SANTA CLARITA COMMUNITY COLLEGE DISTRICT …€¦ · · 2013-11-15PUBSAF 40AC Airborne Operations Ground Officer Training ... NC.BCSK SB-C Summer Bridge Counseling ... MFGT 141

Item 11.6 Time has been set aside for the public to address the Board of Trustees on items that are NOT ON THE AGENDA, but those items will not be acted upon by the Board at this meeting. ALL speakers must submit a “Request to Speak” form (located on the information table at the meeting) prior to this portion of the meeting and will be recognized by the President of the Board. Five minutes will be allotted to each speaker and not more than 20 minutes on any subject.

SANTA CLARITA COMMUNITY COLLEGE DISTRICT

BOARD OF TRUSTEES

BUSINESS MEETING

BOARD MEETING ROOM – HASLEY HALL (HSLH-137) College of the Canyons

26455 Rockwell Canyon Road ~ Santa Clarita, California 91355

5:30 p.m. Wednesday, September 10, 2008

The meeting will begin at 5:30 p.m. with Closed Session.

Open Session will begin at 6:30 pm (public welcome).

1. PRELIMINARY FUNCTIONS 1.1 Call to Order/Establishment of a Quorum - Public Comment on Closed Session Items

1.2 CLOSED SESSION 1.2a Conference with Legal Counsel – Anticipated Litigation One Case (pursuant to Government Code § 54956(b))

1.3 Flag Salute

1.4 Welcome to Guests/Recognition of Staff Representative(s) It is the desire of the Board to afford members of the audience an opportunity to speak to any item ON THE AGENDA. Audience members may address the Board at this time. When acknowledged by the President of the Board, the speaker should state name, affiliation (if any) and the item on the agenda to be addressed. (Audience members may also request to speak to an agenda item being considered by the Board during the course of the meeting through recognition by the President of the Board.)

1.5 Approval of Agenda ACTION 1.6 Approval of Minutes ACTION

• August 13, 2008 – Business Meeting • August 27, 2008 – Business Meeting

1.7 Recognition/”Up Close and Personal” ORAL

• Performing Arts Center – 300 & 500 Hour Volunteers (Ms. Sharon Collins, PAC Volunteer Coordinator) • LEAP Solution Team Presentation:

Enhancing Student Success via Project-Based Supplemental Learning Models & Success Skills Curriculum

BOARD OF TRUSTEES MEETING AGENDA Page 2 September 10, 2008 – Business Meeting 2. CONSENT CALENDAR ACTION

Information concerning the consent items listed below has been forwarded for study to each Board member prior to this meeting. Unless a Board member removes an item from the Consent Calendar, the calendar will be approved at one time by the Board of Trustees. Items removed from the Consent Calendar for individual consideration will be acted upon immediately following approval of the Consent Calendar. A member of the audience may request that the Board provide further information regarding a specific item prior to the approval of the Consent Calendar. The following ACTION/CONSENT items on the adopted Agenda are recommended for approval at this time.

3.1 Approval of New and Modified Courses and Programs 5.1 Approval of Purchase Order Schedule PO 08/09-02 5.2 Approval of Travel Authorizations Schedule T 08/09-6 5.3 Approval of Fiscal Year 2008-2009 GANN Appropriations Limit 5.4 Approval of Assignment of Agreement for Specialty Coffee Services with Coffee Kiosk 5.5 Approval/Ratification of Interfund Transfers 5.6 Approval of Issuance of a District American Express Corporate Card to Tami Toon, Theatre Manager 5.7 Approval of Quarterly Financial Status Report: Quarter Ended June 30, 2008 5.8 Approval of Resolution No. 2008/09-04: Third Party Administration Services, Tax Sheltered Annuity

403(b) Plan and Approval of Third Party Administration Services Agreement with Keenan Financial Services, Keenan & Associates

6.1 Approval of Contract for Landscape Design for Career Technology Education Center (Lawrence R. Moss & Associates)

6.2 Approval of Notice of Completion for Canyon Country Campus Construction Project 6.3 Approval of Contract for Pre-Construction Services for Library Expansion Construction Project (Heery

International) 6.4 Approval of Contract for the Dr. Dianne G. Van Hook University Center (R.C. Becker and Son, Inc.) 6.5 Approval of Change Orders for Canyon Country Campus Construction Project 6.6 Approval of Change Order for the Roadway, Parking and Building Signage Project (Valencia Campus) 7.1 Approval of Personnel Schedule PERS 2008/2009-4 7.2 Ratification of Revised Non-Credit Instructor Salary Schedule N 7.3 Approval of Revision to Educational Administrator Employment Contract for Director of Nursing 8.1 Approval of Renewal of Contract Between Santa Clarita Community College District and 1099 Pro, Inc.

3. INSTRUCTIONAL SERVICES 3.2 Ratification of Agreement Between the Santa Clarita Community College

District and Governor’s Office of Planning and Research (OPR) 3.3 Approval of Payments for Supplementary Services for Full-Time Faculty;

Information on Full-Time Faculty Reassigned Time, Overload and Extra Session Payments to Date 2008-2009

ACTION ACTION

4. STUDENT SERVICES

None. 5. BUSINESS SERVICES

5.9 Approval/Ratification of Budget Transfers 5.10 Financial Report—Month Ending June 30, 2008

ACTION INFORMATION

6. PHYSICAL PLANT, FACILITIES, and CONSTRUCTION

See Consent Calendar. 7. HUMAN RESOURCES

See Consent Calendar. 8. INSTITUTIONAL DEVELOPMENT, TECHNOLOGY and ONLINE SERVICES

See Consent Calendar.

BOARD OF TRUSTEES MEETING AGENDA Page 3 September 10, 2008 – Business Meeting 9. POLICIES AND PROCEDURES

None. 10. GENERAL

10.1 Update on Legislation, Regulations, and Board of Governors’ Activities/Consultation Items

ACTION

11. REPORTS

11.1 Academic Senate Report 11.2 Classified Senate Report 11.3 Board Liaison Committee Member Report 11.4 Chancellor’s Report 11.5 Reports and/or Announcements by Board Members, Student Trustee, and/or

Staff on Meetings and Conferences Attended 11.6 Comments by Members of the Audience on Any Item NOT ON THE AGENDA 11.7 New Requests/Recap of Requests Made During the Meeting by Board Members to Have an Item Placed On A Future Agenda

ORAL ORAL ORAL ORAL ORAL ORAL ORAL

12. ANNOUNCEMENT OF NEXT MEETING – Wednesday, September 24, 2008, Business Meeting, Closed Session at 5:00pm, Open Session at 6:30pm;

Board Meeting Room, Hasley Hall 137, College of the Canyons AND ADJOURNMENT If you need a disability-related modification or accommodation (including auxiliary aids or services) to participate in the public meeting, or if you need an agenda in an alternate form, please contact the Chancellor’s Office at College of the

Canyons at least 24 hours before the scheduled meeting.

SANTA CLARITA COMMUNITY COLLEGE DISTRICT COLLEGE OF THE CANYONS

Board of Trustees Meeting 9/10/08 AGENDA CATEGORY

INSTRUCTIONAL SERVICES

ITEM/TITLE Approval of New and Modified Courses and Programs X ACTION/CONSENT ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: The following list indicates 27 new courses, 54 course modifications, 22 course deletions, 1 new program, 1 program modification and 1 program deletion that were approved at by the Curriculum Committee of the Academic Senate at their the August 14, 2008 meeting. Curriculum is constantly evaluated to ensure course content and delivery methods meet the needs of the community at large. This agenda item represents a major effort on the part of the faculty to implement the Program Reviews for their departments and initiate changes to ensure courses and programs remain current in each field of study. Currently, the College has developed Student Learning Outcomes (SLOs) for 67 percent of all courses in our active inventory. FISCAL IMPLICATIONS: N/A RECOMMENDATIONS: Move approval of new and modified courses and programs. Submitted by: Approval for submission to Board of Trustees: Kerry Carlson Curriculum Coordinator Dr. Dianne G. Van Hook

Chancellor Recommended by:

Dr. Mitjl Capet Assistant Superintendent/VP of Instruction

3.1, Page 1 Sept 10, 2008

3.1, Page 2 Sept 10, 2008


PAGE: Two AGENDA CATEGORY: INSTRUCTIONAL SERVICES ITEM TITLE: Approval of New and Modified Courses and Programs

MEETING DATE: September 10, 2008 New Courses: ARCHT 198E Special Topics: United States Green Building LEED Rating ENGR 110 Introduction to AutoCAD FIRETC 098CF Low Angel Rescue FIRETC 096CG S-248 Status/Check-in Recorder FIRETC 096CH S-271 Helicopter Crew Member FIRETC 096CI J-158 Radio Operator FIRETC 096CJ J-342 Documentation Unit Leader HIST 110H United States History – Honors PUBSAF 10AA Leadership Employee Relations PUBSAF 10AB Sex Offender and Registration Enforcement PUBSAF 10AH Deputy Leadership Institute PUBSAF 20AB Detective Operations for Patrol PUBSAF 30AA Bank Stakeouts PUBSAF 30AB Officer Involved Shooting Investigation PUBSAF 40AA Special Operations for Witness Protection PUBSAF 40AC Airborne Operations Ground Officer Training PUBSAF 40AD Gang Awareness Update PUBSAF 50AA Rifle Marksmanship - Sniper PUBSAF 50AC Less Lethal Munitions for Crowd Control PUBSAF 60AA Dispatcher Terrorism Awareness PUBSAF 60AB Premier Computer Aided Dispatch (CAD) Training New Non Credit Courses: NC.BCSK SB-C Summer Bridge Counseling NC.BSCK SB-E Summer Bridge English NC.BCSK SB-M Summer Bridge Math NC.HLSF 10 Stress management NC.OAD HLTH8 A Matter of Balance NC.OAD HLTH9 Healthier Living: Managing Ongoing Health Conditions for the Older Adult New Programs: Summer Bridge Certificate of Completion 0 units, 3 noncredit courses

3.1, Page 3 Sept 10, 2008


PAGE: Three AGENDA CATEGORY: INSTRUCTIONAL SERVICES ITEM TITLE: Approval of New and Modified Courses and Programs

MEETING DATE: September 10, 2008 Modified Courses: BUS 100 Introduction to Business CHEM 110 Introductory Chemistry CHEM 255 Organic Chemistry I CHEM 256 Organic Chemistry II CIT 160 Microsoft Access I CWEXP 188 Cooperative Work Experience Education DANCE 100 Dance Appreciation DANCE 101 Introduction to World Dance DANCE 111 Fundamentals of Dance Movement DANCE 122 Modern Dance II DANCE 131 Introduction to Jazz Techniques DANCE 132 Intermediate Jazz DANCE 133 Introduction to African Dance DANCE 135 Beginning Tap Dance DANCE 142 Intermediate Dance DANCE 170 Introduction to Choreography DANCE 180 Introduction to Yoga ECE 144 Music and Motor Development for the Young Child ECE 151 Art and Creativity for Young Children ECON 201 Macroeconomics GEOG 102 Cultural Geography HIST 101 History of Western Civilization: Pre-Industrial West HIST 102 History of Western Civilization: The Modern Era HIST 111 United States History I HIST 112 United States History II HIST 117 The African American Experience in the United States, 1877 to Present HIST 120 The Role of Women in the History of the United States HIST 240 Latin American Civilization HIST 241 History of Early Latin America HIST 245 History of the Americas HRMGT 150 Introduction to Hotel/Resort Operations KPEA 180B Intermediate Swimming KPEA 185B Intermediate Tennis KPEA 260 Off-Season Football Training MATH 070 Intermediate Algebra MFGT 141 CATIA I MFGT 142 CATIA II MFGT 143 CATIA III MUSIC 116 Performance Ensembles for Music Theatre MUSIC 153 Studio Jazz Ensemble PHILOS 106 Critical Reasoning PHILOS 120 Introduction to Ethics POLISC 290 Ethnic and Gender Politics

3.1, Page 4 Sept 10, 2008


PAGE: Four AGENDA CATEGORY: INSTRUCTIONAL SERVICES ITEM TITLE: Approval of New and Modified Courses and Programs MEETING DATE: September 10, 2008 Modified Courses (continued): REC 104 Introduction to Therapeutic Recreation and Special Populations SOCI 102 Introduction to Research Methods SOCI 105 Multiculturalism in the United States SOCI 106 Racial and Ethnic Relations in United States Society SOCI 210 Sociology of Deviance, Crime and Social Control SPAN 101A Spanish for Heritage Speakers I SPAN 102 Elementary Spanish II THEATR 060 The Business of Acting THEATR 240 Acting Shakespeare WATER 098 Special Topics Course Requisites/Supplementals: DANCE 122 Modern Dance II DANCE 142 Intermediate Ballet DANCE 170 Introduction to Choreography HIST 111H United States History – Honors NC.BCSK SB-C Summer Bridge Counseling NC.BCSK SB-E Summer Bridge English NC.BCSK SB-M Summer Bridge Math Modified Prerequisistes: CHEM 255 Organic Chemistry I SPAN 102 Elementary Spanish II Program Modifications: Early Childhood Education Associate of Science degree Remove deleted course ECE 157

3.1, Page 5 Sept 10, 2008


PAGE: Five AGENDA CATEGORY: INSTRUCTIONAL SERVICES ITEM TITLE: Approval of New and Modified Courses and Programs MEETING DATE: September 10, 2008 Course Deletions: CHEM 221 Quantitative Analysis FIRETC 096 Special Topics: Lifeguard In-Service Training FIRETC 096A Basic Boating Operations FIRETC 096B Personal Watercraft Rescue Tech 2 FIRETC 096C Personal Watercraft Rescue Tech 1 FIRETC 096CE Special Topics: Ocean Lifeguarding Current Issues and Skills Update FIRETC 096D Junior Lifeguard Instructor Certification FIRETC 096E EMT Recertification for Lifeguards – A and B FIRETC 096F Rescue Boat Operations FIRETC 096G Advanced Rescue Diver In-Service FIRETC 096H Lifeguard Cadet FIRETC 096I EMT I for Lifeguards GERMAN 202 Intermediate German II HRMGT 299 Hotel and Restaurant Management Internship NC.CIT 1 Introduction to Computer Basics NC.CIT 2 Introduction to Internet Basics NC.CIT 3 Introduction to Microsoft Word NC.CIT 4 Introduction to Excel Basics NC.CIT 5 Introduction to PowerPoint NC.CIT 6 Introduction to Access Basics PUBSAF 098 Special Topics Public Safety PUBSAF 098A Multi Agency Incident Command in Response to Terrorist Incidents Program Deletions Basic Microsoft Office Applications Certificate of Completion New Distance Learning Addendums: BUS 100 Introduction to Business ENGR 110 Introduction to AutoCAD HIST 117 The African American Experience in the United States, 1877 to Present HIST 120 The Role of Women in the History of the United States PHILOS 106 Critical Reasoning PHILOS 120 Introduction to Ethics REC 104 Introduction to Therapeutic Recreation and Special Populations SOCI 102 Introduction to Research Methods SOCI 106 Racial and Ethnic Relations in United States Society SOCI 210 Sociology of Deviance, Crime and Social Control WATER 098 Special Topics

