Sample Comp Proj

8/7/2019 Sample Comp Proj

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Barretts Job

AgencyIGCSE Computer Coursework


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Contents....................................................................................................................................................2The Problem ................................................................................................................................3

Description of the problem ........................................................................................................3Objectives ................................................................................................................................3Description of existing solution .................................................................................................4Evaluation of existing solution ..................................................................................................4Description of other possible solutions .....................................................................................6Evaluation of other possible solutions ......................................................................................8

Design .........................................................................................................................................9Action plan ...............................................................................................................................9Description of method of solution ...........................................................................................10

Hardware ................................................................................................................................18Software .................................................................................................................................20

Implementation ..........................................................................................................................20Method of solution related to problem ....................................................................................20Accurate method of solution ...................................................................................................21

...................................................................................................................................................24

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...................................................................................................................................................33Testing .......................................................................................................................................34

Test Strategy ..........................................................................................................................34Expected Results ...................................................................................................................42

Documentation ...........................................................................................................................45Technical documentation ........................................................................................................45

User Documentation ...............................................................................................................50Evaluation ..................................................................................................................................54Evaluation ..............................................................................................................................54Future Development Possibilities ...........................................................................................56

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The Problem

Description of the problem

Barretts Job Agency (BJA) is a private company that provides a service for people tofind jobs and to large companies to find employees. Over 3000 people have found a

job through BJA over the last 2 years, and many companies recruit solely from

them.

As the years went by, they have gained a good reputation for its quick and efficient

service, and is one of the UKs leading job recruitment agencies. It has attracted

many people, and over the past 6-8 months, BJA have encountered a big surge of

new customers due their effective marketing campaign.

This company was founded around 75 years ago and it still uses an old system,

which hasnt been developed for some time. When most industries becamecomputerised, BJA followed on. Even so, they havent kept up with the latest

technology, and only use a basic website and a spreadsheet (which is used like a

database). They face many problems nowadays, with the increase of the customers

and the new services the customers are demanding. For example, there have been

complaints that it takes a lot of time for a person to register, and the companies

often get wrong type of applicants.

BJA fears that they will lose many customers if they do not improve their response

time and accuracy.

ObjectivesThe objectives of BJS are as follows:

Business objectives:

Increasing customer satisfaction

Increase productivity of BJA staff

Provide a fast way for customers to find suitable employees

Provide a fast way for applicants to register

Reduce overall costs

IT objectives:

Computer based registration system

Applicant information stored in a database

Online access for customers

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Electronic reports available for business decision makers

Secure and protected data

High availability system

Description of existing solutionBJA would like to change this info a more efficient, faster and updated method. The decided

method was a web-based database system. This is match the exact needs of BJA as a job

agency and tailored to their exact needs. This will rely on automated processes, a huge

database and external access to it.

It will need a server and terminals for users. A website will need to be hosted and secured for

customers to use at any time. New software and hardware wil be needed.

Evaluation of existing solutionMuch of this information has been gained from the staff members themselves

thoughts interviews about the current system. This will be compared to the solution

further on.

ADVANTAGES: DISADVANTAGES:

Fairly simple to use

Staff do not need to be

trained much

Changes can be made

quickly to processes

Low cost in technology

System very reliable

Very slow registration process

Takes long time to search for the correct

candidates

CV backups require a lot of space

Cost is high as large number of staff

required

Low security personal information can bestolen easily

Data entry is not always accurate when

adding the candidate detail to the

spreadsheet

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Difficult to produce analysis reports of how

the business is doing

Interviews: I have talked with certain staff members about how they think their

current system is, and concluded the following:

Administrator: He is responsible for the website and the e-mails with the CVs. Even

though this seems to be a small job, he says it is very tiring because many people

send their CVs in wrong formats or do not have the correct information so he must

send them back. Sometimes, the applicants take long to reply back or may not reply

back entirely. The system is fairy simple for him, even though it is time-consuming.

Sometimes, he might input wrong information in the spreadsheet (i.e. a name in the

phone number section) and there is no validation techniques to stop errors like that.

He would like a database, and has been trying to make BJA adopt one for quite

some time.

Account Manager: She searches through the spreadsheet to find appropriate

candidates for the company. It seemed to be a very long and troublesome job

because the information may be wrong and sending off the wrong applicant would

halt business operations. Sometimes the scanned CVs are not clear or the wrong

document is attached, so sending this off with the person annoys the company

requesting an employee. If she does not find the right candidate, she must

advertise the job vacancy and tell the company about it. Because she has to do a

lot, she sometimes forgets to tell the company that a suitable candidate has been

found.

