Safety and Ground Rules Where is the first aid kit? Where is the first aid kit? Where are the exits? Where are the exits? Where do we assemble if ordered

Safety and Ground Safety and Ground RulesRules Where is the first aid kit?Where is the first aid kit? Where are the exits?Where are the exits? Where do we assemble if ordered to Where do we assemble if ordered to

evacuate the building?evacuate the building? Where is the nearest fire Where is the nearest fire

extinguisher?extinguisher? Where are the restrooms?Where are the restrooms? Cell phone to vibrate or off.Cell phone to vibrate or off.

Sometimes it is Sometimes it is hard to resist hard to resist flipping the switch flipping the switch just to see what just to see what happens…….happens…….

Sometimes change Sometimes change happens. happens.

Competitive SourcingCompetitive Sourcing

Wildland Fire and AviationWildland Fire and Aviation

Star Trek “First Contact” 1996Star Trek “First Contact” 1996

Resistance is FutileResistance is FutileYou Will Be You Will Be AssimilatedAssimilated

The battle to save the The battle to save the future has begunfuture has begun

FY 2006 Type of Study

FTEs Feas. Start Date

Feas. End Date

Study Start Date

Loc. (State)

Aviation and other airborne activities. Feas. 500 10/05 03/06 TBD S-Wide*

FY 2007

Type of Study


Feas. End Date

Study Start Date

Loc. (State)

Dispatch/Coordination System. Feas. 300 09/06 03/07 TBD S-Wide* Fire and Aviation Training. Feas. 300 03/07 09/07 TBD S-Wide*

FY 2008

Type of Study


Feas. End Date

Study Start Date

Loc. (State)

Fuels Management Program. Feas. 500 09/07 03/08 TBD S-Wide*

FY 2009

Type of Study


Feas. End Date

Study Start Date

Loc. (State)

Safety and Occupational Health. Including fire and aviation safety.

Feas. 150 09/08 03/09 TBD S-Wide*

Fire Preparedness Program. Includes initial attack.

Feas. 500 11/08 05/09 TBD S-Wide*

Part 1 – Forces of Part 1 – Forces of Change for Fire & Change for Fire & Aviation Mgt.Aviation Mgt.a.a. FAIR Act inventoryFAIR Act inventory

b.b. Competitive SourcingCompetitive Sourcing

c.c. IFPMIFPM

d.d. Foundational DoctrinesFoundational Doctrines

e.e. Fire Planning Analysis ProgramFire Planning Analysis Program

Part 1 – Forces of Part 1 – Forces of ChangeChangefor Fire & Aviation Mgt.for Fire & Aviation Mgt.

FAIR ACT:FAIR ACT:– The Federal Activities Inventory The Federal Activities Inventory

Reform (FAIR) Act of 1998 requires Reform (FAIR) Act of 1998 requires each head of an Executive Branch each head of an Executive Branch agency to maintain an inventory of agency to maintain an inventory of commercial activities.commercial activities.

– The inventory is used to select The inventory is used to select activities for competition.activities for competition.

– The Act requires competitions.The Act requires competitions.

CAUTIONCAUTION

There will be a test!There will be a test!

(The answer is Eisenhower but (The answer is Eisenhower but don’t tell anyone else but you don’t tell anyone else but you and me)and me)

Part 1 – Forces of Part 1 – Forces of Change for Fire & Change for Fire & Aviation Mgt.Aviation Mgt.

Competitive Sourcing:Competitive Sourcing:– (CS) is one of five of the (CS) is one of five of the

President's Management Agenda President's Management Agenda (PMA) items. (PMA) items.

– CS is implemented through OMB CS is implemented through OMB Circular A-76 (revised 5/2003).Circular A-76 (revised 5/2003).

Part 1 – Forces of Part 1 – Forces of Change for Fire & Change for Fire & Aviation Mgt.Aviation Mgt.– The 2004 revised A-76 emphasizes The 2004 revised A-76 emphasizes

competition over the longstanding competition over the longstanding general principle of reliance on the general principle of reliance on the private sector to perform private sector to perform commercial functions.commercial functions.

