Sales Order Processing with Customer Down Payment …docshare04.docshare.tips/files/21306/213068512.pdf · EHP7 for SAP ERP 6.0 September 2013 English Sales Order Processing with

EHP7 for SAP ERP 6.0

September 2013

English

Sales Order Processing with Customer Down Payment (201)

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

Business Process Documentation

SAP Best Practices Sales Order Processing with Customer Down Payment (201): BPD

© SAP AG Page 2 of 40

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Icons

Icon Meaning

Caution

Example

Note

Recommendation

Syntax

External Process

Business Process Alternative/Decision Choice

Typographic Conventions

Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths and options.

Cross-references to other documentation.

Example text Emphasized words or phrases in body text, titles of graphics and tables.

EXAMPLE TEXT Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE.

Example text Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools.

EXAMPLE TEXT Keys on the keyboard, for example, function keys (such as F2) or the

ENTER key.

Example text Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation.

<Example text> Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.



Contents

1 Purpose ................................................................................................................................... 5

2 Prerequisites............................................................................................................................ 5

2.1 Master Data and Organizational Data .............................................................................. 5

2.2 Business Conditions ......................................................................................................... 7

2.3 Roles ................................................................................................................................ 7

2.4 Preliminary Steps ............................................................................................................. 8

3 Process Overview Table ....................................................................................................... 13

4 Process Steps ....................................................................................................................... 15

4.1 Sales Order Entry (Billing Plan) ..................................................................................... 15

4.2 Sales Order Change (Removing Billing Block) .............................................................. 17

4.3 Billing .............................................................................................................................. 18

4.4 Posting a Down Payment ............................................................................................... 20

4.5 Delivery Processing ....................................................................................................... 21

4.6 Picking (optional) ............................................................................................................ 23

4.7 Checking Batches .......................................................................................................... 24

4.8 Assigning Serial Number ................................................................................................ 25

4.9 Posting Goods Issue ...................................................................................................... 26

4.10 Excise Invoice Creation for Depot (Optional) ............................................................. 29

4.11 Sales Order Change (Removing Billing Block) .......................................................... 30

4.12 Billing .......................................................................................................................... 31

4.13 Excise Invoice Creation for Manufacturing Plant (Optional) ....................................... 34

5 Follow-up Processes ............................................................................................................. 36

6 Appendix................................................................................................................................ 36

6.1 Reversal of Process Steps ............................................................................................. 36

6.2 SAP ERP Reports .......................................................................................................... 38

6.3 Used Forms .................................................................................................................... 39



Sales Order Processing with Customer Down Payment

1 Purpose Often in business, especially in a make-to-order environment, customers may be required to pay

some amount in advance before delivery of goods. This process is used to create requests for down payment, record the receipt of the down payment, create a final invoice after the deduction of the down payment received, and a receipt of the final amount due on the invoice.

The process uses the billing plan functionality. The integrated process allows for a proper document flow to be maintained between the sales and financial transactions.

2 Prerequisites

2.1 Master Data and Organizational Data

SAP Best Practices Standard Values

Essential master and organizational data was created in your ERP system in the implementation phase, such as the data that reflects the organizational structure of your company and master data that suits its operational focus, for example, master data for materials, vendors, and customers.

This master data usually consists of standardized SAP Best Practices default values, and enables you to go through the process steps of this scenario.

Additional Master Data (Default Values)

You can test the scenario with other SAP Best Practices default values that have the same characteristics.

Check your SAP ECC system to find out which other material master data exists.

Using Your Own Master Data

You can also use customized values for any material or organizational data for which you have created master data. For more information about how to create master data, see the Master Data Procedures documentation.

Use the following master data in the process steps described in this document:

Master / Org. data

Value Master / Org. data details Comments

Material H11 Trading Good for Reg. Trading (MRP planning)

no Serial no.; no batch

See sections Business Conditions and Preliminary Steps.

Material H12 Trading Good for Reg. Trading (reorder point planning)

no Serial no.; no batch



Only use if you have activated the building block Serial Number Management (126).



Master / Org. data


with serial numbers, no batch

See the sections Business Conditions and Preliminary Steps.


no Serial no.; batch controlled (Exp. Date)

Only use if you have activated the building block Batch Management (117).



no Serial no.; batch controlled (FIFO strategy)



Material F29 Finished Good MTS for Process Industry (PD planning)

no Serial no.; with batch (Exp. Date)



Material F126 Finished Good MTS for Discrete Industry (PD planning)

with Serial no.; with / w/o batch (FIFO strategy)

Only use if you have activated the building block Serial Number Management (126).


Sold-to party 100004 Customer domestic 04 You can test the scenario using another domestic customer.

Ship-to party 100004 Customer domestic 04

Payer 100004 Customer domestic 04

Plant 1000

Storage Location

1030 / 1040

Plant 1100

Storage Location

1130 / 1140

Shipping Point

1000

Shipping Point

1100

Sales 1000



Master / Org. data


organization

Distribution channel

10

Division 10

2.2 Business Conditions

The business process described in this Business Process Documentation is part of a bigger chain of integrated business processes or scenarios. As a consequence, you must have completed the following processes and fulfilled the following business conditions before you can start going through this scenario:

Business condition Scenario

You have completed all relevant steps described in the Business Process Documentation Prereq. Process Steps (154).