Receptionist: The receptionist accepts the CVs bought in person and passes this on

the to Administrator. She also arranges interviews, and does not have much to say

about her job. She hasnt tried other tasks, so she thinks the system is simple and

quick.

Managing Director: It is clear the director is under much pressure. Many people

complain to him about the timely service. He has tried to employ more people to

help, but it has done more harm than good, as it hardly helps with the searching

process and costs more. When shareholders ask for a report on the company, he

has to make sure all the data is accurate and up-to-date because there could bemany errors in the spreadsheet. It is also hard to get certain information such as the

amount of people who joined in October 2008, as there is no way to find this other

than searching the spreadsheet manually.

He has agreed that a database would be a good solution to all these problems.

Web-based database system

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Can store large amounts of data

Easy to search, filter, organise,

categorise etc

Developed to match BJAs exact needs

Advanced security

Single point of information that can

accessed by anyone in the company.

Applicants and companies can edit

their information online

Companies can search online

Applicants are added to the database

automatically online

Import existing Excel sheet data into

new database easily

Need to train staff to use the

system, this may take long

time

Takes lots of effort to

develop this system

Costs of development are

high initially

Need to maintain the

system, hence require more

technical staff than before

Security could be breachedas database is available

online for searches

In conclusion, it does look like the database system has much more advantages for

BJA. It is exactly what they are looking for.

Description of other possible solutions

Web-based Database System (recommended)

This solution is the one that is a web-based database system. The solution will

require development of the existing website and a new database. This solution will

developed according to the exact needs of BJA, and it will be developed by a local IT

development company who specialise in Web based system development.

Every staff member in BJA will have their own PC to use the new system.

Applicants would fill in an application form online, and once the data has been

validated, they will automatically be added to the database. The system will confirm

immediately when application is successfully added to the database. The

candidates will have option to edit their data once registered, as they will have login

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details.

As for the companies looking for employees, they will have on-line access to the

agencies database. They will be able to search the database in a number of ways,

for example, by entering skills, age and qualifications of the candidates. Once

candidates are identified, the agency will make the necessary arrangements forinterviews.

The access will be controlled through security, so that only the relevant information

is shown. The companies will only see some details of the candidates like name, age

and qualifications, but not his personal details like telephone numbers or address.

Some information may be very confidential, and that will only be accessible by the

Account Manager or the senior management of agency.

Management will have various reports available to view and print. These reports will

show statistical information about the business, financial data and performance of

account managers.

There will be a backup for the database once a day. The backup will be stored off-

site, so that in the event of disaster, information is never lost.

Other alternative s

BJA has two alternative solutions:

1. Ready-made Package

2. Online Hosted Service

Ready-made Package

There are few companies that provide ready made packages that are designed for

recruitment agencies. These packages are quite generic and require agencies to

follow designed processes. There is little flexibility in changing these processes by

the agencies.

Any medications to the functionality will need to be requested to the vendor, and

this takes some time as vendors normally are not very responsive.

O nline Hosted Service

This option requires agency to use a system that has been designed and hosted by

a Service Provider (SP), and requires no installation on agency site. All the

technology is managed by the SP and the backups is responsibility of the SP as well.

Agency is allocated UserIDs and each staff can login via the Internet.

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Evaluation of other possible solutions

The alternative solutions are evaluated in this section.

Ready-made Package


Quick to deploy

Cheaper than developing

internally

Updates like fixed and patches

are automatically applied

Easier to find people with

package skills as these

products are used widely

market

Difficult to modify package

Expensive to add/change what

functions the package has

Vendor support may be limited, or

slow

Security may be less tight

High yearly maintenance/license

charges

Online Hosted Service


Very quick to setup and use

Cheapest solution

Nice user interface and help

system

System very reliable as

hosting done in proper data

centres

No control over database, as it

resides with service provider

Security concerns, especially of data

theft

Requires faster Internet connection,

which could be costly

Totally dependent on Internet

connection, if this is down, all

business comes to stop.

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Design

Action plan

Tasks/WeekNumber 1 2 3 4 5 6 7 8 9 10 11 12

Designingrequiredoutput

Designingfile layout

Designingprogram

Program

Coding

Tests/DebuggingUserDocumentationTechnicalDocumentation

Implementati

on

Evaluation

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Description of method of solutionThe solution software will be written from a programming language. The details of

the solution are shown below in the flow charts below. The actual screen shots of

development screens are shown in Implementation section.

A pplicant Process

Registered?

Applicant to enterdetails onwebpage

No

System togenerate UserIDand Password

System to emailUserID and

Password to User

Applicant

Login

Yes

CV alreadyadded?

Enter CV detailson webpage

Update database

Confirm detailshas beenaccepted

Modify CV?

