Safety ID Technical Manual

NY Masonic Safety Identification Program Grand Lodge Free & Accepted Masons

State of New York

Prepared by the:

Grand Lodge NY Masonic Safety Identification Program Committee

January 2009 pg 1

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Table of Contents Introduction 3 Mission and Objective 4 Safety ID Program Organization 5 – 10 Initiation of Events 11 – 12 Operation Protocol 13 – 19 Training 20 – 21 FASNYCHIP 22 – 24

Appendix A — Regions and Districts 25 – 26 Appendix B — Executive Committee Members 27 – 28 Appendix C — Region’s District Committee Chairmen 29

Metro North 30 Metro Central 31 Metro South 33 Hudson — Champlain North 34 Hudson — Champlain South 35 Mid-State North 36 Mid-State South 37 Western North 38 Western South 39

Appendix D — Publicity Protocol 40 – 43 Appendix E — Forms & Instructions 44 – 49 Appendix F — E-Z Child ID System 50 – 58 Appendix G — FASNYCHIP People 59 Appendix H — Level 1 Instructors 60 Appendix I — Amber Alert 61 – 63

Appendix j — News Letters 64 – 73

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Introduction The objective of the New York Masonic Safety Identification Program (Safety ID) is to assist law enforcement agencies in the safe and timely recovery of lost or missing Children, Students, College Students or Senior Citizens. In addition provide information applicable to each group that will assist them in remaining safe. The Masonic Safety ID Program is the most comprehensive identification service currently available to our communities. Through the benevolence of the Grand Lodge of F. & A.M. State of New York this service is brought FREE-of-charge to all participants. The centerpiece of the Safety ID Program is the E-Z Child ID System. It produces a mini CD-Rom that serves as a recovery tool that can be used to assist in locating and identifying a missing Child, Student, College Student or Senior Citizen. The CD-Rom is imprinted with a file that contains critical identification attributes, as well as, a digital photograph and digital fingerprints of the subject. All information entered on our computer is deleted for the safety and confidentiality of the individual undergoing the ID procedure. The CD-ROM also contains safety information applicable to the age group undergoing the ID procedure. This program also provides Masons with the opportunity to bring before their community, by example, the principles of their craft. By increasing awareness of what Masonry means and what Masons do, we promote the public image of our Fraternity. To be successful, the Safety ID Program must be made consistently available throughout this jurisdiction. All Masons are encouraged to support their Lodges, Districts and other community groups in this program. There are many opportunities in the schools, at community functions, and at special events to make this service available to our communities. This Manual is designed to bring forth the organizational structure and operational procedures for the planning, implementation and reporting of a Safety ID event. This manual is to serve as a guide upon which you can build a dynamic and effective program. It provides you with the information you need to start a successful Safety ID Program within your District or Lodge as well as how you request and obtain material for an event and to whom you report the results of your event. The Masonic Safety ID Committee provides guidance so that this program can be brought to our communities in a consistent and successful manner. All persons involved in organizing a Safety ID event must be intimately familiar with the information contained herein. The Safety ID Program is an evolving program and is open to your suggestions. Visit the Masonic Safety ID Program website at: www.nymasonicsafetyidprogram.org Pg 3

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Mission By direction of the Grand Master of Free & Accepted Masons in the State of New York, the responsibility of the Masonic Safety ID Program has been delegated to an appointed Committee Chairman and selected personnel. The Committee Chairman reports to and is responsible to the Grand Master for the effectiveness of the program. The Committee provides assistance and guidance to the Safety ID Volunteers throughout this jurisdiction. The Mission of the Safety ID Program is to:

• Provide a vital Community Service. • Assist Law Enforcement Officers in the safe recovery of a lost or missing Child, Student, College

Students or Senior Citizen. • Provide information on the CD-ROM that will assist in maintaining the personal safety of the

individual undergoing the Safety ID Procedure, this information is geared for each age group. • Encourage Masons to become involved in their communities. • Promote a positive image of Masonry in our communities, broadening public awareness and

recognition of Masonry as an involved community organization.

Law enforcement agencies welcome any assistance they can get in the search and recovery of lost or missing persons. The use of recently acquired material, which can be viewed by these agencies and broadcast on local television, serves as a vital tool in the recovery effort. New York State Freemasons have been providing this service since 1991. The CD-Rom with the information becomes the property of and remains under the control of the parent, guardian or individual undergoing ID Procedure. Law enforcement agencies across the state not only recommend the program to neighborhood crime watch groups, but also include the program in Crime Night Out and their public safety programs. The Safety ID Program provides Masons, their families and the community an ongoing opportunity to work together for the betterment of their community and the safety of their children. Volunteering for a Safety ID Session can be a rewarding and enjoyable experience. It enables all of us to make a positive contribution to society and offers the community at large the opportunities to learn and understand what Masons are all about. The Safety ID Program Committee stands ready to assist in providing the documentation necessary to train District and/or Lodge Teams. The Committee is also the source for ordering material necessary to conduct a successful event. It is the responsibility of the District and Lodge Safety ID Chairman to either conduct or arrange for refresher training for their teams so that they are fully capable of conducting an effective event in a timely and professional manner. Pg 4

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Safety ID Program Organization The Safety ID Program of the Grand Lodge of F. & A.M. of the State of New York is divided into nine (9) regions and sixty (60) geographic districts, which equate to the New York State Masonic Jurisdiction. See Appendix A for the composition of Regions and Districts. Committees Executive Committee will consist of the following members:

• Chairman • Vice Chairman / Operations Chairman • Instrumentation & Technology Chairman • Training Chairman • Equipment Distribution Chairman • FASNYCHIP Chairman • Webmaster • Nine (9) Regional Chairman • Refer to Appendix B for actual Committee Members

Support Members (Non-voting):

• Representative from the Masonic Public Relations Committee • Representative from the Masonic Technology Committee.

All Executive Committee members are appointed by the Grand Master, F. & A.M. in the State of New York. The organization chart on the page 2-2 depicts the structure of the Safety ID Program. Solid lines indicate a chain of direct responsibility and reporting with arrows indicating reporting directions. Pg 5

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Safety ID Program Organization Safety ID Program Structure

State Chairman

Vice Chairman / Operations Chairman

Instrumentation & Technology

Chairman

Training Chairman Regional Chairman

(9)

Webmaster

Equipment Distribution Chairman

FASNYCHIP Chairman

District Chairman Nine (9) Regional Committees (Metropolitan North, Metropolitan Central, Metropolitan South, Mid-State North, Mid-State South, Hudson-Champlain North, Hudson-Champlain South, North Western, South Western) Each Region consists of:

• Regional Chairman, appointed by the Grand Master and serves on the Executive Committee • District Chairman appointed by the District Deputy Grand Master of their respective District

Appendix A identifies the District within each Region. District Committee

• District Chairman appointed by the DDGM. (See Appendix C for a list of District Chairmen). • Representative from each Lodge within the District appointed by the Master of the Lodge. Pg 6

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Lodge Committee • Chairman appointed by the Master of the Lodge. • Members of the Lodge Safety ID Team. • The Lodge Committee is to work with the District Chairman to enhance the program.

Duties and Responsibilities Executive Committee

• Exercises general supervision of funding, resources, communications, implementation and direction of the Safety ID Program throughout New York State.

• Makes recommendations and sets guidelines for publicity, promotion and marketing for use by the Regional, District and/or Lodge Committees.

• Provides training programs and materials, sets quality standards and exercises general control over the coordination of programs statewide.

• Develops resources where possible on a statewide basis in all areas helpful to Regional, District and/or Lodge Committee Programs including communication, finances, manpower and vision.

• Attend meetings when called for by the State Chairman. • Assists the State Chairman in preparation of Quarterly and Annual Reports to the Grand Master of

F. & A.M. in the State of New York with copies to the Deputy Grand Master, Senior and Junior Grand Wardens and those organizations with Executive Committee Representatives.

State Chairman

• Maintains current and accurate financial records. • Collects and processes all bills for payment in a timely manner. • Serves as Chairman of the Executive Committee. • Approve and distribute to the Executive Committee the monthly Safety ID Activity Reports

received from the Operations Chairman. • Submits Annual Budget to the Deputy Grand Master for review and approval. • Submits Annual Report to the Grand Secretary. • Promotes the program by providing monthly articles to the Grand Lodge Net News online

publication, and quarterly articles to the Empire State Mason Magazine. • Carry out such other duties as directed by the Grand Master or Deputy Grand Master.

Vice Chairman

• Assist State Chairman in all matters. • Review, updates and distributes procedural and operations manual changes. • Communicates recommendations for Safety ID software improvements and tests updates prior to

release. • Communicate suggestions and recommendations for Program improvement to the State Chairman

in a timely and orderly fashion. • Promote the Safety ID Program to potential host organizations and Masonic entities to encourage

new events, sessions and volunteers. • Carry out such other duties as directed by State Chairman

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Operations Chairman

• Assist in the preparation of the Budget and Reports. • Coordinates all major events overlapping Regions. • Receive monthly reports from the Training, Regional and FASNYCHIP Chairmen and analyze all

data. Compile statistical data and schedule spreadsheets of upcoming events and provide an Activity Report to the State Chairman.

• Resolve any conflict between the FASNYCHIP and Regional events. • Maintain an accurate list of District Program Chairmen and send updated list to all members of the

Executive Committee. • Carry out such other duties as directed by State Chairman.

Instrumentation & Technology Chairman

• Make replacement recommendations for failed or obsolete equipment, • Make recommendations for improving the Masonic Safety ID Program equipment and procedures. • Make recommendations on Computer Program changes made to enhance the Masonic Safety ID

Program. • Evaluate Computer Program Changes to assure they accomplish the desired results. • Assist in the preparation of the Annual Budget and Report. • Implements preventative maintenance procedures as required for all equipment. • Resolves equipment issues brought to his attention or forwards to the Executive Committee for

resolution. • Carry out such other duties as directed by the Program Chairmen.

Training Chairman

• Prepares and distributes Instructors' Manual for qualified Level 1 Instructors. • Submit training procedural changes to Executive Committee for approval. • Maintain supplemental training materials and equipment. Submit his portion of the annual budget

to State Chairman as required. • Qualify Level 1 Trained Instructors and report the same to Executive Committee. • Assist the Regional Chairman to identify potential Level 1 Instructors. • Conduct training sessions throughout the jurisdiction as required. • Submit monthly report to Operations Chairman including all training events completed as well as

upcoming events. • Carry out such other duties as directed by State Chairman.

Equipment Distribution Chairman

• Distribute Brochures, Pins and other paraphernalia. • Carry out such other duties as directed by State Chairman

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FASNYCHIP Chairman • Liaison between the Safety ID Program and the Firefighters Association in the State of New York

(FASNY). • Identifies and distributes FASNYCHIP events to the proper FASNYCHIP Liaisons and Regional

Chairmen. • Submit compiled monthly report to the Operations and State Chairman. • Communicate conflicts to Operations Chairman for resolution. • Review and submit recommended changes to the Safety ID Manual to the State and Operations

Chairmen. • Assist in the preparation of the Annual Budget and Report. • Provides guidelines for working with volunteers. • Follow-up upcoming FASNYCHIP events to assure that there is proper coverage. • Reports monthly to the State Operations Chairman regarding all completed and upcoming events. • Carry out such other duties as directed by the State Chairman. • Webmaster: • Maintains a current and dynamic Website. • Receive inputs from State Chairman, the Operations Chairman and Instrumentation Technology

Chairman and update Website. • Carry out such other duties as directed by the State Chairman.

Regional Chairmen

• Communicates with District Chairmen in the Region on a regular basis, encourage non- participating Districts to become active.

• Transmits monthly report to the Operations Chairman with a copy to the State Chairman no later than the 5th of each month. Report includes date, time and location of scheduled events for the upcoming month, as well as, a compilation of the District session report statistical data for the previous month.

• Keep the Statistical Data Spreadsheet up-to-date and on a monthly basis provide copies to State Chairman and Operations Chairman.

• Maintain an accurate list of District Program Chairmen and send updated list to the Operations Chairman.

• Review and submit recommended changes to the Safety ID Manual to the State Chairman and Operations Chairmen.

• Assist in the preparation of the Annual Budget and Report. • Provides guidelines for working with volunteers. • Assist local level 1 Instructors in assuring that all equipment in the Region is properly updated and

maintained. • Assist State Training Chairman in identifying potential level 1 Instructors. • Assist State Training Chairman and Regional level 1 Instructors in scheduling training sessions to

maintain professionalism. • Maintains accurate inventory of all equipment and supplies in the Region and distribute according

to District request (see Section 4 page 4-6 Grand Lodge Equipment). • Orders supplies as required from the State Equipment Distribution Chairman. • Carry out such other duties as directed by State Chairman.

