Sage Timberline PDFs

Accounts Payable

Accounts Payable puts you in charge of the entire payables process—from the minute invoices

come in your door, through the approval process, payment selection, and check printing.

Invoice entry is simple and efficient with a spreadsheet entry grid that can be navigated by keyboard

or mouse. Payment selection is even easier with a process that can select invoices to pay by any

criteria you define. And generating vendor checks is a snap with advanced check writing capabilities

like two-party checks and customizable checks and stubs.

Using integrated access tools, your payables information is always immediately available. Interactive

inquiries let you view stored information in seconds for quick lookups and over-the-phone answers.

And customizable reports let you calculate and print information in any format you choose for

in-depth payables analysis.

Get up and running quickly and efficiently when you streamline your software setup with the Setup

Wizard. And the Workflow Center provides instant access to the tasks you perform most often in

a simple, intuitive workflow layout.

Following is a detailed list of the features Accounts Payable offers to keep you on top of expenses and in control of your

cash flow:

Vendor tracking

Log vendor terms for automatic calculation of discount amounts and payment dates. •

Track vendor contact names, phone numbers, fax numbers, and other essential information. •

Add up to 250 user-defined data fields to track additional information. •

Specify information that prefills during invoice entry (for example, discount amount, discount date, payment date, and •GL account).

Track general liability, workers’ compensation, automobile, and umbrella insurance. •

Track 1099 information. •

Track miscellaneous deductions (for example, workers’ comp).•

Set up one-time or temporary vendors without adding them to your permanent vendor list. •

Use a single vendor list for multiple companies while tracking 1099 information separately. •

Track separate fiscal and calendar year totals to accommodate 1099 and other tax reporting.•

Invoice entry

Track invoices the minute they come through your door with an optional pending invoice system.•

Use recurring invoices to process rent payments, contract fees, and more. •

Prefill information that repeats every line to reduce key strokes. •

Distribute invoices to multiple properties, jobs, cost codes, categories, and general ledger accounts. •

Allocate invoices by predefined percentages. •

Customize the distribution grid by vendor type to include only entry fields needed for each vendor. •

Enter and pay invoices for future periods. •

Place invoices or distributions on hold during invoice entry. •

Tie invoices to commitments. •

B E N E F I T S

• Easyandaccurateinvoicetrackingstarts the minute invoices come through your door.

• Customizablecheckprintingadaptstoyour needs.

• Specifypre-fillinformationforfastinvoice entries.

• CustomizeAccountPayable’saccuratevendor tracking to your specifications.

Sage Timberline Office

Reporting

Choose from nearly 40 pre-designed Accounts Payable reports to calculate and print •information at any time (for example, Open Invoice, Approved Invoice Register, and Cash Requirements).

Apply conditions and ranges to print exactly the information you need. •

Modify nearly all of the more than 500 reports, or create new reports using Report •Designer.

Setup Wizard

Use a grid-like window to enter vendors or copy and paste your vendor list from a •spreadsheet.

Stay on the right track with built-in Tips and Tricks. •

Enter Beginning Balances and tie back to the GL. •

Automatically back up your data.•

Workflow Center

Easily reconcile General Ledger to AP sub-ledgers. •

Quickly access the tasks performed most often in an intuitive workflow layout.•

Easily view commonly used reports and inquiries. •

Instantly access assistance topics with a click of the mouse.•

Additional features

Record invoices and print checks from one place for quick vendor or COD payment •using the Quick Check feature.

Change or delete invoices even after they have been posted. •

Void checks and reinstate invoices. •

Enter electronic notes to document information on invoices and vendors. •

Attach other files (for example, scanned images of purchase orders or receiving •documents) to invoices and vendors.

Allow responsible staff to approve invoices electronically using an optional invoice •approval system.

Reconcile checks using Check Management. •

Customize the toolbar for push-button access to reports, inquiries and tasks. •

Change descriptions that appear on the screen to match your company’s standard •terminology.

Set up macros for unattended processing of predefined tasks. •

Define security rights by user or group. •

Track lien waivers. •

Enter expenses to one company but pay invoices from another company •(intercompany accounting).

Import invoices from other programs.•

Accounts Payable is a part of Sage Timberline Office, fully integrated software created

to streamline work and connect the people you depend on to build your business.

Receive a warning if a vendor’s insurance has expired. •

Receive a warning if a subcontractor or supplier’s invoice doesn’t match estimates •or commitments so you don’t over or underpay.

Set up new vendors on-the-fly. •

Enter joint-check payees during invoice entry. •

Automatically calculate due dates based on vendor terms. •

Default the accounting date as the invoice date, date entered or date received. •

Post discounts to multiple properties or jobs. •

Track discounts that you took advantage of as well as those you missed. •

Automatically calculate tax liability. •

Associate invoice distributions to owner’s draw (pay when paid). •

Automatically assign bank accounts.•

Payment selection

Display invoices by any criteria you define. •

Automatically or manually select invoices for payment. •

Make partial payments. •

Give discounted invoices priority. •

Manage retainage and lien waivers. •

Place invoices, distributions, vendors, jobs or commitments on hold during •payment selection.

Enter joint check payees during invoice selection.•

Enter a payment memo for the check stub. •

Check printing

Print two-party checks. •

Define the content and layout of the check face and stub. •

Sort checks in vendor, job, property, or GL account prefix order. •

Draft checks from separate banks in the same check run. •

Print the vendor’s customer ID for your company on the check. •

Automatically print a detailed or summary check register following the check run. •

Produce MICR-encoded checks with an interface to Create-a-Check.•

Inquiry

Choose from 16 pre-designed Accounts Payable inquiries (for example, Invoice •Register, AP Aging, and Vendor Insurance).

Drill down on summary information to view supporting detail (for example, click •on a vendor to see associated invoices, or click on an invoice to see associated distributions and payments).

Apply conditions to display only the information you want to see. •

View and insert electronic notes and file attachments. •

Insert columns of data on-the-fly to quickly access additional information. •

Modify any of the more than 100 inquiries, or create new inquiries using Inquiry •Designer.

Sage Timberline Office15195 NW Greenbrier PkwyBeaverton, OR 97006-5701 www.sagecre.com

©2008 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 01/09 09-50600

Sage Timberline Office Accounts Payable

Accounts Receivable

Accounts Receivable gives you all the tools you need to stay in touch with clients and on top of

receivables to proactively manage your cash position.

Accounts Receivable records complete client profiles to help you monitor relationships and facilitate

timely payments. A customer contacts list records titles, e-mail addresses, pager numbers and

other vital information to help you target communications. And a built-in correspondence log tracks

client communications to help you follow up on concerns.

Solid accounting capabilities make it simple to process cash receipts accurately and quickly.

Automatically post payments to the oldest outstanding invoice or manually post to individual

invoices or items. Enter unapplied customer payments, miscellaneous and job cost receipts all in

one session. And easily issue debit and credit adjustments as needed.

Using integrated access tools, your receivables information is always immediately available.

Interactive inquiries let you view stored information in seconds for quick lookups and over-the-phone

answers. And customizable reports let you calculate and print information in any format you choose

for in-depth receivables analysis.


Wizard. And the Workflow Center provides instant access to the tasks you perform most often in a

simple, intuitive workflow layout.

Following is a detailed list of the features Accounts Receivable offers to help you manage your cash receipts and

client relationships:

Customer tracking

Record payments, credit histories, default billing information, rate tables, invoice formats, and more.•

Track customer totals by aging categories, outstanding amount, billed amount, payments, retainage, and more.•

Track last aging date, average days to pay, and average outstanding balance to monitor your customers’ •payment history.

Define your own aging periods and label them with a custom description.•

Use the invoice date or invoice due date to age customer balances by days or months.•

Establish customer credit limits and ratings.•

Maintain a customer correspondence log to enhance communication (for example, log phone conversations, •letters, memos, faxes).

Link correspondence to customers, contracts, contract items, change orders, invoices, jobs, extras, cost codes, •and cash receipts.

Track correspondence follow-up dates.•

Maintain an online rolodex of customer contacts.•

Track to-do’s with a customer checklist (for example, credit checks, and references).•

Apply tax-exempt status to billable items using a customized list (for example, exempt, not exempt, total billed, •subcontract, labor, equipment).

Select tax exemption by type of cost for a customer or contract item.•

Add up to 250 user-defined data fields to track additional customer information.•

B E N E F I T S

• Customizedreportsatthetouchof a button.

• Quickandeasycashreceiptentries.

• Accurateandup-to-the-minute customer tracking.

• Invoiceentriesspecificallysetupto your specifications.


Invoice entry

Use Billing to post invoices to Accounts Receivable and enter manual •invoices or electronically import invoices produced by other systems.

