Safety Briefing for BEES 12th October 2012

Aimed at all staff, PhDs, MScs, and 4th year honours

project students Teaching lab 1, Butler building

Dr. Barbara Doyle Prestwich

On behalf of the School Safety committee

(note: this is not an all encompassing information session, information/requests on other matters will continue to be emailed to all staff and students as the

need arises)

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School of BEES safety committee

– Professor John O Halloran - CEC – Mr. Don Kelleher – Butler building – Ms. Mary Lehane – Cooperage – Ms. Mairead Kiely – Butler building – Mr. Luke Harman – Cooperage – Dr. Barbara Doyle Prestwich (Chair) – Butler building – Contract researcher?

• Dr. Marcel Jansen – Radiation Protection Officer for

ZEPS – soon to be relabelled as BEES • Meet ~ 6-8 weeks to discuss safety

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School Safety Committee – Terms of Reference

The role of the School Safety Committee is to advise and assist the Head of School and School Board in reviewing proposals to ensure that health and safety rules and procedures are developed, documented and issued to staff, students, visitors and contractors to safeguard their health and safety. Remit: • Oversight of compliance with current and developing health and safety legislation • Promote the proactive prevention of accidents • Ensure the risks associated with the activities of the School of BEES are identified, and determine

that activities are conducted in a safe and healthy manner • Arrange for staff and students to receive the appropriate information, instruction and training

and the necessary supervision to perform their work or studies safely • Make financial provisions for safety equipment and materials and determine that the maintenance

of health and safety standards is adequate relative to the level of assessed risk • Ensure the health and safety implications of new experimental work being planned or new

equipment being purchased are fully assessed and taken into account in project funding allocation • Encourage staff involvement in resolving health and safety issues through the School Safety

Committee.

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Safety and Welfare at work act (2005 and further enacted in 2009)

• There is a legal requirement to ‘manage and conduct’ all work activities at dept, school, college and university level, in such a way as to ensure, as far as is reasonably practicable, the safety, health and welfare at work of employees…. Adapted from the ‘Introductory note on the key management responsibilities arising from the Safety Health and Welfare at Work Act 2005’…..

• ‘as far as is reasonably practicable’ ; means that ‘an employer has exercised all due care by putting in place the necessary protective and preventive measures, having identified the hazards and assessed the risks to safety and health likely to result in accidents or injury to health at the place of work concerned and where the putting in place of any further measures is grossly disproportionate having regard to the unusual, unforseeable and exceptional nature of any circumstance or occurrence that may result in an accident at work or injury to health at the place of work’

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Query on safety matter?

• School safety committee is first ‘port of call’ • Contact: b.doyle@ucc.ie • School safety committee work in tandem with UCC H+S

office (and with external consultants) (http://www.ucc.ie/en/occupationalhealthandsafety/)

• They advise us and we advise you! • All accidents/incidents should be reported immediately

to Head of School and School Manager (John and Kate) - copy sent to Chair of safety committee. A report has to be sent to OCLA, UCC (http://ocla.ucc.ie/) within 24 hours.

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• ‘There is the possibility that an Inspector from the

Health and Safety Authority can bring criminal proceedings against the University/ a College, or any individual, for a breach of any duty under the Safety, Health and Welfare at Work Act, 2005’.

• http://www.hsa.ie/eng/ • Make sure you know what you are working

with and have the appropriate risk assessments to hand!

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Constituencies

• Cooperage • Enterprise Centre • Butler building • Important: If you are working in other centres e.g Fota, ERI,

Lough Hyne, etc., you must abide by safety regulations set out by the person(s) in charge. Make sure you know who the safety representative is where ever you are based (you should still complete risk assessments for BEES if appropriate – talk to supervisor)!

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Safety Statement Work Manual (S Model) http://www.ucc.ie/en/occupationalhealthandsafety/Risk-Assessment-&-Safety-

Statements/workmanual/appsclinks/

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Classification, Packaging and Labelling Regulations The CLP Regulation (EC) No 1272/2008 on classification, labelling and packaging of substances and mixtures entered into force on the 20th January 2009 bringing us a step closer to the goal of having the same chemical hazards communicated in the same way around the world. ONE SUBSTANCE = ONE CRITERIA = ONE LABEL Suppliers must label a substance or mixture contained in packaging according to CLP before placing it on the market either when: A substance is classified as hazardous. A mixture contains one or more substances classified as hazardous above a certain threshold. CLP defines the content of the label and the organisation of the various labelling elements. The label includes: The name, address and telephone number of the supplier The nominal quantity of a substance or mixture in the packages made available to the general public (unless this quantity is specified elsewhere on the package) Product identifiers Where applicable, hazard pictograms, signal words, hazard statements, precautionary statements and supplemental information required by other legislation.

