SAD(System Analyst and design

Online Ordering for 128 Unlimited Venture Corporation

Submitted in Partial Fulfillment of the Requirements

For the Degree of Bachelor of Science in Information Technology

College of Accountancy, Business Administration and Computer Studies

San Sebastian College – Recoletos Manila

Castro, Christian S.J.

Lopez, John Daniel L.

Mallapre, Jesus Vicente F.

March 2013

1

San Sebastian College Recoletos - Manila

Acknowledgement

This study would have been impossible without the support and assistance

of the people who kindly give their contribution to the accomplishment of this

study. We extend our gratitude to the following people who have given their time

and effort to support us and helped us finish our study. Without them, we cannot

make our study possible.

We are deeply grateful to the staff of 128 Unlimited Venture Corporation,

especially Mrs. Juliet F. Mallapre their business development manager for her

patience in giving us what we need in this research paper and guiding us all

throughout our data gathering

We acknowledge Mrs. Maricris Eugenio, our beloved professor in SAD, Ms.

Nora Bautista our technical adviser, Mr. Alberto Danan, our language adviser,

and to all our professors in San Sebastian College for the values they imparted to

us which came into play while doing our paper.

For our families who are always there to support, understand and encourage us to sour.

Above all, we want to give the honor to Almighty God for giving us strength, knowledge, determination and for giving up for all the sacrifice we’ve done to finish this research.

2


DEDICATION

This project is dedicated to our parents who have never failed to give us

financial and moral support; the patience and understanding during the day

we didn’t have time for them; and failed to do our responsibilities and

activities at home because we have been doing finishing our study; for

giving all our needs and for teaching us that even the most difficult task be

accomplished if it is done through our hearts and mind, religiously and

faithfully one step at a time.

3


Recommendation Letter

This Case Study entitled “Online Ordering System for 128 Unlimited

Venture Corporation prepared and submitted by Christian Castro, John Daniel L.

Lopez and Jesus Vicente F. Mallapre in partial fulfillment for the requirements for

the Degree of Bachelor of Science in Information Technology has been

examined and recommended for Oral Examination.

________________________

Nora Bautista

Technical Adviser

________________________

Alberto Danan

Language Editor

______________________

Maricris V. Eugenio

Subject Coordinator

4


Table of Contents

Chapter 1

Introduction 6

Background of the study

Objective of the study 7

Scope and delimitation 8

Significance of the study & Definition of terms 9-10

Chapter 2

System analysis of Existing System

System Flowchart 11

Data Flow Diagram 12-13

Context Diagram

Exploded Diagram

Problem Recognition 14

Chapter 3

System Design of Proposed System

Database Structure 15

Definition of Table 16-17

Entity Relationship Diagram 18

System Flowchart 19-21

Data Flow Diagram 22-23

Context Diagram

Exploded Diagram

Hierarchy Input-Process-Output (HIPO) 24-27

Visual Table of Contents 24-26

Input-Process-Output 27

Use Case Modeling 27

Chapter 4

Cost Benefit Analysis (CBA) 29-32

Appendices:

Appendix 1 33-35

Appendix 2 36-37

Appendix 3 38

Appendix 4 39-44

Gantt chart

5


45-46


Chapter 1

Introduction

In the business world today, industries face many challenges such as

breaking through competition and satisfying customers. They need a viable

market where they could sell their products and services. Nowadays, time is very

important that’s why big and small companies view time as one of the first to

prioritize in a business. Investing of computers is one way to save time. It also

means less effort and fewer expenses and these which will help the company to

optimize their production. Life lies on technology, lots of industries are now

depending on the technology and how it works. With the advent of new

technology, the internet can be an effective tool to start and expand any

entrepreneurial endeavour. Today generation there are many instant ways on

how to secure products. Most businesses implement an ordering system through

phone and through innovation technology. Some businesses today engaged in

an online ordering system to give their customers better service. Unfortunately

there are still many businesses today which are not aware of online technology

that can be applied to their business.