Prereq. Process Steps (154)

To run through this scenario, the materials must be available in stock. If you use trading goods (HAWA) you can either:

Run through the procurement w/o QM (130) process or

Create stock using transaction MIGO (for details see section Preliminary Steps).

Procurement w/o QM (130)

To run through this scenario, the materials must be available in stock. If you use finished goods (FERT) you can either:

Run through the Make-to-Stock Production - Discrete Industry (145) process (for material F126) / the Make-to-Stock Production - Process Industry (146) process (for material F29) or

Create stock using transaction MIGO (for details see section Preliminary Steps).

Make-to-Stock Production - Discrete Industry (145) (material F126 Make-to-Stock Production - Process Industry (146) (material F29

2.3 Roles

Use

The following roles must have already been installed to test this scenario in the SAP Netweaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. You only need these roles if you are using the NWBC interface. You do not need these roles if you are using the standard SAP GUI.

Prerequisites

The business roles have been assigned to the user who is testing this scenario.

Business role Technical name Process step



Employee (Professional User)

SAP_NBPR_EMPLOYEE_S Assignment of this role is necessary for basic functionality.

Sales Administrator SAP_NBPR_SALESPERSON_S Sales Order Entry, Sales Order Change (Remove Billing Block

Warehouse Clerk SAP_NBPR_WAREHOUSECLERK_S Delivery Creation

Check Batches

Assign Serial Numbers

Post Goods Issue

Billing Administrator SAP_NBPR_BILLING_S Billing

Accounts Receivable Accountant

SAP_NBPR_AR_CLERK_S Post Down Payment, Down Payment Clearing, Post Incoming Payment from Customer

Excise Clerk SAP_NBPR_IN_EXCISECLERK_S Create Excise Invoice

2.4 Preliminary Steps

To run through this scenario, the materials must be available in stock. Use transaction MIGO to

create the required data.

2.4.1 Initializing Stock Inventory

Use

To run through this scenario, the materials must be available in stock.

Procedure

1. Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)

SAP ECC menu Logistics Materials Management Inventory Management

Goods Movement Goods Movement (MIGO)

Transaction code MIGO

Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role

Business role Warehouse Clerk

(SAP_NBPR_WAREHOUSECLERK_S)

Business role menu Warehouse Management Consumption and Transfers Other Goods Movement

2. Enter the following data:

Field name Description User action and values Comment

Business Transaction

A01 – Goods

Receipt

Business R10 – Other



Transaction

Movement Type 561

Document Date DD.MM.YYYY Today’s date

Posting Date DD.MM.YYYY Today’s date

3. Choose Enter.

If the Tip dialog box displays, select the Skip this in future checkbox and choose Enter.

This action needs to be done only once and next time when you execute same process, this dialog box does not display.

4. On the Goods Receipt Other screen, on the Material tab, make the following entry and choose Enter:


Material <Material number> For example, F29

5. On the Goods Receipt Other screen, on the Quantity tab, make the following entry and choose Enter:


Qty in Unit of Entry

100 you can enter a different quantity

6. On the Goods Receipt Other screen, on the Where tab, make the following entries:


Plant <plant> Plant

Storage Location <storage location> lean WM / w/o lean WM

7. Choose Enter.

8. On the Goods Receipt Other screen, on the Batch tab, make the following entry:


Date of Manufacture

Enter the current date or a date in the past

Only relevant for material H22 and F29

9. Choose Item OK.

10. Under the Header Data area, choose the Excise invoice tab and select 06 No excise entry.

11. Choose Check. If the material was used batch management, make a note the batch number and confirm the warning message with Enter.

12. Choose Post. The following message is displayed: Document XXXXXXXXXX posted.

13. Choose Back (F3) to the SAP Easy Access screen (SAP GUI)

Or

Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).



Result

The quantity of 100 has been posted.

Financial postings:

Material Posting Key Account Description Cost Element/CO Object

Finished

materials (Fert)

89 22201100 Stock of finished goods

91 L3200000 Legacy bal transfer of finished goods stocks

2.4.2 Creating Excise Invoice at Depot (Optional)

Use

Initial stock of Excisable Goods is uploaded into the system at Depot (Excisable) as a part of this scenario.

A RG23D register entry is updated into the system referencing T-code MIGO document.

Prerequisites

Material document is created.