3.1, Page 6 Sept 10, 2008


PAGE: Six AGENDA CATEGORY: INSTRUCTIONAL SERVICES ITEM TITLE: Approval of New and Modified Courses and Programs MEETING DATE: September 10, 2008 Modified Distance Learning Addendums: CIT 160 Microsoft Access I HIST 101 History of Western Civilization: Pre-Industrial West HIST 102 History of Western Civilization: The Modern Era HIST 111 United States History I HIST 112 United States History II HIST 240 Latin American Civilization HRMGT 150 Introduction to Hotel/Resort Operations MATH 070 Intermediate Algebra SOCI 105 Multiculturalism in the United States



BUSINESS SERVICES

ITEM/TITLE Approval of Purchase Order Schedule PO 08/09-02 X ACTION/CONSENT ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: The following list of 08/09-02 Purchase Orders are presented for approval:

1. Regular Purchase Orders 2. Blanket (Open) Purchase Orders

A copy of this list is available from the Business Services Department, upon request. FISCAL IMPLICATIONS: The value of all Purchase Orders presented for approval is $6,765,050. Funds for the payment of these expenditures are included in the current budget. RECOMMENDATIONS: Move Approval of Purchase Order Schedule PO 08/09-02. Submitted by: Approval for submission to Board of Trustees: Shari Bricker Dr. Dianne G. Van Hook


Sharlene L. Coleal

5.1, Page 1 September 10, 2008


COLLEGE OF THE CANYONS Board of Trustees Meeting 09/10/08 AGENDA CATEGORY

BUSINESS SERVICES

ITEM/TITLE Approval of Travel Authorizations Schedule T 08/09-6 X ACTION/CONSENT ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: The Travel Authorization Schedule is presented for approval. Activities include attendance at conferences or conventions, as indicated, and other professional business activities related to District matters. Proposed expenditures are consistent with Board Policy. A copy of the schedule is available from the Business Services Department, upon request. FISCAL IMPLICATIONS: Travel expenditure requests for fiscal year 2008-09 totaling $5,790.26 is included in the 2008-09 Tentative Budget. RECOMMENDATIONS: Move Approval of Travel Authorizations Schedule T 08/09-6. Submitted by: Approval for submission to Board of Trustees: Kari Soffa Dr. Dianne G. Van Hook


Sharlene L. Coleal




BUSINESS SERVICES

ITEM/TITLE Approval of Fiscal Year 2008-2009 GANN X ACTION/CONSENT Appropriations Limit ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: In California, all governmental jurisdictions, including community college districts, are required to compute an annual appropriations limit. Each year, the appropriations limit is adjusted for changes in price index, population, and other factors, if applicable. The attached worksheet reports the 2008-2009 Appropriations Limit for the Santa Clarita Community College District, our estimated appropriations subject to limit, the amount of State aid apportionments and subventions included within the proceeds of taxes of the District, and any amounts excluded from the appropriations subject to limit. The appropriations limit for fiscal year 2008-2009 is $134,085,405. Estimated appropriations subject to limit are $70,460,611. FISCAL IMPLICATIONS: None, as the appropriations subject to limit are less than the appropriations limit. RECOMMENDATIONS: Move Approval of Fiscal Year 2008-2009 GANN Appropriations Limit. Submitted by: Approval for submission to Board of Trustees: Kari Soffa Dr. Dianne G. Van Hook


Sharlene L. Coleal

5.3, Page 1 Sept 10, 2008

5.3, Page 2 Sept. 10, 2008



BUSINESS SERVICES

ITEM/TITLE Approval of Assignment of Agreement for X ACTION/CONSENT Specialty Coffee Services with Coffee Kiosk ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: A change in ownership has occurred with the company that provides specialty coffee on the Valencia campus which necessitates an assignment to continue operations without disruption. The new vendor is Coffee Kiosk, whose principal had an interest in the previous company, ShaunnaMay. A short-term amendment to the agreement will bridge the term end date of September 1, 2008 to December 31, 2008. Prior to December 31, 2008, a long-term agreement will be brought to the Board for approval. This amendment is available from the Business Services Department upon request. Approval of this amendment by the Board enables the District to meet its legal requirements for Public Agency contracts as well as Los Angeles County Office of Education requirements for payment, if applicable. FISCAL IMPLICATIONS: The District will receive a monthly commission of 7% on gross revenues. RECOMMENDATIONS: Move Approval of Assignment of Agreement for Specialty Coffee Services with Coffee Kiosk. Submitted by: Approval for submission to Board of Trustees: Shari Bricker Dr. Dianne G. Van Hook


Sharlene L. Coleal



COLLEGE OF THE CANYONS

Board of Trustees Meeting 09/10/08

AGENDA CATEGORY

BUSINESS SERVICES

ITEM/TITLE Approval/Ratification of Interfund Transfers X ACTION/CONSENT ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: The attached schedule of interfund transfers is being submitted for Board review and approval. The schedule includes the general ledger accounts affected, the transfer amounts, and the reasons for the transfers. These transactions are included in the fiscal year 2008-2009 Tentative Budget, or were included in the final 2007-2008 current budget. A copy of the schedule is available from the Business Services Department upon request. Los Angeles County Office of Education requires that all interfund transfers be Board approved. FISCAL IMPLICATIONS: These transactions will create actual cash entries that correspond with the transfer-in revenues and transfer-out expenses outlined in the 2008-2009 Tentative Budget or 2007-2008 current budget. RECOMMENDATIONS: Move Approval/Ratification of Interfund Transfers. Submitted by: Approval for submission to Board of Trustees: Cindy Grandgeorge Dr. Dianne G. Van Hook


Sharlene L. Coleal



COLLEGE OF THE CANYONS Board of Trustees Meeting 09/10/08 AGENDA CATEGORY

BUSINESS SERVICES

ITEM/TITLE Approval of Issuance of a District American Express X ACTION/CONSENT Corporate Card to Tami Toon, Theatre Manager ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: The District’s Administrative Procedure on American Express Corporate Cards (AP6396) indicates that the Board of Trustees will authorize all individuals who have requested or have been issued District credit cards. The Business Office has received a request to issue an American Express Corporate Card to Tami Toon, the District’s Theater Manager. Tami is responsible for coordinating Instructional, Institutional, and College of the Canyons Presents events at the Performing Arts Center. Tami is often required to purchase items that cannot be acquired through a District purchase order due to vendor restrictions or time constraints. Issuing Tami Toon an American Express credit card is required for smooth and timely operation of the PAC. FISCAL IMPLICATIONS: None. RECOMMENDATIONS: Move Approval of Issuance of a District American Express Corporate Card to Tami Toon, Theatre Manager. Submitted by: Approval for submission to Board of Trustees: Sharlene L. Coleal Dr. Dianne G. Van Hook

Chancellor

5.6, Page 1 Sept 10, 2008

Recommended by:




BUSINESS SERVICES

ITEM/TITLE Approval of Quarterly Financial Status Report: X ACTION/CONSENT Quarter Ended June 30, 2008 ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: The Quarterly Financial Report is a report requested by the Chancellor’s Office. The Fourth Quarter report compares actual financial and FTES information for past fiscal years 2004-2005, 2005-2006, 2006-2007 to the fiscal year just ending, 2007-2008. The Quarterly Financial Report for the period ending June 30, 2008 shows that our actual general fund expenditures for the year were at 97.6% of current budget and our actual general fund revenues for the year were at 102.3% of current budget. The ending fund balance for the Unrestricted General Fund was $8,413,587, which is 11.11% of Unrestricted General Fund actual expenses. This funding, which was one-time money, was used to fund additional one-time priorities as presented and reviewed by PAC B for the 2008-2009 Budget. These one time expenses included:

Adult Hourly and College Assist Salaries Supplies Equipment Repairs Printing Equipment and Software

Use of these funds enabled us to prepare the 2008-2009 Tentative Budget with an ending fund balance of 6%.

FISCAL IMPLICATIONS: Final revenues, expenditures, and fund balance projections are consistent with the current budget. RECOMMENDATIONS: Move Approval of Quarterly Financial Report: Quarter Ended June 30, 2008. Submitted by: Approval for submission to Board of Trustees: Kari Soffa Dr. Dianne G. Van Hook


Sharlene L. Coleal




BUSINESS SERVICES

ITEM/TITLE Approval of Resolution No. 2008/09- 04: Third Party X ACTION/CONSENT Administration Services, Tax Sheltered Annuity 403(b) Plan ACTION and Approval of Third Party Administration Services INFORMATION Agreement with Keenan Financial Services, Keenan & Associates DISCUSSION BACKGROUND / ANALYSIS: For years, the Santa Clarita Community College District has offered a 403(b) voluntary retirement program that allows employees to defer a portion of their salary on a pre-tax basis. On July 26, 2007, the Internal Revenue Service issued new 403(b) regulations that significantly increase the District’s responsibilities as the Plan Sponsor. These new regulations take effect on January 1, 2009. The new regulations will transfer the responsibilities for administration and compliance from the vendors and participants to the District. New plan documents and procedures must be established to comply with the regulations. Each employer must now have a written plan document that spells out the rules and regulations for exchanges, plan to plan transfers, and rollovers from other eligible retirement plans. In addition, employers will be required to have formal agreements with each vendor in their plan. Other administrative responsibilities will include participation eligibility, hardship withdrawals, tracking of employee and employer contributions, and audits for legal compliance. Research done by the District determined that it would be most advantageous and cost effective to hire a third party administrator to assist the District in meeting these new IRS requirements. (Continued) FISCAL IMPLICATIONS: The agreement includes a one-time set up fee of $1,500 to establish the plan documents and forms, which will be included in the 2008-09 Adopted Budget. The on-going cost for the third party administrator services, beginning January 1, 2009, will be $30 per participant, per year. The contract contains three options for payment of this on-going fee. The District will be researching these options and selecting an option prior to January 1, 2009. RECOMMENDATIONS: Move Approval of Resolution No. 2008/09-04: Third Party Administration Services, Tax Sheltered Annuity 403(b) Plan and Approval of Third Party Administration Services Agreement with Keenan Financial Services, Keenan & Associates. Submitted by: Approval for submission to Board of Trustees: Cindy Grandgeorge Dr. Dianne G. Van Hook

Chancellor


Recommended by:

Sharlene L. Coleal


SANTA CLARITA COMMUNITY COLLGE DISTRICT


PAGE: Two

AGENDA CATEGORY: BUSINESS SERVICES

ITEM TITLE: Approval of Resolution No. 2008/09-04: Third Party Administration Services, Tax Sheltered Annuity 403(b) Plan and Approval of Third Party Administration Services Agreement with Keenan Financial Services, Keenan & Associates

MEETING DATE: September 10, 2008 BACKGROUND ANALYSIS (Continued): District Human Resources staff identified and researched five possible vendors for third party administration services:

• Orange County Teachers Federal Credit Union • Tax Deferred Services, Inc. • CalSTRS OMNI 403(b) Comply • PenServe Plan Services (AXA) • Keenan Envoy Plan Services

After careful analysis, the District has decided that the Keenan Envoy Plan will best meet the District’s needs. It will take approximately 90 days for Keenan to assist the District with implementing these new requirements, which will ensure we are compliant by January 1, 2009. Copies of the agreement are available from the Business Services Department upon request.




PHYSICAL PLANT, FACILITIES and CONSTRUCTION

ITEM/TITLE Approval of Contract for Landscape Design for X ACTION/CONSENT Career Technology Education Center (Lawrence R. Moss & ACTION Associates) INFORMATION DISCUSSION BACKGROUND / ANALYSIS: The Career Technology Education Center is one of the first permanent buildings on the Canyon Country Campus which will provide hands-on learning and training in the construction and automotive trade programs with an emphasis on “green” technology. The District would like to enter into a contract for Landscape Design for this new facility with Lawrence r. Moss & Associates in the amount of $10,000. The scope of work includes, but is not limited to, preparation of construction documents, as well as contract administration and coordination (review of bids, submittal reviews, site visits). Copies of the contract have been distributed under separate covers and are available upon request. FISCAL IMPLICATIONS: This is a GO Bond-funded project, funds for which can only be used towards Bond-listed projects. Funds for this contract in the amount of $10,000 are included in the FY08/09 Tentative Budget. RECOMMENDATIONS: Move approval of contract for Landscape Design for Career Technology Education Center for Lawrence R. Moss & Associates.

6.1, Page 1 Sep. 10, 2008

Submitted by: Approval for submission to Board of Trustees: James C. Schrage Vice President, Facilities Planning, Operations and Construction

Dr. Dianne G. Van Hook Chancellor

Recommended by:

Item 6.1, 9/10/08 Under Sep Cover




ITEM/TITLE Approval of Notice of Completion for Canyon Country X ACTION/CONSENT Campus Construction Project ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: The following construction contract has been satisfactorily completed per the terms and conditions of the contract:

• Bid Package #126, Electrical, Parking Lot #2, H&S Electric The Notice of Completion will be filed upon board approval. The filing of the Notice of Completion begins the final lien period for the project. All claims must be received within 30 days after the filing of the Notice of Completion. After 35 days, if no liens have been received, the final payment to the Contractor will be issued. It is preferred to issue the Notice of Completion immediately upon completion, so as to minimize the lien period and to make timely payment to the Contractor. FISCAL IMPLICATIONS: N/A RECOMMENDATIONS: Move approval of Notice of Completion as noted above. Submitted by: Approval for submission to Board of Trustees: James C. Schrage Vice President, Facilities Planning, Operations and Construction

Dr. Dianne G. Van Hook Superintendent-President

Recommended by:

6.2, Page 1 Sept. 10, 2008




ITEM/TITLE Approval of Contract for Pre-Construction Services for X ACTION/CONSENT Library Expansion Construction Project (Heery International) ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: The Library Expansion Construction Project is a Measure M GO Bond-funded project that includes the construction of an expansion to the Library Building. At this time the District would like to enter into a contract with Heery International for pre-construction services for this project in an amount not-to-exceed $50,000. This contract consists of estimating, value engineering and budget conformance strategies. Copies of the contract have been distributed under separate cover and are available upon request. FISCAL IMPLICATIONS: This is a GO Bond-funded project, funds for which can only be used towards Bond-listed projects. Funds for this contract in the amount of $50,000 are included in the FY07/08 Adopted Budget. RECOMMENDATIONS: Move approval of contract for Pre-Construction Services for the Library Expansion Construction Project as noted above.