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District Chairman

• Appointed by the District Deputy Grand Master. • Submits session reports of Safety ID events to Regional Chairman and FASNYCHIP Chairman (if

it is a FASNY event) at the conclusion of the event. • Maintains an accurate list of team members and their qualifications. • Schedules upcoming events in a timely manner keeping the Regional Chairman informed. . • Maintains general supervision over District and Lodge Safety ID Teams. • Informs the Regional Chairman of material requirements and scheduled events in a timely manner. • Schedules and conducts visit to the session site to ensure that it is capable of hosting the event. • Conducts scheduled events in a timely and professional manner. • Assists Training Chairman in scheduling training sessions on a regular basis. • Retains signed Permission Slips for a minimum of 3 years. • Develops resources that will be helpful to local committees including but not limited to

communication, promotion and marketing. • Serves as event troubleshooter should problems arise that would interfere with conducting a

session in a timely and professional manner. • Retains signed permission slips for a minimum of 3 years. • Carry out such other duties as directed by Regional Chairman.

Lodge Chairman

• Appointed by Lodge Master. • Serve on the District Safety ID Team. • Coordinate with the District Chairman prior to arranging a Safety ID Session.

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Initiation of Events General Guidelines Anyone may initiate a local District or Lodge Safety ID event. Events can be arranged by contacting the local Lodge or District Chairman. After the District Chairman has decided that an inquiry represents a reasonable opportunity for an event, the District Chairman is then responsible for the planning, implementation and reporting. A District or local Lodge may initiate a Safety ID event by contacting a Lodge and/or District Chairman directly, as appropriate. As soon as the District Chairman has determined preliminary information for the event including dates, times and. the number of children anticipated to participate along with general sponsoring information, the event should be formally scheduled through the appropriate Regional Chairman. The Regional Chairman is responsible for notifying the Operations Chairman of the planned event and contact the Equipment Disbursement Chairman for all supplies needed, and making sure that sufficient equipment can be secured for the event. This information MUST be passed to both Chairmen at least two (2) weeks prior to the scheduled event date. The District Chairman then continues to develop and refine arrangements for the event. Note: Production and lamination of the ID Card (located at the bottom of the printed Summary Sheet) is the responsibility of the District conducting the event. Laminating equipment is the responsibility of the District conducting the event, the laminating pouches are provided by the Equipment Disbursement Chairman. School Events Up State experience has shown that the Safety ID Program provided in the school, and during school hours, is the best way of reaching the most children within the community. It should be remembered, however, that a school's primary objective is to educate. We must be conscientious in scheduling so as to not to interfere with the educational process. One way to approach a school system is by building community consensus. After forming the District/Lodge Safety ID Program Committees, building support of the Chief of Police, civic leaders and elected officials is extremely important. It is then much easier to approach the Superintendent of Schools and school committees. Another, very effective way is to have a respected and retired educator of the local school system approach the Superintendent. All local communities are different and the District/Lodge Committee must approach this challenge in a way it feels to be most effective. Organization is particularly important in school-based events. It is suggested that two (2) to three (3) months of lead-time is appropriate in this scenario. It is suggested once permission has been granted to conduct a Safety ID event, that the Team Leader request a contact person to work with in planning the event. If planned and approached professionally and courteously, school and community officials can be extremely helpful in providing assistance. Remember, our objective is to provide a community service as effectively as possible. Pg 11

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Down State experience has shown that contacting a school’s Parent Teacher Coordinator and suggesting a Masonic Safety ID Session to in conjunction with the school planned Saturday activity is a successful approach. If the Safety ID Program is properly planned and carried out to the schools satisfaction, the school’s Parent Teacher Coordinator will gladly inform their counterpart in other schools of the Program. Word-of-mouth is the best kind of advertising we can get, so it is important that no planning detail be overlooked. In school-based programs the parents will typically give permission for their child to participate prior to the event. A blank Consent Form along with a letter, written on school stationary and signed by the School Principal that explains the program and encourages parents to allow their child to participate, should be sent home with the child approximately one week prior to the event, if the Consent Form is signed by the parent/guardian their presence is not required. The teacher retains the signed permission slips and presents them to the people manning the Registrar Station on the day of the event. Following the event all signed consent forms are to be retained by the Safety ID Program District Chairman. NOTE: Signed Consent Forms should be retained for a minimum of 3 years. Community Events The varieties of community events that constitute ideal Safety ID situations are numerous. Some would include fairs, festivals, Saturdays at the mall, fire safety days, open houses, etc. Community events also have shown to be fertile areas for promoting the positive public image of the Safety ID Program to other potential sponsoring organizations. Another very important purpose of Community Events is that they provide opportunities for family members to work together in this valuable community service. They also provide opportunities for updates of family members who are no longer in the grades covered by the school Safety ID programs. Stand-Alone Events Events held with the sole purpose of presenting the Safety ID Program have been among the programs greatest successes and its greatest disappointments. The most important element of a stand-alone event, and crucial to its success is Public Relations. Months of planning are required. Newspapers, local television stations, local cable community bulletin boards, flyer drops to DARE officers, doctors, store fronts, day care centers, churches, synagogues and schools should all be considered, as well as presentations to civic groups, such as Parent-Teacher Organizations, Rotary, Lions Club among others. The location of a Safety ID Event is generally provided by the host organization. The Publicity Protocol is contained in Appendix D. Pg 12

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Operation Protocol This protocol is designed to assist in the preparation and conduct of a Masonic Safety ID Program event. District and Lodge Safety ID Teams must be flexible and innovative to meet the individual challenges of a specific event. Proper planning will make your Safety ID Event run smoothly:

I. Find an organization or Lodge to host the event. Host organizations not only provide children and the site for the event, they can also provide additional staff or volunteers. Public and private schools, day care centers, head start programs, civic groups, youth groups, church' groups, health fairs, law enforcement agencies, are examples of organizations to approach as possible hosts of an event. The District Chairman must work closely with a representative of the host organization to ensure the success of the event.

II. Inspect the proposed site for the event and determine what changes in procedure, if any, need to be made. Be flexible. An acceptable site for an event must meet the following criteria; however, common sense and good judgment must prevail. The objective is to process the participants under the best conditions that can be provided. We never say NO. We are to do the best we can under the conditions presented. a. Easy accessibility, ADA compatible, and nearby parking with bathroom facilities.

Remember that small children may be in strollers. b. Contains at least one large processing area. c. Adequate space and tables for registration. d. Have adequate lighting and electric power. e. If session is held outdoors, assure that equipment is properly shielded from direct

sunlight and glare. III. Schedule a date and time agreeable to the host for the event. The choice of a date and time

remains with the host organization. The District Chairman should immediately verify with the Regional Chairman that sufficient equipment is available for the event. If there is a conflict, check with host organization to see if date can be changed. If not, the Regional Chairman should contact the State Operations Chairman for assistance. NEVER cancel a Safety ID event because of equipment conflicts.

IV. Provide information on the program to the host organization for promotion and assist them in promoting the event. Under ideal circumstances your team will ID between 12 and 15 per hour, per system. This must be considered when you plan your event. Provide the host organization with pre-registration forms, if necessary.

V. Send out press releases announcing the program and post signs in the area where the event will be conducted. Before a child is processed, a consent form MUST be filled out by the parent or guardian and presented, however, the parent or guardian does not have to be present. If forms are filled out in advance, have someone present from the host organization to match each form with the proper child. If an adult is being processed they can sign for them self or if needed by a guardian.

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Operation Protocol District Team: All arrangements for a specific event are made by the District or Lodge Safety ID Team. The team will include participants of all organizations represented in the event. The District Chairman is responsible for specific functions such as publicity, manpower, procurement of supplies and equipment, and site development, to satisfy the given needs of a specific event. All lists of participating volunteers should be made in advance and a copy of the list furnished to the event organizers. The District Chairman MUST designate troubleshooters, (at least one - Level 1 Instructor), to be present at all times during major events. These individuals should have a good overall working knowledge of the Safety ID Program and be qualified to man any station in the event of an emergency. General Setup and Flow Patterns: A central registration area must be provided and at least one registrar for every three (3) systems. Where possible, sufficient space should be provided for multiple systems, including space between systems to keep processing areas well defined and orderly. A table should also be provided for the laminating of the ID Cards. Pre-Event Site Inspection:

• A site inspection should be made for all events at least one week in advance. • Use the "Host Contact" Form to gather information about the Host Organization. See Appendix E

for form and an explanation of use. • Determine set up position for various stations and workout flow pattern. • Check for electricity, lighting needs, etc. • Make arrangements for tables, chairs, etc. • Plan placement of banners and height charts. • Anticipate setup time.

Ordering Materials and Supplies:

• Supplies are ordered on the basis of number of children expected to participate. • Figure maximum of fifteen (15) children per system per hour of operation. • All material and supplies are to be ordered through your Regional Chairman to the

Equipment/Distribution Chairman. • Material and Supplies available include: mini CD-ROMs, sleeves, laminating pouches, brochures,

banners and height charts. Pg 14

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Supplies NOT Available through the Equipment Distribution Chairman:

• All Safety ID Forms and Checklists (These forms are shown in Appendix E and are to be locally reproduced.)

• Pens, Pencils and Sharpies • Extension cords • Paper and printer ink • Weight scales and measuring tapes • Scotch tape to clean fingerprint scanner lens • Alcohol wipes to clean participant's fingers before scanner use • Laminator

Setup:

• Have event setup at least one hour before start to ensure time for equipment check and personnel assigned to their station and briefed on their duties.

• Make sure all equipment is in good working order as soon as possible to allow time to improvise if necessary or seek additional supplies. Run a test CD-Rom and printout of the Summary Sheet for each system to ensure the equipment is working properly.

• If a second shift is involved be sure they arrive in time to review their duties and responsibilities. • Properly display and secure all banners. • Make sure all extension cords are taped down to the floor in traffic areas and safely secured. • Waste disposal should be available in all areas • The District Chairman is to notify the host organization when he and his team are ready to receive

children. • A tote bag containing the following items: NY Masonic Safety ID Program brochure,

Authorization to Publicize, CD, ID Card, Printout and personal information used to create the CD should be provided to the parent or individual undergoing ID procedure

The number of volunteers required for an ID session will depend on a number of factors, including the number of children to be processed and the location of the session. Pg 15

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Team members are required to perform the following functions: District Chairman:

• Must be Level 2 (Team Leader) certified. • Confirm the date and time of the session with the host organization. • Confirm that the host organization has suitable accommodations. • Organize the Team and insure that all the necessary positions are filled. (See Table 4.1 for

suggested manpower requirements). • Arrange for all necessary material and equipment to be delivered prior to the session. • On the day of the session arrive at the session site in advance of the Team to make sure the site is

ready for their arrival. • When the Team arrives, direct them to where the session will be conducted. • Burn a test CD-Rom at each system station to insure that the equipment is functioning properly. • After all the equipment has been checked and everyone is in place, notify the host organization

that you are ready to receive the children. Registrar:

• Must be Level 3 (Team Member) certified. • Assist the parent or legal guardian of the child to complete a "Consent Form" (See Appendix E)

authorizing the Team to process the child. Individuals 18 Years and older may sign the Consent Form for themselves. Assure the parent or legal guardian that there are no copies and that they will be given the only CD Rom to take home after it has been checked. The only record the Masonic Team will retain is the signed Consent Form (as proof that the ID was duly authorized.)

• REMEMBER – NO ONE IS TO BE PROCESSED WITHOUT A CONSENT FORM PROPERLY SIGNED. THERE ARE NO EXCEPTIONS! (Note: To determine the number of Registrars needed, the formula is one registrar per every 3 computers plus one. For example, if you are using 3 systems you should have 2 registrars; if you are using 6 systems, you should have 3 registrars, and so on. The registrar(s) should be prepared to answer questions about the program and Masonry, as well as the location of rest rooms, telephones, fire exits, etc.)

• Make sure that the information Consent Form has been COMPLETELY filled out. If the parent or guardian has a question about height / weight, assist them in filling those areas on the form.

• Label blank CD with child's name and date. Direct participant to the waiting area. Conductor:

• Must be Level 3 (Team Member) certified. • Prepare the participant for processing, answer their questions and generally make them feel

relaxed and comfortable. • Suggest to the parents that it is best if they go into the processing area with the child. • Explain and demonstrate the fingerprinting process to the participant. • Be prepared to answer questions about the program and Masonry. • Have Masonic brochures available to present, if requested.

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System Operator: • Must be Level 2 (Team Member) certified. • Receive the completed Information Form from the parent, guardian, or Conductor. • See Appendix F for E-Z Child ID System operations. • Enter data taken directly from the Information Form.

