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June 08, 2020
Sai Life Sciences
Response to COVID-19
Contents 1. Executive Summary
2. Preventive & Precautionary measures
• People Movement
• Social Distancing
• Hygiene & Sanitization
• Employee Awareness
• Governance
3. Community Support Initiatives
Executive
Summary
Response
to COVID-19 Status update as on June 08, 2020
• No instances of infected / suspected cases among Sai employees
or their families
• Proactively established empowered task force in early March
to continuously monitor situation, within and outside the company,
and take appropriate actions
• Designed and implemented shift-based work schedules at all locations
to achieve twin objectives of social distancing and work productivity
3
Executive
Summary
Response
to COVID-19 Status update as on June 08, 2020
• All units fully functional with streamlined COVID safety norms
• Robust sanitization and hygiene protocol across all locations
• Published ‘COVID-19 Protocol for Employee Conduct’ applicable to all
employees and contract staff.
• 24x7 Helpline for employees their families
• Mandatory use of the Government of India’s “Arogya Setu” mobile app by all
the Saimers; for awareness and tracking infected people in the vicinity
• Conducted employee feedback survey; suggestions being addressed.
Executive
Summary
Response
to COVID-19 Status update as on June 08, 2020
• Sustained operations during national lockdown
• All projects fully resourced - teams striving to make up for lost time.
• Proactive CSR efforts to support to the community & the Government in
fighting the pandemic
Preventive & precautionary measures
People Movement
People
Movement
Response
to COVID-19 Work related precautions for employees
Travel Advisory
• No domestic or international travel
• Self-quarantine for 14 days in cases of unavoidable travel
• Declarations of travel history sought from employees.
Minimizing personnel contact
• Implemented role-based Work From Home
• Encouraging use of Video Calls instead of in-person meetings
Visitors
• Bar on visitors to all locations
• Precautionary measures in place for unavoidable visits
• Declarations with travel history being sought
Actions taken
Response
to COVID-19 Precautions for employees when
outside Sai locations
Group gatherings
• Cancelled Meetings, Seminars, Conferences and Trainings and all other public congregation events
General advisory to employees
• Avoid all public meetings and places of human congregation
• Avoid eating out
• Avoid use of public transport
• Maintain proper hygiene at home and educate family
People
Movement
Response
to COVID-19 Continued operations during national
lockdown
• Exempted from lock down as
categorized under ‘Essential Services’
• Worked closely with the government
authorities to ensure that employees
could commute to work safely.
• Implemented host of precautionary
measures mapping all areas from ‘home
to home’ to ensure employee safety.
Preventive & precautionary measures
Social Distancing
Social Distancing
Response
to COVID-19 Protocol for employees returning to
work location from other towns
• Protocol for employees returning / resuming to work with latest updated local
legislation.
• Health screening by in-house Factory Medical Officer to qualify them as “Fit
to Work” or “Quarantine for 14 days”
• Employees are required to submit declaration form
• Employees returning from government notified “Red Zones” being asked to
stay at home for 14 days
Social Distancing
Response
to COVID-19 Measures to minimize manpower onsite
• Work-From-Home (WFH) implemented fully for Corporate Office employees
• Increased WFH options across the sites.
• Staggered work scheduled for R&D sites
─ Two shift model of 6 hours each
─ One Hour gap between shifts for sanitizing location
─ Effective manpower on site reduced by >50%
• 3-shift system in manufacturing units,
─ Manpower on site reduced by >50%.
─ Operations are at 100% level.
Social Distancing
Response
to COVID-19 Maintaining social distancing during
commute & in common areas
• Transport buses with less than 50% occupancy.
• Planned bus arrivals and departures timings to prevent congregation
• Additional workspaces created using conference rooms, training halls
and offices
• Cafeteria:
─ Staggered timings, limited seating
─ Created additional dining spaces for employees and contractors.
• Space markers in various areas to prevent crowding
Social Distancing
Response
to COVID-19 Maintaining social distancing during
commute
14
Social Distancing
Response
to COVID-19
5
Social Distancing
Response
to COVID-19 Space markers provided at key
locations to prevent crowding
Social Distancing
Response
to COVID-19 Cafeteria
Social Distancing
Response
to COVID-19 Segregation of pathways
18
Social Distancing
Response
to COVID-19
19
Social Distancing
Response
to COVID-19 Pre-fixed seating arrangements in
canteen
20
Social Distancing
Response
to COVID-19 One person at a time at the food
counter
21
Social Distancing
Response
to COVID-19 E- Onboarding of new hires
Actions taken
Response
to COVID-19 Precautions for OEM / Service Provider
visits
• Declaration Form from OEM / Service Provider sought electronically in advance with information about travel itinerary
• Restricted movement of employees in areas accessed by OEM / Service provider
• Full body suit to all the OEM/Service providers
• Sanitization of the area after completion of work by OEM/Service provider.