Bring up CV fromdatabase for

editing

No

Yes Delete CV?No

Delete CV fromdatabase

Yes

No

Display homepage

Yes

Forgot logindetails?

Enter mandatorydetails

Email only ifverified

Yes

No

Search jobdatabase

Enter job infoSystem searches

for jobsDisplay results on

webpage

Yes

Foundjobs?

Register interestby selecting jobs

System togenerate email to

BJA accountmanager

Yes

Register jobinterest

No

No

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Companies Process

Registered?

Company to enter

user details onwebpage

No

System to

generate UserIDand Password

System to email

UserID and

Password to User

Company

LoginYesSearch CVdatabase

Enter skills

System searches

for applicant

Display results on

webpage

Yes

No

Display homepage

Found

applicant?

Requestinterviews by

selecting

applicants

System to

generate email toBJA account

manager

Yes

Register skills No

Forgot login

details?

Enter mandatory

details

Email only if

verified

Yes

NoRegister new

job

Enter job details

Yes

No

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Administration Process

Admin

LoginUpdateWebsite

Content?

Open websitecontent page

Update content

Publish

GenerateReports?

Generate selectedreport

Yes

NoBackup

System?No

Backup System

Yes

NoDisplay homepage

Yes

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Database structure

Database is relational type. This means that tables are linked to each other by some

unique fields (could be generated automatically by database). Main table has

unique data and child tables can have repeated data for each record in main table.

For BJA, there is one table that has Account Managers information.

Each Account Manger can look after many companies and applicants.

Each applicant can have many entries for qualifications, employment and

education.

Each company can have many jobs at the same time.

Table

Personal Information

Table

Employment History

Table

Education

Table

Professional Qualifications

Table

Company Information

Table

Jobs

Table

BJA Account Managers

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BJA Account Manager Database

Field Length Type

Account Manager Information

AccountManager ID

LongInteger

AutoNumber

Title 4 Text

First Name 25 Text

Middle

Name

25 Text

Last Name 25 Text

Employee

ID

Long

Integer

Number

Applicant Databases

Field Leng

th

Type


ID 8 Nume

ric

Title 4 Text

First Name 25 Text

Middle

Name

25 Text

Last Name 25 Text

DOB 8 Date

Address1 50 Text

Address2 50 Text

City 30 Text

Post Code 8 Text

Country 30 Text

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Telephone Long

Integ

er

Numb

er

Mobile LongInteg

er

Number

Email 30 Text

Gender 1 Text

Marital

Status

1 Text

Children Long

Integer

Numb

er

Type of job 60 Text

Salary Long

Integ

er

Numb

er

When

available

8 Date

Location 60 Text

Interests Mem

o

Text

Employment History

ID 8 Nume

ric

Compan

y

50 Text

Date

From

8 Date

Date To 8 Date

Position 60 Text

Descripti Memo Text

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on

Education

ID 8 Nume

ric

Institutio

n

50 Test

Date

From

8 Date

Date To 8 Date

Details Memo Text

Professional

Qualifications

ID 8 Nume

ric

Institutio

n

50 Test

Date

From

8 Date

Date To 8 Date

Details Memo Text

Company Information Database

Field Length Type

Company Information

Company ID 8 Nume

ric

Title 4 Text

First Name 25 Text

Middle Name 25 Text

Last Name 25 Text

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Role in

Company

30 Text

Company

Name

50 Text

Address1 50 Text

Address2 50 Text

City 30 Text

Post Code 8 Text

Country 30 Text

Telephone Long

Integer

Numb

er

Email Address 30 Text

Website

Address

60 Text

Jobs

Company ID 8 Nume

ric

Type 60 Text

Salary LongInteger

Numeric

Start Date 8 Date

Location 60 Text

Skills 60 Text

Details Memo Text

Hardware

QTY

HARDWARE DESCRIPTION JUSTIFICATION

2 Main Servers These are the main This is to provide High Availability

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computer servers that willrun the databaseapplication and will have thedatabase. If the systemgoes well, more servers willbe open nationwide

if the main server fails. This willtake over. They will accommodatethe main servers. This is one ofthe requirements

This also provides goodperformance as both servers are

used1 Development

ServerDevelopment server. Thisis to write programs andmanage the system.

A separate server fordevelopment is required that isisolated so that it does not affectthe live system in case new codecrashes during testing.

Users testing and load testing canbe done on this server, wherelarge number of users aresimulated to see how systembehaves under load.

1 Backup Server A standby server This is used to backup the systemdata.

It can also be used in the eventthat both main servers fail.

10 Premium PCs PCs for the admin teamsand developers. Staff needto access the databasesystem through the browseron the Pc.

Admin teams need powerful PCsas they use various tools andpackages for managing system,hence they need more RAM andfaster CPUs.