Become familiar with the acceptable information within each cell’s Dropdown Menu, DO NOT DEVIATE FROM THE ACEPTABLE LIST. When entering data in the RACE CELL, if the RACE the parent puts on the information sheet is not consistent with what is available in the Dropdown Menu, inform the parent and suggest an alternative such as OTHER, with the Parents suggested Race put in the “Other Notes and Health Consideration” section.

• Once the CD Rom has been verified and a Printout has been made, hand both to the parent or individual undergoing ID and direct them to the Laminator.

Laminator:

• Must be Level 3 (Team Member) certified. • Receive CD Rom and Printout, carefully cut out ID Card from Printout, place the ID Card in the

laminating pouch and put in heat seal laminator. • After ID Card has been laminated, place ID Card, the remaining Print out, the CD-Rom, the

Information Form and available brochures, in a Tote Bag and hand to the participant I parent, or guardian. Remember, WE DO NOT RETAIN ANY of the participant's information.

Support Personnel: The duties of support personnel vary with the location, size and scheduled duration of the session. At locations where the systems are remote from registrars, support personnel can assist Conductors to escort the children to the processing station and back. When the session is a large event, support personnel may be used to hand out promotional literature, direct families to the Registrars and assist the Registrar by distributing permission slips, answering questions about the program and/or Masonry. They can also direct families with completed permission slips to the waiting area. Support personnel, if certified, may also relieve other Team members, as required, especially during long sessions. Clean-Up and Breakdown:

• Clean up and breakdown is just as important as any part of the event because it leaves a lasting impression on the host organization.

• The District Chairman will print and fill out a Session Report (Forms folder on laptop). (See Appendix E for explanation of Session Report form).

• Return all equipment to its proper location. • Note any missing equipment or equipment that does not work properly (clearly note problem) and

bring it to the immediate attention of the District Chairman. • Roll all banners, if provided, into the provided cardboard cylinder facing inward. • Dispose of all trash and debris. • Offer to put away any tables and chairs that may have been used during the session. • Make sure the host is satisfied with the clean up.

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Close Out and Event Check List: • The District Chairman will provide the Regional Chairman with an accurate Session Report and

return unused supplies and equipment. Note: page 2 of the Session Report consists of a detailed Volunteer List with appropriate contact information. This page is retained by the District Chairman. (See Appendix E for this Form).

• Send “Thank You” note to event sponsor or Host Organization,. Note: Upon returning the equipment to the Regional Chairman, a Session Report is required. In addition, all supplies that have not been used in the session must be returned along with the systems. It is the responsibility of the Regional Chairman to maintain an accurate inventory of all supplies in his respective Region. NO SUPPLIES ARE TO BE RETAINED BY DISTRICT I LODGE TEAM, REGARDLESS OF WHETHER THEY OWN THEIR OWN EQUIPMENT OR IF THEY ARE USING GRAND LODGE EQUIPMENT. Grand Lodge Equipment: It is the responsibility of the Regional Chairman to maintain strict control over Grand Lodge Equipment. The equipment controls include the following:

• Maintain a Calendar of equipment requests, to avoid conflicts. • Disburse Grand Lodge Equipment for District events including Laminator, Laminator Pouches,

CD-ROMs / Sleeves, Brochures and sufficient Printer Ink for the event. • See that all Grand Lodge Equipment and leftover supplies are returned in a timely manner

including unused Printer ink. • Verify that the Grand Lodge Equipment is in proper working order (make a test run on each

system including burning a CD-ROM and making a printout). • Order needed replacement supplies from Equipment Distribution Chairman in sufficient time for

next event. • Purchase required Printer Ink and submit original store receipt to State Chairman for

reimbursement. Do’s

1. Obtain written permission to ID. 2. Obtain permission to distribute Masonic and/or child safety literature. 3. Fasten down power cords, to avoid trip hazards. 4. Get down to a child's level. (Sit in a chair) 5. Wear visible identification badges. 6. Dress appropriately for the setting, event, and season. 7. Have a parent assist any way possible with a shy child. 8. Allow a minimum of two weeks for delivery of supplies. 9. Secure required equipment in advance. 10. Know your volunteers. 11. SEND IN YOUR SESSION REPORT!!!!!

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Don’t’s 1. Don't touch a child – EVER! 2. Never be alone with a child. (Husband and wife teams are considered as one person.) 3. Don't turn anyone away, unless they do not have a permission slip. 4. Don't accept direct donations from parents. (Donations from hosts Organizations are acceptable,

but are not to be solicited or encouraged.) 5. Don't take still photos where a child may be identified without signed permission 6. slip. (See Appendix E for Photo Release Form and instructions). 7. Don't allow casual visitors / onlookers to congregate. 8. Don't force a child to participate. 9. Don't ask about parents, siblings or where a child lives! 10. DON'T FORGET TO SEND IN YOUR SESSION REPORT!!!!

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Training Training is the cornerstone of all successful endeavors. In the Safety ID Program the established training program consist of: training lectures and demonstrations, on station familiarization and certification. This training technique insures that only qualified personnel are certified and promoted to a position of greater responsibility. Attending program training sessions presents a giant step toward reaching the goal of presenting a standardized program throughout the jurisdiction. Training Levels Level 3 (Team Member) Qualified to man all team stations with the exception of System Operator and Team Leader. Level 2 (Team Leader) Qualified to man all team stations including that of System Operator. Level 1 (Instructor) Qualified to man any and all stations, serve as Team Leader, System Troubleshooter and Instructor of all training levels. Qualification Requirements Team Member (Level 3)

• Attend Level 3 training session. • Demonstrate proficiency at all stations except System Operator. • Perform satisfactorily at all stations during an actual Safety ID event under the supervision of a

Team Leader. • Certified by a qualified Level 1 Instructor.

Team Leader (Level 2)

• Level 3 (Team Member) qualified. • Attend Level 2 training session. • Demonstrate proficiency at all stations including System Operator during an actual Safety ID

event under the supervision of an Instructor. • Perform all duties of a Team Leader satisfactorily including the preparation of, conduct and

reporting of an actual Safety ID event under the supervision of an Instructor. • Certified by a qualified Level 1 Instructor.

Instructor (Level 1)

• Must be a qualified Level 2 Team Leader. • Attend Level 1 training session. • Demonstrate to the State Training Chairman proficiency in setting up; trouble shooting and

shutting down an EZ Child ID System. • Demonstrate satisfactorily the ability to enter field changes. • Teach Level 3 and 2 Tram Members. • Certified a qualified Level 1 Instructor by the State Training Chairman.

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Training Instructors (Level 1) are responsible for conducting local training sessions for new team members and to conduct refresher training for qualified Level 3, Team Members. Team members should bring their children to these training sessions to act as children properly registered to be processed: this will give volunteers an opportunity to learn how to work together. It is also much easier to critique team members at a simulated session. NOTE: If a District Chairman and/or Team Leader wishes to record the training session, and retains that CD for future training purposes, a release form must be signed by the child's parent or guardian. The signed release form is then to be retained with the training computer disk as proof of consent. Instruction and on-the-job training for qualifying Team Members (Level 3) and/or Team Leaders (Level 2) will be conducted by a qualified Instructor (Level 1). Instruction and on-the-job training for qualifying Instructors (Level 1) will be conducted by the State Training Chairman. In ALL cases the Regional Chairman must be informed of all training sessions scheduled and conducted in his Region so that he can report such events in his monthly report to the State Operations Chairman. Teams need to recruit and welcome new members to the team. District Chairmen need a pool of qualified personnel to draw from when the need to assemble a team becomes necessary. This is especially true when there is a scheduled session requiring more than one system. When forming District Teams it is important that members of the team are drawn from every Lodge within the District. Remember to invite the ladies, older teenagers and friends to join your team. A "Certificate of Qualification" for Level 1, 2 and 3 personnel is to be presented by the appropriate District Deputy Grand Master (DDGM) at a Lodge Official Visit or some other appropriate District or Lodge function. The "Team Member" Qualification Certificate is to be signed by a designated Team Leader and the Master of the Lodge of the individual receiving the qualification. The certificate will also carry the Lodge Seal. The "Team Leader" Qualification Certificate is to be signed by the Regional Chairman and the Regional Training Chairman. The certificate will also carry the Lodge seal of the individual receiving the award. The "Instructor" Qualification Certificate will be signed by the State Program Chairman and the State Training Chairman and will carry the Grand Lodge Seal. An example of these certificates is shown in Appendix E Certificates for Team Member and Team Leader are to be prepared locally. The State Training Chairman will provide the Instructor Certificate. Note: Certificates should be presented in the name of the Committee & not the Lodge or District. Pg 21

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FASNYCHIP FASNY Since it's founding in 1872, the Fireman's Association of the State of New York (FASNY) represents the interests of the more than 130,000 volunteer firefighters and emergency medical service (EMS) personnel in New York State. FASNY undertakes an aggressive program of advocacy and legislative outreach on issues that impact on the service the volunteer firefighters and Emergency Medical Service (EMS) personnel provide. In addition to helping our volunteer firefighters and "EMS personnel, FASNY helps our communities by running an aggressive Fire Prevention and Life Safety Programs statewide. FASNYCHIP In March of 2007 the Free and Accepted Masons of the State of New York and the Fireman's Association of New York (FASNY) joined together in a team effort to be known as FASNYCHIP. In doing such the Masons bring their safety ID Program into the FASNY Fire Stations jointly providing this valuable service to their community. The objective of the program is to assist local law enforcement officers in the safe and timely recovery of lost or missing children, students, college students and/or senior adults. The FASNYCHIP program provides, at no cost to parents, a small CD disc containing the personal data of the individual undergoing the ID Procedure, a digital photo, and fingerprints are provided to the parent or individual undergoing the ID Procedure. All information entered on our computers is deleted for safety and confidentiality. In the event a child is lost or missing the disc can be taken to law enforcement agencies to assist in finding the child. The Mission of FASNYCHIP is to:

1. Provide a vital community service. 2. Aid in the safe recovery of lost or missing children and older adults. 3. Encourage our members to become more involved in their communities. 4. Promote a positive image of our organizations in our communities and broaden public awareness

and recognition of FASNYCHIP as a community program. 5. Develop a mutually beneficial relationship between the Masonic Fraternity and New York's

Firefighters. The FASNYCHIP Program can be utilized at many FASNY events, which include:

• Fire Prevention open houses • Conventions • Field Days • Apparatus displays at Malls and Stores • Community Events such as Fairs • Fund Raising Dinners

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Protocol for FASNYCHIP Events 1. Request for NYCHIP services are made by local FASNY Fire Stations to the FASNYCHIP Chairman via E-mail events @FASNYCHIP.ORG. or telephone 1-877-FASNYCHIP (1-877-327-6924). The Requestor provides the following information

• Name of the Fire Station and its location; • Point of Contact (POC) with telephone number and E-mail address; • Date and times of the event; • Number of anticipated children participating.

NOTE: For Regional and District Chairmen. If a local fire station approaches you or a Brother Mason requesting that a Safety ID event be held at their station you are to have them contact the FASNYCHIP Chairman, either by telephone or email, with their request. 2. The FASNYCHIP Chairman enters the request information onto a calendar (spread sheet), which is then transmitted via E-mail to the appropriate Safety ID Regional Chairman with copies to FASNY, Safety ID Program Chairman, Operations Chairman, and the FASNYCHIP Regional Liaison, if one .is assigned. 3. The appropriate Safety ID Regional Chairman then passes the request to the appropriate Safety ID District Chairman who will be responsible for the event. 4. The Safety ID District Chairman or his appointed Team Leader for the event will setup an up an appointment with the Fire Stations POC and conduct a Pre-Event Site Inspection in accordance with the Inspection Form contained in Appendix E. The District Chairman will immediately inform the Regional Chairman of the results of the inspection who will then inform the FASNYCHIP Chairman. During the initial meeting with the Fire Station POC the District Chairman or Team Leader will request that Station personnel serve as Registrars and/or Conductors and that they wear their uniform while performing these duties.

a. The Safety ID District Chairman or Team Leader will attempt to correct/correct/resolve any minor discrepancies noted during the inspection. Major discrepancies will be brought to the immediate attention of the Program Chairman, FASNYCHIP Chairman, Operations Chairman and Regional Chairman.

b. If it is determined that a local team is not available to conduct the event, the District Chairman will

immediately:

1. Check with adjacent Lodges within the District to determine if any are available to conduct the event. If another Lodge is available the District Chairman will notify the Regional Chairman and the FASNYCHIP Chairman

2. If a Team is not available within the District, the district Chairman will immediately notify his Regional Chairman who will ask adjacent District Chairmen if one of their Teams can conduct the event.