Dual system in place until 2015

Useful links: http://www.hsa.ie/eng/Your_Industry/Chemicals/CLP_/_CPL/

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Checklist – Staff and PhD Students Staff and PhD students 1. Complete all risk assessments electronically (lab and field) (ALL WORK AREAS TO BE INCLUDED HERE) (http://www.ucc.ie/en/occupationalhealthandsafety/faqs/) 2. A copy should be emailed to beesafe@ucc.ie which will be made available on school intranet (see later slide) 3. A hard copy should be available in the lab (where the work is being performed) with the most recent Material Safety Data Sheet attached (available from company that supplied the material). (Don Kelleher, Butler building, Luke Harman/Mary Lehane, Cooperage) 4. PIs/Supervisors/Technical Officers - ensure compliance of research team including students 5. In the case of 4th year undergraduates and MSc, ensure they have read and have been given a copy of the appropriate RAs. They also need access to MSDS sheets. 6. Any ‘high risk’ work should where possible, be carried out during normal working hours. 7. Only 4th years who have obtained written permission from Head of School are allowed to work beyond normal working hours (5.30pm). Out of hours there should always be a nominated staff member or a PhD student working in the building at the same time (who has been introduced to the student) 8. Staff: risk assessments also apply to individual modules (e.g fieldtrips, laboratory classes, industrial visits etc. ). Completed RAs should be emailed to beesafe@ucc.ie where they will be made available electronically on School intranet Useful links: http://www.ucc.ie/en/occupationalhealthandsafety/Risk-Assessment-&-Safety-Statements/workmanual/scivol3/ (all of these forms and more, can be found at the above link) - 19.3.17 Chemical risk assessment form - 19.3.20 Chemical risk assessment form for those chemicals with irreversible health effects - 19.3.18 Biological risk assessment form

http://www.sigmaaldrich.com/ireland.html

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Checklist – Staff and PhD Students contn’d

• 7. Risk assessments for fieldwork –The author of the School fieldwork manual (Alice Darcy) and committee gratefully acknowledge the following:

- Health and Safety Guidance for the Placement of Higher Education Students, University Health and Safety Association (2009) - Draft Guidance on Safety in Fieldwork in the UK and Overseas, University Health and Safety Association (2010), available at http://www.ucea.ac.uk/en/Employee_Relations/Health_and_Safety/ - Code of conduct and safety instructions for students on fieldwork, University College Cork, Office of Corporate and Legal Affairs, http://ocla.ucc.ie/Insurance/page.asp, accessed June 2011 - Information for undergraduate students on Fieldwork Safety Awareness for day excursions to seashores, salt marshes, woodlands and bogs. Modified from a larger document prepared by Mr J. Ring, Safety Officer, Health & Safety Office, - National University of Ireland Cork, with minor additions by Dr. P. Whelan, Department of Plant Science, National University of Ireland Cork. Acknowledgements to Queen's University Belfast. - Safety Documents 1 & 2: Code of Conduct, Safety Instructions and Emergency Procedures – For students attending geological field classes & for students undertaking geological fieldwork alone or in small groups, Department of Geology, University College Cork. - And other internal safety documents from the School of Biological, Environmental and Earth Sciences, University College Cork. The fieldwork manual and associated appendices available at: http://www.ucc.ie/en/bees/ under the ‘current students’ tab . Also available for staff on the intranet under ‘BEES researcher intranet pages’.

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Checklist 4th year Students in BEES (including MSc) (24 hour) Emergency number for University security is 3111

Laboratory work: 1. Introduce yourself to the technical officers

and PhDs/Post-Docs/other 4th years working in the lab.

2. Note exits and where fire assembly point is located (John O Callaghan – fire briefing after this talk)

3. Note where first aid kits and eye wash stations are located

4. Note the list of first aiders and emergency numbers which are posted up in each lab

5. Note where the first aid room is in the building

6. Note where fire extinguishers are located 7. Note where disposal bins (glassware, sharps,

etc) are located 8. Absolutely no eating and drinking in labs 9. Think about what you would you do in an

emergency?

Field : 1. The University advises that students do not

engage in fieldwork activities alone – have at least one other with you (consult with your supervisor on this).

2. Keep in touch with your supervisor when working away from the School (local arrangement – keep in touch via mobile phone )

3. http://www.ucc.ie/en/occupationalhealthandsafety/faqs/

4. Risk assessments should be completed with your supervisor prior to undertaking any fieldwork

5. http://ocla.ucc.ie/Insurance/page.asp 6. Think about what you would you do in an

emergency?

Remember: Safety training and a knowledge of the completion of risk assessments in the workplace, is a useful transferrable skill and can be included on your CVs!