Procedure



SAP ECC menu Indian Localization Menu (J1ILN) Indirect Taxes Procurement

Excise Invoice For Depot

Transaction code J1IG

Option 2: SAP Net Weaver Business Client (SAP NWBC) via Business Role

Business role Excise Clerk

(SAP_NBPR_IN_EXCISECLERK_S)

Business role menu CIN RG23D register receipt at depot

2. On the Excise invoice at Depot screen, choose (NWBC: Menu … Excise Invoice ) Capture.

3. On the Capture excise invoice at depot screen, make the following entries:


Reference

Excise Group Excise Group Enter the Depot Excise Group, for example, 51

Purchase Order Purchase Order Grayed out

Material Document Material Document Enter the material document number

Year Year Defaulted



4. Choose Details. The line items in the material document are displayed.

5. On the Capture excise invoice at depot screen, select each line item, choose More documents, and make the following entries:


Int.Doc No. Internal document Number

Leave Blank System generates a number after SAVE.

Year Year <Year>

Exc.Inv.No. Excise Invoice Number Enter the excise invoice number

User Entry

Exc.Inv.Date Excise Invoice Date Enter the excise invoice date If entered in the earlier screen System Defaults it

Item Line item in the document

Line item in Material Defaulted

Chapter Id Chapter ID of the material

Default value from system Defaulted

Challan Qty Challan Qty Enter Qty User Entry

Excise UOM Excise UOM Default value from system Defaulted

REcv.UOM REcv.UOM Default value from system Defaulted

Excise Base Excise Base Enter the Excise Base: Amount

User Entry

BED % Basic Excise Duty Enter BED, for example: 8% User Entry

ECS % Education Cess Enter ECS, for example: 2% User Entry

SECess %

(Tax1%)

Secondary Education Cess

Enter TAX% or SECess %: for example:1%

User Entry

RG23A SNo. RG23A serial no. Enter RG23A serial no. For example: 10001

User Entry

Choose the Additional Data button to store any additional information pertaining to this transaction.

Any information can be added or deleted using ADDITION/DELETE ROW button.

If any warning message displays, you can ignore this message.

6. Choose Back (F3) and check the cumulated values of BED/ECS/SECess.

7. Save the document.

8. Choose Back to return to the SAP Easy Access screen (SAP GUI).



Or




3 Process Overview Table

Process step External process reference

Business condition

Business role

Trans-action code

Expected results

Sales Order Entry (Billing Plan)

Sales order requiring down-payment must be created

Sales Administrator

VA01 Order Saved and Order Confirmation sent to printer

Sales Order Change (Remove Billing Block)

Down payment request must be created

Sales Administrator

VA02 Sales order is changed to allow for creation of down payment request

Billing Billing Administrator

VF04 Customer account is debited. A down payment request is generated.

Post Down Payment

Accounts Receivable Accountant

F-29 The down payment is posted.

Delivery Processing

Warehouse Clerk

VL10C Deliveries are created. Warehouse Transfer Order is created.

Picking (optional)

Warehouse Clerk

VL06O Picking is done

Check Batch Determination

Warehouse Clerk

VL02N

Assign Serial Number

Warehouse Clerk

VL02N

Post Goods Issue

Warehouse Clerk

VL06O System generates Material Document and Accounting Document.

Excise Invoice Creation for Depot (Optional)

Excise Clerk

J1IJ An excise invoice is created in depot plant

Sales Order Change

Sales Administrator

VA02



Process step External process reference

Business condition

Business role

Trans-action code

Expected results

(Remove Billing Block)

Billing VF04

Excise posting for other Movements

Excise clark J1IS Additional excise posted

Incoming Payment Accounts Receivable (157)

Accounts Receivable

See scenario no. 157


Sales: Period End Closing Operations

Sales: Period End Closing Operations (203)





4 Process Steps

4.1 Sales Order Entry (Billing Plan)

Use

In this activity, a down payment is required from the customer.

Procedure



SAP ECC menu Logistics Sales and Distribution Sales Order Create

Transaction code VA01


Business role Sales Administrator

(SAP_NBPR_SALESPERSON_S)

Business role menu Sales Sales Orders Sales Order Processing Create Sales Order

If you have installed the scenario Rebate Processing: Free Goods in your system and you use material H11, the following warning may display: Minimum quantity 1000 PC of free goods has not been reached. Choose Enter to skip this warning.

If you do not want to use Lean Warehouse Management (WM), choose a storage location Shipping w/o Lean WM (for example, 1040) by using the following path:

Goto Item Shipping. Enter the selected storage location (for example, 1040) in the Stor. Location field.

2. On the Create Sales Order: Initial screen, make the following entries:


Order Type OR or YBDP OR for Factory Sales

YBDP for Depot Sales

3. On the Create Order: Overview screen, make the following entries:


Sold to party 100004 Domestic Customer 04

Ship to party 100004 Domestic Customer 04

PO number <purchase order number>

Order reason

<select a reason>




Material Number

<Material number>, For example: F29,

Quantity <enter a quantity>

Item Category

YBAO Standard Item IM

Plant <Plant> Manufacturing Plant 1000

Or Depot 1100

4. Choose Enter.

5. Select an item. Choose (NWBC Menu.) Goto Item Billing Plan.

6. If the Selection Criteria – Milestones for billing plan dialog box displays, choose Cancel.

7. For the first line item (Down Payment), make the following entries for the advance payment:


Billing date <billing date> Enter today’s date

Bill.value <amount of billing> Down Payment amount

Date Category (DCat)

04

8. For the second line item (Down Payment), make the following entries for the advance payment:


Billing date <billing date> Enter today’s date

Bill.value <amount of billing> Amount of billing is calculated by the system

Date Category (DCat)

02

9. Choose Enter (confirm system messages with enter if necessary).

10. Choose Back.

11. Choose Save.

12. Choose Back to return to the SAP Easy Access screen (SAP GUI)

Or


Result

The Order is saved and the order confirmation is sent to the printer. The sales order is blocked for billing.