3. The Regional Chairman will keep the Chairman, Operations Chairman and Program Chairman fully informed.

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5. The Fire Station requesting the event is responsible for providing, 3 8’ tables,10 chairs, 110v electrical outlets, extension cords and covered weather protected area with good lighting. The safety ID Team is to provide all other necessary equipment and material. All equipment is to be energized and checked out and the Team ready to conduct the event at least 30 minutes prior to the defined start time. 6. Upon satisfactory completion of the event, the appropriate District Chairman will notify the regional Chairman and the FASNYCHIP Chairmen as to how many ID’s were performed and any special or unsatisfactory events which occurred. The District Chairman will submit a complete “Session Report” to his Regional Chairman with a copy to the FASNYCHIP Chairman within 3 days following the event. 7. The District Chairman is responsible for ensuring the area is cleaned up before departing. NOTE: In the event a FASNYCHIP Liaison is assigned, both the District Chairman and Team Leader are to keep him fully informed before, during and after the event. The FASNHCHIP Liaison services as a link between the District Chairman and the Fire Station personnel, and report to the FASNYCHIP Chairman. Pg 24

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Appendix A NY Masonic Safety ID Program Regions & Masonic Districts THE NINE REGIONS ARE COMPOSED OF THE FOLLOWING DISTRICTS APPROVED BY THE GRAND LODGE METROPOLITAN NORTH REGION: CONSISTS OF 4 DISTRICTS

• Bronx • 1st Westchester – Putnam • 2nd Westchester – Putnam • Orange – Rockland

METROPOLITAN CENTRAL REGION: CONSISTS OF 10 DISTRICTS

• All 9 Manhattan Districts • Richmond

METROPOLITAN SOUTH REGION: CONSISTS OF 7 DISTRICTS

• Suffolk • 1st Nassau • 2nd Nassua • Queens • 1st Kings • 2nd Kings • 3rd Kings

HUDSON – CHAMPLAIN NORTH REGION: CONSISTS OF 7 DISTRICTS

• Clinton • Essex • Saratoga – Warren • Washington • Albany • Rensselaer – Schenectady

HUDSON – CHAMPLAIN SOUTH REGION: CONSISTS OF 6 DISTRICT

• Greene – Ulster • Dutchess • Columbia • Sullivan • Delaware • Otsego – Schoharie

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MID – STATE NORTH REGION: CONSISTS OF 9 DISTRICTS • 1st St. Lawrence • 2nd St. Lawrence • Jefferson • Jefferson – Lewis • Franklin – Hamilton • Herkimer • 1st Oneida • 2nd Oneida • Oswego

MID – STATE SOUTH REGION: CONSISTS OF 5 DISTRICTS

• Onondaga • Cortland – Madison • Broome – Chenango • Chemung – Schuyler – Tioga • Cayuga – Tompkins

WESTERN NORTH REGION: CONSISTS OF 8 DISTRICTS

• Ontario – Seneca – Yates • Monroe • Wayne • Livingston • Genesee – Wyoming • Niagara – Orleans • 1st Erie • 2nd Erie

WESTERN SOUTH REGION: CONSISTS OF 4 DISTRICTS

• Steuben • Chautauqua • Cattaraugus • Allegany

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Appendix B Executive Committee Members State Chairman FASNYCHIP Chairman Donald H. Elliott (Rose) Joseph Keeler (Dolores) 55 N. Parsons Drive 533 81st Street Whitney Point, NY 13862 Brooklyn, NY 11209 Home: (607) 692-3134 Home: (718) 833-0900 Fax: (607) 692-7458 Cell: (917) 596-8334 Cell: (607) 760-0079 Keeler533@msn.com Email: nychip1@nychip.org

Webmaster State Vice Chairman Albert R. Paglialunga Paul K. Gibbon (Grace) 937 Carleton Road 28 Frazer Drive Westfield, NJ 07090 Greenlawn, NY 11740-2007 Home: (908) 301-1985 Home: (631) 261- 1496 Cell: (732) 991-3834 Email: pgibbon981@aol.com Email: albert.paglialunga@gmail.com State Operations Chairman State Adviser Paul K. Gibbon (Grace) Clarence J. Eckhoff, Jr. (Christine) 28 Frazer Drive 455 Ontario Street Greenlawn, NY 11740-2007 PO Box 118 Home: (631) 261- 1496 Sackets Harbor, NY 13685 Email: pgibbon981@aol.com Home (315) 646-3564 Cell: (315) 771-4730

Email: cje52@imcnet.net State Instrumentation & Technology Chairman Yusuf Dilmen Metro – North Regional Chairman 35-30 34th Street William Plank Long Island City, NY 11106 14-P Springvale Road Phone: (646) 269-7544 Croton-on-Hudson, NY 10520 Email: YDilmen@slantnet.com Home: (914) 739- 7441 Cell: (914) 843-7546 State Equipment Distribution Chairman Email: wplank@optimum.net Keith Countermine 100 Genesee Street Metro – Central Regional Chairman Attica, NY 14011 Ivan L. Boluarte Phone: (585) 591-1023 30-89 37th Street Countermine014@yahoo.com Astoria, NY 11103 Phone: (718) 956-4856 Cell: (646) 584-7052 Email: ivanti55@hotmail.co Pg 27

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Metro – Central Regional Vice Chairman Western South Regional Chairman Michael Mestolo Douglas A. Neal 46 Amethyst Way PO Box 368 Franklin Lakes, NJ 8823 Sherman, NY 14781-368 Phone: (718) 216-0789 Home: (716) 761-6895 Email: opusveritas@yahoo.com Cell: (716) 387-9941 Email: nealdgib@fairpoint.net Metro South Regional Chairman Western North Regional Chairman Eugene Dreyer (Maureen) Edward Miller 191 Pershing Pkwy 1350 Union Road, Apt. 2H. Mineola, NY 11501 West Seneca, NY 14224-2940 Home: (516) 997-6092 Cell: (716) 348-1334 Cell: (516) 241-7982 Email: sfchiram@hotmail.com Email: geneptr@hotmail.com Hudson – Champlain North Regional Chairman Paul K. Gibbon (Acting Chairman) 28 Frazer Drive Greenlawn, NY 11740-2007 Home: (631) 261-1496 Email: pgibbon981@aol.com Hudson – Champlain South John E. Anderson, Jr. 2271 New Hackensack Road Poughkeepsie, NY 12603 Home: (845) 485-7384 Email: jeananderson@optonline.net Mid-State North Regional Chairman Kenneth W. Wheeler 1404 State Route 13 Altmar, NY 13302 Home: (315) 591-5291 Email: wheeler177@frontiernet.net Mid-State South Regional Chairman Robin Mowers 6294 Lake Shore Road South Canastota, NY 13032 Home: (315) 383-9030 Email: robinmowers@yahoo.com Pg 28

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Appendix C REGION’s DISTRICT CHAIRMEN Region Page Metro North Region 30 Metro Central Region 31 Metro South Region 33 Hudson Champlain North Region 34 Hudson Champlain South Region 35 Mid State North Region 36 Mid State South Region 37 North Western Region 38 South Western Region 39 Pg 29

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North Metro Region Regional Chairman William Plank 14-P Springvale Road Croton-on-Hudson, NY 10520 Phone: (914)739-7441 Cell: (914) 843-7546 Email: wplank@optimum.net

District Chairmen Bronx 2nd Westchester-Putnam Jaz Solario (Iris) Douglas G. Odell (Patricia) 1406 Townsend Ave. #38 190 Martin Road Bronx, NY 10452 Lagrangeville, NY 12406 Phone: (718)410-2797 Phone: (845) 586-4981 Cell: (646) 773-4226 Cell: (914) 774-9026 sjlano@yahoo.com Email: douglasodell@netzero.com Orange-Rockland John Gebbia III 201 Cardean Place Pearl River, NY 10965 Cell: (914)414-9440 Email:or_district.mason@yahoo.com Robert E. Morlang, Sr. (Dolores) 14 Capt. Faldermeyer Drive Stony Point, NY 10980-3404 Phone: (845) 947-1718 Cell: (845) 729-8304 Email: morlangsr@aol.com 1st Westchester-Putnam Brian Tessler (Dieanne) 2829 Strang Blvd. Yorktown Hts. NY 10598 Phone: (914) 482-2473 Cell: Email: briantess@hotmail.com Pg 30

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Central Metro Region Regional Chairman Ivan L. Boluarte 30-89 37th Street Astoria, NY 11103 Phone: (718) 956-4856 Cell: (646) 584-7052 Email: ivanti55@hotmail.com

District Chairmen 1st Manhattan 6th Manhattan Jerry Fillipidis Alonzo Lloyd, Sr. (Joan) c/o Ares Printing & Packaging 66 Vernon Place Brooklyn Navy Yard, Building 5 Mount Vernon, NY 10552 63 Flushing Avenue, Unit 24 Phone: (914) 663-8332 Brooklyn, NY 11205 Cell: 914-523-5189 Phone: (718) 858-8760 Email: alonzolloyd3@gmail.com Cell: (718) 344-3200 Email: jerry@aresny.com 7th Manhattan Andrew Ro (Jody) 2nd Manhattan 300 East 55th Street (Apt. 8E) Steven Rosen New York, NY 10022 100-25 Queens Blvd. Phone: (917)415-4613 Forest Hills, NY 11375 Email:andrewhro@gmail.com Phone: (718) 830-0498 Cell: (917) 378-3281 8th Manhattan Email: steve0212@yahoo.com Anthony Pecorella (Mary) 200 Wheeler Avenue 4th Manhattan Valley Stream, NY 11580 Cayetano Paderanga IV (Marie) Phone: (516) 612-2490 1600 Avenue T, Apt. 1E Cell: (917) 627-0348 Brooklyn, NY 11229-3447 Email: antonio56@aol.com Phone: (718) 627-1801 Email: cwpaderanga@yahoo.com 9th Manhattan Jan Weinrich 5th Manhattan 148 W. Ivey Lane John Chang Englewood, NJ 07631 6 LOH Avenue Phone: (201)568-7030 Tarrytown, NY 10591 Email: janalba@msn.com Phone: (914)631-5219 Email: Jpchang100@aol.com Pg 31

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10th Manhattan Michael Mestolo (Anastasia) 46 Amethyst Way Franklin Lakes, NJ -8823 Phone: (718) 216-0789 Email:OPUSVERITAS@yahoo.com Richmond William Welsh 4173 Amboy Road Staten Island, NY 10308 Phone:(718)967-0304 Email: welshco@aol.com Richmond (cont.) William Navallo 339 Monmouth Road Freehold, NJ 07728 Phone: (732) 303-9423 Email: wolves926@aol.com Robert E. Welsh, Jr. 15 Houston Street Staten Island, NY 10302 Phone: (718) 816-1431 Email: rwelshjr0912@verizon.net Pg 32

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South Metro Region Regional Chairman Eugene Dreyer (Maureen) 191 Pershing Parkway Mineola, NY 11501 Phone: (516) 294-6004 Cell: (516) 241-7982 Email:geneptr@hotmail.com

District Chairmen 1st Kings 1st Nassau Joseph DiSanto (Victoria) Todd DeVestern 1663 West 7th Street 10 W. Broadway Apt. 5K Brooklyn, NY 11223 Long Beach, NY 11561 Phone: (718) 627-8535 Phone: (516) 632-9221 Cell: (917) 873-0766 Email: SNDNCO@aol.com Email: Bklyndav@aol.com 2nd Nassau 2nd Kings Robert Getschel (Pia) Edward A. Accardi 303 Tulip Avenue 5313 64th Street Floral Park, NY 11001 Maspeth, NY 11378-1635 Phone:(516) 488-4425 Phone: (718) 424-1151 Email: Rob-pia@juno.com Cell: (347) 728-6715 Email: COLTSAA4440@aol.com Suffolk Lawrence Gordon (Lorie) 3rd Kings 737 Meadow Road Albert McConnach Smithtown, NY 11787 -1620 2423 85th Street Phone:( 631) 265-0527 Brooklyn, NY 11214 Email: Lorgor21@verizon.net Phone: (718) 372-7310 Queens Gregory Naulas 522 Shore Road, Apt. 4BB Long Beach, NY 11516 Phone: (516) 897-6133 Cell: (516) 242-0750 Email: Gregory.Naulas@verizon.net John Glaviano 17-01 160st Whitestone, NY 11357 Phone:(718) 767-5403 Cell:(516) 242-0763 Email:john.glaviano@verizon.net Pg 33

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North Hudson-Champlain Regional Chairman Paul K. Gibbon (Acting) (Grace) 28 Frazer Drive Greenlawn, NY 11740-2007 Home: (631) 261-1496 Email: pgibbon891@aol.com

