hi

Faculty ofDepartment of

Phone: Fax: Suggested sample letter for Public Speakers/Guest Speakers

Public Speakers include both guest speakers for specific events and seminar leaders provided the seminar to be given by the foreign speaker does not last longer than five days.

PERSONAL Date

«name»«address»

Dear «name»:

On behalf of the Faculty of «faculty»’s Department of «dept» I am pleased to invite you to our Faculty/Department as a Guest Speaker for the period «date1» to «date2».

Your will be: [Outline duties and responsibilities here, i.e.:]

(1) [addressing the following convention/convocation/dinner, etc: (provide details) (2) [addressing staff/students/others on ........... in your area of expertise]; (3) [participating in and/or acting as a speaker at the ......... conference/symposium/convention.

You will receive an honorarium of $«amount». (If applicable)

You will also receive reimbursement for airfare and accommodation expenses. (If applicable)

It is our understanding that under Regulation R186(j) of the Immigration and Refugee Protection Regulations you may enter Canada as a Guest Speaker without the need to secure a work permit.

However, citizens from certain countries must obtain a Temporary Resident Visa (TRV) through a Canadian visa post abroad prior to entering Canada. For a complete list of countries and territories whose citizens require visas in order to enter Canada as visitors, please refer to the CIC web site at: http://www.cic.gc.ca/english/visit/visas.asp. If you are uncertain as to visa requirements from your country, you are advised to contact the nearest Canadian visa office concerning the current regulations. For a list of Canadian embassies, high commissions and consulates, please refer to: http://www.cic.gc.ca/english/information/offices/apply-where.asp.

As your stay in Canada will be temporary, you will not be covered by Alberta Health Care. In case you do not have “Out-of-Country” coverage under your medical insurance plan in your country of residence, you may purchase medical insurance as a visitor to Canada at your own cost (i.e., through Simpson Group Medical Services Inc., website: http://www.simpson-group.com).

Please carry this letter of invitation with you when you arrive and present it to the admitting Immigration Officer at the Canadian port of entry. You also require a valid passport* as proof of your citizenship . It will be necessary for the passport to be valid for the entire length of your stay in Canada.

Please do not hesitate to contact me if you require any further information at Tel: or E-mail:

Yours sincerely,

«dean»/«head»

2500 University Drive N.W., Calgary, Alberta T2N 1N4 www.ucalgary.ca

«name» 2 «letterdate»

*If you are a citizen or a permanent resident of the United States, Greenland or Saint-Pierre-et-Miquelon, you do not need a passport or a temporary resident visa to enter Canada. You must, however, provide proof of citizenship or permanent residence, such as a national identity card or an alien registration card.

Please note, that those who contravene a provision of Section 127 of the Immigration and Refugee Protection Act (IRPA) [i.e., a foreign national who makes a material misrepresentation (misstating credentials, letters of reference, etc.) or who withholds information on a relevant matter (criminal involvement, prior immigration difficulties, previous illegal work in Canada, a serious medical condition, etc.) that could induce an error in the administration of Canada’s Immigration and Refugee Protection Act], is guilty of an offense and liable for prosecution in the criminal courts of Canada.