The printout of the order confirmation is executed automatically and immediately (see settings in SAP GUI transaction VV13 for Output Type BA00 and defaults in

your user settings in transaction SU3).

You also have the possibility to start the printout manually:


SAP ECC menu Logistics Sales and Distribution Sales Order Display


1. On the Display Sales Order: Initial Screen, enter the order number. From the menu,

choose Sales Document Issue Output To.

2. Select the line with the message type BA00.

3. Choose Print.





Business role menu Sales Sales Orders Sales Order Processing Orders

1. Choose the All Sales Orders tab (refresh the current query if necessary).

If the message Maintain more selection criteria displays, choose Show Quick Criteria Maintenance and maintain the criteria accordingly, for example, for the Sales Document, enter an asterisk (*) and choose Apply.

2. Select your sales order and choose Show Order Confirmation as PDF. In the dialog box that displays, choose Yes to confirm.

3. On the Convert Spool to PDF screen, choose Print.

4. Choose Exit (Shift+F3) and confirm the Business client message with Yes to return to SAP Home (SAP NetWeaver Business Client).

4.2 Sales Order Change (Removing Billing Block)

Use

In this activity, you remove the billing block from the sales order.

Prerequisites

The billing block must be manually removed for the first down payment request to be processed.

Procedure



SAP ECC menu Logistics Sales and Distribution Sales Order Change




2. On the Change Sales Order: Initial Screen, make the following entries:


Order number

Order number from the previous process step

3. Choose Enter.

4. Select the line item. From the menu, choose Goto Item Billing Plan.

5. In the Dates section, in the Block column, delete the billing block for the Down payment item (keep the billing block for the Closing invoice item).

6. Choose Back.

7. Choose Save.






Business role menu Sales Sales Orders Sales Order Processing Change Sales Orders

2. Enter the sales order you created in the previous step and choose Enter.

3. Select the line item. From the menu, choose Menu Goto Item Billing Plan.

4. In the Dates section, in the Block column, delete the billing block for the Down payment item (keep the billing block for the Closing invoice item).

5. Choose Back.

6. Choose Save.


Result

The billing block is removed.

4.3 Billing

Use

In this activity you create a down payment request via billing the customer.

Procedure



SAP ECC menu Logistics Sales and Distribution Billing Billing

Document Process Billing Due List

Transaction code VF04

2. Enter relevant search criteria, deselect the Delivery-related checkbox, select the Order-related checkbox, enter billing type FAZ (down payment request) and choose DisplayBillList



(F8).

3. Select the row and choose Individual Billing Document.

4. Choose Save.




Business role Billing Administrator

(SAP_NBPR_BILLING_S)

Business role menu Sales Billing

2. On the Billing screen, choose the Billing Due List tab (refresh the current query if necessary).

3. Enter the relevant search criteria including the billing type FAZ (down payment request) and

select the Order-Related checkbox. Choose Apply.

4. Select the lines with the sales documents you want to bill and then choose Billing in Background.

5. The system provides you with a list of the created billing documents.


Result

A down payment request and posted in FI.

The printout of the invoice is executed automatically and immediately (see settings in SAP GUI transaction VV33 for Output Type RD00 and defaults in your user

settings in transaction SU3).



SAP ECC menu Logistics Sales and distribution Billing Billing

document Display


1. On the Display Billing Document screen, from the menu, choose Billing document Issue Output to.

2. Select the line with the message type RD00.

3. Choose Print.





Business role menu Sales Billing Change Billing Document

1. Enter the billing document number.

2. Choose Menu … Billing Document Issue Output to.



3. Select the relevant output and choose Print.


4.4 Posting a Down Payment

Use

You can post down payments either manually or automatically (payment program SAPF110, automatic debit or bank direct debit payment method). In this section, you post the customer down payment manually.

Prerequisites

Customizing must be done for special general ledger transaction A with alternative general ledger account 16413100.

Procedure



SAP ECC menu Accounting Financial Accounting Accounts

Receivables Document Entry Down Payment Down Payment

Transaction code F-29


Business role Accounts Receivable Accountant (SAP_NBPR_AR_CLERK_S)

Business role menu Accounts Receivable Posting Payments Post Customer Down Payment

2. On the Post Customer Down Payment: Header Data screen, enter the required data:


Document Date Today’s date

Type DZ

Company Code <Company Code>

Currency INR

Reference Down payment

Customer: Account

100004

Special G/L Indicator

A

Bank: Account 24100111

Amount <down Payment amt> Enter the amount of the accounting document the customer has been debited with in the



previous step.