– This was a big change…..This was a big change…..

Part 1 – Forces of Part 1 – Forces of Change for Fire & Change for Fire & Aviation Mgt.Aviation Mgt.

– The new emphasis is on selection of The new emphasis is on selection of the best service provider, public or the best service provider, public or private, as determined through private, as determined through competition. competition.

– This allows for Government and This allows for Government and Private competitions of individual Private competitions of individual commercial activities, and produces commercial activities, and produces the best overall the best overall (mix)(mix) program for program for the Government and the public.the Government and the public.

Part 1 – Forces of Part 1 – Forces of Change for Aviation Change for Aviation ManagementManagement

Foundational Doctrines.

– “Solid foundational doctrine will

provide a filter through which our

executive leadership team can view

all aspects of the FAM program, and

provide an anchor for their decisions.”

Fire Planning Analysis Program:

– Meet multiple fire management objectives as the decision criteria.

– Display the most cost effective organization for any budget allocation.

– Will display tradeoffs between meeting resource objectives for any given budget.

Part 1 – Forces of Part 1 – Forces of ChangeChangefor Fire & Aviation for Fire & Aviation Mgt.Mgt.

Planning:– FPA produces the best “interagency”

organization at any given budget level.

– CS will maintain the capability of the FPA but may change the mix of Locations / FTEs / Equipment. (Ex: 3 engines for 1 helicopter)


IFPMIFPM– Competency descriptors for key

positions.

– Minimum qualification standards.

– Supplemental Standards for the GS-401 series, the selected series for professional fire management positions.


Competitive Sourcing

FoundationalDoctrines

IFPM

Fire PlanningAnalysis

FAIR Act

FAM MANAGERS

Competitive Sourcing

NFAEB / NIACStrategicPlan

Aviation FoundationalDoctrine

IFPM

Fire PlanningAnalysisProgram

Exhibit 300Funding Submission

FAIR Act

AVIATIONMANAGEMENT

Part 2 - Understanding Part 2 - Understanding ProcessProcess

Understanding the Understanding the Differences between:Differences between:

a.a. PrivatizationPrivatization versusversus

b.b. OutsourcingOutsourcing versusversus

c.c. Competitive SourcingCompetitive Sourcing

PrivatizationPrivatization– Privatization is the government exiting Privatization is the government exiting

from a business line, selling the assets from a business line, selling the assets and no longer responsible or in control of and no longer responsible or in control of the work or the goods to be delivered.the work or the goods to be delivered.

– There is no government versus private There is no government versus private sector competition in this process.sector competition in this process.

– We We are notare not using the privatization using the privatization process.process.


Outsourcing.Outsourcing.– Outsourcing Outsourcing is notis not competitive sourcing. competitive sourcing.

Outsourcing is when the government buys Outsourcing is when the government buys a product or service from the private a product or service from the private sector. This is often for common products sector. This is often for common products and services.and services.

– Example: making light bulbs & non-profits.Example: making light bulbs & non-profits.

– We We are notare not using the outsourcing process. using the outsourcing process.


Competitive sourcing.Competitive sourcing.– CS requires public and private sector CS requires public and private sector

competition to improve value.competition to improve value.– CS is applied to CS is applied to commercial activities (FAIR commercial activities (FAIR

Act)Act)– CS can result in performance by the Public CS can result in performance by the Public

Sector (Agency or reimbursable provider) Sector (Agency or reimbursable provider) or Private Sector (taxable or non-profit).or Private Sector (taxable or non-profit).

– There are no FTE reduction goalsThere are no FTE reduction goals in the CS in the CS process, (there may be FTE increases or process, (there may be FTE increases or reductions based on the outcome of the reductions based on the outcome of the competitions).competitions).


We We areare using the competitive sourcing using the competitive sourcing process as directed in Circular A-76.process as directed in Circular A-76.

What is the answer to the test? What is the answer to the test?

