAP ERP

Send new Product from SAP ERP to SAP

Business ByDesign

Account Management

System Administrator Sales Representative

Product and Service Portfolio

Check Sent Product in SAP Business

ByDesign (optional)


3

Sales Representative

Update a Customer Account Contact

Person

Customer Display: Initial Screen

4

System Administrator

Check Update of Customer Account Contact in SAP

ERP (optional)

Create Material (Initial Screen)



The System Administrator creates a new material in SAP ERP.SAP ERP sends the update of the master data record to SAP Business ByDesign.

The Sales Representative reviews now if the Product and Service Portfolio in SAP ByDesign has been updated

The Sales Representative updates account information in SAP ByDesign. SAP Business ByDesign sends the update of the master data record to SAP ERP.

The System Administrator reviews the updated customer account information in SAP ERP.



2

SAP ERP Integration ScenariosConsolidation Preparation


General Ledger

Check Partner Company Setting in

General Ledger


3

Execute Intercompany Transactions

General Ledger

4


Reporting for Consolidation Preparation

1

Check Business Partner Master Data


The accountant prepares the reports including “Trial Balance”, “Balance Sheet”, “Income Statement” and “Cash Flow Statement” for consolidation purposes.

The intercompany transactions are executed. For example customer invoices.

For details, please refer to the related business process documents.



Payables

Suppliers

The accountant reviews the proper account determination groups for partner companies within the master data.

The accountant checks if he can see an entry for the headquarter company


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SAP Business ByDesign Reference Systems · PDF fileSAP Business ByDesign Reference Systems SAP ERP Integration Scenarios Scenario Outline