June 08, 2020

Sai Life Sciences

Response to COVID-19

Contents 1. Executive Summary

2. Preventive & Precautionary measures

• People Movement

• Social Distancing

• Hygiene & Sanitization

• Employee Awareness

• Governance

3. Community Support Initiatives

Executive

Summary

Response

to COVID-19 Status update as on June 08, 2020

• No instances of infected / suspected cases among Sai employees

or their families

• Proactively established empowered task force in early March

to continuously monitor situation, within and outside the company,

and take appropriate actions

• Designed and implemented shift-based work schedules at all locations

to achieve twin objectives of social distancing and work productivity

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Executive

Summary

Response

to COVID-19 Status update as on June 08, 2020

• All units fully functional with streamlined COVID safety norms

• Robust sanitization and hygiene protocol across all locations

• Published ‘COVID-19 Protocol for Employee Conduct’ applicable to all

employees and contract staff.

• 24x7 Helpline for employees their families

• Mandatory use of the Government of India’s “Arogya Setu” mobile app by all

the Saimers; for awareness and tracking infected people in the vicinity

• Conducted employee feedback survey; suggestions being addressed.

Executive

Summary

Response

to COVID-19 Status update as on June 08, 2020

• Sustained operations during national lockdown

• All projects fully resourced - teams striving to make up for lost time.

• Proactive CSR efforts to support to the community & the Government in

fighting the pandemic

Preventive & precautionary measures

People Movement

People

Movement

Response

to COVID-19 Work related precautions for employees

Travel Advisory

• No domestic or international travel

• Self-quarantine for 14 days in cases of unavoidable travel

• Declarations of travel history sought from employees.

Minimizing personnel contact

• Implemented role-based Work From Home

• Encouraging use of Video Calls instead of in-person meetings

Visitors

• Bar on visitors to all locations

• Precautionary measures in place for unavoidable visits

• Declarations with travel history being sought

Actions taken

Response

to COVID-19 Precautions for employees when

outside Sai locations

Group gatherings

• Cancelled Meetings, Seminars, Conferences and Trainings and all other public congregation events

General advisory to employees

• Avoid all public meetings and places of human congregation

• Avoid eating out

• Avoid use of public transport

• Maintain proper hygiene at home and educate family

People

Movement

Response

to COVID-19 Continued operations during national

lockdown

• Exempted from lock down as

categorized under ‘Essential Services’

• Worked closely with the government

authorities to ensure that employees

could commute to work safely.

• Implemented host of precautionary

measures mapping all areas from ‘home

to home’ to ensure employee safety.

Preventive & precautionary measures

Social Distancing

Social Distancing

Response

to COVID-19 Protocol for employees returning to

work location from other towns

• Protocol for employees returning / resuming to work with latest updated local

legislation.

• Health screening by in-house Factory Medical Officer to qualify them as “Fit

to Work” or “Quarantine for 14 days”

• Employees are required to submit declaration form

• Employees returning from government notified “Red Zones” being asked to

stay at home for 14 days

Social Distancing

Response

to COVID-19 Measures to minimize manpower onsite

• Work-From-Home (WFH) implemented fully for Corporate Office employees

• Increased WFH options across the sites.

• Staggered work scheduled for R&D sites

─ Two shift model of 6 hours each

─ One Hour gap between shifts for sanitizing location

─ Effective manpower on site reduced by >50%

• 3-shift system in manufacturing units,

─ Manpower on site reduced by >50%.

─ Operations are at 100% level.

Social Distancing

Response

to COVID-19 Maintaining social distancing during

commute & in common areas

• Transport buses with less than 50% occupancy.

• Planned bus arrivals and departures timings to prevent congregation

• Additional workspaces created using conference rooms, training halls

and offices

• Cafeteria:

─ Staggered timings, limited seating

─ Created additional dining spaces for employees and contractors.

• Space markers in various areas to prevent crowding

Social Distancing

Response

to COVID-19 Maintaining social distancing during

commute

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Social Distancing

Response

to COVID-19

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Social Distancing

Response

to COVID-19 Space markers provided at key

locations to prevent crowding

Social Distancing

Response

to COVID-19 Cafeteria

Social Distancing

Response

to COVID-19 Segregation of pathways

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Social Distancing

Response

to COVID-19

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Social Distancing

Response

to COVID-19 Pre-fixed seating arrangements in

canteen

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Social Distancing

Response

to COVID-19 One person at a time at the food

counter

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Social Distancing

Response

to COVID-19 E- Onboarding of new hires

Actions taken

Response

to COVID-19 Precautions for OEM / Service Provider

visits

• Declaration Form from OEM / Service Provider sought electronically in advance with information about travel itinerary

• Restricted movement of employees in areas accessed by OEM / Service provider

• Full body suit to all the OEM/Service providers

• Sanitization of the area after completion of work by OEM/Service provider.