WHY? WHY?


Competitive SourcingCompetitive Sourcing– Identifies the scope of work Identifies the scope of work

to be competed to be competed (Preliminary Planning)(Preliminary Planning)

– Defines the work to be done Defines the work to be done (Performance Work (Performance Work Statement)Statement)

Part 2 - Understanding ProcessPart 2 - Understanding Process

– Develops how the work is to Develops how the work is to be done (Agency Tender and be done (Agency Tender and Proposals)Proposals)

– Compares proposals and Compares proposals and tenders to determine savings tenders to determine savings (Technical and Price (Technical and Price Evaluation)Evaluation)

Part 2 - Understanding ProcessPart 2 - Understanding Process

Part 3 – The ProcessPart 3 – The Process

a.a. The FAIR Act InventoryThe FAIR Act Inventory

b.b. The Feasibility StudyThe Feasibility Study

c.c. The A-76 ProcessThe A-76 Process

FAIR ACTFAIR ACT

FAIR Act inventory definitionsFAIR Act inventory definitions

““IG”IG”– Inherently GovernmentalInherently Governmental is a function is a function

that is so intimately related to the public that is so intimately related to the public interest as to mandate performance by interest as to mandate performance by Government Employees such as governing Government Employees such as governing monetary transactions and entitlements monetary transactions and entitlements (awarding contracts) or enforcing the (awarding contracts) or enforcing the CFRs (law enforcement).CFRs (law enforcement).




““Commercial Code A” Commercial Code A”

Indicates that the commercial Indicates that the commercial activity is eligible, but not activity is eligible, but not appropriate for private sector appropriate for private sector performance pursuant to a written performance pursuant to a written determination by the CSO.determination by the CSO.



““Commercial Code B”Commercial Code B”

The commercial activity is suitable for a The commercial activity is suitable for a streamlined or standard competition. streamlined or standard competition.

Does it matter which code you are in the Does it matter which code you are in the FAIR ACT inventory when the Commercial FAIR ACT inventory when the Commercial Activity is identified for feasibility studies?Activity is identified for feasibility studies?

NO – the entire business unit is studied.NO – the entire business unit is studied.

Inherently governmental and other Inherently governmental and other “residual” activities are initially included in “residual” activities are initially included in the study.the study.


FEASIBILITY STUDIESFEASIBILITY STUDIES

The Feasibility Study is a tool for pre-The Feasibility Study is a tool for pre-announcement A-76 study planning, which announcement A-76 study planning, which establishes logical study parameters and a establishes logical study parameters and a solid foundation for executing an A-76 study.solid foundation for executing an A-76 study.

– The Feasibility Review presents a full set of The Feasibility Review presents a full set of recommendations on the recommendations on the scope of the scope of the

studystudy, , mission mission impacts and risksimpacts and risks, the , the estimated savings, study typeestimated savings, study type and and proposed proposed timeline.timeline.

– Feasibility Study is often Feasibility Study is often notnot releasable releasable because it is a because it is a Procurement documentProcurement document


Management is conducting feasibility studies to develop a fair and effective method for the competitive sourcing of the identified commercially available functions that would provide a good return on investment.

Are you in the telephone book?

Can another agency do the job?


The studies ask the following types of questions: – Is there a market in the private sector for

the activity? If so, would potential bidders be interested?

– What is the potential for future savings?– Is the work in scope severable from other

activities?


Depending on the answers to the questions it may be determined that particular fire & aviation activities or functions are not good candidates for competition.