Customizetheinvoiceentrywindow.•

Predefine “days-before-due” for each customer to automatically assign •invoice due dates.

Automatically bill retainage by customer, contract, contract item, job or •cost code.

Bill retainage as percent of total held or a flat amount.•

Print invoices using a format you specify.•

Cash receipt entry

Define deposit types (for example, check, cash, wire, transfer).•

Enter unapplied customer payments, miscellaneous payments, job cost •receipts, and other cash receipts in a single entry session.

Distribute payments as needed (for example, distribute billed amounts to •invoices, General Ledger accounts, customer cash receipts, jobs, contract items, cost types, and more).

Automatically post payments to the longest outstanding invoice or manually •post to specific invoices or invoice items.

Post partial payments.•

Assign default General Ledger accounts for posting receivables, revenue •and miscellaneous entries.

Automatically post payment entries to a default bank account.•

Customizethecashreceiptsentrywindow.•

Write off retainage amounts on retainage billed invoices.•

Receivable adjustment

Edit and adjust invoices, cash receipts and adjusting entries.•

Adjust or write off billed amounts including billed retainage.•

Void invoices and maintain a record of voided invoices for audit purposes.•

Issuedebitandcreditadjustmentstoexistinginvoicesortocustomers’•records for application to future invoices.

Apply customer adjustments to invoices.•

Creditaninvoice’sunpaidbalance.•

Changethestatusofaninvoice.•

Mark a cash receipt as NSF.•

Enter refunds.•

Print debit or credit memos using a format you specify (for example, billed •credit, billed debit, accounts receivable credit, accounts receivable debit, customer credit, customer debit, bad debt).

Inquiry

ChoosefromseveralcustomizableAccountsReceivableinquiries(forexample,•aging, last invoice/receipt, activity by contract).

Drill down on summary information to view supporting detail (for example, •click on a customer to see invoice aging detail).

Apply conditions to display only the information you want to see.•

View and insert electronic notes and file attachments.•

Insertcolumnsofdataon-the-flytoquicklyaccessadditionalinformation.•

Modify any of the more than 100 inquiries, or create new inquiries using •InquiryDesigner.

Reporting

Choosefromseveralpre-designedAccountsReceivablereportstocalculate•and print information at any time (for example, cash projection, statement of account detail/due date, customer aging summary).

Apply conditions and ranges to print exactly the information you need.•

Modify nearly all of the more than 500 reports, or create new reports using •Report Designer.

Setup Wizard

Enter customer information manually or copy and paste from a spreadsheet. •


Enter Beginning Balances and tie back to the GL. •


Workflow Center

Quicklyaccessfrequentlyperformedtasksinanintuitiveworkflowlayout.•


Instantlyaccessassistancetopicswithaclickofthemouse.•

Easily reconcile General Ledger to AR sub-ledgers.•

Additional features

Enter electronic notes to document information on customers, contacts, •payments, adjustments and invoices.

Attach other electronic files to customers, contacts, payments, adjustments, •and invoices.

Customizethetoolbarforpush-buttonaccesstoreports,inquiries,andtasks.•

Changedescriptionsthatareonthescreentomatchyourcompany’s•standard terminology.

Set up macros for unattended processing of predefined tasks.•

Define security rights by user or group.•

Enter invoices to one company but apply cash receipts to another company •(intercompany accounting).

Accounts Receivable is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

Sage Timberline Office Accounts Receivable

©2008SageSoftware,Inc.Allrightsreserved.Sage,theSagelogosandtheSageSage product and service names mentioned herein are registered trademarks or trademarksofSageSoftware,Inc.,oritsaffiliatedentities.Allothertrademarks are the property of their respective owners. 01/09 09-50601


General Ledger

General Ledger is the Sage Timberline Office storehouse for financial activity and history.

Accounting information from other Sage Timberline Office applications flows seamlessly to General Ledger where it’s stored in an account format that you customize to fit your business. There, the information is easily retrieved and reported using integrated information access tools.

General Ledger’s tight integration ensures that subsidiary ledgers stay in balance with the general ledger, that clear audit trails lead to original activity, and that account reconciliation is fast and efficient.

General Ledger’s flexible accounting format allows you to maintain multiple divisions, regions or companies within the same database. And customizable reports and financial statements let you present the numbers in virtually any format required by your company or business partners.

General Ledger also helps you maintain accuracy. Error correction capabilities let you make adjustments without compromising accounting integrity. Flexible entry lets you post to the correct GL period, whether it’s current, prior or future. And broad, secure inquiry access allows designated employees inside and outside of the accounting department to view the numbers without tampering with them.

Get up and running quickly and efficiently when you streamline your software setup with the Setup Wizard. And the Workflow Center provides instant access to the tasks you perform most often in a simple, intuitive workflow layout.

Following is a detailed list of the features General Ledger offers to help you manage every fiscal detail with textbook precision:

Account tracking

Format GL account IDs with up to 25 alphanumeric characters.•

Track multiple companies, departments, divisions, etc. in the same database with user-defined account •prefixes and suffixes.

Define different period-end dates and year-end dates for each company, department, division, etc. as your •organizational structure requires.

Define each account with one of 12 account types to facilitate financial statement design and ratio analysis (for •example, current assets, current liability, and other income).

Store 23 periods of previous activity and six periods of future activity. •

Choose between cash and accrual accounting methods, or track both simultaneously (Service Management •utilizes the accrual accounting method only).

Track debit activity for cash flow reporting.•

Add up to 250 user-defined data fields to track additional account information.•

Restrict the GL accounts that can be used in other modules (for example, only allow AP control accounts to be •used in Accounts Payable).

Define partners for tracking joint venture ownership percentages.•

Store a secondary account ID (for example, the parent company’s account) on each GL account. •

B E N E F I T S

• Completeandaccuratefinancialactivities at the touch of a button

• Singlepointofentryforinformationthat flows seamlessly to other Sage Timberline Office applications

• Userdefinedtrackingofmultiplecompanies and accounts

• Customizableworkflowcenterforfrequently performed tasks specific to your business


Entry and processing

Automatically or manually update transactional activity from other Sage •Timberline Office accounting modules.

Automatically or manually assign batch numbers for tracing entry sources.•

Useupto99journalsforclassifyingentries.•

Keep previous periods open while processing in the current period.•

Open and close periods as needed (security permitting).•

Open and close periods independently by company, department, division, etc.•

Edit prior period and prior year transactions (security permitting).•

Process auto-recurring entries weekly, monthly, quarterly, semi-annually or annually.•

Enter adjusting transactions for the current period that will be reversed •automatically in the next period.

Automatically allocate expenses based on pre-defined percentages.•

Recover and/or escalate tenant charges in Property Management using •stored actual expenses or budgets.

Force journal entries to balance by company, department, division, etc. •before exiting an entry session.

Summarize transactions with similar attributes.•

Copy the chart of accounts to expedite the setup of another company, •division, etc.

Budgeting

Define up to ten budgets per year for each account.•

Create budgets for an unlimited number of future years.•

Optionally enter budgets on a quarterly basis.•

Copy previous budgets or activity into your working budget.•

Useformulastomodifyexistingbudgetsortocreatenewones.•

Inquiry

Choose from several pre-designed General Ledger inquiries (for example, •the Account inquiry and Budget Information inquiry).

Drill down on summary information to view supporting detail (for example, •click on a GL expense account to view underlying AP transactions).



Insert columns of data on-the-fly to quickly access additional information.•

Modify any of the more than 100 inquiries, or create new inquiries using •Inquiry Designer.

Reporting

Choose from several pre-designed General Ledger reports to calculate and •print information at any time (for example, Trial Balance, Current Ledger and Year-To-Date Ledger).



Financial statements

Modify General Ledger’s default financial statements or create new ones •using Financial Statement Designer.

Define the contents of each column and line.•

Perform custom calculations on financial data, such as liquidity ratios.•

Compare companies, regions, divisions, properties, etc. (GL account •prefixes) side-by-side in column format.

Create multiple financial statement formats for each company, region, •division, property, etc.

Produce consolidated or comparative financial statements for either related •or non-related fiscal entities.

Produce reports using the account numbering scheme of joint venture •partners, lending institutions or government agencies.

Cut, copy and paste information from one financial statement to another.•

Print statements for current and prior periods.•

Setup Wizard

Select and edit accounts from a predefined Chart of Accounts, manually •enter, or copy and paste your Chart of Accounts from a spreadsheet.