Value Date Current date

3. Choose Requests.

4. On the Post Customer Down Payment: Choose requests screen, select the required item.

5. Save your entries.


Or


Result

The down payment is posted and the down payment request identified for the payment is cleared. You do not need to process any other steps in this document.

Financial postings:


Finished

materials (FERT)

19 100004 Customer domestic 04

4.5 Delivery Processing

Use

In this activity, you create the delivery.

Prerequisites

The goods receipt was posted to the individual customer’s stock.

Procedure



SAP ECC menu Logistics Logistics Execution Outbound Process

Goods Issue for Outbound Delivery Outbound Delivery

Create Collective Processing of Documents Due for

Delivery Sales Order Items

Transaction code VL10C

2. On the Sales Order Item screen, make the following entries:


Shipping point <Shipping Point>

Delivery creation dates (From)

<enter delivery creation date>

The sales order item delivery date must be equal or greater than the delivery creation



date (From)

Delivery creation dates (To)

<enter delivery creation date>

The sales order item delivery date must be equal or less than the delivery creation date (To)

3. Choose Execute.

4. Select your sales order and choose Create Delivery in the Background.

5. Position the cursor on the line with the green light and choose Details. In the dialog box, you see the number of the delivery that has been created.

6. Make a note of the delivery number: _______________.






Business role menu Warehouse Management Shipping Outbound Delivery

2. On the Delivery Due Orders tab, make the following entries:



3. Choose Apply (refresh the current query if necessary).

4. Select your order you created and changed in the previous process steps.

5. Choose Creation in Background.

6. The system issues the message Delivery <delivery number> has been saved.

7. Make a note of the delivery number: _______________.


Result

A delivery document is created, Batches were automatically determined in case Material H21, H22, F29, F126 has been used. If Lean WM has been set up, a WM TO (Warehouse Management Transfer Order) has been created, printed and automatically confirmed. Picking can be done using the printed TO.

The printout of the Transfer Order is executed automatically and immediately.




Goods Issue for Outbound Delivery Communication /

Printing Single Print Pick Document

Transaction code LT31



1. Enter the Warehouse Number and TO Number (you can find this number using transaction VL02N and checking the document flow) and choose Enter.

2. To start the print process, choose Transfer order Print





Business role menu Warehouse Management Shipping Transfer Orders

Print TO Manually

1. Enter the Warehouse Number and TO Number (you can find TO number using

Business role menu Warehouse Management Shipping Outbound Deliveries Display Delivery and checking the document flow of your outbound delivery) and choose Enter.

2. To start the print process, choose Menu Transfer order Print


4.6 Picking (optional)

Use

The picking process involves taking goods from a storage location and staging the right quantity in a picking area where the goods are prepared for shipping.

Prerequisites

This step is to be used if lean WM has not been activated.

Procedure



SAP ECC menu Logistics Sales and Distribution Shipping and

Transportation Outbound Delivery Lists and Logs Outbound Delivery Monitor

Transaction code VL06O

2. On the Outbound Delivery Monitor screen, choose For Picking.

3. On the Outbound Deliveries for Picking screen, make the following entries:



Only Picking without WM

4. Choose Execute.

5. Select your delivery note and choose Subsequent Functions Picking Output.

6. On the Output from Picking screen, select your delivery note and choose Execute.





Business role Warehouse Manager



1. On the Picking List (without WM) tab, make the following entries:


Shipping point <shipping point>

2. Choose Apply (refresh the current query if necessary).

3. Select your delivery note and choose Display.

4. From the Menu… Subsequent Functions Output from Picking.

5. To confirm the dialog box, choose Enter.

6. On the Output from Picking screen, choose Execute.

7. On the Output from Picking screen, select your delivery note and choose Execute.


Result

The picking list EK00 has been printed and the picking quantity at delivery item level has been updated with the requested delivery quantity.

4.7 Checking Batches

Use

In this activity, you check the batch determination in the delivery.

Prerequisites

For this step, batch management must have been activated and the material must have been classified.

Procedure




Transportation Outbound Delivery Change Single Document

Transaction code VL02N

2. On the Change Outbound Delivery screen, enter the outbound delivery number, and choose Enter.

3. On the Picking overview, select the batch number from the input help (F4 – Consignment stock at customer) for the materials to which you need to assign batches.

4. Save your delivery.

5. Confirm any system message with Enter, if applicable.









2. Choose the Due for Post Goods Issue tab.

3. Enter the Shipping Point / Receiving Pt: and choose Apply (refresh the current query if necessary).

4. Select your delivery.

5. Choose Change.

6. In the Batch Split Indicator column, choose Batch Split Exits.

7. In the Batch field, check the batch number assignment.


Result

Batch numbers are assigned to the materials.

4.8 Assigning Serial Number

Use

In this activity, you assign serial numbers to the materials.

Prerequisites

For this step, serial number management must have been activated.