In other words…….In other words…….A Feasibility Study can stop a A Feasibility Study can stop a competition, IF it determined by the competition, IF it determined by the team that:team that:- It is a skill we need in Government- It is a skill we need in Government- There are no obvious savings- There are no obvious savings- A reorganization is recommended - A reorganization is recommended before proceeding (ASC) – OR -before proceeding (ASC) – OR -


A-76A-76 Business Process ReengineeringBusiness Process Reengineering High Performing OrganizationHigh Performing Organization As IsAs Is OtherOther MixMix


In the case of the Aviation Program:In the case of the Aviation Program:– AircraftAircraft– PilotsPilots– Airtanker BasesAirtanker Bases– Helicopter Program Managers (HIPS / HOS)Helicopter Program Managers (HIPS / HOS)– Helicopter CrewsHelicopter Crews– Smokejumper ProgramSmokejumper Program– Infrared ProgramInfrared Program– Leadplane / ASM ProgramLeadplane / ASM Program– Non-Fire Aviation Linked ProgramsNon-Fire Aviation Linked Programs


Support ComponentsSupport Components– Contracted AircraftContracted Aircraft– Contracted PersonnelContracted Personnel– FacilitiesFacilities– WCF Program including Maintenance WCF Program including Maintenance

Inspectors.Inspectors.


Remember!Remember!

A Feasibility Study can recommend:A Feasibility Study can recommend:

– An A-76 CompetitionAn A-76 Competition– Business Process Reengineering (BPR)Business Process Reengineering (BPR)– High Performing Organization (HPO)High Performing Organization (HPO)– To remain As Is (AI)To remain As Is (AI)– Or a combination of the above or Or a combination of the above or

OtherOther


A-76 COMPETITIONSA-76 COMPETITIONS

A-76 ProcessA-76 ProcessOnce the Feasibility Study has Once the Feasibility Study has identified an area to be competed; identified an area to be competed; Preliminary planning is completed Preliminary planning is completed to allow for the public to allow for the public announcement. announcement.


A-76 ResultA-76 Result– Competition between the Agency, Competition between the Agency,

public reimbursable sources (other public reimbursable sources (other agencies), and private sector agencies), and private sector (taxable or non-profit)(taxable or non-profit)


A-76 Streamlined A-76 Streamlined ProcessProcess

Preliminary Planning

Make Public Announcement

(Start Date)

Develop CostEstimate

MakePerformance

Decision(End Date)

AwardContract OR

Issue Agreement

Perform PostCompetition

Accountability

MakePerformance

Decision(End Date)

COMPETITION RECOMPETITION

65 FTEs or Less / 90-135 Days

A-76 Standard ProcessA-76 Standard Process

Preliminary Planning

Receive OffersAnd

Tenders

Develop And Issue

Solicitation

MakePerformance

Decision(End Date)

AwardContract OR

Issue Agreement

Perform PostCompetition

Accountability

Develop Offers And

Tenders

COMPETITIONRECOMPETITION

Make Public Announcement

(Start Date)

PerformSource

Selection

Any size / 12-18 Months

If the A-76 process and If the A-76 process and subsequent competition only subsequent competition only produces one bid, that being the produces one bid, that being the Government, the Agency will Government, the Agency will require a determinations as to why require a determinations as to why and either resolicit or implement and either resolicit or implement the MEO (recognizing that the the MEO (recognizing that the averageaverage efficiency and / or cost efficiency and / or cost savings is 20 to 30 percent). savings is 20 to 30 percent).


FIREWALLSFIREWALLS– Input yes!Input yes!– Rumor NO!Rumor NO!– Specific Information – No as too Specific Information – No as too

much distribution of specific plans much distribution of specific plans can be “accidentally” leaked to can be “accidentally” leaked to potential contractors or the media.potential contractors or the media.

– TRUST YOUR SUBJECT MATTER TRUST YOUR SUBJECT MATTER EXPERTS!EXPERTS!

Part 4 – By ExamplePart 4 – By Example

Some things to think about…Some things to think about…


The Fire Planning Analysis Program The Fire Planning Analysis Program has removed interagency boundaries has removed interagency boundaries so that all federal fire resources are so that all federal fire resources are taken into account for initial attack.taken into account for initial attack.

Q? Does the “standard” mix of crew, Q? Does the “standard” mix of crew, engine, aircraft and other contractors engine, aircraft and other contractors meet this new challenge or can we meet this new challenge or can we use the A-76 process to improve?use the A-76 process to improve?