Admin teams often do sometesting on their machines sofaster PC with bigger disk space

is required.4 Standard PCs PC for the business users.

They requires access tostatistics and reportsthrough the browser on thePCs.

Users only need PCs for browsinginternet and office work, sostandard PC is recommended asit reduces costs.

1 Router/switch Combined router/switchrequired for networking (i.e.internet)

This is a must for efficientnetworks.

Cheaper solution than developingin-house switching systems.

1 Hardware

Firewall

This will provide security for

system, as perrequirements.

Prevents hacking

Prevents sensitive information likeinternal IP numbers

1 Cable box 750 metre of cabling isrequired for the BJA office.

Essential part of network

1 Networkcabinet

Cabinet to house networkequipment.

Essential part of network

1 Miscellaneous Plugs, batteries, extrakeyboards etc

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Software

Q

TY

SOFTWAR

E

DESCRIPTION JUSTIFICATION

1 Databasepackage

The database software. Vendors have already developeddatabase packages, so it is easy to useexisting databases like Microsoft SQLServer or Oracle Database. Theadvantages of using these are thatvendors provide fixes for security threatsand bugs on a regular basis.

1 DevelopmentApplicationTool

Tool that will be used fordeveloping programs.

Easy to use tools are already available.They are called Integrated DevelopmentEnvironments (IDE). They allow faster

way to develop applications.1 Graphics

PackagePackage to design graphics. Graphic packages allow quick design of

graphics with powerful design patterns.

19 Antivirus Protection of PCs againstviruses.

This is essential as virus threats arealways present, from surfing the net toemail and attachments.

19 OfficePackage

Staff need access to Wordand spreadsheet forpersonal productivity.

Office packages are essential for staff.Spreadsheets, word processers andemail clients are absolutely minimum. Formanagers, they will need software to planfor projects.

Implementation

Method of solution related to problem

The new system will be developed and tested by week 8, as shown in the project plan, undersection Design.

The new system will be implemented during the 2 week period, week 9 and 10.

During this period, the old system will continue to be used in parallel. This way, if the newsystem has any faults, or something major goes wrong, then at least the old system is in placeand so company will not suffer too much.

During end of week 9, the stored information (for example, new applicant details and newcompany jobs information in both spreadsheet and the database) from the old and new systemwill be compared to ensure that the new system is keeping correct information. If it is verified

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that new system is working correctly, then the old system will be switch off from week 10onwards.

Accurate method of solution

Software Development

The implementation of the new system is done from the following pseudo-code:

Applicant Module

If Applicant is registered alreadyAuthenticate Applicant using userid and passwordIf Applicant authenticated

Present options to add, modify, delete cv and search for jobsElse

Provide options to reset userid and passwordEnd-ifElse

Register ApplicantEnd-if

Company Module

If Company is registered alreadyAuthenticate Company using userid and passwordIf Company authenticated

Present options to add, modify, delete job details and search for Applicants

Else Provide options to reset userid and passwordEnd-if

ElseRegister Company

End-if

Administration Module

If Administrator is registered alreadyAuthenticate Administrator using userid and passwordIf Administrator authenticated

Present options to update website content, generate reports and backup systemElseProvide options to reset userid and password

End-ifElse

Register AdministratorEnd-if

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Database and Reports Development

Database Design

Database design is carried out using the database package. This is GUI driven and easy to use.The screen below shows how tables can be created. The Data Type field has drop-down list

which is used to specify data type like Text or Number.

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Forms Design

The input and display forms can be designed easily using wizards from the package. Forexample, the screen below shows how to create form for CV.

First, select More Forms from menu, then Form Wizard.

The wizard will bring up series of panels which will take user through the form design steps.

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The final form is displayed below:

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Reports Design

Reports can also be design by using wizards from the development package.

To design report, click on Report Wizard from main menu to start the process.

Series of panel are presented, which will lead toward final report.

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To customize the report, for example, to write your own code, you can right-mouse click thereport canvas, then select on Build Event link, as below.

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Next, click on Code Builderas below.

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Now you can start to write your own code, as below.

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Testing

Test Strategy

Testing will take place between week 5 and 7 of the project plan.

Unit Testing

The developers will first unit test their programs or parts of the system individually. This is toensure that each part of the system is designed to meet the requirement. Any changes requiredcan be made quickly.

System Testing

This is the second stage of testing where all programs and parts are put together and testing is

done from the entry of data from user screens all the way to database. The data flow in thesystem is checked to ensure it is handled correctly. And each part is connecting correctly toothers.

Part of the system testing is the security and high availability testing.Testing is done for securityto see if data is protected. This is done by one member of test team who will try to hack into thesystem, or by sending garbage data or malicious code.