Procedure




Transportation Outbound Delivery Change Single Document


2. On the Change Outbound Delivery screen enter the delivery number, and choose Enter.

3. Select the material to which you need to assign a serial number, and choose Batch Split (for example, Material F126). If the material is not batch controlled (H20), choose Item Details instead of Batch Split.

4. On the Delivery XXX Change: Item Details screen, select the batch you need to assign a

serial number and choose Extras Serial Numbers. If the material is not batch-controlled

(H20), choose Extras Serial Numbers.

5. In the Maintain Serial Numbers dialog box, select the serial number from the input help. For testing purposes, choose a serial number from the selection list that has a plant and a storage location assigned to it. Make sure that the serial number comes from the batch



determined in step 4.16 in case the material is batch-controlled (for example, F126).

6. Save your delivery.








3. Enter the Shipping Point / Receiving Pt: and choose Apply (refresh the current query if necessary)


5. Choose Change.

6. Select the material to which you need to assign a serial number, and choose Batch Split (for example, Material F126). If the material is not batch controlled (H20), choose Item Details instead of Batch Split.

7. On the Delivery XXX Change: Item Details screen, select the batch you need to assign a

serial number and choose Menu … Extras Serial Numbers. If the material is not batch

controlled (H20) choose Menu … Extras Serial Numbers.

8. In the Maintain Serial Numbers dialog box, select the serial number from the input help. For testing purposes, choose a serial number from the selection list that has a plant and a storage location assigned to it. Make sure that the serial number comes from the batch determined in step 4.5 in case the material is batch controlled (for example, F126).

9. Save your outbound delivery.


Result

Serial numbers are assigned to the materials.

4.9 Posting Goods Issue

Use

In this activity, you post the goods issue.

Procedure





Lists and Logs Outbound Delivery Monitor

Transaction code VL06O

2. Choose For Goods Issue.



3. Make the following entries:



4. Choose Execute.

5. Select the relevant delivery.

6. Choose Post Goods Issue. (Choose today’s date in the dialog box.)








3. Enter the Shipping Point / Receiving Pt: and choose Apply (refresh the current query if necessary).


5. Choose Goods Issue.

6. The system issues the message Delivery xxxxxxxx was posted as a goods issue.


Result

The goods issue is posted.

Financial postings:


Finished

materials (FERT)

99 22201100 Stock of finished goods

81 41201100 Change in stock of finished goods

Delivery Note

The printout of the delivery note is executed automatically and immediately (see settings in SAP GUI transaction VV23 for Output Type LD00 and defaults in your

user settings in transaction SU3).







Display






Display Delivery

1. On the Display Outbound Delivery screen, enter your outbound delivery and from the

menu, choose (NWBC: Menu…) Outbound Delivery Issue delivery Output

2. Select the line with the message type LD00 – Delivery Note.

3. Choose Print.


Or


Bill of Lading

The printout of the Bill of lading is executed automatically and immediately (see settings in SAP GUI transaction VV23 for Output Type YBL1 and defaults in your

user settings in transaction SU3).





Display






Display Delivery

1. On the Display Outbound Delivery screen, enter your outbound delivery and from the

menu, choose (NWBC: Menu… ) Outbound Delivery Issue delivery Output

2. Select the line with the message type YBL1 – Bill of Lading.

3. Choose Print.


Or




4.10 Excise Invoice Creation for Depot (Optional)

Use

The Incoming Excise Invoice is attached to the Outgoing Delivery Document.

This step is only for depot plant.

Prerequisites

Post Goods Issue for the Delivery Document must be completed.

Procedure



SAP ECC menu CIN Menu(J1ILN ) Indirect Taxes Sales / Outbound

Movements Excise Invoice For Depot Create/ Change / Display

Transaction code J1IJ


Business role SAP_NBPR_IN_EXCISECLERK_S

Business role menu CIN Excise invoice selec. at depot sale

2. On the Excise Invoices for delivery at depot screen, choose the following navigation:

(NWBC: Menu…) Delivery RG23 D selection.

3. On the Select Excise invoices for Delivery screen, make the following entries:


Delivery Enter the Delivery

document number created

Delivery document number

Excise Group 51

Series group 50

Choose Enter

Select the Item and choose on the Details button. If the material is batch managed, select the second line item, the line item with batch number.

On the Select Excise Invoices for Delivery screen, Choose Excise Invoices

4. On the Excise Invoices list screen:





Year Defaulted

Doc No Defaulted

Excise Inv Defaulted

Exc Inv Date Defaulted

Vendor Defaulted

Ship From Defaulted

Material Defaulted

Batch Defaulted

Qty.in Exc Inv Defaulted

Unit Defaulted

Excise Base Defaulted

BED Defaulted

SED Defaulted

AED Defaulted

Qty Remaining

Defaulted

Select the appropriate Excise Invoice and Choose on the Continue

5. On the Select Excise Invoice for Delivery screen, choose Back.

6. Save the document.


Or


Result

The system displays the message RG 23 D Register updated; Depot Excise Invoice x.