Automatically back up your data. •


Enter Beginning Balances and tie back to the GL.•

Workflow Center

Quickly access frequently performed tasks in an intuitive workflow layout.•


Easily reconcile General Ledger and sub-ledgers.•

Instantly access assistance and help topics with a click of the mouse.•

Additional features

Automatically generate due-to and due-from transactions to keep separate •companies, divisions, etc. in balance (intercompany accounting).

Edit entries after they’ve been posted (security permitting).•

Enter electronic notes to document information on accounts and transactions.•

Attach other files (for example, spreadsheets or word processing •documents) to accounts and transactions.


Customize the toolbar for push-button access to financial statements, •reports, inquiries and tasks.

Change descriptions that appear on the screen to match your company’s •standard terminology.


Import transactions and budgets from other applications. •

General Ledger is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

Sage Timberline Office General Ledger

©2009SageSoftware,Inc.Allrightsreserved.Sage,theSagelogosandtheSageproduct and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of theirrespectiveowners.02/0909-50618


Job Cost

Job Cost is the Sage Timberline Office resource that collects all project-related information and stores it in a format you customize to fit your business.

From a simple costing structure with basic job codes and standard cost codes, to a sophisticated structure with multi-sectioned jobs, multi-sectioned cost codes, and multiple cost categories, Job Cost can handle virtually any level of tracking complexity.

Job Cost gives you complete control over commitment and change order management. Enter subcontracts and purchase orders directly into Job Cost, or import them from other programs, then track them against invoices for total control over committed costs. And manage every step of the change order process—from pending through approval—to ensure change order profitability.

Using integrated information access tools, your project information is always immediately available. Interactive inquiries let employees view information—such as potential cost overruns, percent complete, and production units in place—on the screen in seconds. And customizable reports let you calculate and print information in any format you choose for in-depth project analysis.

Get up and running quickly and efficiently when you streamline your software setup with the Setup Wizard. Workflow Center provides instant access to the tasks you perform most often in a simple, intuitive workflow layout. Job Central allows you to compile the various components of a job from one convenient spot, and you have the complete job picture—from start to finish—available from a single location.

Following is a detailed list of the features Job Cost offers to help you keep projects on track:

Job tracking

Track contract amounts, estimates, costs, subcontracts, purchase orders, quantity totals, production •information, customer information, billings, and other project information in as much detail as you need.

Format job IDs with up to 10 alphanumeric characters and up to three sections. •

Format cost code IDs with up to 12 alphanumeric characters and up to four sections.•

Track an unlimited number of user-definable cost categories.•

Use an optional “extra” costing level to isolate special cost areas without disassociating them from the main job.•

Set up standard cost codes and categories to streamline job setup and to improve consistency of cost analysis.•

Add up to 250 user-defined data fields to several Job Cost records to track additional job information.•

Track project totals by job, year, quarter, month or week.•

Track period-to-date accumulators daily, weekly, bi-weekly or semi-monthly.•

Track job status and scheduling dates.•

Define custom totals and miscellaneous accumulators.•

Define tax groups for each job by cost type.•

Set up GL cost account groups to debit GL cost accounts by type of job.•


Send all job-related information from other Sage Timberline Office applications to Job Cost.•

Enter direct costs into Job Cost, or import them from other programs (for example, overhead allocations, and •miscellaneous cost adjustments).

Enter owner change orders, commitment change orders, estimates and commitments.•

Lock an original estimate to prevent modification.•

Easily edit entries even after they’ve been posted (security permitting).•

B E N E F I T S

• Projectinformationisalwaysaclickaway

• Easilycontrolcommitmentandchangeorder management

• HandlevirtuallyanylevelofJobCostingcomplexity


Capture daily labor hours for certified jobs.•

Optionally prevent edits to transactions originating outside of Job Cost.•

Specify exactly which GL accounts may be used for various jobs, tasks, etc.•

SpecifywhoshouldapproveAPinvoicesforeachjob.•

Commitment management

Enter subcontracts and purchase orders for any combination of jobs, cost •codes or categories.

Break out subcontracts or purchase orders into unlimited line items.•

Track item descriptions, scopes of work, scheduling information, and •insurance requirements.

Track payment and performance bond information.•

Track detailed contract approval information.•

Track schedule dates for each subcontract.•

RetrieveandchangevendorinsuranceinformationfromAccountsPayableto•reflect separate insurance for a project.

Track miscellaneous commitment requirements with a user-defined item checklist.•

Track secondary vendors to generate joint checks and monitor secondary liens.•

Mark cost codes or categories as “bought out” to analyze contract variances.•

Change order management

Enter and track owner requested change orders and commitment change orders.•

Document who initiated the request, who prepared the change order, who •approved it and when.

Track changes to the original contract, estimate, subcontracts, purchase •orders, and production totals.

Track the status of each change order item with customizable descriptions •(for example, requested, verbal OK).

Associate commitment change orders with owner change orders.•

Tie change orders to contracts and budgets.•

Record billable or internal change orders.•

Enter revisions to production units.•

Inquiry

Choosefromseveralpre-designedJobCostinquiries(forexample,Profit•Summary,RemainingEstimate,RequiredProductivity).

Drill down on summary information to view supporting detail (for example, •click on a job to see cost code information).

Apply conditions to display only the information you want to see. •




Reporting

Choose from several pre-designed Job Cost reports to calculate and print •information at any time (for example, Cost at Completion Trends, Committed Cost Detail, and Change Order Log).



Setup Wizard

Reduce overall implementation time with streamlined processes. •

Decrease manual data entry with copy and paste functionality. •

Set up software at your own pace. Setup Wizards will remember where you left off. •

Stay on the right track with built-in Tips and Tricks.•

Enter beginning balances and tie back to GL. •


Workflow Center

Quickly access frequently performed tasks in an intuitive workflow layout.•

Easily view commonly used reports and inquiries.•


Job Central

Set up jobs, including billing information, schedule of values, and estimates •all from one convenient location.

Ensure accurate data entry with copy and paste capability.•

Complete the setup at your pace. Job Central will remember where you left off.•

Get fast access to Job Central processes right from Desktop.•

Additional features

Enter additional project information (for example, percent completes, •production units in place, anticipated change orders) with customizable field worksheets.

Import estimates, commitments and direct costs from other programs.•

Enter notes and attach electronic files (for example, spreadsheets or word •processing documents) throughout Job Cost for additional documentation.

Track jobs for multiple companies in the same general ledger. •


Customize the toolbar for push-button access to reports, inquiries, and tasks.•

Change descriptions that are on the screen to match your company’s• standard terminology.

Set up macros for unattended processing of predefined tasks. •

Access Sage Timberline Office project accounting information with other •ODBC-compliant programs (for example, Microsoft Excel and Word).

Job Cost is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

Sage Timberline Office Job cost

©2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. 02/09 09-50622


Billing

Billing can accommodate all your customer invoicing needs.

Use it to automatically produce time-and-material, cost plus, lump sum progress billing and unit

priced invoices according to your contractual requirements. Or, quickly and easily create free-form

invoices independent of your contracts at any time.

For cost-based billings, Billing collects and tracks costs from other Sage Timberline Office applications

for inclusion in your invoices. Billing automatically applies user-defined billing rates and markups

to cost items, then lets you change, hold, write up or down work-in-progress amounts prior to

invoicing. For fixed-priced invoices, Billing gives you a worksheet to enter amounts, percent complete

and units to bill. For free-form invoices, you simply enter billing information directly into an invoice

template on the screen.

Billing lets you control the look and content of your invoices to meet your customer’s needs. After

invoices are produced, the information is sent to Accounts Receivable for cash receipt processing.

Following is a detailed list of the features Billing offers to help you produce timely, accurate invoices: Cost-based contract billing

Generate billings for time and materials and cost plus contracts.•

Automatically post costs from Job Cost, Accounts Payable, Payroll and Equipment Cost modules to Billing for •use in invoice production.

Define billable and nonbillable costs in a number of different ways, including by cost type, cost code, contract •item, etc.

Create markup tables to efficiently apply standard percents to labor, material, subcontractor, equipment, •overhead and other cost types.

Create billing rate tables to efficiently apply billing rates by cost type.•

Calculate billing rates using nearly 30 different key classifications (for example, job, employee, vendor, •equipment type).

Enter effective dates on rate tables and markup tables to control when Billing uses specific tables •for calculation.

Produce invoices for all unbilled work-in-progress (WIP) through a date you specify.•

Edit WIP information to adjust amounts prior to billing.•

Bill standard items that are not associated with direct costs (for example, inventory items or service orders).•

Take advantage of invoice add-ons (for example, charges or deductions) to modify invoice amounts based on •fixed amounts or percentages.

Automatically calculate sales tax based on tax information stored on the contract.•

Fixed-price contract billing

Generate billings for progress billing, unit priced and lump sum contracts.•

Automatically calculate retainage using different retainage percents by contract item.•

B E N E F I T S

• Quickandeasybillingmanagementforall your customer invoicing needs.