6.3, Page 1 Sept. 10, 2008



Recommended by:


AGREEMENT for

PRECONSTRUCTION SERVICES between

OWNER AND CONSTRUCTION MANAGER THIS AGREEMENT is made by and between the Santa Clarita Community College District (Owner), and Heery International (Construction Manager).

RECITALS A. Owner wishes to employ, as an independent contractor, Construction Manager to assist in the

development and construction of the following Project. Library Expansion College of the Canyons Santa Clarita Community College District 26455 N. Rockwell Canyon Road Santa Clarita, CA 91355 B. In consideration for the payment made by Owner, Construction Manager shall perform the duties and

responsibilities indicated in this contract and generally provide coordination and pre-construction management services to facilitate the timely and satisfactory construction of the Project.

C. Therefore, Owner and Construction Manager agree to the attached Terms and Conditions of Agreement. D. Pursuant to Government Code Sections 4524, et seq., Construction Manager possesses an appropriate

license by the State of California and is otherwise competent and qualified to perform the duties required by this Agreement.

E. Jurisdiction/Venue: The laws of the State of California shall govern this Agreement and venue shall be in

Kern County, California. This Agreement is executed the day and year below. OWNER CONSTRUCTION MANAGER Santa Clarita Community College District Heery International

___________________________________ ________________________________ Date: ______________________________ Date: ___________________________ Title: ______________________________ Title: ____________________________

05-128 1

05-128 2

TERMS & CONDITIONS OF AGREEMENT between

OWNER & CONSTRUCTION MANAGER for

PRECONSTRUCTION SERVICES The Construction Manager agrees to further the interest of the Owner by furnishing the Construction Manager’s skill and judgment in cooperation with the services of Owner’s Architectural and Engineering Consultants. The Construction Manager agrees to furnish coordination and pre-construction services and to perform the same in an expeditious and economical manner consistent with the interest of the Owner. ARTICLE 1. CONSTRUCTION MANAGER’S SERVICES & RESPONSIBILITIES 1.0 Basic Services The Construction Manager’s Basic Services consist initially of performing Preconstruction Services only as more specifically set forth below and will be applicable to the construction of: Library Expansion College of the Canyons Santa Clarita Community College District 26455 N. Rockwell Canyon Road Santa Clarita, CA 91355 (hereinafter referred to as the “Project”) 1.1 Part 1 - Preconstruction Phase

1.1.1 Construction Manager shall provide services identified below. The parties understand and agree the design of the Project is in progress by:

Kruger Bensen Ziemer Architects, Inc. 30 West Arrellaga Street Santa Barbara, CA 93101 Phone: (805) 963-1726/Fax: (805) 963-2951

1.1.1.1 Provide preliminary evaluation of the scope, design, and budget, each in terms of the other. Review budgets, assist Owner in maintaining mutually agreed upon scope, Project budget, and other design parameters. Provide cost evaluations of alternate materials and systems, if required.

1.1.1.2 Review current designs and provide evaluations of the scope, design, constructability,

budget, and schedule. Advise on selection of materials, building systems, equipment, and methods of Project bidding and delivery. Provide recommendations on alternative designs or materials, budget savings and possible economies, if required.

1.1.1.3 Coordinate contract documents by consulting with the Owner and the Owner’s Architect

and Consultants regarding drawings and specifications as they are being prepared, and recommending alternative solutions whenever design details affect construction feasibility, cost or schedules.

1.1.3 Review the drawings and specifications to ensure that (1) the work of the separate trade

Contractors is coordinated, (2) all requirements for the Project have been assigned to the appropriate separate trade Contractor, (3) the likelihood of jurisdictional disputes has been minimized, and (4) proper coordination has been provided for sequenced construction.

05-128 3

1.1.4 With input from the Owner and Architect develop a Project Construction Schedule providing

for all major elements such as phasing of construction and the times of commencement and completion required of each separate Contractor.

1.1.5 Ensure that competitive bidding of all Construction Contracts complies with applicable laws,

rules and regulations. 1.1.6 Ensure the following Bond requirements are included in all proposed Contract Documents for

all contracts $25,000.00 or Greater: a) Performance Bond at 100% of the Contract amount. b) Payment Bond at 100% of the Contract amount. c) Bid Bonds at 10% of the bid amount, if required.

1.1.7 The Construction Manager shall not be a bidder nor participate with others in individual

contracts within the Project. Miscellaneous items, that do not exceed statutory bid limits or are not easily attributable to specific bid packages may, with Owner’s prior authorization, be done by the Construction Manager on a cost plus reimbursable expense basis per Article 1, paragraph 1.1.10. These items will be within the allowable reimbursable limits. The Construction Manager with input from the District Architect, shall endeavor to develop Bidders’ interest in the Project, and shall establish bidding schedules; issue Bidding Documents to Bidders; assist with conducting pre-bid conferences as may be required to familiarize Bidders with the Bidding Documents, management techniques and with any special systems, materials or methods; and assist the District Architect with the receipt of questions from Bidders, and the issuance of Addenda.

1.1.8 With the Owner’s assistance, the Construction Manager shall receive bids, prepare bid

summaries and make recommendations to the Owner for award of contracts or rejection of bids.

1.1.9 The Construction Manager shall conduct prepare and issue Construction Contracts for

execution by Prime Contractors and Owner. 1.1.10 The Construction Manager will provide general conditions requirements of the Construction

Contracts and may, with Owner’s prior authorization, use his own forces to complete or correct work of contractors who fail to perform their portion of the work satisfactorily or in a timely manner pursuant to established schedules. Subject to statutory bid limits, Construction Manager may also provide his services to infill any gaps in the work that for any reason are not included in the Construction Contracts.

1.1.11 The Construction Manager may solicit bids and arrange for the Owner to purchase various

materials, products or supplies, which will be incorporated into the work under the construction phase of Project.

1.2 Part 2 - Construction Phase Construction Phase Services are NOT included in and are NOT part of this Agreement. 1.3 Additional Services The following additional service shall be performed upon mutual agreement between the Owner and the Construction Manager and authorized in writing from the Owner, and shall be paid for as provided in this Agreement.

1.3.1 Services related to investigations, appraisals or evaluations of existing conditions, facilities or equipment, or verification of the accuracy of existing drawings or other information furnished by the Owner.

05-128 4

1.3.2 Services related to Owner-furnished furniture, furnishings and equipment, which are not a part of the Project.

1.3.3 Consultation on replacement of work damaged by fire or other cause during construction, and

furnishing services in conjunction with the replacement of such work. 1.3.4 Services made necessary by the default of a Contractor. 1.3.5 Recruiting or training personnel. 1.3.6 Preparing to serve or serving as a witness in connection with any public hearing, arbitration

proceeding or legal proceeding except actions against the Construction Management firm. 1.3.7 Inspections of, and services related to, the Project 60 days after filing of notice of completion

for entire Project. 1.3.8 Providing any other services not otherwise included in this Agreement.

1.4 Time 1.4.1 The Construction Manager shall perform basic and additional services as expeditiously as is

consistent with reasonable skill and care and orderly progress of the Project. 1.4.2 Should the Project schedule be extended due beyond 60 days to unforeseeable or unknown

circumstances beyond the Construction Manager’s control, the Construction Manager’s performance contract may be extended and the Construction Manager shall be compensated for this extension under the provisions of Paragraph 1.3, Additional Services, of this Contract.

ARTICLE 2. THE OWNER’S RESPONSIBILITIES

2.1 The Owner shall provide full information regarding the requirements of the Project, which shall set forth the Owner’s objectives, constraints, and criteria.

2.2 Provide a budget for the Project, based on consultation with the Construction Manager and the

Owner’s Consultants, which shall include contingencies for bidding, changes during construction and other costs, which are the responsibility of the Owner.

2.3 The Owner shall designate a representative authorized to act in the Owner’s behalf with respect

to the Project. The Owner, or such authorized representative, shall examine documents submitted by the Construction Manager and shall render decisions pertaining thereto promptly to avoid unreasonable delay in the progress of the work.

2.4 The Owner shall retain Consultants whose services, duties, and responsibilities are described in

the Agreements between the Owner and the Consultants. The terms and conditions of the Owner-Consultant Agreements will be furnished to the Construction Manager. Actions taken by the Owner’s Consultants on behalf of the Owner shall be the acts of the Owner and the Construction Manager shall not be responsible for them.

2.5 The Owner shall furnish and pay for structural, mechanical, chemical, and other laboratory tests,

inspections, and reports as required by law or the Contract Documents. 2.6 The Owner shall obtain such legal, accounting and insurance counseling services as may be

required to perform its duties under this Agreement, including such auditing services as the Owner may require to verify the Project applications for payment or to ascertain how or for what purposes the contractors have used the monies paid by or on behalf of the Owner.

05-128 5

2.7 The Owner shall furnish the Construction Manger sufficient, and mutually agreed upon number of Contract Documents to properly cover the bidding/construction process at no cost to the Construction Manager.

2.8 The services, information and reports required by Paragraph 2.1 through 2.7, inclusive, shall be

furnished at the Owner’s expense, and the Construction Manager shall be entitled to rely upon their accuracy and completeness.

2.9 If the Owner observes or otherwise becomes aware of any fault or default in the Project, or

nonconformance with the Contract Documents, prompt written Notice thereof shall be given by the Owner to the Construction Manager.

2.10 The Owner reserves the right to perform work related to the Project with the Owner’s own forces,

and to award contracts in connection with the Project which are not part of the Construction Manger’s responsibilities under this Agreement. The Construction Manager shall notify the Owner if any such independent action will in any way compromise the Construction Manager’s responsibilities under this Agreement.

2.11 The Owner shall furnish the required information and services and shall render approvals, and

decisions as expeditiously as necessary for the orderly progress of the Construction Manager’s services and the work of the Contractors.

ARTICLE 3. BASIS OF COMPENSATION AND PAYMENTS TO THE CONSTRUCTION MANAGER

3.1 The Owner shall compensate the Construction Manager for the services described in Paragraph

1.1 as part of Basic Services the sum not-to exceed Fifty Thousand Dollars ($50,000.00)

3.2 Payments for Basic Preconstruction Services

Construction Manager shall invoice and Owner shall make payment of 100% of total fee for Basic Preconstruction Services.

3.3 Additional Services

For additional services of the Construction Manager, as described in Paragraph 1.3 as Additional services, compensation shall be as computed at 1.5 times direct personnel expenses.

3.4 Accounts Payable

Billings are due upon submission. All amounts that are more than thirty (30) days past due will be subject to finance charge according to legal prevailing rate.

3.5 Material Change

The Owner and the Construction Manager agree in accordance with the Terms and Conditions of this Agreement that if the scope of the Project or the Construction Manager’s Services are changed materially, the amounts of compensation shall be equitably adjusted.

3.6 Reimbursable Expenses

The Construction Manager shall invoice reimbursable costs monthly as they occur. The term Reimbursable Costs shall mean costs necessarily incurred in the proper performance of services and paid by the Construction Manager. Such costs shall be at rates not higher than the standard paid in the locality of the Project, except with prior consent of the Owner.

05-128 6

3.7 Payments on Account of Additional Services

Payments on account of the Construction Manger’s Additional Services, as defined in Article 1.3 shall be made monthly upon presentation of the Construction Manager’s itemized cost statement of services rendered or costs incurred.

3.8 No Payments Withheld

No deductions shall be made from the Construction Manager’s compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors or Consultants, or on account of the cost of changes in work other than those for which the Construction Manager is held legally liable.

3.9 Project Suspension or Abandonment

If the Project is suspended or abandoned in whole or in part for more than four (4) months, the Construction Manager shall be compensated for all services performed prior to receipt of written notice from the Owner of such suspension or abandonment.

ARTICLE 4. CONSTRUCTION COST

4.1 Construction cost shall be the total of the final Contract sums of all the separate trade contracts with Multiple Prime Contractors and excluding the Construction Manager’s compensation, compensation of the Owner and the Owner’s consultants, the cost of the land and existing improvements, rights-of-ways or other costs which are the responsibility of the Owner.

4.2 Evaluations of the Owners Project budget and cost estimates prepared by the Construction

Manager represent the Construction Manager’s best judgment as a professional familiar with the construction industry. It is recognized, however, that neither the Construction Manager nor the Owner has control over the cost of labor, materials or equipment, over Contractors’ methods of determining bid prices or other competitive bidding or negotiating conditions. Accordingly, the Construction Manager cannot and does not warrant or represent that bids or negotiated prices will not vary from the Project budget proposed, established or approved by the Owner, or from any cost estimate or evaluation prepared by the Construction Manager.

ARTICLE 5 SUCCESSORS & ASSIGNS

5.1 The Owner and the Construction Manager, respectively, bind themselves, their partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. Neither the Owner nor the Construction Manager shall assign or transfer any interest in this Agreement without the written consent of the other.

ARTICLE 6. EXTENT OF AGREEMENT

6.1 This Agreement represents the entire and integrated Agreement between the Owner and

Construction Manager, and supersedes all prior negotiations, representations or agreement, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and the Construction Manager.

ARTICLE 7. TERMINATION OF AGREEMENT

7.1 This Agreement may be terminated by either party upon seven (7) days written notice should the other party fail substantially to perform in accordance with its terms through no fault of the party initiating the termination.

05-128 7

7.2 The Owner upon at least fourteen (14) days in advance may terminate this Agreement by written notice to the Construction Manager in the event that the Project is permanently abandoned.

7.3 In the event of termination, which is not the fault of the Construction Manager, the Construction

Manager shall be compensated for all services performed to the termination date. ARTICLE 8. MISCELLANEOUS PROVISIONS

8.1 Miscellaneous Definitions.

8.1.1 “Contract Documents,” as used herein, refers to all those items comprising the Contract Documents within the various agreements between the Owner and the Multiple Prime Trade Contractors on the Project.

8.1.2 “Contractor” and/or “Prime Contractor” and/or “Contractors” and/or “Multiple Prime

Contractors” refers to, as appropriate, one or all of the people or entities with which Owner has an agreement for performance of construction services on the Project, excluding Construction Manager.

8.1.3 “Owner’s Consultants” refers to Project Architect or Engineer and any of their sub-

consultants.