For high availability, the two main servers will be used. While system is running, one server willbe shut down by disconnecting the network cable (which simulates server failure).

Performance Testing

This is the last of the tests to check if system can handle large number of users. This is normallydone by a load testing tool, which can automatically generate hundred or thousands ofsimultaneous users.

This test is known as stress or load test, and it shows how the system will behave underextreme load. Response time is also measured when system is being loaded with lots of users.This will show how fast the system is under different load conditions.

The following is the test data to be used.

Test Data

Account Manager Information

Field Leng

th

Type Valid Data Invalid

Data

Extreme Data

Account

Manage

Long

Integ

AutoNum (AutoNumb HTR%$ (System Generated)

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r ID er ber er)

Title 4 Text Mr My7896 Miss

First

Name

25 Text Jalal Jalal88970

9

Jalaluddinahmed1234567

890

Middle

Name

25 Text Jack +Jack_&^8 Jackx1234567890123456

7890

Last

Name

25 Text Ahmed Ahmed_()*

98

Ahmed123456789012345

67890

Employ

ee ID

Long

Integ

er

Number 123 Ahmed34 18446744073709551615


Field Leng

th

Type Valid Data Invalid

Data

Extreme Data

ID 8 Numer

ic

1234 12ab 12345678

Title 4 Text Mrs Mrs- Abcd

First Name 25 Text Jalal Ja12 Jackx12345678901234

56789

Middle

Name

25 Text Elle El_le}{ Jackx12345678901234

56789

Last Name 25 Text Arya Ary_[)} Jackx12345678901234

56789

DOB 8 Date 20/12/91 20]2[1@ 20/12/97

Address1 50 Text 11 Kings

Road,

Leyton,London,

England

5%56- % Jackx12345678901234

56789Jackx123456789

0123456789

Address2 50 Text 16 Bristol

Lane, Bridge

of Don,

Aberdeen

QWERTY^

%+@~

Jackx12345678901234

56789Jackx123456789

0123456789

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City 30 Text London Lon_d0n} London123456789012

345678901234

Post Code 8 Text E12 4QU E++>BC: ABC12345

Country 30 Text Brazil Braz[]1?78

(

Scot1234land1234567

89123456789

Telephone Long

Integ

er

Numb

er

123456 AB34_ 18446744073709551615

Mobile Long

Integ

er

Numb

er

123456 AB34_ 18446744073709551615

Email 30 Text [email protected] Ad{}@.org_ /

Scot1234land123456789123456789

Gender 1 Text F 2 M

Marital

Status

1 Text S } M

Children Long

Integ

er

Numb

er

5435 AB_@@ER 18446744073709551615

Type ofjob

60 Text AssistantManager

Assist@~:4nt_%%

Jackx1234567890123456789Jackx123456789

0123456789123456789055

Salary Long

Integ

er

Numb

er

5435 AB_@@ER 18446744073709551615

When

available

8 Date 20/1/09 12/@~_+ 20/10/98

Location 60 Text Riyadh RI1*_|/\ Jackx12345678901234

56789Jackx123456789

0123456789123456789055

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Interests Mem

o

Text Sports,

mountain

climbing

SP54%_^@

:@S:@$%$

%^

Connecticut edged

Memphis for the No. 4

overall seed but both are

projected to be in the

Phoenix (West) region,

where they could meet inthe final on March 28.

Employment History

Field Len

gth

Type Valid

Data

Invalid Data Extreme Data

ID 8 Num

eric

1234 12ab 12345678

Compa

ny

50 Text IBM %$@:~_)||< Jackx1234567890123456

789Jackx123456

7890123456789

Date

From

8 Date 20/1/

09

12/@~_+ 20/10/98

Date To 8 Date 1/12/

08

1_^%$ 10/10/09

Position 60 Text Assistant

Mana

ger

%$@:%$

MAN

Jackx1234567890123456789Jackx123456

78901234567891234567

89055

Descrip

tion

Me

mo

Text Sport

s,

moun

tain

climbi

ng

SP54%_^@:@S:@$%$

%^

Connecticut edged Memphis

for the No. 4 overall seed but

both are projected to be in

the Phoenix (West) region,

where they could meet in the

final on March 28.

Education

Field Len

gth

Type Valid

Data


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ID 8 Num

eric

1234 12ab 12345678

Institu

tion

50 Test Jackx12345678901234567

89Jackx123456789

0123456789

Date

From

8 Date 20/1/

09

12/@~_+ 20/10/98

Date

To

8 Date 1/12/

08

1_^%$ 10/10/09

Detail

s

Me

mo

Text Sport

s,

moun

tainclimbi

ng

SP54%_^@:@S:@$%$

%^



both are projected to be in the

Phoenix (West) region, where

they could meet in the final on

March 28.