4.11 Sales Order Change (Removing Billing Block)

Use

In this activity, you remove the billing block from the sales order.

Prerequisites

COGS has been recognized. To recognize revenue in the same month to keep FI and PA in synch, the billing block must be removed manually to process the final invoice. Transaction V23

must be reviewed weekly/monthly to ensure the validity of outstanding sales orders on the billing block.



Procedure



SAP ECC menu Logistics Sales and Distribution Sales Order Change


2. On the Change Sales Order: Initial Screen, make the following entries:


Order number

Order number from the previous process step

3. Choose Enter (confirm system messages with Enter if necessary).

4. Select the line item. From the menu, choose Go To Item Billing Plan.

5. In the Dates section, in the Block column, delete the billing block for the Closing invoice item.

6. Choose Back.

7. Choose Save.






Business role menu Sales Sales Orders Sales Order Processing

Change Sales Order

2. On the Change Sales Order: Initial Screen, enter your sales order number and choose Enter.

3. Select the line item. From the menu, choose More Goto Item Billing Plan.

4. In the Dates section, in the Block column, delete the billing block for the Closing invoice item.

5. Choose Back.

6. Choose Save.


Result

The billing block is removed.

4.12 Billing

Use

In this activity, you bill the customer.

Procedure





SAP ECC menu Logistics Sales and Distribution Billing Billing

Document Process Billing Due List


2. Enter relevant search criteria, deselect the delivery-related checkbox, select the Order-related checkbox, and choose DisplayBillList (F8).

3. Select a row and choose Individual Billing Document.

4. Only for Depot plant 1100:

Double-click the item, and on the Conditions tab, choose the Insert Row button, make the following entries, and Choose Enter:


CnTy JASS

Amount Enter the Amount Enter the amount same as excise base amount in the 4.10 Excise JV for Depot (Optional)

5. Choose Save.







2. On the Billing screen, choose the Billing Due List tab or the Billing Due List query (refresh the current query if necessary).

3. Enter the relevant search criteria and select the Order-Related checkbox. Choose Apply.

4. Select the lines with the sales documents you want to bill and then choose Billing in Background.

5. Only for Depot plant 1100:

Double-click the item, and on the Conditions tab, choose the Insert Row button, make the following entries, and Choose Enter:


CnTy JASS

Amount Enter the Amount Enter the amount same as excise base amount in the 4.10 Excise JV for Depot (Optional)

6. Choose the Update below, choose C button.

7. Choose Save.




Result

The settlement of the down payment with the final invoice should have been done automatically. You can check this by viewing the billing document.


SAP ECC menu Logistics Sales and distribution Billing Billing

document Display



2. Choose Enter.






1. Choose the Search Billing Documents tab.

2. Enter the billing document number and choose Apply.

3. Select your invoice (final invoice) and choose Display.


The billing document should have two items: One for the final invoice and one for the down payment settlement.

If the settlement of the down payment has not been processed automatically, you have to do this step manually. See scenario 157 Accounts Receivable section 4.7 for details.

The system generates an invoice for billing.

Financial postings:


Finished

materials (FERT)

01 23203110 Dbtr-Dom

50 31112000 Sal-Dom-Dir-FG 31112000

09 16413100 Adv rcvd cust

16 23203110 Dbtr-Dom

50 32530001 Excise duty collected

on sales

50 16622121 CST payable-BP 21



The printout of the invoice is executed automatically and immediately (see settings in SAP GUI transaction VV33 for Output Type RD00 and defaults in your user

settings in transaction SU3).



SAP ECC menu Logistics Sales and distribution Billing Billing document Display


1. On the Display Billing Document screen, from the menu, choose Billing document Issue Output to.

2. Select the line with the message type RD00.

3. Choose Print.





Business role menu Sales Billing Change Billing Document


2. Choose Menu… Billing Document Issue Output to.

3. Select the relevant output and choose Print.


4.13 Excise Invoice Creation for Manufacturing Plant (Optional)

Use

In this activity, excise payable posting is created for excise receivables created during creation of billing document.

This step is only for the factory plant.

Procedure



SAP ECC menu CIN specific menu (J1ILN)-Indirect taxes-Sales out bound movements-For other Movements-Excise invoice for other movements.

Transaction code J1IS




Business role SAP_BP_CIN_TAXATIONMANAGER

Business role menu CIN Excise Invoice for Other Movements

2. On the Excise Invoice Other Movements – Main Menu screen, choose from (NWBC:

Menu…) Excise Invoice Create

3. On the Excise Invoice Other Movements – Create screen, make the following entries and choose Enter:


REF.DOC.TYPE

OTHR

DOC. NUMBER

<Bill nunber>

Doc Year <Year>

Series Group 10

Excise Group group

21

Customer 100004

4. Choose insert line.

5. Enter manually all the details of MATERIAL and EXCISE VALUES to be debited, according to your billing. The following table contains sample data:


Material <material no.>

Quantity < Quantity >

Unit NOS

Net Ass Value <Value>

BED% 8

ECS% 2

SECess% 1

6. Choose Enter, and confirm the dialog boxes.

7. Choose Save.

8. Choose Continue.


Or


Result

The system shows the excise invoice and FI document created.