• Savevaluabletimebysettingupuser-defined billing rates and mark-ups to cost items.

• Highlycustomizablecostbasedandfixedprice contract billing allows total control of YOUR billing processes.

• Selectinvoicesfromanextensivelibraryof predetermined formats, or create your own for a look unique to your business.


Track scheduled values and units by contract item (for example, sitework, •concrete).

Use an entry spreadsheet to enter fixed-price billings (for example, current •amounts, retainage, percents or units to bill for each contract item).

Automatically prefill the entry spreadsheet with contracted amounts, prior •billed amounts, units and percents billed.

Automatically calculate sales tax based on tax information stored on the •contract.

Bill for materials stored on the job.•

Printing cost-based and fixed-price invoices

Design the look and content of invoices by selecting from an extensive •library of predefined formats for the invoice header, body, totals and footer sections.

CustomizeinvoicelookandcontentevenfurtherusingCrystalReports®.•

Push a button to preview invoices on the screen before printing.•

Print draft invoices for manager’s review.•

Reprint final invoices.•

Print invoices by specific criteria (for example, only approved invoices).•

Free-form invoice entry and printing

Create free-form invoices for a job, extra or cost code with or without setting •up a contract.

Optionally produce invoices for a customer without posting billing •information to the job.

Input billing information into an entry window that resembles an actual •invoice.

Retrieve descriptions and prices from standard item tables, rate tables and •add-on tables to speed invoice entry.

Include text in the invoice template.•

Retrieve customer and billing information from Accounts Receivable during •invoice entry.

Define which billings items are taxable on an item-by-item basis.•

Apply different totaling options, including subtotals and grand totals.•

Identify required entry information for each job and receive a warning if that •information is omitted (for example, require cost code entry).

Customizethelookandcontentoftheprintedinvoiceformat(forexample,•design the invoice to print on pre-designed forms).

BillingisapartofSageTimberline

Office, fully integrated software

created to streamline work and

connect the people you depend on

to build your business.

Sage Timberline Office Billing

©2009SageSoftware,Inc.Allrightsreserved.Sage,theSagelogosandtheSageproduct and service names mentioned herein are registered trademarks or trademarks ofSageSoftware,Inc.,oritsaffiliatedentities.Allothertrademarksarethepropertyoftheir respective owners. Crystal Reports is the registered trademark and technology of BusinessObjectsSA.01/0909-50604

Inquiry

ChoosefromseveralcustomizableBillinginquiries(forexample,Workin•Progress by Customer, Contract Based Invoices, and Worksheet Entries).

Drill down on summary information to view supporting detail (for example, •click on a job to see WIP detail).




Modifyanyofthemorethan100inquiries,orcreatenewinquiriesusing•InquiryDesigner,aSageTimberlineOfficeproduct.

Reporting

Choose from several pre-designed Billing reports to calculate and print •informationatanytime(forexample,InvoiceStatus,WorkInProgress,Addon Table Detail).

Apply conditions and ranges to print exactly what you need.•

Modifynearlyallofthemorethan500reports,orcreatenewreportsusing•ReportDesigner,aSageTimberlineOfficeproduct.

Additional features

Enter electronic notes to document information on rate tables, markup tables, •entry worksheets, invoices and other Billing records.

Attach other electronic files (for example, spreadsheets and word processing •documents) to records throughout Billing.

Customizethetoolbarforpush-buttonaccesstoreports,inquiriesandtasks.•

Change descriptions that are on the screen to match your company’s •standard terminology.

Setupmacrosforunattendedprocessingofpredefinedtasks.•



Equipment Cost

Our fully integrated Equipment Cost module tracks ownership, maintenance, cost, revenue, location,

and profitability for every piece of equipment in your fleet.

By managing this information and providing easy access to it, Equipment Cost helps maximize

your equipment investments.

Customers can easily enter equipment related cost and revenue information directly into Equipment

Cost, through Payroll timesheets, or Accounts Payable invoices. This information is then distributed

to Job Cost, General Ledger, and Billing for appropriate processing.

Equipment Cost also helps with equipment maintenance and resource allocation. In addition to

make, model, and year, Equipment Cost tracks meter readings, license expirations, location, and

more. You can even establish miscellaneous entries to track additional information, such as fuel

consumed or miles traveled.

Using integrated access tools, your equipment information is always immediately available.

Interactive inquiries let you view stored information in seconds; and customizable reports let you

calculate and print information in any format you need to conduct in-depth equipment analysis.

Following is a detailed list of the features Equipment Cost offers to help you make informed equipment decisions

that benefit your bottom line:

Equipment tracking

Identify each piece of equipment with a flexible ID code of up to 10 alphanumeric characters and up to •three sections.

Maintain a log of equipment specifications (for example, make, model, year, meter, and odometer readings).•

Track rental information (for example, renter, rental date, return date, external rental rates).•

Track ownership information (for example, purchase date, purchase price, seller, and fair market appraisal).•

Track license and permit expiration dates.•

Add up to 250 user-defined data fields to track additional equipment information.•

Group equipment by type (for example, trucks, lifts, backhoes) for maximum processing efficiency.•

Identify a piece of equipment as an attachment to another (for example, the bucket of a backhoe) and track the •attachment’s costs and revenue separately.

Track equipment status with user-definable descriptions (for example, in service, out of service).•

Track equipment revenue and cost information for profit analysis.•

Define miscellaneous entries to track additional details (for example, trips, gallons of fuel used, tons carried, •on-road miles, downtime).

Define units for costs, revenue, and miscellaneous entries (for example, hours, gallons, miles, tons, flat amounts).•

Accumulate costs, revenue, and miscellaneous entries by week, month, year, or life-to-date.•

Choose to either accumulate miscellaneous entries or replace existing values with new values on an ongoing basis.•

B E N E F I T S

• Easilytrackallcostsincurredforeverypiece of equipment in your fleet

• Modifymorethan500availablereportsfor all equipment costs relative to your business needs

• Knowexactlyhowprofitableyourequipment really is


Equipment Cost is a part of Sage

Timberline Office, fully integrated

software created to streamline work

and connect the people you depend

on to build your business.

Revenue and cost tracking

Define equipment revenue and cost codes with up to 12 alphanumeric •characters and four sections.

Record cost and revenue amount totals to-date, next week, month-to-date, •next month, year-to-date, next year, and life-to-date (also record revenue units by these accumulations).

Track depreciation with an interface to depreciation management software •from Sage.

Group cost codes by any classification (for example, operating costs, •ownership costs).

Analyze trends in cost, revenue, and profits with historical equipment tracking.•

Track pass-through costs (costs that are billed to the job and not the •equipment, but are related to the equipment for reporting purposes).

Set up revenue and cost rate tables to streamline entry.•

Define cost and billing rates with up to four decimal places and use formulas •to calculate rates.

Use cost and revenue rate tables to automatically assign rates to individual •pieces of equipment, equipment types, jobs, employees, etc.


Enter equipment revenue on an hourly basis or by your own custom rate •(for example, daily, weekly, monthly, break-even, or stand-by rates).

Enter revenue information through Payroll time cards or directly into •Equipment Cost.

Enter cost information through Payroll time cards, AP invoices, or directly •into Equipment Cost.

Post equipment costs to a job instead of a piece of equipment (for example, •when a job site surface ruins tires and the replacement cost needs to be attributed to the job).

Automatically send job-related equipment costs to Billing for cost-based •billing contracts (for example, time and materials, cost plus).

Automatically track location, operator, and date of operation based on the •last transaction entered.

Customize cost and revenue entry grids.•

Verify data entry with customizable entry journals.•

Inquiry

Choose from several pre-designed Equipment Cost inquiries (for example, •Profit Analysis, Utilization, Monthly Trends, and Own vs. Rent).

Drill down on summary information to view supporting detail (for example, •click on a piece of equipment to see associated revenue and cost transactions).





Reporting

Choose from several pre-designed Equipment Cost reports to calculate and •print information at any time (for example, Profit w/ Attachments, License/Permit Expiration, and Cost Spreadsheet).



Additional features

Automatically generate balancing GL entries if you have separate companies •for equipment ownership and construction.

Import revenue, costs, meter readings, and other entries from third-party •software systems (for example, depreciation from Sage FAS).

Enter electronic notes to document information throughout Equipment Cost.•

Attach other files throughout Equipment Cost (for example, attach a digital •image of a piece of equipment).


Change descriptions that appear on the screen to match your company’s •standard terminology.



Sage Timberline Office Equipment Cost



Payroll

Payroll processes even the most complex construction payrolls automatically.