District Chairmen Clinton Rensselaer-Schenectady Christopher Dieneer Joseph Bernstein 1 Rounds Drive PO Box 191 Peru, NY 12972 Poestenkill, NY 12140 Phone: (518) 643-0707 Home: (518) 283-4721 Email: owlphi@yahoo.com Cell: (518) 573-3553 E-mail: joebernstein@netzero.net Essex Andrew Mullin Fulton-Montgomery P.O. Box 712 David Saltsman Elizabethtown, NY 13932 903 County Highway 126 Phone: (518) 873-2491 Amsterdam, NY 12010 Email: apmason@localnet.com Phone: (518) 843-3445 Email: dsaltsman@nycap.rr.com Saratoga-Warren Paul Levin 9 Mennen Road Schuylerville, NY 12871 Phone: (518) 580-0294 (518) 507-6433 Email: plevin@nycap.rr.com Washington Gary B. Burch 1678 Burch Road Granville, NY 12832 Phone: (518) 632-5436 Cell: (518) 932-5550 Email: geb@capital.net Albany Wilfred C. Baumann P.O. Box 319 Esperance, NY 12066 Phone: (518) 875-6753 Email: Wbaumann@midtel.net Pg 34

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Hudson-Champlain South Region

Regional Chairman John E. Anderson Jr. 2271 New Hackensack Road Poughkeepsie, NY 12603 Phone: (845) 485-7384 Email:jeanderson@optonline.net

District Chairmen Greene-Ulster Otsego-Schoharie A. Harry Williams IV Peter Lindermann 144 Yantz Road 126 Hudson Trail Red Hook, NY 12571 Hawes Cove, NY 12092 Phone: (845) 758-6765 Phone: (518)296-8530 Email: harry@vm.marist.edu Email: linderman@midtel.net Christopher Price 220 Albany Avenue Kingston, NY 12401 Phone: (845) 532-2846 Dutchess John E. Anderson Jr. 2271 New Hackensack Road Poughkeepsie, NY 12603 Phone: (845) 485-7384 Email:jeanderson@optonline.net Columbia Donald Lewis 1525 Annandale Road Red Hook, NY 12571 Phone: (845) 758-1845 Sullivan Roy A. Worden (Jennie) 246 Main street Hurleyville, NY 12749 Home(845)434-2062 Cell:(845)798-2962 Email:porkys@bestweb.net Pg 35

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Mid-State North Region Regional Chairman Kenneth Wheeler 1404 State Route 13 Altmar, NY 13302 Phone: (315) 964-0106 Cell: (315) 591-5291 Email: wheeler177@juno.com

District Chairmen 1st St. Lawrence Franklin-Hamilton Stephen Tharaldsen Bruce Jennings P.O. Box 75 P.O. Box 433 Gouverneur, NY 13642 Long Lake, NY 12847 Phone: (315) 287-2351 Phone: (518) 624-2145 Email: a17viking@verizon.net Email: brucemj@frontiernet.net 2nd St. Lawrence Herkimer John Schneider Frank Rice P.O. Box 513 P.O. Box 237 Massena, NY 13662 Stratford, NY 13470 Phone: (315) 764-1276 Phone: (315) 429-9671 Cell: (315) 250-1765 Email: frank_rice@hughes.net Email: jschneider2@twcny.rr.com 1st Oneida Jefferson Brett Saunders Ken Bates 1309 Thorn Street P.O. Box 531 Utica, NY 13501 Dexter, NY 13634 Cell: (315) 269-5066 Phone: (315) 639-6110 Email: guywskills@gmail.com Cell: (315) 286-4269 Email: kbates@twcny.rr.com 2nd Oneida Thomas Wong Jefferson-Lewis 1913 Holland Avenue Patrick Gibbens Utica, NY 13501 P.O. Box 216 Phone: (315) 797-9803 Philadelphia, NY 13673 Cell: (315) 749-8430 Phone: (315) 642-5788 Email: Cell (315) 408-5341 Email: patsgrindstone@yahoo.com Oswego Kenneth Wheeler 1404 State Route 13 Altmar, NY 13302 Phone: (315) 964-0106 Cell: (315) 591-5291 Email: wheeler177@juno.com Pg 36

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Mid-State South Region Regional Chairman Robin Mowers 6294 Lake Shore Road South Canastota, NY 13032 Home: (315) 383-9030 Email: robinmowers@yahoo.com

District Chairmen Onondaga Chemung-Schuyler-Tioga Joseph Stevens (Carole) Reuben E. Long (Elvina) 738 Village Blvd. South 5 Courtly Circle Baldwinsville, NY 13027 Owego, NY 13827-1101 Phone: (315) 635-0804 Phone: (607) 687-5882 Email: cstevens11@twcny.rr.com Cell: (607) 725-5204 Email: owegorex@msn.com David Golding 1150 Nottinghan Road Delaware Jamesville, NY 13078 Richard Morley Phone: (315) 445-0753 109 Delaware Road Walton, NY 13856 Cortland-Madison Phone: (607) 510-4086 Kevin L. Sharp Email: richardcmorley@yahoo.com P.O. Box 424 Cincinnatus, NY 13040 Phone: (607) 863-3900 Email: klsharpfh@twcny.rr.com Broome-Chenango Gerald E. Putman DDGM (Kristine) 1 Marylane Drive Johnson City, NY 13790-9774 Home: (607) 797-1879 Bus: (607) 722-0211 Email gputman@aol.com Cayuga-Tompkins Charles Minister (Kris) 2213 Sherwood Road Scipio Center, NY 13147 Phone: (315)364-7528 Email: cnkminister@hotmail.com Pg 37

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Western North Region Regional Chairman Edward Miller 1350 Union Road, Apt. 2H West Seneca, NY 14224-2940 Cell: (716) 348-1334 Email: sfchiram@hotmail.com

District Chairmen Ontario-Seneca-Yates 1st Erie Clayton Ruggles (Mary) 1348 Griffith Road Phleps, NY 14532 Phone: (315) 548-3573 Email: cruggle1@rochester.rr.com Monroe 2nd Erie Donald Tubman (Sue) Robert Bratton (Marge) 51 Browns Avenue 1450 West Blood Road Scottsville, NY 14546-1349 East Aurora, NY 14052 Phone: (585) 889-4725 Phone: (716) 632-8007 Email: datubman@yahoo.com Cell: (716) 604-7875 Email: rbratton1@adelphia.net Wayne Michael R. Boone (Shirley) Niagara – Orleans 5821 Bauerman Road Mark Kennedy Sodus, NY 14451-9552 4334 Beach Ridge Road Phone: (315) 483-8001 N. Tonawanda, NY 14120 Cell: (585) 748-5308 Phone: (716) 434-2312 Email: ontime@localnet.com Cell: (716) 812-1912 Email: mkennedy5414@yahoo.com Livingston Richard Trescott (Vilma) 11 Medowlark Drive Avon, NY 14414 Phone: (585) 226-9042 Email: rtrescot@frontiernet.net Genesee-Wyoming Keith Countermine (Dawn) 100 Genesee Street Attica, NY 14011 Phone: (585) 591-1023 Email: genwyochidid@yahoo.com Pg 38

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South West Region Regional Chairman Douglas A. Neal P.O. Box 368 Sherman, NY 14781-9942 Phone: (716) 761-6895 Cell: (716) 387-9942 Email: nealdgib@fairpoint.net

District Chairmen Allegany Randall L. Hartwick 183 Farnum Street Wellsville, NY 14895 Phone: (585) 593-4973 Cell: (585) 993-4973 Email: rhartw@verizon.net Cattaraugus David Lewis 8257 Swamp Road Cattaraugus, NY 14719 Phone: (716) 257-3175 Cell: (716) 244-3741 Email: diamondlranch@gmail.com Chautauqua Douglas A. Neal P.O. Box 368 Sherman, NY 14781-9942 Phone: (716) 761-6895 Cell: (716) 387-9942 Email: nealdgib@fairpoint.net Steuben John Kearney 2813 County Route 119 Canisteo, NY 14823-9657 Phone: (607) 698-4651 Pg 39

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Appendix D PUBLICITY PROTOCOL One of the greatest tools that we have is that of communication. How we use this tool may well determine the success of our program. How you communicate with your Districts and Lodges and the general public is a prime requirement. Objective: To explain how to promote your Masonic Safety Identification Program using "FREE" publicity. Promoting through publicity can be an economical and effective way to ensure the success of the Safety ID Program. It is less costly than paid advertising but does require a measure of, effort: Advertising, too, can be effective if a sufficient budget exists to place newspaper ads or buy radio time. This protocol, however, is focused on generating effective publicity for your Safety ID Program event. There are abundant publicity opportunities available in almost every region of New York State. There are very few areas that are not covered by daily and/or weekly newspapers, radio stations, television stations, cable TV companies and even supermarket bulletin boards. In your area, it is probable that hundreds of people visit your local supermarkets and other stores every day. It is easy to prepare a broadside that can be easily duplicated and posted in these locations. Be sure to ask permission before posting. The single element that will be critical to the success or failure of your promotion is simply EFFORT. If you make the effort to write a news release, print or duplicate a flyer and then do the legwork and make the telephone calls to place these materials in the hands of a Reporter and/or News Director, you are almost guaranteed a successful There is one very important thing to remember. Reporters and News Directors owe you or our organization nothing. Press contact is, or should be, very much a mutually beneficial activity. You are providing them with information that is of interest to their readers, viewers or listeners and they are providing you with a forum to deliver your message to people who have the potential of attending your Safety ID event. Encourage and respect that relationship. You will be reaching out to an audience of people who may potentially participate in your Safety ID event. You must convince them in your materials that your program and event is worth supporting and attending and that it will provide a benefit for them. Opportunities for publicity: Many opportunities exist in your area to promote your Safety ID event. These include, but are not limited to:

• Daily & Weekly Newspaper news releases and photos. • Radio Station news releases and Public Service Announcement (PSA) scripts. • Television Stations news releases and PSA scripts. • Cable TV Systems PSA scripts. • Bulletin Boards and/or Store Windows Flyers and/or broadsides.

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How to prepare effective news releases: The heading of a news or press release should contain the name of the organization such as New York Free and Accepted Masons, the date that you want the information to be released, (in most cases: FOR IMMEDIATE RELEASE), and the name of the author or coordinator, his telephone number and E-mail address where the Reporter can get additional information if desired. There are five key elements that MUST be in every piece of promotional material you develop:

• Who? • What? • Where? • Why? • When?

These five elements should also appear in the very first part of your news release and, in a condensed form, in the headline.

Who: This could be the New York Freemasons, your District or your Lodge. What: This is where you describe Safety ID Program and that the child's photograph, finger prints

and physical characteristics are recorded on the mini CD and given to the parent or guardian. It is very important that you make the statement that (1) the entire program is FREE, (2) ALL ·materials are given to the parent or guardian once the child has been processed, NO materials are retained by the Masons, and (3) appointments are not necessary.

Where and When: State these facts clearly, using the full day and date and using AM or PM to note the times. Add directions using landmarks, street names and route numbers where possible. Insert a name and telephone number at the end of the release where people may call for more information.

Why: The reason we perform Safety Identification Programs is to assist local law enforcement officers in the safe and timely recovery, of a lost or missing child. Also, to provide information on the CD that will help maintain their safety. The following may also be copied into your release: "The New York Freemasons Safety Identification Program addresses the alarming fact that over 1,000,000 children are reported missing in the United States each year, more than 21,000 alone in New York State Public Information and Relations are an essential part of explaining to the public what our Safety ID Program is and what it brings to our community. A. Publicity is designed to attract attention, create interest and gain support. The key to effective communications outreach is developing an organized approach. Good publicity depends on getting a clear sense of who your audience is, what your goals are–and what media attention can and cannot do. Pg 41

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Media Attention / Publicity Can: • Increase public awareness of our program. • Increase involvement of members and potential members. • Create, change, build, or enhance the public image of our program. • Win support from city, state, federal, foundation, or individual donors. • Help you to reach new or never before approached audiences. • Clarify misunderstandings about what Masons do and how we operate. • Mobilize opinion leaders in your community to become active supporters and advocates of our

efforts. • Help knit together a vital network of organizations throughout the district, region and state, and

help build public and private support for the Safety ID Program. Media Attention / Publicity Can't:

• Guarantee exclusively positive coverage. • Substitute for quality performance of a safety ID event. • Compensate for poor preparation and conduct of an event. • Eliminate the need for strategic planning within the Executive Committee. • Developing a Targeted I Simple Media I Communications Plan • Before you begin" to contact the media draft a simple but thorough communications plan by

following the guidelines below. This should be approximately one to two pages in length and should take into account your goals, messaging, audiences, tactics, existing resources, timing, evaluation, and budget. It's also important to think about whether or not your program, activity, event, or topic is newsworthy and if it will fit into the news cycle.

Why do you want to do media outreach?

• Your goals may be specific, such as: letting the public know about a specific upcoming safety ID Program event. Or they may be quite broad, such as: increasing public awareness and support for your Safety ID Program.