What you should do first: Consult with supervisor prior to doing any work. Discuss risk assessments in relation to your work. Follow University and School guidelines in relation to good working practice either in the field or in the lab

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School-based Projects

• In summer 2011 – the production of a school specific fieldwork manual (more later).

• In November 2011, BEES organised first aid training for ten postgraduate students: – Caroline Jepson, Dave McCarthy, Emily Goldstein, Fergus

McAuliffe, Joanne Mackey, Maria Kirrane, – Marian McGrath, Moira McCarthy, Siva Velivelli, Tad Kirakowski

• In Summer 2012 – digitise all risk assessments and make them available on BEES webpage (password protected) – work on-going

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Summer project 2012: Digitise safety information

• Safety information available on BEES website (http://www.ucc.ie/en/bees/)

• For 4th year students – you will have direct access to generic safety information through the ‘current students’ tab

• Specific risk assessment information is password protected on BEES intranet - ‘BEES Researcher intranet’

• Accessible by PhDs and all staff. • Password protected – contact? • 4th years will not have direct access

to intranet but risk assessment information will be available to you via your project supervisor

• Intranet as interim measure – move towards shared folders in due course

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Location of First Aid Kits Teaching Lab 1 Room G 13/14 Teaching Lab 2 Room G12 Molecular Laboratory 1.3 Plant Pathology Laboratory 1.5 Research Laboratory 1.9/1.10 1st Aid/Nursing Mothers Room 2.17 Nearest AED Locations Butler building ground floor Entrance CEC building Western end of Cooperage

Butler Building Emergency First Aid Procedure

will be available in every lab and office.

If you require emergency first aid immediately contact an Occupational First Aider. Ground floor Frank Morrissey 490 4555 1st floor Dr. Barbara Doyle Prestwich 490 4559 Pat Whelan 490 4560 2nd floor Dr. Ed Jarvis 490 4579 Dr. Pat Meere 490 4576 Dr. John Reavy 490 4574 Dr. Andy Wheeler 490 4577 Postgraduates Caroline Jepson 490 4581 Joanne Mackey 490 4581 Dave McCarthy 490 4581 Marian McGrath 490 4581 If injury is serious contact the relevant Emergency Service giving nature and location of injury (Landline Dial 0-999 or 0-112) Also contact General Services – Reception Area 490 3111(24hours emergency number)

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Cooperage Emergency First Aid Procedure

will be available in every lab and office.

1-5 Persons 6-25 Persons 26-50 Persons Spill Kits Palynology Lab (G.07B) x Chemical Store (G.09) x x Preparation Room (G.10) x 4th Year Lab (G.11) x 3rd Year Lab (G.12) x 2nd Year Lab (G.13) x Tissue Culture Lab (G.22) x Ecotoxicology and Water Chemistry Lab (G.23)

x x

The Philpott Histology Lab (G.24)

x x

Molecular Genetics and Immunology Lab (G.25)

x x

Marine and Freshwater Lab (G.28)

x

Workshop x Thin Section Room (G.31) x First Aid Room x Canteen/Meeting Room x Tank Room1 (Freshwater) x Tank Room 2 (Marine) x Post Mortem Room x Aquaculture Lab x

If you require emergency first aid immediately contact an Occupational First Aider. Technician’s office G 08 Luke Harman 490 4668 Mary Lehane 490 4580 Stuart Warner 490 4669 Allen Whittaker 490 4669 Postgraduate students G 16 Moira McCarthy 490 4676 If injury is serious contact the relevant Emergency Service giving nature and location of injury (Landline Dial 0-999 or 0-112) Also contact General Services – Reception Area 490 3111(24hours emergency number)

Nearest AED Locations Western end of Cooperage

Entrance Foyer CEC Butler Building Ground Floor

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Location of first aid kits

Location of First Aid Kits School Manager’s Office Board Room Nearest AED Locations Entrance Foyer CEC Butler Building Ground Floor Western end of Cooperage

If you require emergency first aid immediately contact an Occupational First Aider. Dr Gavin Burnell 4904590 Dr. Fidelma Butler 4904648 Dr. Debbie Chapman 490 4618 Dr. Sarah Culloty 490 4646 Dr. Rob McAllen 490 4647 Dr. Ruth Ramsey 490 4644 Dr. Emer Rogan 490 4645 Postgraduates Fergus McAuliffe 490 4622 Siva Velivelli 490 4622 If injury is serious contact the relevant Emergency Service giving nature and location of injury (Landline Dial 0-999 or 0-112) Also contact General Services – Reception Area 490 3111(24hours emergency number)

Cork Enterprise Centre Emergency First Aid Procedure

will be available in every lab and office.

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Fire Safety Management (last part of the session)

• University Fire Consultant: Mr. John O Callaghan

• John will give short presentation on fire safety and evacuation plans.

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