8.2 As between the parties to this Agreement, as to all acts or failures to act by either party to this Agreement, any applicable statute of limitation shall commence to run, and any alleged cause of action shall be deemed to have accrued, in any and all events not later than the relevant date of substantial completion of the Project, and as to any acts or failures to act occurring thereafter, not later than the date of final payment.

8.3 The Owner and the Construction Manager waive all rights against each other, and against the

contractors, consultants, agents and employees of the other, for damages covered by any property insurance during construction, and will each require appropriate similar waivers from their contractors, consultants and agents.

8.4 Status of Construction Manager. Nothing contained herein shall be deemed to create any

contractual relationship between the Construction Manager and the Owner’s Architect and his Consultants or any of the contractors, subcontractors, or material suppliers on the Project; nor shall anything contained in this agreement be deemed to give any third party any claim or right of action against the Owner or the Construction Manager which does not otherwise exist without regard to this Agreement. In addition, Construction Manager shall perform all services under this contract as an “independent contractor” and shall not be deemed an employee of the Owner.




ITEM/TITLE Approval of Contract for the Dr. Dianne G. Van Hook X ACTION/CONSENT University Center (R.C. Becker and Son, Inc.) ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: The Dr. Dianne G. Van Hook University Center is a partially-funded GO Bond project that includes the construction of a 110,000 sq. ft. permanent University Center which will be located at the southwest portion of the campus. The Center will provide classrooms and instructional space for programs offered by our university partners, Academy of the Canyons and other users. The District would like to enter into a contract for the paving, striping and concrete work in connection with the installation of the site utilities with R.C. Becker & Son, Inc. in the amount of $93,730 for this project. The District used the CUPCCAA (California Uniform Public Construction Cost Accounting Procedure) guidelines for this work. Copies of the contract have been distributed under separate covers and are available upon request. FISCAL IMPLICATIONS: This is a joint State/GO Bond/Locally funded project. Funds for this contract in the amount of $93,730 are included in the FY08/09 Tentative Budget. RECOMMENDATIONS: Move approval of contract for the Dr. Dianne G. Van Hook University Center to R.C. Becker and Son, Inc. as noted above.

6.4, Page 1 Sep. 10, 2008



Recommended by:


Santa Clarita Community College District College of the Canyons

26455 Rockwell Canyon Road Santa Clarita, CA 91355

(661) 259-7800

Contractor Agreement

THIS AGREEMENT is hereby entered into this ___ day of ___________, 2008, in the City of Santa Clarita, County of Los Angeles, by and between the Santa Clarita Community College District, a State of California community college district hereinafter referred to as “District” located at 26455 Rockwell Canyon Road, Santa Clarita, CA 91355, and R.C. Becker and Son, Inc. hereinafter referred to as “Contractor” located at 28355 Kelly Johnson Parkway, Santa Clarita, CA 91355.

The Contractor shall furnish and provide all necessary tools, equipment, apparatus, facilities, transportation, labor and materials to complete all of the Project Work required in connection with the Project Work improvement commonly referred to as Paving, Striping, Concrete Work in Connection with Site Utilities Installation for the Dr. Dianne G. Van Hook University Center Construction Project..

The service shall be performed in a high quality, Project Workmanlike manner at such times and places as directed by and subject to the approval of the authorized District representative. Compensation and Invoicing. District agrees to pay Contractor for services satisfactorily rendered pursuant to this Agreement a total fee not to exceed Ninety-Three Thousand Seven Hundred Twenty-Nine Dollars and 73/100 Dollars ($93,729.73). District shall pay Contractor after District’s Board of Trustee approval, completion of services by Contractor, and pursuant to invoice submitted by Contractor. Invoices may be submitted not more than once per month for services rendered during the prior month and shall include the invoice date, dates of service and Contractor’s Taxpayer Identification Number. Invoices shall be paid on a net 30-day basis for services satisfactorily rendered pursuant to this Agreement. No invoices will be paid unless this Agreement has been signed by Contractor and properly executed by the District and the Contractor has submitted a completed Vendor Form/Substitute Form W-9 to District’s Contract and Procurement Services Department. District requires a 10% retention on projects requiring Performance Bonds and Labor & Material Payment Bond and Contractor will deduct 10% on invoices. Change Orders. The District, at any time, by written order, make changes within the general scope of the Project Work or issue additional instructions, require additional Project Work or delete Project Work. If the District approves of a change, a written Change Order prepared by the District shall be forwarded to the Contractor describing the change and setting forth the adjustment to the Contract Cost and Contract Time, if applicable. Changes shall be billed as a part of normal invoicing submissions.

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Subcontractors. Subcontractors, if any, engaged by the Contractor for the Project Work shall be subject to the approval of the District. Contractor shall be held responsible for all operations of subcontractors and shall require them to maintain adequate Project Workers’ Compensation and general liability insurance. Performance Bond and Labor & Material Payment Bond (project $25,000 and over). Prior to commencement of the Project Work, the Contractor shall furnish a Performance Bond as security for Contractor’s faithful performance of this Agreement, and a Labor & Material Payment Bond as security for payment of persons or entities performing Project Work, labor or furnishing materials in connection with Contractor’s performance of the Project Work. The amounts of the bonds required hereunder shall be one hundred percent (100%) of the Contract Price. The failure or refusal of the Contractor to furnish either the Performance Bond or the Labor & Material Payment Bond in strict conformity with this Agreement is the Contractor’s default of a material obligation hereunder. The Surety on any bond required under the Agreement shall be an Admitted Surety Insurer as that term is defined in California Code of Civil Procedures §995.120. Time. Time is of the essence in this Agreement. District’s Right to Stop Project Work. The District may, by written order, direct the Contractor to stop the Project Work, or any portion thereof, until the cause for such stop Project Work order has been eliminated if the Contractor fails to correct Project Work which is not in conformity and in accordance with the requirements of this Agreement, or otherwise fails to carry out the Project Work in conformity and accordance with this Agreement. The District’s exercise of such right to stop the Project Work shall not waive or limit any other right or remedy of the District under the law. Termination. The District may terminate this Agreement upon ten days’ written notice without cause and the Contractor shall be entitled to compensation based on the services completed to the satisfaction of the District. The District may terminate immediately upon default and may withhold from payments due Contractor on this or any other Agreement the amount necessary to complete the contracted Project Work. District’s Right to Suspend Project Work. The District may, without cause, and without invalidating or terminating the Contract, order the Contractor, in writing to suspend, delay or interrupt the Project Work in whole or in part for such period of time as the District may determine. The Contractor shall resume and complete the Project Work suspended by the District in accordance with the District’s directive, whether issued at the time of directive suspending the Project Work or subsequent thereto. Insurance Requirements for Contractors. Contractor agrees to maintain, in full force and effect, at Contractor’s expense, the following insurance coverages with limits of not less than those designated below:

• Project Workers Compensation Insurance In accordance with applicable law

• Employers Liability Insurance $1,000,000 (One Million Dollars)

• Commercial General Liability Insurance $1,000,000 (One Million Dollars) (including coverage for bodily injury, death, property damage and motor vehicle liability)

Per Occurrence $1,000,000 Aggregate $2,000,000

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Insurance Requirements for Subcontractors. Minimum coverage amounts for each policy of insurance to be obtained and maintained by each subcontractor to the Contractor as shall be as follows:

• Project Workers Compensation Insurance In accordance with applicable law (California Labor Code §3700)

• Employers Liability Insurance $1,000,000 (One Million Dollars)

• Commercial General Liability Insurance $1,000,000 (One Million Dollars) (including coverage for bodily injury, death, property damage and motor vehicle liability)

Per Occurrence $1,000,000 Aggregate $2,000,000

Drug-Free Project Workplace. The Contractor agrees and acknowledges that they are aware of the provisions of California Government Code §8350 et seq., the Drug Free Project Workplace Act of 1990, and will adhere to, fulfill, satisfy and discharge all provisions of and obligations under this Act.

Indemnification: Contractor agrees to hold harmless and indemnify District, governing board, authorized representatives, directors, officers, agents and employees against any and all liability for any judgments, awards, expenses, fines, penalties, attorneys’ fees, or other claims for damages in connection with any suit, complaint, charge, proceeding or action of any kind alleging a violation of any statutory or regulatory provision or otherwise arising out of the negligent act or willful misconduct by Contractor, of its duties and responsibilities under this Agreement, unless such performance or non-performance occurred at the direction of or was caused by District. This hold harmless and indemnification includes, but is not limited to, compensatory damages, punitive damages, regulatory fines and penalties and extra-contractual liability. Policies & Procedures and Rules and Regulations. Contractor will comply with District policies, procedures, rules and regulations and applicable laws. Labor Code. Contractor shall comply with the applicable provisions of the California Labor Code §1770 including the payment of the General Prevailing Wages. Copies of the prevailing rate of per diem wages are on file in the District’s Facilities Office. If applicable statues require payment of Prevailing Wages, Contractor shall maintain for audit by the District, certified payroll records applicable to this Agreement, stating wage rates, trades, payments made and employee signatures. Copies of these records shall be furnished to the District upon request. Licenses. Contractors are required by law to be licensed and regulated by the Contractors’ State License Board. Any questions concerning a contractor may be referred to the Registrar, Contractor’s State License Board, P.O. Box 2600, Sacramento, CA 95826. Clean-Up. The premises shall be kept clean and orderly at all times. Contractor Supervision. Contractor shall provide competent supervision of personnel employed on the job, use safe, high quality equipment, and consistently deliver quality Project Workmanship.

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Safety. The Contractor shall comply with all applicable laws, rules and regulations pertaining to safety at the site and in connection with the Project Work. The Contractor shall implement reasonable safety measures for the safety of and provide protection from damage, loss or injury to persons at or about the site, the Project Work and materials/equipment to be incorporated therein, whether in place or in progress and whether at or off the site and other property. If required by the District, the Contractor shall designate a supervisory employee to serve as the Safety Coordinator for the Project Work and who shall be responsible for oversight of the Contractor’s obligations hereunder. Compliance with Applicable Laws. The services completed herein must meet the approval of the District and shall be subject to the District’s general right of inspection to secure the satisfactory completion thereof. Contractor agrees to comply with all federal, state and local laws, rules, regulations and ordinances that are now or may in the future become applicable to Contractor, Contractor’s business, equipment and personnel engaged in operations covered by this Agreement or accruing out of the performance of such operations. Inspection of Project Work. District representatives shall at all times have access to Project Work areas, whether it is in preparation or progress. Contractor shall provide safe and proper facilities for such access. Documents. Parties hereunto subscribe to this Agreement, including all Agreement documents described below: ___ Scope of Project Work/Proposal (if not described above, document is attached hereto and

made a part hereof). ___ Specifications (if not described above, document is attached hereto and made a part hereof.) ___ Other: ___________________________________________________________________ Authority to Execute. The individual executing this Agreement on behalf of the Contractor is duly and fully authorized to execute this Agreement on behalf of the Contractor and to bind the Contractor to each and every term, condition and covenant of this Agreement. IN WITNESS WHEREOF, this Agreement has been duly executed by the District and the Contractor as of the date set forth above. DISTRICT CONTRACTOR Santa Clarita Community College District, a California Community college district By: _____________________________ By: _________________________________ Title: ____________________________ Title: ________________________________




ITEM/TITLE Approval of Change Orders for Canyon Country Campus X ACTION/CONSENT Construction Project ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: The Canyon Country Educational Center is a 70-acre site located at 17200 Sierra Highway that the District developed to house a number of instructional and support buildings. The following contract revisions are being recommended at this time. Copies of the recap sheet have been distributed under separate cover and are available upon request.

• Contract Package #127, Upper Parking Lot, Irrigation & Landscape, Martinez Landscape, Change Order #1 encompasses one item and results in a contract addition of $4,594.

• Contract Package #126, Upper Parking Lot, Electrical and Lighting, H&S Electric, Change Order #02 encompasses one item and results in a contract addition of $13,280.

FISCAL IMPLICATIONS: This is a GO Bond-funded project, funds for which can only be used towards Bond-listed projects. Funds for these change orders in the amount of $17,874 are included in the FY08/09 Tentative Budget. RECOMMENDATIONS: Move approval of changes orders for the Canyon Country Campus Construction Project as listed above. Submitted by: Approval for submission to Board of Trustees: James C. Schrage

Vice President, Facilities Planning, Operations and Construction


Recommended by:

6.5, Page 1 Sept. 10, 2008


Canyon Country Educational Center Change Order Recap

Issue Date: August 29, 2008 Contractor: Martinez Landscape Co., Inc. Change Order: 127-01 Total Cost: $4,593.74 Background: The District, based on historical experience, asked that the groundcover

designed for the parking lot planters be replaced with decomposed granite.

Reason: Groundcover won’t last in parking lots. Issue Date: August 29, 2008 Contractor: H&S Electric Change Order: 126-02 Total Cost: $13,280 Background: The District installed a parking coupon machine at the Upper Parking Lot,

which is to be controlled by WiFi. H&S Electric provided power and communications for the WiFi system. The landscape plans required power to supply the irrigation controller for the Upper Parking Lot. H&S Electric provided power to the irrigation controller.

Reason: Addition to scope




ITEM/TITLE Approval of Change Order for the Roadway, Parking and X ACTION/CONSENT Building Signage Project (Valencia Campus) ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: As part of the GO Bond funded projects, the Roadway, Parking and Building Signage Project consists of changing all the parking lot, directional and building signage to reflect the new building names and parking lot numbers based upon the design consultant’s recommendations and the consensus of the design team. The scope of the work entails changing the building and vehicular signage at the Valencia Campus. The following contract revision is being recommended at this time. Copies of the recap sheet have been distributed under separate cover and are available upon request.

• Change Order #01, Vomar Products, Inc., encompasses three items and results in a contract addition of $5,202.

FISCAL IMPLICATIONS: This is a GO Bond-funded project, funds for which can only be used towards Bond-listed projects. Funds for this change order in the amount of $5,202 are included in the FY07/08 Tentative Budget. RECOMMENDATIONS: Move approval of change order for the Roadway, Parking and Building Signage Project as noted above.

6.6, Page 1 Sept. 10, 2008



Recommended by:


Roadway, Parking and Building Signage Project Change Order Recap

Issue Date: September 3, 2008 Contractor: Vomar Products, Inc. Change Order: #01 Item 1: Provide 10” high x ¾” flat-cut out aluminum lettering with medium bronze

anodized finish with polished faces and bead-blasted returns for secondary building signage for Campus Safety.