Professional Qualifications

Field Len

gth

Type Valid

Data


ID 8 Num

eric

1234 12ab 12345678

Institu

tion

50 Test Jackx12345678901234567

89Jackx12345678

90123456789

Date

From

8 Date 20/1/

09

12/@~_+ 20/10/98

Date

To

8 Date 1/12/

08

1_^%$ 10/10/09

Details Memo Text Sports,

moun

tain

climbi

ng

SP54%_^@:@S:@$%$%^ Connecticut edged Memphisfor the No. 4 overall seed but




March 28.

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Company Information

Field Len

gth

Type Valid Data Invalid Data Extreme Data

Company ID

8 Numeric

1234 12ab 12345678

Title 4 Text Mrs Mrs- XyZa

First

Name

25 Text Jalal Ja12 Jalaluddinahmed12345678

90

Middle

Name

25 Text Elle El_le! ElleaOrcha123456789012

345

Last

Name

25 Text Arya @ry@ AryaA1234567890123456

7890

Role in

Compa

ny

30 Text Director of

Sales

123_@S@:$ Scot1234land123456789123456789

Compa

ny

Name

50 Text Darts &

Herald Co.

DAQW%_)$%:

$?

Jackx12345678901234567

89Jackx123456789

0123456789

Addres

s1

50 Text 11 Kings

Road,Leyton,

London,

England

5%56-^% Jackx12345678901234567

89Jackx123456789

0123456789

Addres

s2

50 Text 16 BristolLane, Bridge

of Don,

Aberdeen

QWERTY^%

+@~

Jackx12345678901234567

89Jackx123456789

0123456789

City 30 Text London Lon_d0n} London123456789012345678901234

Post

Code

8 Text E12 4QU E++>BC: ABC12345

Countr

y

30 Text Brazil Braz[]1?78( Scot1234land1234567891

23456789

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Teleph

one

Lon

g

Inte

ger

Num

ber

123456 AB34_ 18446744073709551615

Email

Addres

s

30 Text [email protected]

m

Ad{}@.org_/ 123465789012345678901

@BJA.com

Websit

e

Addres

s

60 Text www.IMDY.

com

www.!!@:@%

$@.

Jackx12345678901234567

89Jackx123456789

0123456789123456789055

Jobs

Field Len

gth

Type Valid

Data


Comp

any ID

8 Num

eric

1234 12ab 12345678

Type 60 Text Jackx12345678901234567

89Jackx123456789

012345678912345678905

5

Salary Lon

g

Inte

ger

Num

eric

5435 AB_@@ER 18446744073709551615

Start

Date

8 Date 20/1/

09

12/@~_+ 20/10/98

Locati

on

60 Text Londo

n

ASL:%$@:__C!!! Jackx12345678901234567

89Jackx123456789

0123456789123456789055

Skills 60 Text Filing SAD:FER546@5$^? Jackx12345678901234567

89Jackx123456789

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0123456789123456789055

Detail

s

Me

mo

Text Sport

s,

moun

tain

climbi

ng

SP54%_^@:@S:@$%$

%^






March 28.

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Expected Results

Invalid Data: System should reject data.

This is an example of invalid date of birth. The system rejects this as the input is not in thecorrect format.

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Valid Data: All the data should be accepted by the system.Valid data should be accepted by system. The record below has been accepted by the system.

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Extreme Data: All the data should be accepted by the system because it conforms to thevalidation rules and the filed length(s).

The system should accept the following extreme data as valid.

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Documentation

Technical documentation

SERVER DOCUMENTATION (all server are same spec)

ProcessorsSingle Quad-CoreTM Intel Xeon 3300 series

MemoryFour ECC DDR-2 667/800 SDRAM DIMM 8GB of memory

Operating SystemsMicrosoft Windows Server 2008, Standard and Premium Edition

StorageHard Drives:400GB, 10K SAS Hard Disk Drives

Drive Bays2 x 3.5" cabled hard drive bays

Communications2x embedded Gigabit NICs

ChassisForm Factor: 1U Rack

Height: 1.68" (4.27 cm)Width: 17.60" (44.70 cm)Depth: 21.50" (54.61 cm)Weight: ~ 26.0 lbs. (11.80kg)

PortsRear: 2 x USB 2.0 ports, 1 x video connector, 1 x serial connector, 1 x PS/2 mouse connector, 1x PS/2 keyboard connectorFront: 2 x USB 2.0 ports, 1 x video connector

PowerSingle power supply (345W)