Background of the Study

128Unlimited Venture Corporation is in the field of selling goods such as

raw material, cosmetic and filtration product. However, in their effort to gain new

customers, the company is not doing well because it lacks the accessibility to

their customers 24/7. Hence, new competitors emerged which also sell the same

kind of products to the community. They have been gaining the trust and interest

of customers because they can cope with the advancement of technology. And

because of this advancement of companies become more efficient and quicker in

responding to people who are busy that they can no longer call just to get and

order the products they need. Today customers tend to

6


be asking a lot. Fortunately, there is the Internet that plays a big role in online

marketing strategies as done by companies and corporations for quite some

time. Clearly, internet has given birth to a new era of marketing a product and

selling it online.

Companies such as McDonalds which pioneers on retailing fast food chain

have been selling online and they are gaining customers and are able to tract

customer orders. McDonalds is using an online ordering system. Online ordering

is a quick way for a customer to order for products. This is more efficient, more

convenient and faster as customers don’t have to call or visit the place of

business just to make an order. Instead they put their orders online by filling up a

form on the website, choosing the type of payment and it’s done. They receive

their order as soon as they are done with the process. The proponents commit

themselves to convert the manual system to automated system because most of

the companies are now using the programmed system.

Proponents think this might be the answer that could solve the different

problems of the company such as, keeping tract with their customers orders and

restocking there inventory. This may be the solution they need in order for them

to gain new customer/s and with this new improvement; the company will be

more available to its customers. This will also broaden the services of the

business for their old customers as well to the new ones.

Objectives of the study

Main objective:

This study will focus on Developing of the “Online Ordering System” for

128Unlimited Venture Corporation.

Specific Study

Specifically, this proposal intends to achieve the following:

To tract the order of each client/customer;

To give the customer a faster transaction;

7

To achieve a better means of payment and of ordering; and

To provide convenience in services for accommodating each order.

Scope and Delimitation

The proposed “Online Ordering System” for 128 Unlimited Venture

Corporation is an integration of various key functions that includes: Client

Registration, Product Inquiry, Ordering, Pricing/Quotation, Mode of Payment,

Stocks Availability and Delivery Schedule.

The focus of the study will evolve on client registration. The researchers will

provide a standard registration form that will be linked to the existing website of

the company. Registration enables to provide customers information that will

serve as a gateway in order to do online shopping transactions. Online

registration of customers serves as a security for the transacting parties. Each

customer will be given an ID or CODE verification for accessibility. All product

inquiries like specifications, price, stock availability, mode of payment/terms and

delivery schedule will be entertained after CODE verification. It will include a

secured mode of payment from customer whether bank account or online

payment. Do not honor credit card payment due to big amount involved. Terms

of payment will be 30days to 60days depending on the amount purchased. The

system however does not cover the confirmation of the exact date of delivery. If

the order is canceled or the client request a change in their order, the system will

immediately cancels or change the order with the same code of order. And the

payment will be immediately will be on hold. It will depend on the company’s

schedule to save time and cost. Products were for local market only. The

company will set “Minimum Order of Quantity” (MOQ) for the product price

8


discounts. Orders will be for pick-up if below minimum order requirement. Stocks

depend on the ordered quantity.

Significant of the study

Economical significance - It will provide the company better marketing strategies on selling

their products not only to their former customers but also to their new customers. It will help

them earn more due to improved services.

Technological significance - This proposed system offers the new way of selling and

ordering products .

Social significance - This project may help motivate the students to make a system which is

more efficient and effective that will help businesses broaden their services.

The result of this study is beneficial to the following:

Client/s or Customer/s - It will help the customers/clients to order fast that they

can still attend to their most important duty at work. There will be no more

quarrels and hassles on ordering.

Employee/s - It will help the employees keep a better track of their customers orders also it

will help them accommodate more client/s or customers.

Company - It will help the company to be more accessible to their valued clients

and also to their new customers. It will also help them give faster services and

accommodate more customers, thus, making the company more profitable.

Researchers - This will help them develop their skills on writing, analyzing a

problem, interpreting and gaining knowledge in business.