Item 2: Provide 6” H x ½” flat-cut out aluminum lettering with medium bronze

anodized finish with polished faces and bead-blasted returns for primary building signage for Campus Safety.

Item 3: Shop drawing and installation. Reason: Exterior building signage for Campus Safety’s building (X-2) was not

included on original scope as they were in another location (I-13) at the time.

Total Cost: $5,202



HUMAN RESOURCES

ITEM/TITLE Approval of Personnel Schedule PERS 2008/2009-4 X ACTION/CONSENT ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: Please see the attached. FISCAL IMPLICATIONS: N/A RECOMMENDATIONS: Move approval of Personnel Schedule PERS 2007/2008-4. Submitted by: Approval for submission to Board of Trustees: Diane M. Fiero Dr. Dianne G. Van Hook


Diane Fiero Asst. Supt/VP, Human Resources and Interim VP, Academic Affairs

7.1, Page 1 Sept 10, 2008

Academic Personnel Schedule Pers 2008/2009-4

September 10, 2008 A. ACADEMIC PERSONNEL

1. End of Service

No business.

2. Employment – Regular

No business.

3. Employment, Temporary Hourly as Needed

No business. Additional names of adjuncts and noncredit instructors may be presented to the Board.

4. Authorization to Employ – Full-Time

No business.

5. Authorization to Employ – Other

No business.

6. Other

a. Approval of Independent Contractor Payment for Services Rendered:

No business.

b. Approval of Contracts:

No business.

c. pproval of Guest Lecturers: A

No business.

d. Approval for Payment of Supplementary Services in Addition to Regular Services for Part-time Faculty:

No business.

e. Other:

No business.


Classified Personnel Schedule Pers 2008/2009-04

September 10, 2008 B. CLASSIFIED PERSONNEL Administrative

Responsibility 1. End of Service

No business.


Marsha Buterbaugh, Program Specialist I (NSF Regional Center) (50%), Classified Represented Salary Schedule B, Range 25, Step 3 ($2,007.00/month as pro-rated for a 50% position), effective September 11, 2008. This is a reclassification of the vacant position from Program Specialist II (NSF Regional Center) (50%) to Program Specialist I (NSF Regional Center) (50%). Grant funded position. (Position #675210-CD01) Small Business Development Center (SBDC) Specialist III, salary and start date pending. This is a reclassification of the vacant position from Small Business Development Center (SBDC) Specialist I to Small Business Development Center (SBDC) Specialist III. Grant funded position. (Position #684010-CD01)

IS

O

3. Employment – Adult Hourly

The following employees will not be allowed to meet or exceed 1000 hours and/or 180 days per academic year.

a. Substitute.

No business.

b. Temporary.

From time to time the District experiences a need to employ substitute and short-term/adult hourly employees. These individuals are employed and paid for less than 75 percent of a college year and are not part of the classified service. These individuals should be distinguished from students employed part-time, in any college work-study program, or in a work experience education program.

At College of the Canyons an adult hourly or substitute employee is asked to perform a service for the District that is related to one or more of the following conditions:

o replacement for an employee on leave (substitute); o working during a period of high student demand; o working on a special project of a short-term nature;



September 10, 2008

o is in a position that enhances services to students; o is doing academic tutoring associated with the academic cycle; and o is in a seasonal position (for example a part-time coach).

Before employing an adult hourly employee, the Board must specify the service required to be performed by the employee and shall indicate the ending date of the service. While the law allows for 195 days (75% of the school year) of service, the Santa Clarita Community College District has imposed a limit, with few exceptions, of 180 days per year.

Adult Hourly VI - $12.00 per hour Provides general assistance in an office, department or classroom. Has working knowledge, skills, training, and/or experience. Requires use of computer programs and/or software. Performs assigned tasks and duties with small degree of difficulty under direct supervision.

Name Department Start Date

End Date Eligibility Pool

Mozafari-Brown, Lily Career Services

8/26/08 6/25/09 Projects

Adult Hourly VII - $13.25 per hour Provides general assistance in an office, department or classroom. Has at least one specific well-developed skill or expertise. Supervisor provides minimal training. Performs general and specific tasks and duties that have some degree of difficulty under direct supervision.



Hall, Evan MESA 9/11/08 Pending Clearance

6/25/09 Tutor

Adult Hourly X - $18.75 per hour Provides specialized assistance in an office, department or classroom. Has specialized skills that require a high level of training, primarily at the College level. Performs specialized tasks and duties that have a high degree of difficulty and complexity under minimal supervision.



Mortera-Brual, Lisa

Payroll Services

9/26/08 6/25/09 Projects

Zeinapur, Roksana Music 9/11/08 Pending Clearance

6/25/09 Demand

Adult Hourly XI - $21.00 per hour Provides higher level of specialized assistance in an office, department or classroom. Requires more advanced specialized knowledge, skills, training and/or experience. Performs more advanced specialized tasks and duties that have a high degree of difficulty under minimal supervision.

Name Department Start Date End Date Eligibility Pool

Wright, Jennifer MESA 9/11/08 Pending Clearance

6/25/09 Tutor



September 10, 2008

Adult Hourly XIV - $29.50 per hour Provides professional work in an office, department or classroom. Requires some certifications and/or skills at a higher level of the profession. Performs work with a higher level of the profession. Performs work with a higher degree of difficulty that requires professional expertise or skills.



Hernandez, Peter Professional Devl. 9/11/08 6/25/09 Demand Adult Hourly XVI - $37.00 per hour Provides professional and specialized work in an office, department or classroom. Requires certification and skills at the highest level of the profession. Provides lead and assistance to others who are lesss skilled in the work. Performs work with the highest degree of difficulty that require professional expertise or skills.



Eberle, Wendy Nursing 9/11/08 6/25/09 Direct Service to Students

End of Service

Name Department Original End Date New End Date

Daggon, Pamela Econ Dev. 6/25/09 8/27/08 Kenney, Elizabeth TLC Lab 6/25/09 8/18/08

(never worked) Lansang, Leanne V. TLC Lab 6/25/09 8/18/08

(never worked) Schafer, Walter Facilities 6/25/09 8/14/08

(never Worked) Timnak, Elliot TLC Lab 6/25/09 8/14/08

Additional names may be presented to the Board.


No business.

5. Authorization to Employ – Part-Time

No business.

6. Other

a. Approval of payment to Community Services providers: (Fully self-supporting operation)

No business.



September 10, 2008

b. College Assistants (Student Workers):

District Funded

Name Supervisor Eff. Date

End Date Rate

Acosta, Joseph Sara Anson 08/11/08 12/25/08 $8.00 Amstutz, Sarah Renee McConnell 08/18/08 12/25/08 $9.50 Best, Jeffrey Kelly Dapp 09/02/08 12/25/08 $9.50 Bhat, Sachin Alexander Halcyon 08/11/08 12/25/08 $9.50 Buenaventura, Grace Len Mohney 08/25/08 12/25/08 $12.00 Byrnes, Amanda Brent Denison 08/25/08 12/25/08 $12.00 Campa, Genaro Allison Korse-Devlin 08/18/08 12/25/08 $10.50 Cardenas, Nicolas David Martinez 08/27/08 12/25/08 $10.50 Caukin, Nathan Jasmine Ruys 08/18/08 12/25/08 $9.50 Corbett, Alyssa Renee McConnell 08/18/08 12/25/08 $9.50 Cruz, Ashley Mary Brunty 08/25/08 12/25/08 $10.50 De La Parra, Angela Larry Hurst 08/25/08 12/25/08 $9.00 Del Aguila, Shyntel Allison Korse-Devlin 08/18/08 12/25/08 $10.50 Devey, Laura Allison Korse-Devlin 08/18/08 12/25/08 $10.50 Doldjeva, Ekaterina Kelly Dapp 09/02/08 12/25/08 $9.50 Emanuel, Jake Herb Williams 08/27/08 12/25/08 $850 Fernando, Praneeth Mary Brunty 08/25/08 12/25/08 $9.50 Franc, Yvonne Victor Jadaon 08/25/08 12/25/08 $9.50 Gao, Xiang Allison Korse-Devlin 08/18/08 12/25/08 $10.50 Harden, Devin Miriam Golbert/Janet

Cetrone 08/25/08 12/25/08 $9.00

Hernandez Fu, Maria Jose

Edwin Pejoro 08/25/08 12/25/08 $8.00

Hernandez, Alberto Mary Brunty 08/07/08 12/25/08 $10.50 Hettiarachchi, Nandika Allison Korse-Devlin 08/18/08 12/25/08 $10.50 Hoffman, Jarred Mary Brunty 08/25/08 12/25/08 $9.50 Jennings, Tabitha Alexander Halcyon 08/04/08 12/25/08 $9.50 Jones, Johnny Alexander Halcyon 08/11/08 12/25/08 $9.50 Kamps, Jennifer Mary Brunty 08/25/08 12/25/08 $9.50 Kang, Jung Won Alexander Halcyon 08/25/08 12/25/08 $10.50 Lansang, Leanne Renee McConnell 08/18/08 12/25/08 $9.50 Lee, Cynthia Allison Korse-Devlin 08/18/08 12/25/08 $10.50 Licon, Julie Mary Brunty 08/25/08 12/25/08 $9.50 Llanes, Donovan Mary Brunty 08/25/08 12/25/08 $9.50 Lopez, Arcelia Allison Korse-Devlin 08/18/08 12/25/08 $10.50 Majnaric, Petra Sara Anson 08/26/08 12/25/08 $8.00 McKinney, Alaya Allison Korse-Devlin 08/18/08 12/25/08 $10.50 McKinney, Alaya Sara Anson 08/25/08 12/25/08 $8.00 McMurray, Amanda Alexander Halcyon 08/06/08 12/25/08 $9.50 McQueen, Jonathan Herb Williams 08/25/08 12/25/08 $8.50 Mercado, Marie Miriam Golbert/Janet

Cetrone 08/25/08 12/25/08 $9.00

Moore, Alan Mary Brunty 08/25/08 12/25/08 $9.50 Ong, Jane Alexander Halcyon 08/26/08 12/25/08 $9.50 Pearce, Laura Nicolas Garcia 08/15/08 12/25/08 $8.50 Pinard, Lynn Alexander Halcyon 08/05/08 12/25/08 $10.50 Powell, Janelle Jasmine Ruys 08/04/08 12/25/08 $10.50



September 10, 2008

Raines-Gass, Diane Allison Korse-Devlin 08/18/08 12/25/08 $10.50 Rhett, Lisa Allison Korse-Devlin 08/18/08 12/25/08 $10.50 Rodriguez, Marcella Jasmine Ruys 08/26/08 12/25/08 $9.50 Sanchez, Lauren Mary Brunty 08/06/08 12/25/08 $8.50 Schott, Trevor Sara Anson 08/11/08 12/25/08 $8.00 Sekyi-Appiah, Esi Allison Korse-Devlin 08/18/08 12/25/08 $10.50 Shubert, Daniel Nicolas Garcia 08/15/08 12/25/08 $8.50 Shulyakova, Irina Sara Anson 08/15/08 12/25/08 $8.00 Shulyakova, Marina Mary Brunty 08/06/08 12/25/08 $9.50 Smilek, Kimberly Mary Brunty 08/03/08 12/25/08 $12.00 Thayer, Daniel Mary Brunty 08/26/08 12/25/08 $10.50 Togneri, Krystal Alexander Halcyon 08/05/08 12/25/08 $9.50 Villa, Mabel Mary Brunty 08/03/08 12/25/08 $9.50 Villa, Mabel Allison Korse-Devlin 08/18/08 12/25/08 $10.50 Viluan, Katalin Edwin Pejoro 08/25/08 12/25/08 $8.00 Watkins, Donna Allison Korse-Devlin 08/18/08 12/25/08 $10.50 Wilson, Taylor Jasmine Ruys 07/15/08 12/25/08 $9.50 Yang, Hyoshim Kelly Dapp 07/31/08 12/25/08 $9.50 Yeleuov, Ayan Mary Brunty 06/26/08 12/25/08 $10.50

Funded from Supplementary Sources

Name Supervisor

(Funding Source) Eff. Date

End Date Rate

Adde, Theodora Miriam Golbert/Janet Cetrone (FWS)

07/28/08 12/25/08 $9.50

Adler, Bethany Wendy Ruiz/Monica Marshall (ECE)

09/08/08 12/25/08 $8.50

Barahona, Diana Jasmine Ruys (FWS) 08/18/08 12/25/08 $9.50 Creekmore, Devan Wendy Ruiz/Monica

Marshall (ECE) 09/08/08 12/25/08 $8.50

Duquette, Taylor Thomas Bilbruck (BFAP) 08/14/08 12/25/08 $10.50 Escobar, Sandra Victor Leonard (FWS) 08/25/08 12/25/08 $10.50 Franc, Yvonne Victor Jadaon (CalWORKS) 08/25/08 12/25/08 $9.50 Franco, Franklyn Pamela Brogdon-Wynne

(EOPS) 08/11/08 12/25/08 $9.50

Gabriele, Ashley Wendy Ruiz/Monica Marshall (ECE)

09/08/08 12/25/08 $8.50

Gauthier, Lorena Pamela Brogdon-Wynne (EOPS/CARE)

08/11/08 12/25/08 $9.50

Mata, Muriel Susan Crowther (MESA) 08/26/08 12/25/08 $9.00 McDonald, Trevor Irene Bradbury (FWS) 08/13/08 12/25/08 $8.00 Montes, Claudia James Temple (FWS) 08/26/08 12/25/08 $15.00 Oiva, Henna Chelley Maple

(Matriculation) 08/27/08 12/25/08 $10.50

Pak, Sunny Wendy Ruiz/Monica Marshall (ECE)

08/13/08 12/25/08 $9.50

Pak, Sunny Wendy Ruiz/Monica Marshall (ECE)

08/13/08 12/25/08 $9.50

Rigg, Randy James Temple (FWS) 08/26/08 12/25/08 $9.50 Serrano, Guadalupe Danielle Butts (FWS) 08/06/08 12/25/08 $8.50 Vardanyan, Zhanna Wendy Ruiz/Monica

Marshall (ECE) 08/11/08 12/25/08 $10.50



September 10, 2008


Wesley, Travis Pamela Brogdon-Wynne (EOPS/CARE)

08/25/08 12/25/08 $9.50

Williams, Dana Pamela Brogdon-Wynne (EOPS/CARE)

08/25/08 12/25/08 $9.50

c. pproval of Contracts: A

No business.

d. Approval for Payment of Supplementary Services in Addition to Regular ervices: S

Chad Peters, Student Services Coordinator II – Athletic Trainer, payment for additional services rendered for teaching a CPR class for faculty and staff during FLEX Week 2008 on August 20, 2008 in the amount of $200.00.