Preventive & precautionary measures

Hygiene & Sanitization

Hygiene &

Sanitization

Response

to COVID-19 Continuously evaluating & mitigating

touch-points with risk of infection

• Mapped various employee touch-points with risk of infection

• Introduced measures to ensure ‘no-touch’ wherever feasible

• Deep cleaning and continuous sanitization of workplaces at regular intervals

• Commenced production of sanitizers to ensure availability across all

company locations and their communities

Hygiene &

Sanitization

Response

to COVID-19 Replaced ‘multi-touch’ areas with ‘no-

touch’ alternatives

• Replaced biometric attendance with swipe cards

• Introduced sensor-based taps in rest rooms

• Introduced pedal-operated hand sanitizers

• Staffed coffee vending machines with operators

Hygiene &

Sanitization

Response

to COVID-19 Regular temperature checks

• At entry & exit points for all employees, contract workers & visitors

• Random checks through security surveillance

• Additional PPE for personnel during thermal screening

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Hygiene &

Sanitization

Response

to COVID-19 Mandatory nose mask provided for all

employees & contract staff

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• Initially, provided disposable 3-ply surgical nose masks everyday

• Later provided 6-Layerd washable cloth masks that are designed to be anti-

pollution, anti-dust, anti bacterial and anti-virus.

Hygiene &

Sanitization

Response

to COVID-19 Continuous cleaning/ sanitization of all

common areas

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Hygiene &

Sanitization

Response

to COVID-19 Checklists for deep cleaning and

disinfection of vehicles

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Response

to COVID-19 Accessible pedal-operated hand wash

stations

Hygiene &

Sanitization

Hygiene &

Sanitization

Response

to COVID-19 Hand sanitizers given to employees

& contract employees for home use

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Preventive & precautionary measures

Employee Awareness

& Sensitization

Awareness &

Sensitization

Response

to COVID-19 Ongoing communication to inform and

sensitize employees & contract staff

• Published ‘Covid-19 Protocol for Employee Conduct’ applicable to all

employees & contract staff outlining guidelines to be followed during:

─ Commute to work

─ At entrance of the Facility

─ Inside the Facility

─ At Cafeteria

─ At Washrooms

─ During Exit/ Return from the facility

─ Outside the facility

Awareness &

Sensitization

Response

to COVID-19 Ongoing communication to inform and

sensitize employees & contract staff

• Main themes

─ Severity of the matter

─ Symptoms

─ Healthy practices & preventive actions

─ Actions to be taken if infected or possessing knowledge of infected person

• Information boards – Electronic (email, screensavers) and physical

(standees, posters) covering general and contextual messages

• Important resources:

─ Locations and address of the Government and medical facilities equipped with

the capability to carry the requisite tests; details of “isolation centres”

─ Key WHO Guidelines

Awareness &

Sensitization

Response

to COVID-19 Sample message boards

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Employee

Awareness

Response

to COVID-19 Sample message boards

Preventive & precautionary measures

Governance

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Structure &

Governance

Response

to COVID-19 Established empowered committee to monitor situation across locations

Core Committee comprising

• COO

• CFO

• Head of HSE

• Head of HR

• Head of Administration

• Head of Corporate Communication

• Chief of Staff

Role

• Continually monitor the situation arising of the COVID-19 and take appropriate corrective measures for Saimers and their families

• Coordinate and communicate with the locational sub-committees to provide guidance on initiatives

• Facilitate locational teams on creating awareness through screen savers, posters and emails

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Structure &

Governance

Response

to COVID-19 Established sub-committees at each location

Sub-Committees at locations comprising

• Head of Administration

• Head of HR

• Head of HSE

Role

• Create awareness among workers on preventive measures

• Continually monitor situation in the vicinity of workplace, liaising with other companies, local authorities.

• Closely monitor personnel health & take immediate actions

• Track movement of the local employees to other locations

• Implement guidelines as recommended by Core Committee

• Update the Core Committee

Structure &

Governance

Response

to COVID-19 Ongoing governance

• Continuous monitoring of the situation locally, other cities, in India

and globally

• Core team in constant touch with the unit leadership through daily

interactions

• Close monitoring and status review by Management Committee

• Empowered locational committees to take immediate action

Community Support

Community

Support

Response

to COVID-19 Joined the ‘COVID Moonshot’ project to

deliver an antiviral drug candidate

effective against COVID-19.

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• Providing in-kind contribution of

a team of Medicinal Chemists

and supporting infrastructure to

help synthesize and profile

analogues for NCEs and other

previously known compounds

tested for other viruses.

Community

Support

Response

to COVID-19 Distributed ~10,000 kg of hand sanitizer

free to several Government bodies

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Community

Support

Response

to COVID-19 Distributed ~10,000 kg of hand sanitizer

free to several Government bodies

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Tahsil office Mulshi, PuneHinjewadi Police Station, Pune

Community

Support

Response

to COVID-19 Distributed ~10,000 kg of hand sanitizer

free to several Government bodies

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Tahsil office Mulshi, PuneBidar Municipal Office

Community

Support

Response

to COVID-19 Distributed ~10,000 kg of hand sanitizer

free to several Government bodies

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Kolhar Village Gram Panchayat OfficeCyberabad Police Commissionerate

Community

Support

Response

to COVID-19 Contributed US$ 200,000 supporting

Telangana & Karnataka Governments

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Community

Support

Response

to COVID-19 Employees pooled-in resources to donate

20000 N95 masks for frontline workers

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