• You only need to define two or three goals for a simple campaign, and you can use the list of what publicity can do as a guide.

Defining Your Target Audience / Who Is Your Audience? 1. When planning media outreach at first the impulse is to focus on the story. Resist. Instead,

begin by considering your audience. 2. The easy answer to the question ''who are you trying to reach?" is "the public." In fact, there is

not one public, but many different groups of people who get their information from a variety of sources. 3. Your first task as a publicist is to begin to identify those "publics," find out where they get

their information, and to set your goals for when you reach them. Talk to the group you're targeting to find out what outlets they read, how the messages you've defined work for them, and what their priorities are.

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How to prepare a Public Service Announcement script: The same news release may be given to both newspaper reporters and broadcast news directors. These are the people who coordinate announcements or non-paid commercials known as PSAs or public service announcements and are broadcast by the radio or TV station as a public service. The same script could also be used for Community Bulletin Board programs and cable TV system bulletin boards. News releases can be no longer than two (2) pages, as long as they are tightly written. However, PSAs should not be longer than 30 seconds, which equates to about 75 words. Remember, each number counts as a word. Preparing Broadsides and Flyers: With the availability of computer desktop publishing programs, it is relatively easy to prepare a professional-looking Broadside or Flyer that can be used effectively in several ways to promote your Safety ID event. Clip art with the square & compasses logo is easily accessible from several sites on the Internet. Placing promotional mate1ials & editorial contact: All of the news releases, public service announcements and flyers you worked so hard to produce are only effective if they get used and placed in a timely manner. There is a great turnover in the media, so we encourage you to make personal contact with the reporters and news directors in your area. Telephone numbers are readily accessible in the Yellow Pages as is information on local Television stations. Follow up. If the local media does not cover your event by sending a reporter or photographer, this gives you another opportunity to prepare and send out a second news release following your event that contains information including the number of children processed and how successful it was. If you have taken photos yourself, choose one or two of the best and send them along with your release, however, be sure you have a signed Photo Release Form see Appendix E. Additional information can be obtained at the New York Grand Lodge Web Site: www.nymasons.org Then click on "Committees and Departments" and select "Public Relations." Pg 43

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Appendix E Forms

HOST CONTACT INFORMATION District___________________________________________ Lodge_____________________________________________ Date____________ Information Taken by______________________________

Scheduled Date_____________ Hours______________________

Host Organization___________________________________________________

Location__________________________ Contact__________________________

Address___________________________________________________________

Phone______________________ Phone_______________________________

Estimated Number to be ID’ed_______ Ages________________________

Are there special needs children involved (hearing or speech impaired, do no speak

English)? _____. If so will the organization supply interpreters?_______

Will press releases be sent?______ By whom?___________________________

List of newspapers, TV and Radio Stations to be sent:

_____ _____________________ _____ ______________________

_____ _____________________ _____ ______________________

_____ _____________________ _____ ______________________

Will Host organization require release forms?______ How many?___________

Date the advance releases, Signs and Posters are to be delivered?_____________

Will host organization have people to assist?_______ How Many?___________

NOTES:

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Grand Lodge Free & Accepted Masons in the State of New York Masonic Safety Identification Program www.nymasonicsafetyidprogram.org

Please clearly print all information on Person undergoing ID:

First Name: __________________________________ Date: ______________ Middle Name: _______________________________ Gender: M / F

Last Name: _________________________________ Height: Ft.: _______ In.: __________

Nick Name: _________________________________ Weight: ________________________

Parent / Guardian Name: _________________________________________________________ (Please Print) Circle one from each Category Below: Eye color: Black, Blue, Brown, Gray, Green, Hazel, Maroon, Multicolor, Pink, Unknown Hair Color: Black, Blond, Blond/Strawberry, Brown, Gray, Red/Auburn, Sandy, White, Green, Orange, Purple, Pink, Blue, Bald, Unknown Glasses: Y or N Race: Black, White, American Indian, Alaskan Native, Asian, Pacific Islander, Other, Unknown Blood Type: Apos, Aneg, ABpos, ABneg, Bpos, Bneg, Opos, Oneg, UNKNOWN Date of Birth: ____________________________________

Distinguishing marks: __________________________________________________________________

Other Notes & Health Considerations: _____________________________________________________

____________________________________________________________________________________

Primary Phone Number: (____) ____________________________

Alternate Phone Numbers: (______) _____________________; (______) _______________________

Street Address: ___________________________________________________ Zip Code: __________________

City: ___________________________________________________________ State: _______________________

Please read the following paragraph as it contains very important information: The CD you received can be viewed on any computer equipped with a CD drive. Please take time to view the information contained on this disc. It includes safety information applicable to the age group of the individual undergoing the ID Procedure. Please print out a copy of the authorization to release form and keep it with the CD. In the event your child is missing give the completed authorization form and CD to the responding police agency. Keep the authorization and CD in your sock drawer. When your child goes anyplace take or send the CD and authorization form. This CD is free but could be priceless. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

Print Name of individual undergoing ID: _____________________________________ Age: _________ As Parent or guardian of this child I give my full permission for him / her to participate in the NY Masonic Safety ID Program. I understand that I will be given the sole copy of all identification material, which I will own and which will remain under my control. Date: ___________ Signature of Parent or Guardian: ________________________________

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NY Masonic Safety ID Program Session Report

District: _________________________________________________________________

Date of Session: ___________________________________________________________

Session Location: __________________________________________________________

Number of Children Processed: ___________________________________

Child ID Permission Slips Retained By? _______________________________________

• Retention Location? __________________________________________________

FASNY CHIP Program? (Yes) ______ (No) _______

Submitted By: _________________________________________________

Phone Number: _____________________________________________ Comments: ___________________________________________________

_________________________________________________________________________

_________________________________________________________________________

_____________________________________

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NY Masonic Safety ID Program List of Volunteers

An accurate list of all volunteers must be included with the Session Report. Please print legibly and include all required information. Include Area Code with Phone number. _____________________________________________________________________________________

_Name______________ _Lodge #_______Phone________________Email_________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

Submitted by:__________________________________________________________________

Date of Session:________________________________________________________________

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Photo Release Form For no consideration, I hereby irrevocably consent to and authorize the use and reproduction by the Empire State Mason Magazine, inc. or anyone authorized by the same, of any and all photographs taken of me, negative and positive proofs, for any purpose, whatsoever and without further compensation. All negatives or positives together with the prints shall constitute, solely and completely, the property of the Empire State Mason magazine. Name:____________________________________________________________ (Please Print) Name:____________________________________________________________ (Signature of Model) (Date) _________________________________________________________________ (Signature of Guardian of Minor) (Date) Address:_________________________________________________________ City:_____________________________________________________________ State:__________________________________Zip:_______________________ Mail to: Mr. Ronald N Bower, Editor Empire State Magazine 37 Oliver Street Lockport, NY 14090-4615 Tel. (716) 434-4964

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NYS DIVISION OF CRIMINAL JUSTICE SERVICES MISSING AND EXPLOITED CHILDREN CLEARINGHOUSE 4 TOWER PLACE ALBANY, NY 12203 1-800-FIND-KID FAX (518) 457-6965 www.missingchildren@dcjs.state.ny.us

AUTHORIZATION TO PUBLICIZE MISSING CHILD/COLLEGE STUDENT INFORMATION

Name: Last: ________________________ First: _______________ Middle: ________________ Male Female Race:__________________________ DOB: ____________________________ Place of Birth:_________________________________ Mother’s Maiden Name: ____________________________ ALSO, SUBMIT AT LEAST ONE PHOTOGRAPH (TAKEN WITHIN THE LAST 6 MONTHS, HEAD AND SHOULDERS ONLY, NAME AND DATE TAKEN MARKED ON THE BACK) OF THE MISSING CHILD/STUDENT. INCLUDE CERTIFIED COURT DOCUMENTS PERTAINING TO CUSTODY, IF APPLICABLE. The undersigned parent/guardian/spouse (if a married student) of ___________________________________________ hereby requests that information pertinent to the disappearance of the above named child/college student and deemed appropriate for release by the law enforcement agency responsible for investigation of said disappearance be published and/or circulated by any method subscribed to by the New York State Division of Criminal Justice Services including the use of photographs. I understand this information will be made available to the public, media, other law enforcement agencies, hospitals, social service agencies, shelters, medical examiners and/or other agencies or organizations involved with missing persons. I understand and agree that any or all information supplied by me shall be truthful and I agree to hold harmless any agency or department using, transmitting, or distributing this information for errors or omissions or commissions occasioned by information I may supply. I further agree that a photostatic copy of this authorization shall have the same effect as the original. PARENT/LEGAL GUARDIAN/SPOUSE INFORMATION Name : Last: _______________________________________ First: ________________________ MI: ___________ Street Address: ______________________________ City: _________________________________ State/Zip Code:______________ Relationship To Child/Student: _____________________________ Telephone #: (Home) (____)____________________ (Work) (_____)_________________________ Telephone #: (Cell) (____)__________________Email_______________________________________ Signature: _________________________________________ Date: ___________________________ ** WITH THE EXCEPTION OF THE SIGNATURE, PLEASE PRINT ALL ENTRIES.** 12-2006 Pg 49

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Appendix F EZ Child 10 System

The EZ Child ID system is completely self-contained. Unlike earlier versions, all of the components of the system are enclosed in one carrying case.

PLEASE FOLLOW THESE 4 EASY STEPS THE FIRST TIME YOU SET UP THE EZ ID SYSTEM . Once the system is on, it will automatically boot up the EZ Child ID Program. Be sure to allow the

program to fully boot up. The first screen will be the event login screen. Pg 50

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Before you can proceed further, you must select your Masonic District, and enter event name and location. Be sure that all the machines being used at this session use the identical event name and location.

Once you have completed this step, your taken directly to the Data Entry screen. You are ready to process your first participant. Pg 51

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You are now ready to begin entering data.

• Enter all data provided by parent on the information form. • A number of dropdown menus have been provided to speed the interview process. NOTE: Do not

enter any information other then what is shown on the dropdown menu. • Do not assume. Enter only data that has been provided or clarify with parent if available. • When you enter the year of birth the Program will select the appropriate ID Type, i.e. Child ID,

Student ID, College ID, Adult ID or Senior ID. • The Permission Slip, which contains the Information Form, is located in the “Back-up folder

Permission Slip” Folder on the laptop. If you run out of forms at an event, you can print the forms necessary; however, you should attempt to have sufficient supplies prior to the event.

Once you have entered all the data, you are ready to move on to the fingerprint screen. You may navigate by clicking on the green arrow in the lower right hand corner, next to the word "Fingerprints". If the all the Data entry Fields were not filled in completely a warning will be given “Some required Fields were left blank” and indicate which Fields require attention. If you discover an error in your data entry, you can always return to this screen to make corrections Pg 52

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Once you see the Fingerprint screen, you are ready to take the subject's digital fingerprints. Make sure that the subjects fingers are clean and are properly placed on the scanner and that the finger follows the contour of the scanner. To scan, begin with the right thumb followed by

• Right index • Right middle • Right ring • Right little

Repeat the scans on the left hand in the same order. Once completed, you will see a green check mark on the right hand side of the form. For the most part, the scanners work flawlessly. Some tips are listed below to help you during this process. Be sure the scanner lens is clean. The lens should be cleaned regularly using scotch tape. Do not use alcohol wipes or you will damage the scanning surface. Please refer to your training information. Small children's fingerprints are sometime difficult to scan. If the scanner is not picking up the image, have the parent cup their hand over the child's fingers, If parent is not available, use a piece of paper, but do not touch the child. Pg 53

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Do not force small children to be fingerprinted if they are crying hysterically. If it is extremely hot outside, use a bowl of ice water to cool the fingers down. The scanner is biometric and there needs to be a 5 -10 degree differential. If the child sucks his thumb, there may be "holes" in the print. This is normal. You can always check the quality of the scan by clicking on the "Analyze" button. If 'it is extremely sunny and you are at an outdoor event, cover the finger with a cloth while taking the prints. When you have completed all 10 prints, a green arrow will appear next to the word "Fingerprints" in the right margin. This is an indication that fingerprinting is complete and you are ready to move on. You are now ready to take a digital photo of the subject. Click on the arrow in the lower right hand of the screen marked "Camera".