SS

e. pproval of Independent Contractor Payment for Services Rendered: A

No business. f. Information:

No business. g. Volunteers:

NAME DEPARTMENT/OFFICE Amy, Patricia Performing Arts Center (PAC) Bax, Kailey Psychology Dept.

Additional names may be presented to the Board.

h. Other:

No business.

Administrative Responsibility BS Business Services IS Instructional Services PP Plant and Property SS Student Services O Other

Management Personnel Schedule Pers 2008/2009-04

September 10, 2008 C. MANAGEMENT Administrative

Responsibility 1. End of Service

No business.


No business.

3. Employment – Hourly

No business.


No business.

5. Authorization to Employ – Part-Time

No business.

6. Other

Eric Harnish, Special Assistant to the Chancellor / Director of External Relations, temporary reduction to 50% effective September 29, 2008 through March 27, 2009.

O

Administrative Responsibility BS Business Services IS Instructional Services PP Plant and Property SS Student Services O Other




HUMAN RESOURCES

ITEM/TITLE Ratification of Revised Non-Credit Instructor Salary X ACTION/CONSENT Schedule N ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: Attached is the revised Salary Schedule N for Non-Credit Instructors, effective June 1, 2008. The revised salary schedule reflects the addition of a second tier for instructors hired for the Intensive Summer Institute (Hart High School Summer Program) in recognition of the special expertise in classroom management and delivery modes required for this program. Also, in addition to the minimum qualifications set by the Chancellor's Office for non-credit instructors, the Hart District requires these instructors to hold a current California Teaching Credential. There is no change to the regular Non-Credit Instructor salary rate. The additional cost associated with adding this second tier equates to $5,976. Funds for this additional cost are accounted for in the 2008-2009 tentative budget.

FISCAL IMPLICATIONS: Funds for this expenditure are budgeted in the 2008/2009 tentative budget. RECOMMENDATIONS: Move ratification of the Revised Non-Credit Instructor Salary Schedule N. Submitted by: Approval for submission to Board of Trustees: Diane M. Fiero Dr. Dianne G. Van Hook


Diane M. Fiero Asst Supt/VP, Human Resources/ Interim VP, Academic Affairs


Range 1 - Standard Non-credit hourly rate $33.00Range 2* - Summer enrichment hourly rate $34.00

Salary Schedule effective 06/01/08 for Board Approval 09/10/08.

*Range 2 is paid only to those employees working for the Summer Enrichment Institute which has higher minimum qualifications than standard non-credit courses.

SANTA CLARITA COMMUNITY COLLEGE DISTRICTCOLLEGE OF THE CANYONS

NON CREDIT INSTRUCTORS SALARY SCHEDULE (N)Effective 06/01/2008

7.2, Page 2Sept. 10, 2008



HUMAN RESOURCES

ITEM/TITLE Approval of Revision to Educational Administrator X ACTION/CONSENT Employment Contract for Director of Nursing ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: Attached is the revised Educational Administrator Employment Agreement for Dr. Margaret Hamilton, as Director of Nursing, effective August 13, 2008 ending June 30, 2010. Agreement by the Board enables the District to meet its legal requirements for Public Agency contracts as well as Los Angeles County Office of Education requirements for payment. FISCAL IMPLICATIONS: Funds for this expenditure will be budgeted in the 2008/2009 budget. RECOMMENDATIONS: Move approval of the Educational Administrator Employment Contract for Director of Nursing. Submitted by: Approval for submission to Board of Trustees: Diane M. Fiero Dr. Dianne G. Van Hook


Diane M. Fiero Asst Supt/VP, Human Resources/ Interim VP, Academic Affairs


SANTA CLARITA COMMUNITY COLLEGE DISTRICT ADMINISTRATOR EMPLOYMENT AGREEMENT

The Santa Clarita Community College District (District) and Margaret Hamilton (Administrator) hereby mutually agree to the following: 1. Position: District hereby employs Administrator in the Educational

Administrative position of Director of Nursing.

2. General Terms and Conditions of Employment: This Agreement is subject to all applicable laws of the State of California; the rules and regulations of the Board of Governors of the California Community Colleges; and the rules, regulations, policies, and procedures of the District. Said laws, rules, regulations, policies, and procedures are hereby made a part of the terms and conditions of this contract. It is understood and agreed that the laws, rules, regulations, policies, and procedures may be amended or repealed from time to time. These changes are deemed to be incorporated into this Agreement.

3. Duties and Responsibilities: By signing this Agreement, the Administrator agrees

to perform all of the duties and accepts all of the responsibilities as specified in the job description for the named position, and all duties and responsibilities which may be delegated to the Administrator by the Chancellor, or appropriate supervising administrator, in accordance with the laws, rules, regulations, policies, and procedures set forth above and in accordance with the District's Board Policy.

In addition to the duties and responsibilities enumerated in the respective job

description, the Director of Nursing is expected to represent the District by attending and participating in a variety of community and civic programs and events, public service occasions, social events, job-related meetings at the local and state level, and other activities as directed by the Chancellor, or appropriate supervising administrator.

4. Term of Contract: The term of the contract shall be for the term beginning

August 13, 2008 and ending June 30, 2010. This contract may be renewed by the Board of Trustees at the end of this period after receiving a positive evaluation from the Vice President of Instruction.

5. Salary:

A. The annual salary of the Director of Nursing shall be $115,000 annually ($100,000 base annual salary plus $15,000 annually for work coordinating grant(s)), payable at the rate of $9,583.34 per month effective August 13, 2008. Salary paid for a service period less than the full academic year shall be paid on a prorated basis. Salary to be paid during any part of the Agreement may be increased by the District during the term of the Agreement.


Dr. Margaret Hamilton

B. The Educational Administrator will be reimbursed, on a monthly basis, for

actual costs, including travel and expenditures incurred in carrying out the responsibilities of the position and other duties as assigned and approved by the Chancellor.

C. Salary to be paid Educational Administrator may be increased during any

part of the term of this Agreement at the sole discretion of the District based on modification of the job description or based on merit. ”Merit” as used in this section means a determination in the sole discretion of the District governing board that:

1. The quality of Administrator’s performance has been so

extraordinarily high that recognition beyond that provided by the Evaluation Process is warranted; and/or

2. The Administrator has developed enhanced capabilities and

competencies that add significant value to the services rendered to the District; and/or

3. The Administrator has demonstrated initiative which significantly

improves the District’s functioning; or, which results in significant monetary saving and/or generation of significant unanticipated revenue; or, the creation of significant new opportunities for the development of the District that would not have existed without Educational Administrator’s initiative and effort.

6. Health and Welfare Benefits: District shall provide the Administrator health and

welfare benefits as approved by the Board of Trustees for all District managers. Such benefits shall be as currently provided or as subsequently modified by the Board of Trustees. All benefits are subject to change at the discretion of the Board.

7. Fringe Benefits: Administrators shall receive all fringe benefits including, but not

limited to, vacation, sick leave, holidays, leaves of absence, and job-related expenses as specified in appropriate Board policy, and District rules and regulations unless otherwise specified in this Agreement. Such benefits shall be

as currently provided or as subsequently modified by the Board of Trustees. All benefits are subject to change at the discretion of the Board.

A. Administrators shall be entitled to twenty-two (22) vacation days per year

with full pay, three (3) days of non-accumulative administrative leave, and one (1) additional day to be taken during the Christmas break (college

closure). Vacation time may be accumulated to a maximum of forty-four (44) days. Exceptions to this limit may be made by the Chancellor. In the event of termination, employment compensation for unused vacation shall be paid as provided for District employees by Board policy.



B. A maximum of fifteen (15) days of unused vacation may be exchanged for

cash compensation each fiscal year. Exceptions to this may be made by the Chancellor.

Administrators shall be entitled to twelve (12) sick days per fiscal year with full pay. A maximum of twelve (12) sick days each fiscal year may be used for the purposes of personal necessity.

C. The amount and purpose of the District's contributions for employees'

fringe benefits will be established annually by the District. The District shall pay the cost for health insurance premiums for employee-plus-dependents coverage. However, employees electing coverage under a PPO plan will be required to pay the employee contribution amount established annually by the district.

D. Administrators/managers who are currently enrolled in the cash in lieu of

medical benefits program will continue to receive this benefit. The amount of the cash-in-lieu of medical benefits would remain at the employee’s 2005-2006 established rate.

E. Administrators/managers who receive the cash in lieu of medical benefits,

who elect to change health and welfare coverage to one of the District medical plans may not return to the cash in lieu program at a later date.

F. Administrators/managers who are not enrolled in cash in lieu and new

administrators/managers hired after July 1, 2005 will not be eligible to participate in the District’s cash-in-lieu of medical benefits Section 125 plan.

G. Administrators/managers shall be eligible to participate in a Section 125

benefits plan which includes pre-tax premium(s), dependent care, and medical reimbursement accounts.

8. Evaluation: Administrator shall be evaluated according to District policy and

procedure established for this position. 9. Retreat Rights: The retreat rights for Educational Administrators and former

faculty members hired on or after July 1, 1990, shall be in accordance with Education Code Section 87458 and applicable District policy.

10. Termination of Agreement: This Agreement may be terminated for cause in

accordance with applicable law. If this Agreement is terminated for any reason other than cause, the maximum cash settlement that may be agreed to is the monthly salary times the number of months unexpired in the Agreement, but not greater than eighteen (18) months.




11. Renewal Clause: This Agreement will be automatically extended yearly in the final year of the contract unless the Board of Trustees authorizes written notice of non-renewal to be given to the Educational Administrator. Notice of non-renewal will be given in accordance with Education Code Section 72411. Renewal of this Agreement is subject to the sole discretion of the Board of Trustees.

12. Miscellaneous Provisions:

A. This Agreement contains the entire agreement and understanding between the parties. There are no oral understandings, or terms and conditions not contained or referenced in this Agreement.

B. This Agreement may be modified or superseded only by a written

amendment executed by both parties, or by a change of rules, regulations, policies, and/or procedures adopted by the Board of Trustees.

C. This Agreement shall be construed and interpreted under the laws of the

State of California. IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement on the dates indicated below.

_____________________________________ ___________________ District Representative Date _____________________________________ ___________________ Educational Administrator Date Date Approved by Board of Trustees: September 10, 2008



INSTITUTIONAL DEVELOPMENT, TECHNOLOGY and ONLINE SERVICES

ITEM/TITLE Approval of Renewal of Contract Between X ACTION/CONSENT

Santa Clarita Community College District ACTION and 1099 Pro, Inc. INFORMATION DISCUSSION BACKGROUND / ANALYSIS: College of the Canyons is required to provide students with 1098T statements. This amount includes mandatory fees, such as enrollment fees and the student health center. For these services, College of the Canyons contracts with 1099 Pro, Inc., on an annual basis to provide 1098T forms to students. In addition, Fiscal Services is able to piggyback on the contract to provide 1099’s annually. The services provided by 1099 Pro, Inc., include: forms 1098-T printed per IRS specifications; Student Copy B and Instructions mailed via first-class post; Interface and obtain data from the NSLC, if applicable; Revised Forms 1098-T uploaded to the IRS; IRS confirmation of acceptance of upload. These forms will be printed and distributed in the spring per IRS regulations. Copies of the agreement have been distributed under separate cover and are available in the Office of Institutional Development, Technology, and Online Services upon request. FISCAL IMPLICATIONS: The estimated cost for 2008/09 is $15,807.00 and is included in the tentative budget. The fee schedule includes a $250 setup fee + $0.70 per student, a $199 annual software fee (+ $14.95 for shipping and handling). RECOMMENDATIONS: Move Approval of Contract Between the Santa Clarita Community College District and 1099 Pro, Inc. Submitted by: Approval for submission to Board of Trustees: Mike Brezina Dr. Dianne G. Van Hook


Dr. Barry Gribbons

8.1 Page 1 Sept. 10, 2008

22000088 OOUUTTSSOOUURRCCIINNGG CCOONNTTRRAACCTT FFOORR FFOORRMM 11009988--TT

Services Provided by 1099 Pro, Inc. Forms 1098-T printed per IRS specifications. Student Copy B and Instructions mailed via first-class post on or before Monday, 2/02/2009. 1099 Pro® 2008 software for generating reprints and corrections. Revised Forms 1098-T filed electronically with the IRS on or before Tuesday, 3/31/2009. IRS confirmation of acceptance of upload.

Costs – (Valid through 8/29/08) 1099 Pro® 2008 Software $199 repeat user/ $269 first-time user plus $14.95 shipping Service Bureau $250 setup fee + $0.70 per student

(subject to postage increases if applicable) Volume Discount 5% for 50,000-99,999 student records, 10% for 100,000+ records

Responsibilities of Educational Institution Submit this signed contract to 1099 Pro, Inc. by 8/29/08. Contracts received after 8/29/08 may incur higher costs. Limited space is available and 1099 Pro, Inc. reserves the right to refuse contracts. A deposit of 50% of the Educational Institution’s total estimated costs will be invoiced upon receipt. Final invoices are issued once forms are printed/mailed to students. Payment is due by 2/27/09.Deliver data to 1099 Pro, Inc. by 1/16/09. Failure to submit data in a timely fashion may result in higher rates. Acceptable format is a “Service Bureau Upload File” generated via 1099 Pro® software. Minimum system requirements: Windows 2000/XP/2003, 32MB RAM, Pentium Processor. IRS Corrections are the responsibility of the Educational Institution. Corrections may be generated and filed on paper via 1099 Pro® software or uploaded to the Service Bureau for filing at a nominal fee. The Educational Institution warrants and is responsible for the accuracy of the data submitted to 1099 Pro, Inc. 1099 Pro, Inc. does not dispense tax or legal advice and recommends the Educational Institution consult their CPA or attorney for counsel or refer to “2008 General Instructions for Forms 1099, 1098, 5498, and W-2G” and/or “2008 Instructions for Forms 1098-E and 1098-T” and/or “Pub. 970 Tax Benefits for Higher Education”. These publications will be available within the 1099 Pro® software via the “Forms and Printing” tab under “More IRS Forms & Info”.The Educational Institution must approve or disapprove in writing, Control Totals generated from the 1099 Pro® software for the initial mailing (January) and for the electronic upload to the IRS (March).

By signing below, the Educational Institution and 1099 Pro, Inc. agree to fully comply with the terms of this contract and the attached Addendum to Outsourcing Contract for Form 1098-T.