In 2004, a relatively statistically In 2004, a relatively statistically normal aviation use year nationally, normal aviation use year nationally, we spent $124,598,099.10 for we spent $124,598,099.10 for aircraft. aircraft.

We spent approximately $13,500,000 We spent approximately $13,500,000 on personnel and support costs.on personnel and support costs.

If we create a 10% efficiency savings If we create a 10% efficiency savings through this process the aviation through this process the aviation program will have saved 14 million program will have saved 14 million dollars.dollars.


Can we use the A-76 process to Can we use the A-76 process to identify faster pressurized aircraft identify faster pressurized aircraft with larger capacities to with larger capacities to consolidate smokejumpers / consolidate smokejumpers / helitack into a More Efficient helitack into a More Efficient Organization?Organization?


Using the MEO process could Using the MEO process could we identify a standard we identify a standard helicopter platform for each helicopter platform for each type? type?

And then tie it to an Exhibit And then tie it to an Exhibit 300 for Funding?300 for Funding?


Over 96% of our aviation activities are Over 96% of our aviation activities are already contracted. Should we look at already contracted. Should we look at reverse A-76s (that is look at what is being reverse A-76s (that is look at what is being contracted now that may come into contracted now that may come into Government operation and ownership?)Government operation and ownership?)

Helicopters? Airtankers? ATGS Aircraft?Helicopters? Airtankers? ATGS Aircraft?

If a significant cost savings can be shown If a significant cost savings can be shown then..then..



What about the contracting process?What about the contracting process?

Many forests contract for the same type of Many forests contract for the same type of aircraft as the next forest (ATGS Platforms aircraft as the next forest (ATGS Platforms – etc.). – etc.).

Can a cost savings be found by Can a cost savings be found by consolidating contracting Regionally? consolidating contracting Regionally? Nationally? By Contracting with another Nationally? By Contracting with another Agency? Agency?

Dispatchers – Do they have to see the Dispatchers – Do they have to see the smoke? What about India National Call smoke? What about India National Call Centers…… Centers……


What about the Organization?What about the Organization?

Dispatchers – Do they have to see the Dispatchers – Do they have to see the smoke? What about India National smoke? What about India National Call Centers…… Call Centers……

Do pilots have to be located Do pilots have to be located everywhere?everywhere?

Can one Fire Director direct more Can one Fire Director direct more than one geographic area?than one geographic area?

Can there be a Hot Shot Town USA?Can there be a Hot Shot Town USA?


Part 5 Current Part 5 Current InformationInformation The Aviation 50 SMEs met for a The Aviation 50 SMEs met for a

week and produced:week and produced:– An As Is document for each areaAn As Is document for each area– A To Be draft for each areaA To Be draft for each area– Identified a common Function list for Identified a common Function list for

each positioneach position– Identified 897 positions to study Identified 897 positions to study

(about 500 FTEs total).(about 500 FTEs total).

Each attendee got a letterEach attendee got a letter

The Contractor is working on a The Contractor is working on a presentation product for the Teampresentation product for the Team

And a communication plan with And a communication plan with Rose Davis at NIFCRose Davis at NIFC

Part 5 Current Part 5 Current InformationInformation

Part 5 Current Part 5 Current InformationInformation The next step is identification of 5 The next step is identification of 5

Line Officers who will sit opposite of Line Officers who will sit opposite of the 5 SMEs and review the data and the 5 SMEs and review the data and follow the Office of the Chief follow the Office of the Chief Financial Officer’s letter of direction Financial Officer’s letter of direction for the completion of a Feasibility for the completion of a Feasibility Study in the Forest Service. Study in the Forest Service.

This will take 6 months.This will take 6 months.

Out Out

of the box of the box

is now is now

the edge the edge

of the of the box!box!

Bob KuhnBob Kuhn

(801) 725-5988(801) 725-5988

Documents

Safety and Ground Rules Where is the first aid kit? Where is the first aid kit? Where are the exits? Where are the exits? Where do we assemble if ordered