Double click on the “Get Photo” icon in the lower left of the screen to activate the camera. Pg 54

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A new screen will pop up that will include camera controls. If is not necessary to center the subject in front of the camera. The camera head can tilt and pan up to 180 degrees by using the green arrows on the right of the screen. You can also zoom the camera in or out using the blue plus or minus signs. Start the photo process by getting a left profile, with the hair pulled back to expose the ear. Once you are satisfied, click the "Grab Photo" icon. Repeat for the right profile. If the person undergoing ID procedure wears glasses take a face on picture without their glasses. Repeat wearing their glasses. If the person undergoing ID wears Contacts, note that in the “Other Notes and Health Consideration” Box in the Data entry field. Once the photos have been taken, click on the "Finished" icon in the lower right hand comer of the screen. Pg 55

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Once you return to the photo screen, you can select the photo you want to use by simply highlighting the desired photo (the photo selected should be a face on as they would normally be seen) and then clicking on the "Select as ID Photo" icon (second icon ·from the lower left hand corner). Note: all photos will be transferred to the CD, however; only the selected photo will appear on the summary sheet. A green arrow will appear next to the words "Get Pictures" which will indicate that you are ready to move on. You are now ready to review the data. Click on "Preview" icon (lower right corner) to activate the view screen. Review all the data; check for spelling errors; once you are satisfied, you are ready to move on to the CD burn process. Make sure that you have placed a new blank CD in the optical drive. You are now ready for the final review process. Pg 56

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At this stage, you should review all the data. You can zoom in to any portion of the summary by using the “Zoom” icons in the left hand margin, click on “Page” icon to return to previous display. To make any correction click on Camera icon in lower right corner then Fingerprint icon and then Data Entry icon. Make any required changes and return to “Preview”. You are not ready for the final sage - the production of media. Click on the "Burn CD" icon. A burn screen will pop up. Pg 57

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Once the screen pops up, click on “Start Burn” icon to begin the burn process. When the burn process starts (blue bars progressing from left to right) you should start Print process by clicking on the “Print” icon. When your CD is finished your optical drive door will automatically pop open. The printing process will not disturb the burn process. At this time, you may start to enter data for the next participant by simply clicking on the Start Over icon on the top left of the Child ID screen. Make sure to place a new blank CD in the optical drive. You can use the. "New Sibling" feature if you have more than one subject from the same household. This eliminates the need to retype parent information, address, and phone numbers. If a parent returns with a CD that has incorrect or inaccurate information, simply insert the CD into the optical drive and click on "Import Data" icon to upload the information. Make any corrections necessary and then go through burn and print sequence. You must insert a new blank CD into the optical drive. Make sure to destroy the old CD or instruct the parent to do so. When the ID procedure is completed send the Printout sheet to the Laminating table, there the ID Card will be cut off the bottom of the Printout and laminated. All material associated with the ID Procedure will be placed in a Tote Bag and given to the parent or person undergoing the ID procedure. WE RETAIN NOTHING BUT THE PERMISSION SLIP! Pg 58

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Appendix G FASNYCHIP People FASNYCHIP Chairman Joseph M. Keeler 533 91st Street Brooklyn, NY 11209-4012 (718) 833-0900 Keeler533@msn.com Vice Chairman George J. Saar 22 Yarmouth Road East Rockaway, NY 11518 (516) 593-2490 GJSmason@optonline.net Regional Liaisons Central Neil R Bonesteel 270 West Sand Lake Road Wyantskill, NY 12198 (518) 283-1474 Western Gary Sanford 27 Freshfield Rise Fairport, NY 14450 (585) 425=4240 ggsanford@aol.com Mark N. Fytros 12 Springvale Road, Apt. B Croton on Hudson, NY 10520-1384 (315) 946-2490 Pg 59

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Appendix H Level 1 Instructors Metropolitan Region Paul K. Gibbon 28 Frazer Drive Greenlawn, NY 11740-2007 (631) 261-1496 pgibbon981@aol.com Greene – Ulster (Hudson – Champlain South Region) A Harry Williams IV 144 Yantz Road Red Hook, NY 12571 (845) 758-6765 harry@vm.marist.edu Mid – State South Region Donald H. Elliott 55 N. Parsons Drive Whitney Point, NY 13862 (607) 760-0079 nychip1@nychip.org Niagara – Orleans (Western North Region) Tim McGee 3923 Oak Orchard Road Albion, NY 14411-9552 (585) 589-4384 useagle1@hotmail.com Pg 60

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Appendix I Amber Alert What is the AMBER PLAN? The AMBER Plan is a voluntary partnership between enforcement agencies and broadcasters to activate an urgent bulletin in the most serious abduction cases. Law enforcement and broadcasters use the Emergency Alert System (EAS), formerly called the Emergency Broadcast System, to air a description of the missing child and suspected abductor. This is the same concept used during severe weather emergencies. The goal of the AMBER Alert is to promptly involve entire communities to assist in the search for and safe return of children. The New York State AMBER Plan The New York State Amber Alert Program became operational on September 5, 2002. The state plan is cooperative effort between the New York State Police, N.Y. State Division of Criminal Justice Services, State Emergency Management Office, the National Center for Missing and Exploited Children, and N.Y. State Broadcasters Association and Local broadcasters across the State. New York's system also sends information to toll booth collectors, highway travelers (by means of more than 500 variable highway signs) and lottery terminals New York State Activation Guidelines The New York State AMBER Plan can be activated when law enforcement authorities confirm that abduction has taken place and the child is 17 years old or younger, and Police believe the child is in imminent danger of serious bodily harm or death, either at the hands of another or due to a proven mental or physical disability. Once abduction has been confirmed and a review of the protocol indicates that the case qualifies, the investigating police agency submits information directly to the New York State Police Communications Section (COMSEC) in Albany takes the following action:

• Notifies all broadcasters in the activation area(s) via fax and/or e-mail (secondary notification systems.)

• Notifies the following AMBER Alert Plan partners: • Transportation authorities - details are displayed on highway message signs. • NYS Lottery - Details are displayed on in-store ticket terminals. • NYS Thruway Authority - Details are disseminated to toll barriers and service areas. • NYS Department of Motor Vehicles - Details is displayed on issuing office message boards. • Notifies the NYS Division of Criminal Justice Services (DCJS) Missing and Exploited Children

Clearinghouse (MECC), National Center for Missing and Exploited Children (NCMEC), all FBI offices in New York State and the Upstate New York Regional Intelligence Center.

• Requests interstate activation in neighboring states and/or Canadian Provinces if warranted. If an activation area is adjacent to a border, the U.S. Border Patrol, U.S. Customs and Canadian Customs are also notified.

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• Transmits an AMBER Alert poster upon receipt of photographs or digital images of the victim, suspect and/or vehicle from the investigation agency. Posters are transmitted via fax and e-mail to all agencies in the activation area.

• Places Alert details on the NYS Amber Website. NYS Amber partner web sites are linked to this site. Also at this time the DCJS MECC places information on the DCJS and NCMEC web sites.

• Transmits an updates message to activation area(s) upon receipt of substantial new information.

COMSEC will activate additional areas if information provided by the investigating agency indicates that it will be beneficial.

• Transmits a cancellation message if the child is recovered within the eight hour activation period

After verifying the authenticity of the request, COMSEC. immediately disseminates the information to radio and television stations in the region where the abduction occurred. The stations immediately broadcast information to the public, who then serve as additional eyes and ears for law enforcement. The alert message directs listeners and viewers to call local police or 911 with any information. While the AMBER Alert Program is designed to enlist assistance from the public, the public is discouraged from taking action, which could endanger personal safety. When a missing child or college student is deemed to be in danger, but the case does not meet AMBER Alert activation criteria, an alternative alert system is available. Known as a Missing Child/College Student Alert, information can be distributed electronically to every police agency in New York State, NYS Thruway travel plazas and toll barriers, broadcasters, Alert subscribers and others within minutes. Information is also placed on the NYS DCJS website. Unlike an AMBER Alert station managers decide if and when to broadcast information. During 2006 there were three (3) reported Amber Alerts and seven (7) Missing Child/College Student Alerts throughout New York State. The average time from when an Amber Alert was requested to the time the child was located was 3 hours and 10 minutes. The average time from when a Missing Child/College Student Alert was requested to the time the child or student was located was 15 hours and 17 minutes. NOTE: One Alert was halted before it was actually executed. 2006 STATISTICS

• 21,613 Children from New York State reported missing. As of these: 92.2% were reported as suspected runaways

• 94% were 13 years old or older • 60% were female • 49% were white • 27% the largest group of cases involved white females, 13 years of age or older. • The median number of days between the reporting and cancellation of a case was 4 days.

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FOR ADDITIONAL INFORMATION VISIT THE FOLLOWING WEB SITES New York State Division of Criminal Justice Services www.criminaljustice.state.ny.us N. Y. State Police www.troopers.state.ny.us Pg 63

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Appendix J News Letters NYCHIP NEWS LETTER #1 FASNYCHIP Commencing with this Newsletter will be a series of Newsletters addressing different subjects but all affecting how the Child ID Program works. All Regional and District Chairmen are to maintain a specific file containing ALL Newsletters and turn that file over to his relief when he steps down. ALL Regional Chairmen are responsible for ensuring that ALL District Chairmen receive each Newsletter in a timely manner, especially those who do not have Email. The Grand Lodge of F. & A. M. Of the State of New York has entered into an agreement with the Firemen's Association of the State of New York (FASNY) that together they would work on public service initiatives geared towards fire and life safety for all New Yorkers. The first of these public services is our Child ID Program (CHIP). Some Districts have already received tasking for an event from our FASNYCHIP Chairman (Joe Keeler) through your Regional Chairman. Some Districts have already completed the event and filled their "Session Report." Once tasking is received the District Chairman or Team Leader is responsible for the following prior to the actual date of the event:

• Establishing contact with the Fire Stations Point of Contact (POC) and the FASNYCHIP local Liaison, if one is designated.

• Conduct a "Pre-Event Site Inspection (reference CHIP Manual, page 6-1) with F ASNYCHIP local liaison and Fire Station Representative at least one week prior to the event.

• Inform the Regional chairman, District Chairman and FASNYCHIP of the results of the inspection.

• Request that Station Fire Fighters assist during the event as Registrar's and/or Conductors. STRESS that the Fire Fighters should be in uniform when filling these stations.

• Forming the Child ID Team and reviewing with each member his/her duties and responsibilities. . NOTE: The FASNYCHIP Protocol, explaining in detail the sequence of requesting an event, tasking, preparation, conduct and reporting at the conclusion of an event will be published as Newsletter #2. Pg 64

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NYCHIP NEWS LETTER #2 PROTOCOL for FASNY EVENTS 1. Request for NYCHIP services are made by local FASNY Fire Stations to the FASNYCHIP Chairman via E-mail AEvents@FASNYCHIP.ORG@ or telephone 1-877-FASNYCHIP (1-877-327-6924). The Requestor provides the following information:

• Name of the Fire Station and its location • POC with telephone number and E-mail address • Date and times of the event • Number of anticipated children participating

NOTE: For Regional and District Chairmen. If a local fire station approaches you or a Brother Mason requesting that a CHIP event be held at their station you are to refer them to the FASNYCHIP Chairman with their request. 2. The FASNYCHIP Chairman enters the request information onto a calendar (spread sheet), which is then transmitted, via E-mail to the appropriate NYCHIP Regional Chairman with copies to FASNY, NYCHIP Chairman, NYCHIP Administration Officer and the FASNYCHIP Regional Liaison, if one is assigned. 3. The appropriate NYCHIP Regional Chairman then passes the request to the NYCHIP District Chairman who will be responsible for the event. 4. The NYCHIP District Chairman or his appointed Team Leader for the event will set-up an appointment with the Fire Stations, POC and conduct a Pre-Event Site Inspection in accordance with Page 6-1 of the Child ID Manual of the area in which the event is to be held. The NYCHIP District Chairman will immediately inform the NYCHIP Regional Chairman of the results of the inspection. During the initial meeting with the Fire Station POC the District Chairman or Team Leader will request that Station personnel serve as Registrar and/or Conductor and that they wear their uniform while performing these duties. The NYCHIP District Chairman or Team Leader will attempt to correct/resolve any minor discrepancies noted during the inspection. Major discrepancies will be brought to the immediate attention of the NYCHIP Chairman, FASNYCHIP Chairman and Regional Chairman. If it is determined that a local team is not available, to conduct the event the NYCHIP District Chairman will immediately: (1) Check with adjacent Lodges within the District to determine if any of them are available to conduct the event. If another Lodge is available the District Chairman will notify the Regional Chairman and the FASNYCHIP Regional Liaison, if one is assigned, of the change. (2) If a Team is not available from within the District, the District Chairman will immediately notify his NYCHIP Regional Chairman who will ask adjacent NYCHIP District Chairmen if one of their teams can conduct the event. Note. An out of District Team will be reimbursed for travel and meals.