EDUCATIONAL INSTITUTION Signature: _______________________________________________ Date: _________________ Educational Institution: ____________________________________________________________Contact Name & Title: _____________________________________________________________

1099 PRO, INC. (866 444-3559) Signature: _______________________________________________ Date: _________________ Stephen P. Hughes, Service Bureau Manager (signature must be present for contract to be valid)

Fax all pages of this contract to 1099 Pro, Inc. at 818/876-0202 by 8/29/08.


11009999 PPRROO,, IINNCC.. AAGGRREEEEMMEENNTTAddendum to Outsourcing Contract for Form 1098-T

1. Educational Institution (“Customer”) offers to purchase the products and services (“Products”) described on the face of this Agreement from 1099 Pro, Inc. (1099 Pro) subject to the terms and conditions set forth herein. Acceptance may be made by 1099 Pro at its facility either by written acceptance of the Agreement or shipment of the Products.

2. The prices for the Products are set forth on the attached Schedule and incorporated herein by reference. These prices are F.O.B. 1099 Pro's facility. All sales taxes and other taxes or fees imposed or increased by any governmental authority that may be applicable to the production, sales, use, storage, delivery, or transportation of the Products shall be added to the price and paid by Educational Institution.

3. Customer shall pay all invoices within thirty (30) days of the date of invoice. Whenever any payment is not made when due, Customer shall pay interest at the rate of 18 percent per annum or the maximum allowable rate of interest permitted by law, whichever is less. Customer shall reimburse 1099 Pro for all costs incurred by 1099 Pro (including reasonable attorneys fees) if 1099 Pro commences collection efforts with respect to this Agreement.

4. All dates of performance by 1099 Pro, including the mailing, shipment, or delivery of Products, are based upon 1099 Pro's best estimates. 1099 Pro shall not be liable for any delay or default in delivery due to occurrences beyond 1099 Pro's control, which prevent 1099 Pro from performing in the normal and usual course of its business. In the case of shipment of Products, the delivery shall be made F.O.B. 1099 Pro's facility.

5. (A) 1099 Pro warrants that the Products are free from defects in material or workmanship and conform substantially to any specifications that are a part of this Agreement. 1099 Pro does not warrant that its products are fit, legally or otherwise, for their intended purpose or use. 1099 Pro, at its option, shall replace or re-work any defective Product or return that portion of the purchase price applicable to the defective Products. (B) 1099 Pro shall use due care in processing all data submitted to it and in performing and providing services. Data will be processed in accordance with generally accepted data processing procedures. If computer services are interrupted or delayed for any reason, 1099 Pro will resume the computer services as soon as reasonably practical. In the event that errors or omissions in computer services are the direct fault of 1099 Pro, 1099 Pro will correct any errors of which 1099 Pro receives timely notice. Where correction is impossible or impractical, Customer shall be entitled to a refund for that portion of the computer services or Products which contain the errors. (C). 1099 Pro warrants that provided that the data supplied to 1099 Pro by Customer is Year 2000 compliant and is in the form requested by 1099 Pro, the date data 1099 Pro receives will process in the hardware and software used by 1099 Pro to provide "Services and Products so that (i) data involving dates, including single-century formulas and multi-century formulas will not cause an abnormally ending scenario within the application or result in the generation of incorrect values involving such dates, (ii) the date-related Customer interface functions and data fields include the indication of the century, and (iii) date related functions will include the indication of century. There will be redesign charges if 1099 Pro's programs need to be changed to accommodate Customer’s changes resulting from Customer data that is not Year 2000 compliant. (D) 1099 Pro warrants that to the best of its knowledge no portion of the proprietary hardware or software that it uses to provide the Services and Products contains either any programs that self-replicate without manual intervention, instructions programmed to activate at a pre-determined time or upon a specified event, and/or programs purported to do a meaningful function but designed for a different function (i.e., disabling code) so that, as a result of the Services and Products provided by 1099 Pro pursuant to this Agreement, such disabling code can migrate to Customer 's computer software programs. (E) THE FOREGOING COMPRISES 1099 Pro’s SOLE AND ENTIRE WARRANTY. ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, AND INCLUDING, BUT NOT LIMITED TO, THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE EXPRESSLY EXCLUDED.

Educational Institution Initials _____ 1099 Pro, Inc. Initials _____

Page 2 of 3

6. 1099 Pro’s maximum liability for any and all claims owing directly or indirectly from the performance of its obligations herein, whether resulting from 1099 Pro's negligence or otherwise, shall not in the aggregate exceed the purchase price of the Products affected. UNDER NO CIRCUMSTANCES SHALL 1099 PRO BE LIABLE TO CUSTOMER OR ANY THIRD PARTY FOR A LOSS OF BUSINESS OR PROFIT OR ANY OTHER ECONOMIC LOSS, OR ANY INCIDENTAL, INDIRECT, SPECIAL, OR CONSEQUENTIAL DAMAGES.

7. 1099 Pro agrees not to permit unauthorized access and to take reasonable steps to protect the confidentiality of Customer's data and resultant output that is designated as confidential by Educational Institutional. 1099 Pro shall not, however, be liable for the unauthorized use of such confidential information by its employees or others beyond limitations established in Section 6 of this Agreement. Customer agrees to treat as confidential information all processes and machinery observed at 1099 Pro's facilities. All materials and data used or furnished by 1099 Pro under this Agreement are the sole property of 1099 Pro and shall be kept confidential by Customer. Such materials and data have been developed at great expense and they contain trade secrets of 1099 Pro.

8. Any materials furnished by Educational Institution, including computer tapes, will remain the exclusive property of Customer. However, Customer agrees to allow 1099 Pro to use such materials in a manner consistent with its performance of the Agreement. Unless otherwise agreed in writing, all information, programs, software, computer lists, artwork, films, molds, plates, dyes, negatives, positives, and all other items, machinery, or materials developed by 1099 Pro in providing the Products shall remain 1099 Pro's exclusive property. Customer accepts Sole responsibility for the accuracy of all data and other items provided by it, and 1099 Pro shall not be responsible for errors or omissions resulting from the inaccuracy or defect in any Customer supplied data or materials. Customer shall pay 1099 Pro, its standard rates, for any processing re-runs or any other additional work performed by 1099 Pro due to incorrect or incomplete Customer data. 1099 Pro will not be responsible for loss or destruction of Customer data or materials unless due to the negligence of 1099 Pro, and 1099 Pro's liability is limited to restoring same provided such restoration can be reasonably performed by 1099 Pro and Customer provides 1099 Pro with all source data in readable form for such restoration, it being presumed conclusively that any data delivered to 1099 Pro has been backed up by duplicate material retained by Customer. 1099 Pro shall have the right to copy and retain all such material for its files as it deems necessary for internal processing use only.

9. Either party may terminate this Agreement (a) upon ninety (90) days written notice to the other, or (b) upon thirty (30) days written notice to the other in the event the other party is in breach or default of its obligations herein which is not remedied within such thirty (30) day period. Upon the expiration or earlier termination of this Agreement, 1099 Pro shall deliver to Customer any and all remaining Products, completed or in process, in 1099 Pro's possession and any raw materials specifically produced or acquired in connection with this Agreement. 1099 Pro shall issue a final invoice for all such items which shall be paid by Customer in accordance with this Agreement.

10. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. Neither party shall assign or otherwise transfer this Agreement without the prior express written consent of the other party, such consent not to be unreasonably withheld. 1099 Pro hereby reserves the right, in its sole discretion, to subcontract any portion or all of this Agreement. This Agreement supersedes and merges all prior proposals, understandings, and agreements, oral and written, between the parties relating to the subject matter of this Agreement and may not be modified or altered except by written instrument duly executed by both parties signing this Agreement. Customer agrees that this Agreement exclusively governs and controls the rights of the parties so that any purchase order or other writing Customer may submit to 1099 Pro shall be for Customer's convenience.

Educational Institution Initials _____ 1099 Pro, Inc. Initials _____

Page 3 of 3




ITEM/TITLE Ratification of Agreement Between the Santa Clarita ACTION/CONSENT Community College District and Governor’s Office of X ACTION Planning and Research (OPR) INFORMATION DISCUSSION BACKGROUND / ANALYSIS: The Chancellors Office has asked COC/Economic Development, as part of our EWD Coordination Grant, to coordinate the Governor’s Conference on Small Business and Entrepreneurship during Global Entrepreneurs Week in November 2008. In addition to the Chancellor’s Office, we would be working with the Governor’s Office of Planning and Research (OPR). Excel Meetings and Events has been hired by OPR as the event planner subcontractor for the conference and will be paid $30,000. The initial $30,000 appropriation is only a pass through from OPR to COC to the subcontractor The Standard Agreement between the OPR and College of the Canyons to facilitate the coordination of the Governor’s Conference is presented for the Board’s consideration and is available upon request from Economic Development. 2007-08 funds will be utilized to support the Governor’s Conference. FISCAL IMPLICATIONS: $30,000 from OPR will pass through College of the Canyons to the subcontractor (Excel Meetings and Events). RECOMMENDATIONS: Move to ratify agreement between Santa Clarita Community College District and Governor’s Office of Planning and Research (OPR). Submitted by: Approval for submission to Board of Trustees: Bruce Getzan Dean, Economic Development Dr. Dianne G. Van Hook


Dr. Mitjl Capet Asst Supt/VP, Instruction

3.2, Page 1 Sept 10, 2008

STATE OF CALIFORNIA STANDARD AGREEMENT STD 213 (Rev 06/03) AGREEMENT NUMBER OPR07107 REGISTRATION NUMBER 1. This Agreement is entered into between the State Agency and the Contractor named below: STATE AGENCY'S NAME

GOVERNOR'S OFFICE OF PLANNING AND RESEARCH CONTRACTOR'S NAME

SANTA CLARITA COMMUNITY COLLEGE DISTRICT 2. The term of this June 28, 2008 through November 30, 2008

Agreement is:

3. The maximum amount $ 30,000.00 of this Agreement is: Thirty Thousand Dollars and NO/Cents

4. The parties agree to comply with the terms and conditions of the following exhibits which are by this reference made a part of the Agreement.

Exhibit A – Scope of Work 2 page(s) Exhibit B – Budget Detail and Payment Provisions 2 page(s) Exhibit C* – General Terms and Conditions GIA 101 Check mark one item below as Exhibit D: Exhibit - D Special Terms and Conditions (Attached hereto as part of this agreement) page(s) Exhibit - D* Special Terms and Conditions Exhibit E – Additional Provisions page(s) Items shown with an Asterisk (*), are hereby incorporated by reference and made part of this agreement as if attached hereto. These documents can be viewed at www.ols.dgs.ca.gov/Standard+Language


IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

CONTRACTOR CONTRACTOR’S NAME (if other than an individual, state whether a corporation, partnership, etc.)

Santa Clarita Community College District BY (Authorized Signature)

DATE SIGNED(Do not type)

PRINTED NAME AND TITLE OF PERSON SIGNING

Dr. Mitjl Carvalho Capet, Assistant Superintendent / V.P. of Instruction

California Department of General Services Use Only

ADDRESS

26455 Rockwell Canyon Rd. Santa Clarita, CA 91355

STATE OF CALIFORNIA

AGENCY NAME

Governor's Office of Planning and Research BY (Authorized Signature)

DATE SIGNED(Do not type)

SCM 3.03 PRINTED NAME AND TITLE OF PERSON SIGNING Exempt per: Cathleen Cox, Chief Deputy Director ADDRESS

1400 Tenth Street, Sacramento, 95814

Governor’s Office of Planning and Research OPR07107 Page 1 of 2

EXHIBIT A

(Interagency Agreement) SCOPE OF WORK 1. Overview

The Governor’s Conference on Small Business and Entrepreneurship will be held in the Los Angeles area November 17-18, 2008. The purpose of the conference is to bring together a comprehensive cross-section of California’s small businesses, to confer on and recommend policies that will help unleash the power and potential of the state’s entrepreneurial predisposition. One of the major outcomes of the conference will be to deliver to the Governor a series of recommendations from small business that will serve as the basis for this legislative agenda for the next two years. Santa Clarita Community College District (SCCCD) provides support services for the California Community Colleges Economic and Workforce Development (EWD) Program, and as logistical coordinator for the event, will be responsible for overseeing conference management services for the conference as outlined in Exhibit B (Budget Detail). It is OPR’s understanding that SCCCD/EWD Coordination Services will be sub-contracting the conference management services to Excel Meetings and Events.

2. SCCCD agrees to oversee the following services to be provided by Excel Meetings and

events: CONFERENCE MANAGEMENT SERVICES A. Discovery, Kickoff & Site Selection

• Advance planning meetings to identify key information for conference (goals, objectives, tentative agenda, theme, key messages, target audience, etc.)

• Site selection • Conduct site inspections of properties with availability

B. Advance Conference Management Services

• Develop Agenda • Speaker Management • Sponsor Management • Timeline Development/Management • Vendor Selection & Management • Housing Management • Food & Beverage Management • Venue Management • Registration and Web Content


EXHIBIT A

(Interagency Agreement) 3. The project representatives during the term of this agreement will be:

Requesting Agency: Governor’s Office of Planning & Research

Providing Agency: Santa Clarita Community College District

Name: Marty Keller, Director, Office of Small Business Advocate

Name: Dr. Mitjl Carvalho Capet

Phone: (916) 445-9874 Phone: (661) 362-3410 Fax: (916) 445-6305 Fax:

Direct all inquiries to: Requesting Agency: Governor’s Office of Planning & Research

Providing Agency: Santa Clarita Community College District

Section/Unit: Administrative Services Section/Unit: EWD Coordination Services Attention: Susan McAuliffe Attention: Catherine Grooms, Interim Director Address: 1400 Tenth St., Sacramento, CA 95814

Address: 26455 Rockwell Canyon Rd. Santa Clarita, CA 91355

Phone: (916) 445-9712 Phone: (661) 433-7391 Fax: (916) 322-3785 Fax:


EXHIBIT B – Attachment 1

BUDGET DETAIL (Interagency Agreement)

BUDGET DETAIL – Invoicing and Payment Provisions 1. Invoicing

A. For services satisfactorily rendered and upon receipt and approval of the invoices, the Governor’s Office of Planning and Research agrees to compensate Santa Clarita Community College District for actual expenditures incurred in accordance with the rates specified herein or attached hereto. Payment shall not exceed $30,000.

B. Invoices shall include the Agreement Number and shall be submitted in triplicate not

more frequently than monthly in arrears to:

Governor’s Office of Planning and Research Attn: Accounts Payable

P.O. Box 3044 Sacramento, CA 95812-3044

2. Budget Contingency Clause

A. It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

B. If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this

program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

3. Payment

A. Costs for this Agreement shall be computed in accordance with State Administrative

Manual Sections 8752 and 8752.1. B. Nothing herein contained shall preclude advance payments pursuant to Article 1,

Chapter 3, Part 1, Division 3, Title 2 of the Government Code of the State of California.