Definition of terms:

Availability/Accessibility - The degree to which a system, subsystem, product,

device, service, or environment is capable of being used or seen to as many

people as possible.

Cosmetic - Colloquially known as makeup or make-up, these are care

substances used to enhance the appearance or odor of the human body.

9


Delivery Schedule – Timing or rate of delivery as required by a buyer, or as

agreed between a buyer and a seller, for goods or services purchased for a

future delivery period.

Filtration product -A device used to remove solid (particulate) matter from

water; often used to remove particles that contain pathogens.

I.D./Code verification - A series of numbers and letters which will represent a certain

client/customer

Payment – It refers to an amount of money that is paid to someone or the act of

paying this money.

Pricing – This is the process of determining what a company will receive in

exchange for its products.

Online Ordering – It is an e-commerce function where a company allows

customers to order products or services through their website.

Ordering - an act of requesting something to be brought, made, or obtained for

you in return for money.

Raw material - The basic material from which a good product is manufactured or

made, frequently used with an extended meaning.

Retailing -It refers to the sale of merchandise from a fixed location, whether it is

a physical location as in a down-town dress boutique or virtual location as in an

online computer store

Trending – Referring to the current style or anything Popular.

10


Chapter 2

System Analysis of Existing System

Analytical tool Used in existing system

Study of the existing system

128 Unlimited Venture Corporation’s existing system is simple. The

transaction is done via phone calls and text (SMS). Normally, the salesperson

conducts client calls or does a courtesy visit for product promotions. Then, clients

will make return calls for some inquiries. Inquiries will be forwarded to the Sales

Manager to prepare the formal quotation that includes the following: product

specifications, price, availability, minimum order of quantity, terms of payment,

and delivery lead time. The formal quotation will be faxed to the client for

approval. Upon approval, client will fax their Purchase Order for delivery. After

completion of delivery the client will issue check /cash payment and will be given

an Official receipt.

11


System Flowchart

Diagram 1.0

Data flow diagram

Context diagram

12

Sales invoice

No

No


No

Yes

Yes

START

If Item is Available

?

Cash payment/

Bank Deposit

ProductQuotatio

n

If Purchase Order is okay?

End

Client inquires about the Product

Sales Invoice & Delivery Receipt

Official

Receipt

Is transaction done by phone

call/Text (SMS)?

Delivery/Pick-Up

No A

A

Yes

Product purchased

Payment Official Receipt

Product Inquiry

Product Quotations

Purchase Order

Delivery Receipt

Manual Ordering system

EmployeeClient

Exploded Diagram

13

Sales Invoice

EmployeeProduct Quotation

Transaction via phone call/Text


List of Items/ Products

Client1.0

Client Inquiry

Item Information

D1 Inventory

Item Information

2.0Faxed

Quotation

Product Quotation

3.0Order

Product

Purchase Order

4.0Issue Sales

invoice/Delivery Receipt

Delivery Man

Sales Invoice

Sales Invoice/ Delivery Receipt

Official Receipt/ Item Purchased

Payment

Payment

Purchase Order

5.0Delivery/Pick -

up

6.0Pay

Purchase Order

Problem recognition

The existing system lacks accessibility and is prone to data loss,

miscommunication and some errors. Clients usually become irritated because it

consumes a lot of time due to slow processing of orders. It is also expensive

which is caused by high cost of phone bills due to long distance calls/fax, high

travel expenses of employees on visits and pick-up of clients of Purchase Order

or payment, and high cost of manpower services needed to attend client’s

orders.