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Pg 65 (3) The Regional Chairman will keep the FASNYCHIP Chairman and NYCHIP Chairman fully informed. 5. The Fire Station requesting the event is responsible for providing: 2 8' tables, 8 Chairs, 110 v electrical outlets, extension cords and a covered weather protected area with good lighting. The NYCHIP Team is to provide all other necessary equipment and material. 6. All equipment is to be energized and checked out and the team is to be set-up and ready to conduct the event at least 30 minutes prior to the defined start time. 7. Upon satisfactory completion of the event the appropriate NYCHIP District Chairman will notify the NYCHIP Regional Chairman and the FASNYCHIP Chairman as to how many children participated and any special or unsatisfactory events, which occurred. The NYCHIP District Chairman will also submit a complete ASession Report@ to his NYCHIP Regional Chairman with a copy to the FASNYCHIP Chairman. 8. The NYCHIP Team Leader is responsible for ensuring the area is cleaned up before departing. Reference page 6-2 of the Child ID Manual. NOTE: (1) In the event a FASNYCHIP Liaison is assigned the NYCHIP District Chairman is to keep him fully informed before, during and after the event.

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NYCHIP NEWS LETTER #3 DISTRICT CHILD ID TRAINING We are starting to review the FASNYCHIP program as it reaches the middle of, what we expect, will be the busiest month of the year. With 20 plus FASNY Child ID events scheduled this month we already have identified an area of concern, which requires immediate attention. The area of concern is TRAINING or more accurately the lack there of. Historically one Child ID Team within a District was sufficient to meet all requirements for the conduct of Child ID, events within the District. However, today that is no longer true. Today, Districts require 3 or 4 teams to meet District needs, especially F ASNY events. The way a District qualifies multiple teams is by scheduling and attending the training program given by our Training chairman, Wes Wilson. The difficulty is that everyone wants the training conducted on a Saturday. Many of our volunteers are available to receive this required training at a weekday afternoon session thus saving evening session for those who work. We have got to make the most of every available minute. That means that every District Chairman has to start identifying Masons and non-Masons to form multiple teams and have as many of them as possible. One way of bringing this matter to the attention of the brotherhood is to travel with your DDGM while he makes his official visits. If we are having difficulty identifying teams to cover 20 events this year, what will it be like when we have to cover 40 or 50 events? One thing we cannot afford to do is to say NO to a Child ID event request, because the first time we do we will never be asked again. We must be ready now. We have to form multiple teams now. We have to identify and qualify multiple team leaders and instructors. We have to get ready and stay ready to meet each and every Child ID event request that is received. It has got to start today and it must start with YOU. Call or email Wes Wilson today and schedule a training session. Cell Phone: (607) 206-1249 Email: wwilson2@stny.rr.com Pg 67

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NYCHIP NEWS LETTER # 4 What Is the Difference Between Amber Alert & Missing Child/College Student Alert Amber Alert Guidelines An abduction of a child (under the age of 18) has occurred, and the child is believed to be in danger of serious bodily harm or death, either due to the actions of another or due to a proven mental or physical condition. Amber Alert is a cooperative effort between the:

• New York State (NYS) Police • NYS Division of Criminal Justice Services • NYS Broadcasters Association and local broadcasters statewide. • NYS Emergency Management Office • National Center for Missing and Exploited Children • NYS Department of Transportation • NYS Association of Chiefs of Police • NYS Sheriffs' Association • NYS Thruway Authority • NYS Department of Motor Vehicles • NYS Lottery

AMBER Alert Process Upon receipt of an “AMBER Alert Submission Form" from a police agency and determining that the case meets activation criteria, the NY State Police Communications Section takes the following action: 1. Notifies all broadcasters in the activation area(s) via fax and/or e-mail (secondary notification systems.) 2. Notifies the following AMBER Alert Plan partners:

• Transportation authorities - details are displayed on highway message signs. • NYS Lottery - Details are displayed on in-store ticket terminals. • NYS Thruway Authority - Details are disseminated to toll barriers and service areas. • NYS Department of Motor Vehicles - Details are displayed on issuing office message

boards. 3. Notifies the NYS Division of Criminal Justice Services (DCJS) Missing and Exploited Children Clearinghouse (MECC), National Center for Missing and Exploited Children (NCMEC), all FBI offices in New York State and the Upstate New York Regional Intelligence Center. 4. Requests interstate activation in neighboring states and/or Canadian Provinces if warranted. If an activation area is adjacent to a border, the U.S. Border Patrol, U.S. Customs and Canadian Customs are also notified. 5. Transmits an AMBER Alert poster upon receipt of photographs or digital images of the victim, suspect and/or vehicle from the investigation agency. Posters are transmitted via fax and e-mail to all agencies in the activation area. 6. Places Alert details on the NYS Amber Website. NYS Amber partner web sites are linked to this site. Also at this time the DCJS MECC places information on the DCJS and NCMEC web sites. Pg 68

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7. Transmits an updates message to activation area(s) upon receipt of substantial new information. COMSEC will activate additional areas if information provided by the investigating agency indicates that it will be beneficial. 8. Transmits a cancellation message if the child is recovered within the eight-hour activation period. When a missing child or college student is deemed to be endangered, but the case does not meet AMBER Alert activation criteria, an alternative alert system is available. Known as a Missing Child/College Student Alert, information can be distributed electronically to every police agency in New York State, NYS Thruway travel plazas and toll barriers, 'broadcasters, Alert subscribers and others within minutes. Information is also placed on the NYS DCJS website. Unlike an AMBER Alert station managers decide if and when to broadcast information. During 2006 there were three (3) reported Amber Alerts and seven (7) Missing Child/College Student Alerts throughout New York State. The average time from when an Amber Alert was requested to the time the child was located was 3 hours and 10 minutes. The average time from when a Missing Child/College Student Alert was requested to the time the child or student was located was 15 hours and 17 minutes. NOTE: One Alert was halted before it was actually executed. 2006 STATISTICS 21,613 Children from New York State reported missing. As of these:

• 92.2% were reported as suspected runaways • 94% were 13 years old or older • 60% were female • 49% were white • 27% the largest group of cases involved white females, 13 years of age or older.

The median number of days between the reporting and cancellation of a case was 4 days. Pg 69

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NYCHIP NEWS LETTER #5 THE EZ CHILD ID SYSTEM The newest Child ID System currently available is the EZ Child ID ALL-IN-ONE System shown on the following page, which presently sells for $2,625.00. This system includes all required components in a single case. The system comes with a notebook computer, camera, keyboard, mouse, software, digital fingerprint scanner, cooler pad under the notebook computer and case. Features of the system include: ability to scan all 10 fingerprints in a matter of seconds, integrated tilt pan zoom feature, all files are deleted after each session with conformation and the print analysis license included with purchase. The EZ Child ID ALL-INONE System is for those Lodges and Districts who desire and are purchasing a complete system for the first time. Also available is an EZ Child ID Upgrade System. This "upgrade" is for those systems purchased during 2006 or early in 2007. These systems were delivered in 2 cases (1 for the Notebook computer and 1 for the printer) or without cases. The Upgrade System comes with a new camera, upgraded scanner, better printer and a single case. All that is retained from the original purchase is the Notebook Computer. The Upgrade places your system on the same capability level as the "ALL-IN-ONE". The Upgrade system presently sells for $769.00. Procedure for ordering an AII-in-One or Upgrade System

• Make the check out to "Masonic Brotherhood Fund" • In the lower left comer of the check on the memo line write, "For Child ID" • List the name, address (no P.O. Box Number please) and telephone number of the person you wish

the system delivered to. • Mail the check and delivery information to me: Clarence Eckhoff, P.O. Box 118 Sackets Harbor,

NY 13685. • Upon receipt of the check I will place your order for the system desired with the manufacture and

mail the check to the Grand Lodge Finance Director. • Orders are normally shipped one (1) working day after the order has been received. • Orders are normally delivered to the customer within 3 to 5 working days after shipping

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NYCHIP NEWSLETTER #6 CHILD ID REPORTS The Child ID Session Reports, when consolidated, become the “Key Stone” of the Child ID Program; as it informs the Child ID State Chairman and the Grand Master of the effectiveness of the program. DISTRICT CHAIRMAN OR TEAM LEADER MONTHLY REPORTS Session Report A Session Report is to be submitted to the Regional Chairman within 3 days after the event by either the Team Leader or the District Chairman. If the Team Leader is not the District Chairman, he will submit his report to the Regional Chairman with a copy to the District Chairman. If an event is a FASNYCHIP Event, a copy of the Session Report will also be provided to the FASNYCHIP Chairman (his name and address appears in Appendix B of the Child ID Manual May 2008 issue). In all the above cases a “List of Volunteers” is to be provided to and retained by the District Chairman. Districts having no events during the month MUST, on the last day of the month, submit a “No Activity” Report to his Regional Chairman. Training Report District Chairmen desiring Team Training shall submit their request to their Regional Chairman, who forwards it to the State Training Chairman for his approval and Instructor assignment. Within 3 days following the Training the District Chairman will submit a report to the Regional Chairman with copy to the State Training Chairman. The report will contain the date and location of the training, name of the District receiving the training, number of individuals attending, the Instructors name and any comments the District Chairman wishes to share with the Regional Chairman and State Training Chairman. District Projected Events On or before the 1st day of each month the District Chairman will submit a report to his Regional Chairman of the Child ID events scheduled to be conducted during that month. The report should indicate the Event Date, Name and Projected Number of Participating Children of each event. At the same time the District Chairman will also list all Training Sessions scheduled that month by reporting the date, location and Instructor. REGIONAL CHAIRMAN MONTHLY REPORTS On or before the 5th of each month the Regional Chairman will compile and submit a Summary Report (from all the District Session Reports), for that month only, to the State Operations Chairman listing the following information for each District:

• Date of each event • Location of each event • Number of children that participated in each event • Number of Volunteer Hours for each event • Total number of children that participated that month • Total number of Volunteer hours for the month.

Additionally, the Regional Chairman will prepare a list, by Districts, showing the date and location of all events scheduled during the upcoming month. Pg 71

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STATE TRAINING CHAIRMAN MONTHLY REPORT The State Training Chairman will submit a two-section report to the State Chairman with copy to the Operations Chairman not later than the 5th of each month. Section 1 of the report will show by Region:

• Training date • District in which the training was held • Location of the training • Instructor who conducted the training • Levels of training provided • Number of attendees.

The Second Section of the report will contain all training scheduled during the ensuing month. This information will be by Region listing the District hosting the training, location of the training to be held and the level of training to be given. OPERATIONS CHAIRMAN REPORT The State Operations Chairman will submit a monthly (spreadsheet) report to the State Chairman, plus all others he may direct, not later than the 10th of each month. This report will show by District the total number of participants in the program during the current year. It will also show the historical data for each previous year as to the number of participants and the total number of participants since the program first began in 1991. He will also submit a report summarizing the monthly activities and projected activities reported by the Regional Chairmen. Pg 72

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NYCHIP NEWSLETTER #6 NY MASONIC SAFETY ID PROGRAM PROCEDURES

• NY Masonic Safety ID Program Events should be put on the Web Site. • When Equipment is required give Regional Chairman at least 3 Weeks notice. • NY Masonic Safety ID Program Procedures must be consistent throughout the State. • Check for NY Masonic Safety ID Program updates routinely.

Program Updates can be checked on the NY Masonic Safety ID Program Web Site (www.nymasonicsafetyidprogram.org).

Keep Computer Program updated. • NY Masonic Safety ID Program Procedures:

At Registration Desk – Registrar make sure all Information is complete, print Individuals Name on CD, give CD and Information Sheet to parent to give to Computer Operator.

Computer Operator inputs all information*, always use the Tab to move to next Field. Finger Prints performed on all fingers. Pictures should include both profiles hair should be pulled back to expose Ear and a

straight on picture (if a Child wears Glasses take pictures with and without Glasses). If a Child wears contact lenses note it in the “Other Notes and Health Consideration”

section. Go to preview when satisfied, Burn CD. After Computer starts to burn CD, start

printing. After printing starts, Computer Operator can immediately start the next ID. Computer Operator provides the parent with the CD and Printout then directs them to Desk

for Laminating of ID Card. Provide parent with a “tote” which includes the following:

1. CD 2. ID Card 3. All information on child 4. Authorization to Publicize Form 5. NY Masonic Safety ID Program Brochure

Most Important SUBMITT SESSION REPORT WITIN THREE DAYS

Note: If enough Computer Systems are available, one station should be set aside for corrections. For corrections do as follows:

• Insert CD requiring correction into Computer, • At Top of screen hit Import Data, • Make necessary correction(s), • Install new CD and Burn CD and make new Printout, give parent both CD’s,

*Become familiar with the acceptable information within each cell’s Dropdown Menu, DO NOT ADLIB. When entering data in the RACE CELL, if the RACE the parent puts on the information sheet is not consistent with what is available in the Dropdown Menu, inform the parent and suggest an alternative such as OTHER, with the Parents suggested Race put in the “Other Notes and Health Consideration” section. Pg 73