GraphicsIntegrated ATI ES1000 VGA Controller with 32MB memory

ManagementDell Server Assistant CD includedDell OpenManage Software includedStandard BMC with IPMI 1.5 supportOptional DRAC 4/p for advanced remote management capabilities

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PREMIUM PC

ProcessorIntel Pentium Dual-Core Processor

Operating SystemsGenuine Windows Vista Business

ChipsetIntel G31 (ICH7) Express Chipset MemoryUp to 2 DIMM slots; Non-ECC dualchannel 800MHz DDR2 SDRAM, 4GB Graphics CardsNetworking

Integrated Broadcom (BCM5784M) Gigabit LAN

Hard Drives7200RPM SATA II up to 320GB, 3.0GB/s; 2nd hard drive available on mini tower

Power Supply

255W Standard Power Supply, 255W 85PLUS Power Supply (available after Nov 08)

Standard I/O Ports(1) VGA(8) USB 2.0 2 front, 6 rear Optional via PCI add-in cardEthernet (RJ45)Serial (9-pin) (16550 compatible)1 parallel (25-hole, bi-directional)Line-in (stereo/microphone)Line-out (headphone/speaker)Internal Port

Two Serial ATA (7-pin) on the DT, and Three Serial ATA (7-pin) on the MT Hard Drives

STANDARD PC

ProcessorIntel CoreTM 2 Duo Processor

Operating SystemsGenuine Windows Vista Home Basic

ChipsetIntel G31 (ICH7) Express Chipset MemoryUp to 2 DIMM slots; Non-ECC dual

channel 800MHz DDR2 SDRAM, 2GB Graphics CardsNetworking

Integrated Broadcom (BCM5784M) Gigabit LAN

Hard Drives7200RPM SATA II up to 160GB, 3.0GB/s; 2nd hard drive available on mini tower

Power Supply255W Standard Power Supply, 255W 85PLUS Power Supply (available after Nov 08)

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Standard I/O Ports(1) VGA(8) USB 2.0 2 front, 6 rear Optional via PCI add-in cardPS2 (Optional via PCI add-in card)Ethernet (RJ45)

Serial (9-pin) (16550 compatible)1 parallel (25-hole, bi-directional)Line-in (stereo/microphone)Line-out (headphone/speaker)Internal PortTwo Serial ATA (7-pin) on the DT, and Three Serial ATA (7-pin) on the MT Hard Drives

SOFTWARE

Microsoft Access Database 2007Microsoft Office 2007

Internet Explorer v6Windows XP OS

DATA STRUCTURE

Database Name: BJADB

Tables Relationships:

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Administration of System

Sign-in and Logging out of system1. To access the BJA Admin Website, open the Internet Browser on the PC. Type the

following in the address bar:

http://www.bja.com/admin

2. To sign in, enterUserID and password on BJA admin homepage.

3. To logout, simply click on Logout button in the menu

Resetting Login details1. Click on Resend User Login Details link to bring up form to enter applicant information.

2. Enter applicant information as requested and click Resend button.

3. Applicant Login ID and Password will be emailed to the users email address on the

system.

Updating Website Content1. To update content on Website, click on Update Content link from the left menu.

2. A new page will come up, showing links to various pieces of content from Website. Click

Edit button next to the content.

3. When content is displayed on new page, edit the content in the editor. Click Save button

to save the changes. You will be returned to previous page, from where other content

can be updated.

Generating Reports1. Once logged in, click on Generate Reports link from the left menu. This will bring up a

page with options to select various reports.

2. Click on Generate Report next to the desired report.

3. You can either save the report to local computer or print it. Click on Save orPrint

buttons as desired.

Backing up System1. Once logged in, click on Backup System link from the left menu. This will start the

backup process of data.

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2. Once backup is complete, system will display message Backup was Successful. Click

Return to go back to homepage.

3. If backup was not successful, the system will display Error cannot backup. In this

case, you must click on View Error Log button to display complete error message.

4. Once error has been resolved, go to step 1 and start again.

User Documentation

Applicants

Sign-in and Logging out of system1. To access the BJA Website, open the Internet Browser on the PC. Type the following in

the address bar:

http://www.bja.com

2. To sign in, enterUserID and password on BJA homepage. Click on Login button. To

reset login details, click on Forgot Password? Link.


Registering New Applicant1. To register on Website, click on NewRegistration link from the left menu.

2. A new applicant form will come up. Enter applicant data in the fields marked mandatory.

3. Click Submit button to add the applicant to the system. Applicant ID will be automatically

allocated by the system.




system.

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Adding CV1. Once logged in, click on Add New CV link from the left menu. This will bring up a page

with empty form.

2. Enter information in the form. You can cut and paste from your word processing

document to the form. You must enter mandatory information where fields are marked

with asterisk (*).