Information generated in Payroll flows seamlessly throughout the software to help you monitor

and control labor costs.

Streamlined entry makes it easy to capture employee hours from the job site or the home office.

Once the information is entered, Payroll calculates every pay, deduction, fringe benefit and tax

based on predefined controls. Payroll even handles union processing, tax reciprocity, certified

payroll and workers comp—all automatically. And an automated check run process makes it a

snap to cut employee checks.

Using integrated access tools, your payroll information is always immediately available. Interactive

inquiries let you view stored information—such as total pay, overtime, and vacation hours taken—

on the screen in seconds. And customizable reports allow you to calculate and print information in

any format you need to conduct in-depth labor analysis.

To address international payroll issues, different versions of Payroll are offered for the United States,

Canada and Australia. Each of these versions incorporates localized terminology, processing,

and reporting requirements for the specific region.


Wizard. Workflow Center provides instant access to the tasks you perform most often in a simple,

intuitive workflow layout.

Following is a detailed list of the features Payroll offers to help you process checks and track

employee information:

Payroll controls

Define unlimited pays, deductions and fringes for automatic payroll calculation.•

Easily set up tax tables for automatic calculation of federal, state, local and provincial taxes (Sage •Timberline Office Service Plan subscribers receive regular federal, state and provincial tax table updates).

Exempt pay or deductions from any tax type.•

Determine the order pays, deductions, fringes and taxes are calculated for each employee.•

Define guidelines for automatic calculation of overtime, workers comp and certified class.•

Define guidelines for automatic calculation of union pays, deductions and fringes for any combination of union, •class and local.

Easily set up rate tables to automatically calculate pay and fringe rates based on specific employment factors •(for example, certified class, union, workers’ comp, equipment usage).

Define rates and calculation methods at the company, union or employee level.•

Define employee groups for use in time entry, check printing and cost tracking (for example, field, •office, salary).

B E N E F I T S

• Certifiedpayrollhandledautomatically

• Easilymonitorandcontrolthemostcomplex payroll needs

• Quicklycustomizetimesheetsfor differentdepartmentsofyourorganization

• Customizeyourownchecksandstubs





Enter time and other payroll information to jobs, cost codes, categories, •days of the week, workers’ comp codes, union locals and classes, certified classes and more.

Customizetimesheetentryviewsfordifferentemployees,groups,•departments, etc.

Import timesheet information from Remote Time Entry or other time-•capturing software.

Automatically apply appropriate pay rates and workers’ comp codes based •on predefined controls.

Automatically prorate employee salary based on the hours worked for each job.•

Automatically calculate tax reciprocity based on resident and work locations.•

Automatically switch union locals based on job location.•

Enter daily payroll for certified jobs.•

SenddetailedPayrollinformationtoJobCost,Billing,EquipmentCostand•General Ledger.

Verifyentrywithcustomizableauditjournals.•

Check printing

Define the content of the check face and stub.•

Record manual checks outside of the normal check run (for example, •layoff checks).

Easily recalculate checks that change after payroll is processed.•

Automatically print a detailed or summary check register following the check run.•

Employee tracking

Trackhiredate,terminationdate,Davis-Baconclassification,homeunion•and all other employee information.

Track month-to-date, quarter-to-date and year-to-date employee totals for •pays, deductions, fringes, and taxes.

Track accumulated units or dollars that don’t affect the employee’s check •(for example, hours lost to injuries).

Trackpersonnelto-do’swithacustomizablechecklist(forexample,I-9•collection, drug testing).

Add up to 250 user-defined data fields to track additional information (for •example, drivers license numbers, cell phone numbers, and assigned company credit cards).

Inquiry

Choosefromseveralpre-designedPayrollinquiries(forexample,Employee•Totals,CertifiedActivity,CheckTime).

Drill down on summary information to view supporting detail (for example, click •on an employee’s total timesheet hours to see individual timesheet entries).




Sage Timberline Office Payroll


Reporting

Choosefromseveralpre-designedPayrollreportstocalculateandprint•informationatanytime(forexample,Workers’CompDetail,MonthlyEmploymentUtilization,UnionSummary).

Produce different sets of reports based on your country’s requirements (for •example,U.S.W-2s,CanadianT4s,AustralianGroupCertificates).



Setup Wizard

Reduce overall implementation time with streamlined processes. •

Decrease manual data entry with copy and paste functionality. •

Set up taxes, fringes, pay types, and deductions in a fraction of the time, or •select from predefined lists.

Manually enter your employees or copy and paste from a spreadsheet.•


Enter beginning balances and tie back to GL.•


Workflow Center

Quicklyaccessfrequentlyperformedtasksinanintuitiveworkflowlayout.•

Easily view commonly used reports and inquiries.•


Additional features

Automatically process direct deposit checks.•

Easily edit or void checks even after they’ve been posted.•

Enter notes and attach electronic files (for example, digital photos or scanned •garnishments) throughout Payroll for additional documentation.

Track union contract details.•

Enter employee time to one company or division but paychecks from another •company or division.

Transfer pay and tax totals for employee records that need to be processed •separately throughout the year then consolidated for year-end tax reporting.

ReconcilechecksusingCashManagement.•

Customizethetoolbarforpush-buttonaccesstoreports,inquiriesandtasks.•

Changeonscreendescriptionstomatchyourcompany’sstandardterminology.•


Define security rights by user or group. •

Payroll is a part of Sage Timberline Office, fully integrated software created to

streamline work and connect the people you depend on to build your business.

Remote Time Entry

Remote Time Entry is an efficiency tool designed to enhance payroll productivity and labor cost

management.

Using Remote Time Entry, labor information can be entered directly at the job site then transferred

electronically to the home office for efficient posting to Payroll.

Remote Time Entry is designed for optimum ease-of-use, so field personnel can accurately input

labor information with minimal effort. The entry window looks like a paper timesheet, and it can be

customized to include only the entry columns that are needed for the job or employee.

Built-in import and export features ensure smooth communication between the field and home

office. A simple export command makes it easy to send labor information to the home office. And

field staff can automatically update job and employee records from the home office to maintain

data consistency.

Following is a detailed list of the features Remote Time Entry offers to help you improve

communication between the field and the home office:

Time Entry

Enter time by job or employee.•

Enter time daily, weekly, biweekly or semimonthly.•

Distribute time to multiple jobs, cost codes, categories, pay IDs and more (for example, regular hours worked, •overtime hours worked, number of hours out injured).

Ensure complete posting with a running entry proof.•

Define entry verification controls to ensure accurate posting.•

Copy existing timesheets to quickly produce new ones.•

Set timesheet approval options (for example, allow timesheet changes after accounting approval).•

Define entry cutoff days.•

Data import and export

Automatically update the latest employee and job information from the home office.•

Export timesheet information for electronic update to Payroll.•

Inquiry

Choose from several pre-designed Remote Time Entry inquiries (for example, Employee Timesheet Detail, •Job Information with Detail).

Drill down on summary information to view supporting detail (for example, click on an employee to see •timesheet entries).




Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer.•

B E N E F I T S

• Savevaluabletimebyenteringlaborinformation in the field

• Nomorebackandforthtripsfromthejob site to the office

• Electronicinformationtransferssavetime and money




Reporting

Choose from several pre-designed Remote Time Entry reports to calculate •and print information at any time (for example, Time Detail by Cost Code, Time Summarized by Employee).



Additional features

Review timesheets before submitting to the home office with an automated •approval process.

Enter electronic notes to document information on employees, jobs, extras, •cost codes, categories and pay IDs.

Attach other files (for example, spreadsheets, and word processing •documents) to employees, jobs, extras, cost codes, categories and pay IDs.

Add up to 250 user-defined data fields to track additional information.•

Customize the toolbar for push-button access to reports, inquiries and tasks.•

Change onscreen descriptions to match your company’s standard •terminology.



Remote Time Entry is a part of Sage





Sage Timberline Office Remote Time Entry

Project Management

Simplifying how you manage projects. Keep the right people well informed at all times by providing

quick and easy access to up-to-the-minute costs, contracts and document information.

Centrally integrated data

Through integration with Accounting, Estimating, and Purchasing, you’re able to issue and see

all prime contracts, subcontracts, updated plans and drawings, change orders, purchase orders,

meeting minutes, requests for information (RFIs), and other project-related documents. You can

set up your job as early in a project as you wish, then renumber the job to fit company standards

and release all information to accounting at a later date for review, approval, and use. And as new

project information is entered in accounting or operations, all updates automatically appear in

Project Management and all related accounting applications (security privileges permitting). With

Sage Timberline Office, there’s no need for duplicate data entry.