Preventive & precautionary measures
Hygiene & Sanitization
Hygiene &
Sanitization
Response
to COVID-19 Continuously evaluating & mitigating
touch-points with risk of infection
• Mapped various employee touch-points with risk of infection
• Introduced measures to ensure ‘no-touch’ wherever feasible
• Deep cleaning and continuous sanitization of workplaces at regular intervals
• Commenced production of sanitizers to ensure availability across all
company locations and their communities
Hygiene &
Sanitization
Response
to COVID-19 Replaced ‘multi-touch’ areas with ‘no-
touch’ alternatives
• Replaced biometric attendance with swipe cards
• Introduced sensor-based taps in rest rooms
• Introduced pedal-operated hand sanitizers
• Staffed coffee vending machines with operators
Hygiene &
Sanitization
Response
to COVID-19 Regular temperature checks
• At entry & exit points for all employees, contract workers & visitors
• Random checks through security surveillance
• Additional PPE for personnel during thermal screening
27
Hygiene &
Sanitization
Response
to COVID-19 Mandatory nose mask provided for all
employees & contract staff
28
• Initially, provided disposable 3-ply surgical nose masks everyday
• Later provided 6-Layerd washable cloth masks that are designed to be anti-
pollution, anti-dust, anti bacterial and anti-virus.
Hygiene &
Sanitization
Response
to COVID-19 Continuous cleaning/ sanitization of all
common areas
29
Hygiene &
Sanitization
Response
to COVID-19 Checklists for deep cleaning and
disinfection of vehicles
30
31
Response
to COVID-19 Accessible pedal-operated hand wash
stations
Hygiene &
Sanitization
Hygiene &
Sanitization
Response
to COVID-19 Hand sanitizers given to employees
& contract employees for home use
32
Preventive & precautionary measures
Employee Awareness
& Sensitization
Awareness &
Sensitization
Response
to COVID-19 Ongoing communication to inform and
sensitize employees & contract staff
• Published ‘Covid-19 Protocol for Employee Conduct’ applicable to all
employees & contract staff outlining guidelines to be followed during:
─ Commute to work
─ At entrance of the Facility
─ Inside the Facility
─ At Cafeteria
─ At Washrooms
─ During Exit/ Return from the facility
─ Outside the facility
Awareness &
Sensitization
Response
to COVID-19 Ongoing communication to inform and
sensitize employees & contract staff
• Main themes
─ Severity of the matter
─ Symptoms
─ Healthy practices & preventive actions
─ Actions to be taken if infected or possessing knowledge of infected person
• Information boards – Electronic (email, screensavers) and physical
(standees, posters) covering general and contextual messages
• Important resources:
─ Locations and address of the Government and medical facilities equipped with
the capability to carry the requisite tests; details of “isolation centres”
─ Key WHO Guidelines
Awareness &
Sensitization
Response
to COVID-19 Sample message boards
36
37
Employee
Awareness
Response
to COVID-19 Sample message boards
Preventive & precautionary measures
Governance
39
Structure &
Governance
Response
to COVID-19 Established empowered committee to monitor situation across locations
Core Committee comprising
• COO
• CFO
• Head of HSE
• Head of HR
• Head of Administration
• Head of Corporate Communication
• Chief of Staff
Role
• Continually monitor the situation arising of the COVID-19 and take appropriate corrective measures for Saimers and their families
• Coordinate and communicate with the locational sub-committees to provide guidance on initiatives
• Facilitate locational teams on creating awareness through screen savers, posters and emails
40
Structure &
Governance
Response
to COVID-19 Established sub-committees at each location
Sub-Committees at locations comprising
• Head of Administration
• Head of HR
• Head of HSE
Role
• Create awareness among workers on preventive measures
• Continually monitor situation in the vicinity of workplace, liaising with other companies, local authorities.
• Closely monitor personnel health & take immediate actions
• Track movement of the local employees to other locations
• Implement guidelines as recommended by Core Committee
• Update the Core Committee
Structure &
Governance
Response
to COVID-19 Ongoing governance
• Continuous monitoring of the situation locally, other cities, in India
and globally
• Core team in constant touch with the unit leadership through daily
interactions
• Close monitoring and status review by Management Committee
• Empowered locational committees to take immediate action
Community Support
Community
Support
Response
to COVID-19 Joined the ‘COVID Moonshot’ project to
deliver an antiviral drug candidate
effective against COVID-19.
43
• Providing in-kind contribution of
a team of Medicinal Chemists
and supporting infrastructure to
help synthesize and profile
analogues for NCEs and other
previously known compounds
tested for other viruses.
Community
Support
Response
to COVID-19 Distributed ~10,000 kg of hand sanitizer
free to several Government bodies
44
Community
Support
Response
to COVID-19 Distributed ~10,000 kg of hand sanitizer
free to several Government bodies
45
Tahsil office Mulshi, PuneHinjewadi Police Station, Pune
Community
Support
Response
to COVID-19 Distributed ~10,000 kg of hand sanitizer
free to several Government bodies
46
Tahsil office Mulshi, PuneBidar Municipal Office
Community
Support
Response
to COVID-19 Distributed ~10,000 kg of hand sanitizer
free to several Government bodies
47
Kolhar Village Gram Panchayat OfficeCyberabad Police Commissionerate
Community
Support
Response
to COVID-19 Contributed US$ 200,000 supporting
Telangana & Karnataka Governments
48
Community
Support
Response
to COVID-19 Employees pooled-in resources to donate
20000 N95 masks for frontline workers
49
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