3. Once finished enterSave button to add CV to database.

Updating CV1. Once logged in, click on Update CV link from the left menu. This will bring up a page

with CV details.

2. Update information in the form. You can cut and paste from your word processing

document to the form. You must enter mandatory information where fields are marked

with asterisk (*).

3. Once finished enterSave button to update CV to database.

Deleting CV1. Once logged in, click on Delete CV link from the left menu. This will bring up a page with

message Proceed to delete CV. Click on Proceed button to continue.

2. To delete CV, click on Delete CV button, or to cancel and go back click on Cancel

button.

Searching for Job1. Once logged in, click on Search for Job link from the left menu. This will bring up a

page with various options.

2. Select type of job from drop-down Job Type menu, or enter information in the search

fields. Click on Search button to continue.

3. If jobs are found, you will be presented with a list of jobs table. Click on the View button

next to job to see details.

4. When viewing a job, you can apply for a job. Click on Apply button on the right hand

side. This will send your CV to the company for consideration. You will receive an email

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with details of your application.

5. If no jobs are returns, the system will present you with an option to send your details to

BJA Account Manager. This way you can register your interest. As soon as suitable job

is found, you will be contacted by BJA. Click to Register for Job button to register your

interest.

Company

Sign-in and Logging out of system1. To access the BJA Website, open the Internet Browser on the PC. Type the following in

the address bar:

http://www.bja.com

2. To sign in, enterUserID and password on BJA homepage. Click on Login button. To

reset login details, click on Forgot Password? Link.





system.

Registering New Job1. To register a new job on Website, click on NewJob Registration link from the left

menu.

2. A new job form will come up. Enter job information in the fields marked mandatory.

3. Click Submit button to add the job to the system. Job ID will be automatically allocated

by the system.

Searching for Applicants1. Once logged in, click on Search for Applicant link from the left menu. This will bring up

a page with various options.

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2. Select type of skills from drop-down Skill Type menu, or enter information in the search

fields. Click on Search button to continue.

3. If applicants are found, you will be presented with a list of applicants table. Click on the

View button next to applicant to see details.

4. When viewing an applicant, you can apply for an interview. Click on Get Interview

button on the right hand side. This will send your request to BJA to arrange for interview.

You will receive an email with details of applicant you selected.

5. If no applicants are found, the system will present you with an option to send your details

to BJA Account Manager. This way you can register your interest. As soon as suitable

applicant is found, you will be contacted by BJA. Click to Register for Skill button to

register your interest.

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Evaluation

Evaluation

No

Objective Completed

Results/Evaluation

1 Increasing customer satisfaction Customer satisfaction has increased.This was measured by a surveyconducted 1 month after system wentlive.

2 Increase productivity of BJA staff More applicants have been servedwithout increasing staff at BJA.

3 Provide a fast way for customers to

find suitable employees

Companies have found that they cannow locate applicants within minutesinstead of hours of days.

4 Provide a fast way for applicants to

register

Applicants can now register within

minutes. In the past this took a day orlonger.

5 Reduce overall costs BJA has not seen any increase in costwhen more applicants have registeredon the new system. In addition, asreports can now be generatedelectronically, and mostcorrespondence is by email, the cost ofusing paper and postage has beenreduced.

6 Computer based registration system This has been successfullyimplemented.

7 Applicant information stored in adatabase

All manual data has been transferred todatabase.

8 Online access for customers Companies no longer need to use faxmachines, as they have access to datavia Internet.

9 Electronic reports available forbusiness decision makers

The managers no longer have to bephysically there to receive reports,since reports are now sent by e-mail.Decisions can be taken quickly.

10

Secure and protected data There is a minimal chance of data theftbecause userid and passwords are

needed for access, and data is storedbehind firewall.

11

High availability system Recently, power cord of one of theservers was pulled out accidently whenrepairs were being carried out in theroom, but second server continued toserve users, hence Website was stilloperational!

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Future Development Possibilities

Since the foundation of the new system has been laid, any future development will require lesseffort. For example, managers may need new reports, so this can be done easily by adding

extra queries.

Key business developments for future are:

1. Offering new services to applicants and companies like SMS notification for interview

dates, proactive monitoring of user behaviors and using fuzzy logic to match skills with

requirements.

2. Increase in applicant numbers and job postings by opening BJA services to world-wide

customers.

To handle these, extra capacity is required. This will require upgrade of the server (ie. faster

processor, more RAM etc), and increase in storage capacity.

This can be done in phased approach so that there is minimal impact on the current system.Expansion of IT infrastructure will require hiring of new IT manager and technical staff, as thiswill become a requirement to keep the system running optimally.

Documents

Sample Comp Proj