5 Follow-up Processes You have finished all activities that are part of the business process described in this document.

To accomplish subsequent activities of this business process, carry out the process steps described in one or more of the following scenarios, using the master data from this document.

Accounts Receivable (157)

Use

In this activity you post the incoming payment.

Procedure

Complete all activities described in the Business Process Documentation of the scenario: Accounts Receivable (157) (Sections Post Payments using Automatic Payments Program, Post Incoming Payment from Customer Manually, Automatic Clearing of open items in customer accounts, Manual Clearing of Open items in customer accounts) using the master data from this document.

Sales: Period End Closing Operations (203) (optional)

Use

This scenario describes the collection of periodic activities such as day ending activities or legal requirements like Intrastat and Extrastat reporting.

Procedure

Complete all activities described in the Business Process Documentation of the scenario: Sales: Period End Closing Operations (203) (Chapters Review Sales Documents blocked for billing, Review Billing Due List, Review Log of collective invoice creation and Review List Blocked (for accounting) Billing Documents) using the master data from this document.

6 Appendix

6.1 Reversal of Process Steps

In the following section, you can find the most common reversal steps, which you can take to reverse some of the activities described in this document.

Sales Order Entry (Billing Plan)

Transaction code (SAP GUI) VA01

Reversal: Delete Sales Document

Transaction code (SAP GUI) VA02



Business role menu Sales Sales Orders Sales Order Processing

Change Sales Order

Comment Choose menu Sales Document Delete.



Delivery Processing

Transaction code (SAP GUI) VL10C

Reversal: Delete Delivery

Transaction code (SAP GUI) VL02N



Business role menu Warehouse Management Shipping Outbound

Delivery Change Delivery

Comment Choose menu Outbound Delivery Delete

Check Batches


Reversal: Edit Batch Number






Comment

Assign Serial Number


Reversal: Edit Serial Number






Comment

Picking

Transaction code (SAP GUI) VL06O

Reversal: Remove Picking Quantity from Delivery Item








Comment

Post Goods Issue

Transaction code (SAP GUI) VL06O

Reversal: Reverse Goods Issue

Transaction code (SAP GUI) VL09




Delivery Cancel Goods Issue for Delivery Note

Comment

Billing

Transaction code (SAP GUI) VF04

Reversal: Cancel Billing document

Transaction code (SAP GUI) VF11



Business role menu Sales Billing Cancel Billing Document

Comment Go to transaction VF11, enter the relevant billing document number, press Enter and save your result. An invoice cancellation document has been created, balancing the original invoice.

6.2 SAP ERP Reports

Use

The table below lists the reports that you can use to obtain additional information on this business process.

You can find detailed descriptions of the individual reports in the following BPD documents, which provide a comprehensive compilation of all important reports:

Financial Accounting: SAP ERP Reports for Accounting (221)



Logistics Processes: SAP ERP Reports for Logistics (222)

Note that the descriptions of some reports that are an indispensable part of the process flow may be located directly in the section where they belong.

Reports

Report title

Transaction code (SAP GUI)

Business role (NWBC)

Business role menu (NWBC)

Comment

List of Sales Orders

VA05 Sales Manager (SAP_NBPR_SALESPERSON_M)

Sales Sales Orders

Reports List of Sales Orders

A list of all selected sales orders is displayed.

Orders Within Time Period

SDO1 Sales Manager (SAP_NBPR_SALESPERSON_M)

Sales Sales Orders

Reports Orders within time period

A list of orders within a specific time period

List Billing Documents

VF05 Sales Manager (SAP_NBPR_SALESPERSON_M)

Sales Sales Orders

Reports List Billing Documents

A list of all selected billing documents is displayed.

Incomplete SD Documents

V.02 Sales Manager (SAP_NBPR_SALESPERSON_M)

Sales Sales Orders

Reports List of Incomplete Sales Orders

A list of all incomplete documents based on the specified selection criteria is displayed.

Outbound delivery monitor

VL06O Warehouse Manager (SAP_NBPR_WAREHOUSEMANAGER_M)

Warehouse Management

Warehouse Monitoring

Monitor Outbound

Delivery Process Outbound Delivery Monitor

Monitor for collective processing of deliveries and for obtaining information on general shipping processing.

6.3 Used Forms

Common form name

Form type Used in process step

Output type

Technical name

Order Confirmation

Smart Form Sales Order Entry (Billing Plan)

BA00 YBIN_SDORC

Delivery Note Smart Form Post Goods Issue LD00 YBIN_SDDLN

Transfer Order SAP Script Delivery YB_LVSTAEINZEL

Pick List SD SAP Script Picking (optional) EK00 YB_SD_PICK_SINGL

Bill of Lading Smart Form Post Goods Issue YBL1 YBIN_SDBLD



Common form name

Form type Used in process step

Output type

Technical name

Sales Invoice Smart Form Billing RD00 YBIN_SDINV