Real-time information for solid decisions

A centralized source of information is your assurance of having a complete and current picture of

any project. For example, with the job overview inquiry or report you can instantly see the status of

contracts, profit, billings, costs, cash, RFIs, and submittals all at once. There’s no need to manually

synchronize accounting and project management software. Sage Timberline Office makes it automatic.

Project information is always current and there’s no limit to what information can be shared—costs,

budget revisions, change orders, forecasts, prime contracts, whatever you like.

Create, track and retrieve documents

Sage Timberline Office provides tools to create and track common project documents, such as RFIs,

meeting minutes, submittals, and transmittals. Take a look at which RFIs haven’t yet been responded

to and understand the potential impact of outstanding requests on a project’s cost and schedule. The

central database also lets you easily query across logs or jobs to review the status of any document.

You always know what tasks remain, assuring that nothing falls through the cracks.

With the correspondence log you can add Microsoft Outlook e-mail, as well as Microsoft Word

and Excel documents to Project Management’s centralized database on-the-fly. It makes for

convenient and thorough logging of all correspondence between project participants and—

because you have instant access to documentation stored in one place—an easy way to resolve

issues or questions without skipping a beat.

Access to information

By using inquiries and reports you can delve into the details behind the numbers. If you’re ever on

the phone and need to know about the payment of an invoice, you can pull it up in a hurry to see

exactly how and when it was paid. Plus, job cost reports can also contain unposted costs as well,

so you know where you truly stand today.

B E N E F I T S

• Improvedprojectcommunicationbetweenteammembers

• Eliminateduplicateeffortsbysharingdatabetweendepartmentsandworkprocesses

• Getbettercontrolofthechangemanagementprocess


Take charge of change orders

Easily control the change management process by quickly identifying

potential change orders, soliciting quotes, and pricing. You’re able

to record all the details—such as when quotes are due and from

whom—using a familiar-looking pricing worksheet grid. Then, pending

change requests and/or commitment change orders can be approved

(security permitting) and passed on to accounting. The generation

of commitment change orders is quick and easy as many fields are

pre-filled from information in original commitments or change requests.

And, best of all, project information is kept current and up-to-the-minute.

Easy to learn and easy to use

Project Management is designed to work the way you do. The software

is straightforward and easy to learn because electronic documents

mirror many of the paper documents you’re probably using today.

Features and efficiencies

Create,trackandeasilydistributedocuments,suchasRFIs,submittalsand•transmittalsusingautomateddeliverymethods;e-mailandfaxdocumentsdirectlyfromanentryscreen.

Controlthechangeorderprocess.Quicklyidentifypotentialchangeorders,•solicitquotes,priceoutthechanges,andissuependingandapprovedchangestoaccounting.Fullyintegrated,thecommitmentchangeprocessisstreamlinedasinformationisavailableand“pre-filled”fromexistingchangerequestsandcommitments.

Managecashflowandprofitabilitybycontrollingchangebudgets,costs,•andrevenue.

Issueprimecontracts,subcontracts,purchaseorders,potentialchange•orders,andchangeorders,thenreleasetheseitemstoaccountingforreview,approval,anduse.

AccesssubcontractandPOstatus,initialandrevisedtotals,pendingand•approvedchanges,andamountsinvoiced,retainedandpaid.

Workwithcontracts,estimates,forecasts,changeorders,andcostdetails.•

Setupjobsandentercontactinformationinonecentralizedlocation.•

Createajobdirectorywithjob-specificcontactinformationandsetup•unlimiteddistributionlists.

Setupjobspecificspecsectionschoosingfromthe“standard”listorcreate•newones.Fornewjobs,youcanselectwhichspecsectionsyouwantonthejobormodifythelistonexistingjobs.

Instantlylogallproject-relatede-mail,WordandExceldocumentationasyou•workwithasingleclick,oraddsummarydetailforeasysortingifdesired.

Documentandcoordinatethedistributionofcurrentdrawingsandsketches•toallinterestedparties.

Createmeetingagendasandrecordmeetingdiscussions,actionitemsand•personsresponsible.

Sage Timberline Office Project Management

Automaticallyrollforwardoutstandingitemsintothenextmeetingagenda.•

Accesspre-designedreportsandinquiriesordesignyourown.•

Secureaccesstoinformationortheabilitytoperformtasksbyindividualor•byjob.

Customizedrop-downlistsandaddcustomfieldstofityourbusiness.•

Integration

Bystoringallprojectinformationinonedatabase,accountingandprojectmanagementteamssharethefollowinginformationandtools:

Jobsetup•

Budgets•

Primecontracts,subcontracts,andpurchaseorders•

Potentialchangeorders•

Changeorders•

Forecasts•

Laborandequipmentcostdetails•

Percentcompleteandproductionquantities•

Reportsandinquiries•

Primecontract,purchaseorder,andsubcontractorchangeorders•

AccountsPayableinvoicesandchecks•

Costcodelists•

AddressBookwithcompletevendorandcustomercontactinformation•

Systemsetup,includingfielddescriptions,security,andmore•

Inquiry and reporting

Belowarejustafewofthe100-plusstandardreportsandinquiriesthatcome

withProjectManagement:

Jobstatusoverviewcombiningaccountingandprojectmanagementdetail•ononereport.

Jobcostbydaterange,monthlycost,andcosttypeanalysis,including•unpostedcosts.

Contractstatusshowingaccountsreceivableinvoicesandpayments.•

Purchaseordersandsubcontractsshowingaccountspayableinvoices•andchecks.

RFIoverdueandunansweredlogsandsummaries.•

Submittallogsbycompany,status,andsummaryreport.•

Transmittallogsbydate,company,andstatus.•

Insuranceandliendocuments.•

All information needed to create an RFI is entered into one screen. Nothing complicated. Easy to train and learn

With all accounting and project management information stored in one place, you can see current, complete project status at all times, and use inquiries to quickly delve into the detail behind any number.

ProjectManagementisapartofSage

TimberlineOffice,fullyintegratedfinancial

andoperationssoftwareforconstruction

andrealestateprofessionals.

Sage Timberline Office Project Management

©2009SageSoftware,Inc.Allrightsreserved.Sage,theSagelogosandtheSageSageproductandservicenamesmentionedhereinareregisteredtrademarksortrademarksofSageSoftware,Inc.,oritsaffiliatedentities.Allothertrademarksarethepropertyoftheirrespectiveowners.01/0909-50610


Document Management

Organize all important documents and files for fast, easy storage, retrieval, and routing.

Document Management helps you eliminate the inefficiencies of managing excess files

and paperwork.

Document Management is an electronic document classification, storage, retrieval and routing

system developed to run directly from within Sage Timberline Office. With Document Management,

you’ll quickly experience increased efficiencies through improved storage and document access

capabilities. As a result, you will be able to effectively put your hands on information in a matter

of seconds rather than hours or days.

Utilizing a secure DocuVault database, you can capture, classify, and archive any document

created by computer or scanner. Your ability to store these document images in a highly

compressed, secure format allows you to begin freeing up needed space in your office by

eliminating filing cabinets and boxes you currently use to store your company property or

project-related documentation. In addition, its powerful search engine allows you to retrieve

files by document types, classifications, user-defined keywords, or multiple keywords with

lightening fast results.

Do you have documents that need to be routed for approval or require further instruction?

No problem. With Document Management Rules-based Routing, you can ensure documents

are reviewed by the right people in the right sequence every time. Should all reviewers receive

a document simultaneously or should documents be sent to reviewers sequentially? Would you

like to designate an alternate recipient if the original reviewer is unavailable? Who should be

notified when a process is completed? These are just a few of the processes that Rules-based

Routing can automate for you. By automating the routing and approval process, you can avoid

unnecessary delays, mistakes and get paperwork approved faster.

And, because of tight integration, invoice approval as well as invoice classification and creation,

can be performed from within Accounts Payable and/or Document Management addressing the

concept of one-time entry of data.

A key feature of the Document Management application is its ability to integrate with other

Sage Timberline Office applications. One of the benefits of this seamless integration is a

convenient drop-down menu that allows you to organize your document with previously used

data fields as you are classifying, routing, and approving current documents. You’re able to

view document images at the same time you’re entering data into Sage Timberline Office so

it’s readily available.

With Document Management you can share, link, and view document images within other Sage

Timberline Office applications. Now you can find the information you need when you need it.

Accessing important company and project related data has never been so easy and efficient.