EXHIBIT B – Attachment 1

BUDGET DETAIL (Interagency Agreement)

1. Budget - Cost Breakdown

Planning & Strategy for the Conference – 25 hours @ $100/hour $2,500 Conference Calls and In Person Meetings Management of Minutes & Agendas & Timeline for Conference Site Selection & Contract Negotiation ‐ 60 hours @ $100/hour $6,000

Site Trip to LA, three days @ $750/each $2,250 Sponsorship Development & Speaker Management ‐ 35 Hours at $100/hour $3,500

Development of Conference Timeline & Budget ‐ 25 Hours at $100/Hour $2,500

Venue Management (food & beverage, housing) ‐ 75 Hours at $100/hour $7,500

Registration and web content ‐ 15 Hours at $100/Hour $1,500

Technology Development (webcasting, AV) & Bid Solicitation from Vendors 32.5 Hours at $100/Hour $3,250

Expenses for site inspection trip $1,000

TOTAL MEETING MANAGEMENT FEES ‐ 250 Hours at $100/Hour $30,000




ITEM/TITLE Approval of Payments for Supplementary Services for ACTION/CONSENT Full-Time Faculty; Information on Full-Time X ACTION Faculty Reassigned Time, Overload and Extra INFORMATION Session Payments to Date 2008-2009 DISCUSSION BACKGROUND / ANALYSIS: By law the Board must take action on supplemental payments to current employees. This item requests approval for payment of supplementary services provided by full-time faculty for fiscal year 2008/09. In addition, information is provided on the cost of additional compensation for full-time faculty as well as the cost of reassigned time. As of August 2008, full-time faculty compensation totals include:

07/08 Actual 08/09 Budget 08/09 Actual

♦ Est. Cost to Backfill FT Faculty Reassigned Time $ 489,563 $ 440,443 $ 0.00 ♦ Additional Payments

o Overload (fall and spring) 1,178,649 1,174,000 0.00 o Winter/Summer Sessions 1,280,646 1,022,300 453,413 o Supplementary Services 377,290 437,229 16,089

Total additional FT faculty compensation: $ 2,836,585 $ 2,633,529 $ 469,502 Grand Total Backfill & Additional Compensation: $ 3,326,148 $ 3,073,972 $ 469,502 Summary of supplementary services payments on this agenda: The attached table provides details of proposed payments, funding sources and descriptions of duties performed.

♦ Required by Contract: $ 0.00 ♦ Other District Funded: 10,271.32 ♦ Grant/Categorically Funded: 6,249.23 ♦ Self-Supporting Programs Funded: 5,000.60

Subtotal (this month): $21,521.15 Total to Date for 2008/09: $37,610.18 FISCAL IMPLICATIONS: Funds for these services are included in the 2008/2009 budget. RECOMMENDATIONS: Move approval of Payments for Supplementary Services for Full-Time Faculty. Submitted by: Approval for submission to Board of Trustees: Dr. Mitjl Capet Dr. Dianne G. Van Hook


Dr. Mitjl Capet

3.3, Page 1 Sept 10, 2008

Supplementary Services Payments 2008/09

Type NameDate(s) of Service Service(s) Performed Amount

Required by Contract

None -$

Total this month: -$

Total 2008/09 to date: -$

Other District Funded

Acosta, Claudia Summer 2008 Coordination of Spanish Institute 5,500.32$

Alfano, Kathleen 7/20/08 - 8/20/08 Program Director, NSF-IPA Program 284.98$

Baker, Diane 7/24-25/2008 Interviews 337.65$

Blasberg, ReginaWinter & Summer

2008 Coordinator of Classes 3,000.36$

Borrelli, Pamela 7/21/2008 Adjunct orientation at Henry Mayo Hospital 270.12$

Borrelli, Pamela 8/13/2008 Orientation of FT and adjunct to Nursing 232 202.59$

Buriel, Juan 7/28-29/2008 Non-Credit Interviews 135.06$

Morrow, Dennis 8/1/08 Non-Credit Interviews 202.59$

Sherard, Tracey 6/26/08 Non-Credit Interviews 135.06$

Sherard, Tracey 7/31/08 Non-Credit Interviews 202.59$

Total this month: 10,271.32$

Total 2008/09 to date: 22,636.07$

Grant/Categorically Funded

Alfano, Kathleen 7/20/08 - 8/20/08 Program Director, NSF-IPA Program 1,615.32$

LaBrie, Michelle 8/4-13/2008 Counseling 1,522.80$

LaBrie, Michelle 8/5-19/2008 New Student Advisement Workshops 2,030.63$

Malinoski, Valerie July & Aug. 2007Health Center services 1,080.48$


Total 2008/09 to date: 9,973.51$

Self-Supporting Programs Funded

Fisher, Howard 6/30 - 7/3/2008 Camp Director (ASG funded) 5,000.60$


Total 2008/09 to date: 5,000.60$

Grand total this month: 21,521.15$

Grand total 2008/09 to date: 37,610.18$ 3.3, Page 2

Sept 10, 2008



BUSINESS SERVICES

ITEM/TITLE Approval/Ratification of Budget Transfers ACTION/CONSENT X ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: Budget transfers and augmentations are a routine method of adjusting the Adopted Budget based upon the changing needs of the District or as a result of projected information being updated by actual data. Transfers on this agenda are the final ones for fiscal year 2007/08. Budget transfers to/from the Reserve for Contingency:

♦ Fund 11 (Unrestricted General Fund) – An increase of $5,808 is due to indirect support revenue of $4,616 expected to be received from the Teacher Preparation Pipeline Grant, $1,191 in indirect support from SBDC Grant, and a $1 adjustment to the Economic Workforce Development Grant.

Changes in budget due to additions/augmentations/adjustments to regular, categorical and grant programs:

♦ Fund 11 (Unrestricted General Fund) – A net increase of $54,475 is due to adding indirect support revenue from grants (see details above) totaling $5,808, an increase in Health Center MAA funds of $33,316, and an increase in Civic Center revenue of $15,351.

(Continued)

Changes to other funds: None. All other transfers are routine in nature. Copies of this report are available, upon request, from the Business Services Department. FISCAL IMPLICATIONS: Fund 11 (Unrestricted General Fund): Increase in revenue/expenditures of $54,475 Fund 12 (Restricted General Fund): Increase in revenue/expenditures of $145,460 Fund 33 (Child Development Center Fund): Increase in revenue/expenditures of $523 Fund 43 (Capital Improvement Projects Fund): Increase in revenue/expenditures of $1,275,452 Fund 47 (Prop 39 Project Fund 2005): Increase in revenue/expenditures of $240,696 Fund 48 (Prop 39 Project Fund 2003): Increase in revenue/expenditures of $24 RECOMMENDATIONS: Move Approval/Ratification of Budget Transfers. Submitted by: Approval for submission to Board of Trustees: Donna Haywood Dr. Dianne G. Van Hook


Sharlene L. Coleal 5.9, Page 1 September 10, 2008



PAGE: Two AGENDA CATEGORY: BUSINESS SERVICES ITEM TITLE: Approval/Ratification of Budget Transfers MEETING DATE: September 10, 2008 Background/Analysis (cont'd):

♦ Fund 12 (Restricted General Fund) – A net increase of $145,460 is due to the following adjustments: o EOPS – $5,000 o Matriculation – $7,000 o Distance Ed Closed Captioning – $6,357 o Teacher Prep Pipeline Grant – $120,016 o Closed Captioning (Butte College) – $2,635 o SBDC Partner Income – $28,775 o SBDC Federal Grant – $25,000 o BFAP Financial Aid – $1,500 o Economic Workforce Development Grant – $7 o TTIP Telecom – $8,820 o CalWorks – ($24,000) o Basic Skills 07/08 – ($6,390) o WIRED Grant – ($29,260)

♦ Fund 33 (Child Development Center Fund) – A net increase of $523 is due to an increase in Child

Nutrition Grant federal revenue of $4,525 and a decrease in Child Nutrition Grant categorical revenue of $4,002.

♦ Fund 43 (Capital Improvement Projects Fund) – An increase of $1,275,452 is due to transferring revenue and expenses from fund 11 to fund 43 for the Fire/Life Guard set aside totaling $714,452 and establishing a budget of $561,000 for the Energy Incentive checks received from the Co-Gen Project.

♦ Fund 47 (Prop 39 Project Fund 2005) – An increase of $240,696 is due to establishing a budget for additional earned interest for 2007/08.

♦ Fund 48 (Prop 39 Project Fund 2005) – An increase of $24 is due to adjusting interest revenue.




BUSINESS SERVICES

ITEM/TITLE Financial Report – Month Ending June 30, 2008 ACTION/CONSENT ACTION X INFORMATION DISCUSSION BACKGROUND / ANALYSIS: Financial Reports for all District funds for the period ending June 30, 2008 are available from the Business Services Department, upon request.

The Unrestricted General Fund (Fund 11) financial report page reflects an ending fund balance for fiscal year 2007-2008 of $8,413,587 which is 11.11% of total expenditures.

The June 30, 2008 Financial Reports also include the following attachments, which summarize any budget adjustments that result in a change to the total Adopted Budget of a fund and/or result in a change to the contingency reserve budget of a fund: (Continued)

FISCAL IMPLICATIONS: Receipt of additional revenue to be used by District programs in the amount of $1,716,630, as follows: Fund 11 (Unrestricted General Fund)

$54,475 to be used to fund various unrestricted expenses or to increase contingency. Fund 12 (Restricted General Fund)

$145,460 to be used by grant and categorical programs. Fund 33 (Capital Improvement Projects Fund)

$523 to be used by Child Nutrition program. Fund 43 (Capital Improvement Projects Fund)

$561,000 to be used for Central Plant project. $714,452 to be used for Los A County Fire/ Life Guard equipment.

Fund 47 (General Obligation Fund- Series 2005) $240,696 to be used for approved bond projects.

Fund 48 (SCCCD Prop 39 Project Fund, Series 2003) $24 to be used for approved bond projects.

RECOMMENDATIONS: Information only. Submitted by: Approval for submission to Board of Trustees: Kari Soffa Dr. Dianne G. Van Hook


Sharlene L. Coleal



SANTA CLARITA COMMUNITY COLLGE DISTRICT COLLEGE OF THE CANYONS

PAGE: Two


ITEM TITLE: Financial Report – Month Ending June 30, 2008

MEETING DATE: September 10, 2008

BACKGROUND ANALYSIS (Continued): Unrestricted General Fund – Fund 11 – (Report Attachment A)

Revenue/Expenditure: A $54,475 increase in revenue/expenditure is the result of establishing or increasing revenue and expense budgets for the following: • $33,316 in additional Medi-Cal Administrative Agency (MAA) revenue. • $15,351 in additional PAC other facility use revenue to reimburse costs for the AT&T Classic

event. • $4,616 in additional indirect support from Teacher Prep Pipeline grant renewal. • $1,191 in additional indirect support from SBDC grant augmentation. • $1 in additional indirect support from Economic Workforce Development Center grant.

Contingency: A $5,808 increase in contingency is the result of the following:

• $4,616 in indirect support from Teacher Prep Pipeline grant renewal. • $1,191 in indirect support from SBDC grant augmentation. • $1 in indirect support from Economic Workforce Development Center grant.

Restricted General Fund – Fund 12 – (Report Attachment B)

Revenue/Expenditure: A $145,460 increase in revenue/expenditure is the result of increasing or establishing budgets for the following categorical and grant programs: • $25,000 budget increase for SBDC due to grant augmentation. • ($29,261) budget decrease for CIC Wired grant due to a reduction in award amount. • ($6,390) budget decrease for Basic Skills to match P2 allocation. • $7,000 budget increase for Matriculation due to augmentation. • $1,500 budget increase for BFAP due to augmentation. • $8,820 budget increase for TTIP Telecommunications due to additional allocation. • $7 budget increase for Economic Development Center grant to match P2 allocation. • $5,000 budget increase for EOPS due to augmentation. • ($24,000) budget decrease for CalWORKS due to returning unused funds. • $120,016 to establish a budget for Teacher Prep Pipeline grant renewal. • $8,993 to establish a budget for Distance Education Closed Captioning grant. • $28,775 budget increase for SDBC Partner income to reflect additional commitments.

Contingency: There are no changes in contingency to report for this period.

Child Development Fund – Fund 33 – (Report Attachment C)

Revenue/Expenditure: A $523 increase in revenue/expenditure is the result of increasing or establishing budget for the following projects: • $523 in additional revenue for Child Nutrition program.

Contingency: There are no changes to report for this period.


SANTA CLARITA COMMUNITY COLLGE DISTRICT COLLEGE OF THE CANYONS

PAGE: Three


ITEM TITLE: Financial Report – Month Ending June 30, 2008

MEETING DATE: September 10, 2008

BACKGROUND ANALYSIS (Continued): Capital Improvement Projects Fund – Fund 43 – (Report Attachment D)

Revenue/Expenditure: A $1,275,452 increase in revenue/expenditure is the result of increasing or establishing budget for the following projects: • $561,000 in additional budget for the Central Plant project due to additional funds received

from an energy incentive rebate program. • $714,452 in additional budget for the $1 set aside for LA County Fire/Life Guard.


General Obligation Fund, Series 2005– Fund 47 – (Report Attachment E)

Revenue/Expenditure: A $240,696 increase in revenue/expenditure is the result of increasing or establishing budget for the following projects: • $240,696 in additional interest revenue.


SCCCD Prop 39 Project Fund, Series 2003 – Fund 48 – (Report Attachment D)

Revenue/Expenditure: A $24 increase in revenue/expenditure is the result of increasing or establishing budget for the following projects: • $24 in additional interest revenue.




GENERAL

ITEM/TITLE Update on Legislation, Regulations, and Board of ACTION/CONSENT Governors’ Activities/Consultation Items X ACTION INFORMATION DISCUSSION BACKGROUND / ANALYSIS: Any relative handouts detailing updates on pending legislation and the state budget will be distributed at the meeting. Relevant comments will be added and input solicited regarding the follow-up the Board members would like to have taken in support of and/or opposition to specific pieces of legislation. FISCAL IMPLICATIONS: N/A RECOMMENDATIONS: Action, if any, to be determined. Submitted by: Approval for submission to Board of Trustees: Dianne G. Van Hook Dr. Dianne G. Van Hook


10.1, Page 1 Sept. 10, 2008