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This PowerPoint illustrates the obvious use of the Job Cost module as well as some unusual uses of the module.
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Was it profitable / cost effective for us to …
• Our Clients have questions about the profitability or cost effectiveness of their business activities and relationships – so let’s talk Job Cost
– Job Cost allows you to “arrange” the accounting transactions based on projects or specific activities
– Job Cost is integrated from every module in BusinessWorks
– Job Cost allows you to control the growth of GL accounts
Job Cost – the Basics• BusinessWorks Terminology
– The Job– The Phase(s)
• With Detail• Without Detail
– The Job Codes• Labor / PR Task Codes• Material / IC Parts• Subcontractor• Equipment• Overhead• Miscellaneous• Consolidating
Job
Phase – Labor
With Detail
Phase – Materials
With Detail
Phase – Subs
No Detail
Concrete / SlabEmployee Employee Lumber
/ Framing
Job Cost Design – Cost BasedProduct
Feasibility
Labor Material Outside Services
Job Cost Design – Process Based with DetailProduct
Feasibility
R&D Marketing Prototype
Labor Materials O/S Svcs Labor Materials O/S Svcs Labor Materials O/S Svcs
Engineers
QA Staff
Legal
ProductDesign
Design
Web
RawMaterials
Packaging
Two Job Designs = The Same Total Cost
ProductFeasibility
R&D Marketing Prototype
Labor Materials O/S Svcs Labor Materials O/S Svcs Labor Materials O/S Svcs
Engineers
QA Staff
Legal
ProductDesign
Design
Web
RawMaterials
Packaging
ProductFeasibility
Labor Material Outside Services
Start easy and work toward more detail as your client becomes proficient !
Sample “Jobs” … Building a Party
• Quintess Catering – Caterers for the Cajundome in Lafayette – Home of the
Rajun Cajuns and Ice Gators!– Track labor, food, alcohol, rentals, and other costs for
private functions, conventions and game concessions – Job Cost linked to all modules (including inventory)
• Vanguard Vacuum Trucks– Fleet of 22 vacuum trucks – each truck is a job– Job design includes phases based on costs – Acquisition, repairs and maintenance tracked– Tracks “Cost of Ownership” throughout the entire life of the equipment
Sample “Jobs” … Cost of Ownership
Sample “Jobs” … Warranty Tracking• Royal Fiberglass Pools
– Manufactures inground fiberglass pools– Job # is serial number of pool– Job starts when pool entered into
inventory– Prefix S on Job # when sold to dealer– Prefix W on Job # when pool installed
and customer returns warranty– Job’s start and end dates correspond to
25 year warranty period– Warranty costs are posted to the job to
track those costs
• Superior Manufacturing Precision Die Technologies– Manufactures tongs and dies– Job design includes phases
based on process – allows manager to track through process
– Posts from Inventory and Accounts Payable and directly into Job Cost Transactions
Sample “Jobs” … Light Manufacturing
Sample “Jobs” … Building a Boat• Candies Shipbuilders
– Building Chloe Candies – 280’ offshore supply vessel – their largest ever!
– Job design includes phases based on cost centers
– Using job codes to track actual labor costs and overhead
– Costs posted from Core and PR– Jobs used to track indirect labor
hours including shop time
From StartStart small and simple in Job Cost, and add more details as you improve your understanding.
to Finish …
The Launch of the Chloe Candies
Getting Started with Job Cost …• Getting Started Guide
– In your Resource Bar• TRSG
– On your version 12.96 CD – dated, but very useful information
• Job Cost Checklist– Aids with the setup of the module
Enhancing Job Cost …• Job Cost Automation and Integration
– Import through Job Cost Transfer Menu and BWAccess
• Charges• Bills, Cash Postings• Credit and Debit Memos
• Job Cost Data Verification– Crystal Report Writer assists with “audit ability”
Let’s Talk.