B E N E F I T S

• Experienceincreasedefficienciesthroughimproveddocumentstorageandaccesscapabilities

• Quicklyandeasilyaccessimportantcompanyandprojectrelatedinformationwhenyouneedit

• Securedocumentswhilestillprovidingeasyaccesstothosewhoneedit

• Eliminatethetime-consuming“hunt”formisplacedormisfileddocuments

• Automatetheroutingandapprovalprocessthatbestfitsyourparticularbusinessneeds


Now you can identify which recipients can approve, reject, or forward documents as well as a number of other conditions.

©2010SageSoftware,Inc.Allrightsreserved.Sage,theSagelogosandtheSageproductandservicenamesmentionedhereinareregisteredtrademarksortrademarksofSageSoftware,Inc.,oritsaffiliatedentities.Allothertrademarksarethepropertyoftheirrespectiveowners.03/1009-51022


Document Management Capabilities

Classifyyourdocumentsbyanumberoffieldssuchasjobnumber,cost•code,property,documenttype,user-definedcustomfield,orpre-definedclassification,toexpeditesearchandretrieval.

GainrealtimeaccesstoSageTimberlineOfficedatawhileclassifyingdocuments.•

Retrievedocumentsinstantlywithpowerful,high-speedsearchcapabilities.•

Automatetheroutingandapprovalprocessusingavarietyofuser-definedcriteria.•

Compressdocumentseasily,tosaveevenmorespace,withahighly•sophisticatedcompressionroutine.

Useelectronicnotesandstamps,similartoinkstampingondocuments,•improvingdocumenthistoryandfacilitatingtherouting/approvalprocess.

Ensuredocumentsareroutedandreviewedbytherightpeopleinthe•rightsequence.

Classifyacollectionofrelateddocumentsforquickaccesstolargegroups•ofdocuments.

CategorizegroupsofdocumentsforquickCDburningorforinternaland•externaldistribution.

Easilye-mailretrievedimagesasPDFFiles.•

Getupandrunningquicklywiththehelpofasimple,self-contained•setupwizard.

Integratewithe-mailapplicationstoalertusersofdocumentsawaiting•approvalorreview.

Document Management is part of

the Sage Construction and Real

Estate family of fully integrated




Sage Timberline Office Document Management

Purchasing

Purchasing gives you the tools to stay on top of material acquisition while keeping an eye on the

bottom line.

Purchasing handles everything from generating requisitions and purchase orders, to tracking PO

change orders, to issuing receipts, return authorizations, invoices, and more.

Through tight integration with Inventory, Purchasing gives you the ability to consolidate purchasing

and the replenishment of inventory items through one information source. And interfaces to Job

Cost, Equipment Cost and Accounts Payable allow you to efficiently capture all your material details.

Draw from a complete item database to quickly generate POs for jobs, equipment, and inventory.

Then print customized purchasing documents that include all the detail suppliers need, as well as

style elements—like your company logo—that enhance your professional image.

Purchasing also helps you keep track of what has been delivered and what is still outstanding with

complete item receiving capabilities. And you can automatically generate vendor invoices based

on receipts to maximize workflow efficiency.

Following is a detailed list of the features Purchasing offers to help you keep tight control over

material acquisition:

Item tracking

Track items in a shared database with Inventory to consolidate purchasing and the replenishment of inventory.•

Record and track item class, most recent cost and more.•

Set up automatic quantity conversions (for example, automatically convert pallets to boxes, or boxes to units).•

Track all suppliers for each item including the most recent price offered by each. •

Track contract pricing information for each item (for example, supplier, contract price, start and end dates, •and quote number).

Automatically update item record with the last supplier used during PO entry.•

Record a reorder point for each item and use reorder reporting to monitor status.•

Import and export items using Microsoft Excel.•

Purchase order processing

Draw information from the item database to quickly generate POs for jobs, equipment, and inventory.•

Copy existing POs to generate new ones.•

Automatically pre-fill the PO entry window with item pricing information or most recent vendor and price •(override the pre-fill if necessary).

Customize the PO entry window to add and remove columns (for example, jobs, equipment, inventory items, •GL accounts, retainage and more).

Adjust row height and column width as needed (for example, expand row height to view all the text for a •long PO description).

B E N E F I T S

• Customizedpurchasingdocumentscreated with the touch of a button

• Automaticallygeneratevendorinvoicesfrom receipts for maximized efficiency

• IntegrateswithInventoryfortheconsolidation of purchases and replenishment of inventory items through one information source



View current item statistics with a status bar at the bottom of the PO entry •window (for example, see budget by cost code, quantity on order, quantity on hand, and a running total of the order amount and taxes).

Enter PO change orders and track them separately in Job Cost.•

Track PO amounts against budgeted amounts and set security to control •operators’ ability to enter POs that exceed budget.

Store notes with up to 2,000 characters of information for each item.•

Edit uncommitted POs and void as needed.•

Record a separate ship-to address.•

Choose different PO document formats prior to printing.•

Preview the purchasing document on the screen before printing.•

Commit one or several pending orders all from a single screen.•

Use e-mail to send purchase orders and change orders.•

Create purchase orders, subcontracts, unit-rate or blanket orders.•

Receiving

Enter receipts to multiple POs in the same entry session.•

Click a “receive all” button to automatically receive all displayed items, or •receive items manually using an interactive checklist.

Enter partial receipts and cancel or backorder the rest.•

Record delivery conditions using a customizable list (for example, damaged, •returned, good order).

Segregate receiving and invoicing functions, or combine them into a single •step to streamline operations.

Record add-on charges, such as freight, while receiving.•

Invoice entry

Generate invoices automatically using receipt information.•

Optionally override receipts to edit invoices as needed.•

Record add-on’s to the invoice and optionally prorate costs over multiple •jobs (for example, record a freight charge that wasn’t included in the original PO).

Enter invoices for items that don’t have associated POs (for example, enter •an invoice for an item that was ordered over the phone).

Enter partial invoices based on partial receipts.•

Purchasing is a part of Sage





Sage Timberline Office Purchasing

Inquiry

View stored information on the screen through an interactive purchasing •inquiry.

Use Previous and Next buttons to quickly scan through POs, receipts and •invoices.

Drill down from summary information to supporting detail (for example, drill •down on a PO to see if items have been received).

Apply filters to display exactly the information you want to see (for example, •display all receipts for a particular day).

Search for specific information using exact match or partial match criteria.•

Reporting

Choose from several pre-designed Inventory reports to calculate and •print information at any time (for example, PO Approval Status, Expected Shipments, Daily Receiving, Overdue Items).

Use Crystal Reports® to modify the look and content of existing reports •or to create entirely new reports (Crystal Reports must be purchased separately).

Include data fields from throughout Sage Timberline Office in customized •reports using Crystal Reports.

Add customized reports to the reports menu.•

Additional features

Define security rights by employee or group for PO approval limit, PO •change order limit, receipt add-on approval limit, and estimate override limit.

Enter electronic notes to document additional information in POs, receipts •and invoices.

Change field descriptions to match your company’s terminology.•

©2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. Crystal Reports is the registered trademark and technology of Business Objects SA. 02/09 09-50627

Inventory

Inventory is the Sage Timberline Office complete stock control application designed to keep you

on top of all aspects of material management.

Inventory handles everything from material receiving and item costing, to location tracking and

physical counts.

Efficient data entry processes allow you to record receipts, issues and adjustments, while automated

item tracking manages an unlimited number of inventory items for multiple locations. And by taking

advantage of Inventory’s reporting and inquiry tools, you can keep tabs on real-time status of

quantities, costs, item movements and valuations at any time.

Through tight integration with Purchasing, Inventory gives you the ability to consolidate

purchasing and replenishment of inventory items through one information source. Interfaces

to Accounts Payable, Job Cost and Equipment Cost allow you to efficiently capture all your

material management details.Following is a detailed list of the features Inventory offers to help you keep tight control of

inventory material:

Item tracking

Track items in a shared database with Purchasing to consolidate purchasing and replenishment of inventory.•

Track an unlimited number of inventory items, including non-stock items, for any number of locations.•

Track the quantity on hand and the quantity on order for each item—in total and by location.•

Specify by item whether to use standard, average, LIFO, FIFO and Last Cost.•

Define contract buy prices for a specific period of time.•

Assign unlimited suppliers per item.•

Define different units of measurement per item for purchasing, issuing and stock keeping.•

Handle fractional quantities using up to four decimal places.•

Define item classes to group similar materials and allocate costs to departments or cost centers (for example, •define a “vehicle maintenance” class for air filters, motor oil, belts, etc).

Track the last issue date, last date received, and the last time each item was counted.•

Track transaction history for an unlimited number of previous periods and years to monitor usage statistics.•

Store maximum, minimum and reorder quantities by location.•

Add jobs and extras on the fly.•

Store item barcodes for reporting purposes.•

Create item sets to process materials handling more efficiently. •

B E N E F I T S

• Efficientmaterialmanagementcustomized around your business

• EasyimportingandexportingwithMicrosoftExcel

• Trackanunlimitednumberofinventoryitems for any number of locations

• TightintegrationwithPurchasingforconsolidating inventory items through one information source



ImportandexportitemsusingMicrosoftExcel.•

Enterreceiptstorecordmaterialsreceivedfromvendorsorother•warehouses, and to log items you fabricate using materials on hand.

Issue materials for jobs, equipment, and office needs and automatically cost •the materials appropriately (for example, costs for equipment maintenance materialscanbesenttoEquipmentCostforposting).

Set up alternate items that can be substituted for another item in an out-of-•stock or redundant situation.

Record physical counts by location using an interactive item worksheet.•

Post inventory adjustments and revise unit rates directly from the physical •count worksheet.

Inquiry

View stored information on the screen through an interactive inventory inquiry.•

Use Previous and Next buttons to quickly scan through items, locations •and transactions.

Drill down from summary information to supporting detail.•

Apply filters to display exactly the information you want to see (for example, •display only items of a certain item class).

Search for specific information using exact match or partial match criteria.•

Reporting

Choose from several pre-designed Inventory reports to calculate and print •information at any time (for example, Item Status, Reorder, Overstocked Items, Physical Count Sheet).

Use Crystal Reports® to modify the look and content of existing reports •or to create entirely new reports (Crystal Reports must be purchased separately).

Include data fields from throughout Sage Timberline Office in customized •reports using Crystal Reports.

Add customized reports to the reports menu.•

Additional features

Define security rights by employee or group.•

Enterelectronicnotestodocumentadditionaliteminformation(forexample,•enter a note explaining why an item is being transferred from one location to another).

Change field descriptions to match your company’s terminology.•

Send standard costs to Job Cost while appropriately accounting for average •cost in General Ledger, a Sage Timberline Office application.

Create issues and orders from requisitions.•

Inventory is a part of Sage





Sage Timberline Office Inventory

©2009 Sage Software, Inc. All rights reserved. Sage, the Sage logos and the Sage product and service names mentioned herein are registered trademarks or trademarks of Sage Software, Inc., or its affiliated entities. All other trademarks are the property of their respective owners. Crystal Reports is the registered trademark and technology of Business Objects SA. 02/09 09-50621


Service Management

Streamlining your control over service operations, Service Management software integrates

with other applications for better communication between customers and your organization’s

dispatchers, technicians, and accounting staff.

Ready access to Accounts Payable, Accounts Receivable, Job Cost, Payroll, Inventory,

Purchasing, and General Ledger information enables you to track and streamline your response

to service needs.

Service Management simplifies service call dispatching, field technician management, and billing.

You’re able to see the status of any service call including the time the call is scheduled, the type of

service to be performed, and the technician assigned to perform the service.

Information on vendors, invoices, purchase orders, and other financial details are entered into

your system only once, eliminating redundancy and potential errors. Add-on modules further

improve your operation by putting you in complete control of field purchasing, service agreements,

warranties, as well as preventive maintenance.

B E N E F I T S

• Easilylowerresponsetimesforservicedispatching

• Eliminateduplicatedataentryandreducetheriskofpotentialerrors

From within Service Management’s easy-to-navigate dispatch board with enhanced visual controls, you have instant access to the service information surrounding each work order and the tasks you need to complete.




Dispatching features and efficiencies

Displayasmanyas450servicecallsand48techniciansatonetimeonthe•easy-to-usedispatchboard.

Monitortechnicianavailability,workload,andschedulingconflictsthrough•thedispatchboard’senhancedvisualcontrols.

Retrieveacustomer’sservicehistory,geographiclocation,andaccounts•receivableinformation.

Sortassignmentsbydateandtimeandprioritizeservicecallsbyestimated•startandfinishtimes.

Lookuppartsbyitemcode,UPCcode,category,ordescription.•

Trackmaterialrunnersandmaterialsonorder.•

Enterapurchaseorderwhileworkinginsidethedispatchboard.•

Drilldownforaccesstoadditionalinformationaboutspecificservicecalls.•

Attachtechnician,customer,andequipmentnotestoworkorders.•

Pullupalistofinstalledequipmentincludingdetailsuchasmodelnumber,•servicehistory,orwarrantylength.

Checkdetailsofwarrantytypesandserviceagreementcoverage.•

Performsearchesforexistingworkorders.•

Automaticallycarryoverunfinishedworkorderstothenextday.•

Letcustomersknowexactlywhentechniciansweredispatchedusing•timestamps.

Mapouteachtechnician’sscheduleforuptofiveweeks.•

Calluptechnicianrecords,status,pagernumbers,andmore.•

Usetimestampstocreateanaudittrailofactualhoursworkedandcross-•checkthemagainsttechniciantimecards.

Tracknon-workordertimesuchastraining,shoptime,orvacation.•

Fromthedispatchboard,performskillchecksbytechnician.•

Trackwhatinventorywasusedoneachworkorder.•

Billing features and efficiencies

Automatepricingwithsmalljobfixed-ratepricing,flatratepricing,•ormarkup/discount.

Billmultipleworkordersbasedononeinvoice.•

Billcustomeraccountsorindividualservicelocations.•

ServiceManagementisapart

ofSageTimberlineOffice,fully

integratedoperationsandfinancial

softwareforconstructionandreal

estateprofessionals.

Sage Timberline Office Service Management

Implementaworkorderapprovalprocesspriortobilling.•

Createavarietyofinvoiceformatstosuityourpurposes.•

Invoiceworkordersonthefly.•

Setupunlimitedratetablesforlabor,materials,equipment,andothercosts•percustomer.

Establishspecialdiscountsbycustomer.•

Customizecalltypeswiththeirownlaborrates.•

Pricetravelbytripchargeormiles.•

Automaticallypricepartsbasedonitemormark-upfile.•

Addmiscellaneouscharges.•

Service Purchasing

Added to Sage Timberline Office’s core Service Management software, Service Purchasing

provides tight management control over service-related purchases.

Parts purchases required by service technicians are linked by this software to your work orders

and purchase orders. You’re able to easily track and quickly match vendor invoices to purchase

orders and, as needed, automatically update inventory, parts costs, and more.

Purchase order control

Ensure accuracy by matching vendor invoices to purchase order.•

Automatically update inventory part costs.•

Assign purchase order numbers to the system automatically or manually.•

Attach purchase orders to fixed-price jobs in order to track costs.•

Credit purchase orders for core returns and RMAs.•

Automatically attach purchase orders to work orders and invoices.•

Service Purchasing is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business.

B E N E F I T S

• Increaseprofitabilitywithmoreaccuracyfrompartspurchasesmadeinthefield

• Quicklymatchvendorinvoicestopurchaseorders

Keep tight control on purchasing by tying each purchase order to its related work order and customer.




Information Assistant

Gain convenient access to Sage Timberline Office reports and inquiries without opening accounting

software. Information Assistant is ideal for employees who need the data, not the application.

In addition to providing your staff with the information they need to make better business decisions,

Information Assistant can also help employees keep an eye on everything from insurance expirations

to cost overruns with issue tracking. Log issues into a spreadsheet-style grid and classify the status

and level of urgency, along with who should follow-up and how. Information Assistant can work with

your e-mail software so that you can send out messages to others notifying them of issues. Issues

can easily be accessed through Sage Timberline Office inquiries and reports, as well.

Following is a detailed list of features Information Assistant offers to help you make better decisions,

improve communication and stay on top of issues:

Issue tracking

Track any issue relevant to your business.•

Classify issue by status, level of urgency, and follow-up method to be taken.•

Link issues to inquiries and reports.•

Review and sort current issues with customizable issue viewer.•

Set conditions to display only the issues you want to see.•

Drill down on issues to access the Sage Timberline Office data that supports them.•

Reports and inquiries

Include any standard or customized Sage Timberline Office inquiry or report on the Information Assistant •menu (a complete set of Sage Timberline Office accounting applications contains more than 500 reports and 100 inquiries).

Customize menu and toolbar for instant access to the inquiries and reports used most often.•

Set up macros in order to print a series of reports with a single command.•

Attach comments to property or project information with online note feature.•

Additional features

Send issue information to anyone via e-mail systems.•



Change on-screen descriptions to match your company’s standard terminology.•


B E N E F I T S

• Savevaluabletimeaccessingreportsand inquiries without opening accounting modules

• Trackissuescriticaltoyourprofitability

• Easilydefinablesecuritysettingsfortheaccess of important information

Information Assistant is a part of

Sage Timberline Office, fully integrated


and connect the people you depend on

to build your business.




Documents

Sage Timberline PDFs