14


Chapter 3

System Design of Proposed System

Database structure

Normalize process

1ST Normalize Form

2nd Normalize Form

15

DeliverySched_codeOfficialReceipt_No

Payment_codeDelivery_address

Delivery_DescDelivery_SchedClient_IdCodeTotal Payment

Client_NameClient_Decs

Client_IdCodeClient_Address

Client_CompanyName

Product_QuotationOfficialReceipt_No

Product_PriceClient_IdCodeClient_Name

Product_NameOfficial Receipt

Product_CodeProduct_priceProduct_DescProduct_SpecProduct_Name

Product_Code-PKProduct_DescProduct_NameProduct_price

DeliverySched_code-PK

Client_NameClient_IdCode

Client_decsOfficialReceipt_No

OfficialReceipt_No-PKClient_IdCodeClient_NameProduct_priceProduct_Code



3rd Normalize Form

Definition of tabledbo.Client

Column Name Data Type Definition:

Client_IdCodenvarchar(10) Contains the Unique

Identification code of every Client

Client_Name nvarchar(50) Contains the name of the client

Client_Decsnvarchar(MAX) Contains the address,

company name and description

Product_Quotation nvarchar(50) Contains the Product name, Price breakdowns and other info of the product

DeliverySched_code nvarchar(10) Contains the delivery date, time and address

dbo.ProductColumn Name Data Type Definition:

Product_Code nvarchar(10) Contains the unique code of each every product

Product_Desc Nvarchar(MAX) Contains the Product Description

Product_Name nvarchar(50) Contains the name of the product

Product_price numeric(18, 2) Contains the price of the product

16

PaymentOfficialReceipt_No-PK

Client_IdCodeClient_NameProduct_codeProduct_Price

SalesProduct_CodeProduct_PriceClient_IdCodeClient_Name

Product_Quotation

ProductProduct_Code-PK

Product_DescProduct_NameProduct_price

dbo.PaymentColumn Name Data Type Definition:

OfficialReceipt_No nvarchar(10) Contains the final payment of the client

Client_IdCode nvarchar(10) Contains the Unique Identification code of every Client


Product_code nvarchar(10) Contains the unique code of each every product

Product_Price numeric(18, 2) Contains the price of the product

dbo.DeliveryColumn Name Data Type Definition:

DeliverySched_code nvarchar(10) Contains the delivery date, time and address



Client_Desc nvarchar(MAX) Contains the address, company name and description

OfficialReceipt_No nvarchar(10) Contains the final payment of the client

dbo.SalesColumn Name Data Type Definition:

Product_Code nvarchar(10) Contains the unique code of each every product

Product_Price nvarchar(50) Contains the price of the product



Product_Quotation nvarchar(50) Contains the Product name, Price breakdowns and other info of the product

17


Entity Relationship Diagram

18


Warehouse

Bank

Collect Payment

Payment

Deliver

Order

Sales Manager/Employee

Client

Delivery man

Send Purchased Items

Analytical tools in designing the proposed system

System Flowchart

19

No Yes


Yes

No

Yes

No Yes

Select Product

Product listLOG-INB

START

Is Process

for viewing

?

Yes

A

View Information

Continue?

End

Registered?

Log-in

Valid?

LOG-IN = LOG-IN+1

Is Log-

In =3?

Contact Admin

A1

C

C

20


No

Yes

Yes

No

Send Order Form

Select Mode of Payment

END

Order Form

Product Quotatio

n

Verify mode of Payment

Official Receipt

A1

Is Payment Upon Pick-up/Delivery

?

Is Paymen

t Online?

Is Payment

Check Deposit?

Check Deposit Process

Delivery/Pick-up

E-Cash Payment Process

21


Yes

Input Company Username

Is Usernam

e Available

?

A

No

Send form

Verify Registration

Form

Registration Form

I.D. Code

B

Data flow diagram

Context diagram

22


Order Form

Registration

Payment

Official Receipt

Product available

Confirmation Code

Product Purchased and Official Receipt

List of purchased

Product

Items

Product Quotations

Payment

Official Receipt

Product Quotations

Delivery/Pick-up purchased Items

Confirmation Code of Payment

Warehouse

Client

Bank Company

Delivery man

Employee/ Sales

Manager

Online Ordering System

Exploded Diagram

23


Client Payment Details

Confirmation CodePayment

Account number and

Order amount

Purchased Items w/ Official

Report

Purchased Items

List of Item

Pruchased

Product Quotation

I.D codeI.D code

Purchased Items w/

Official Report

Approval or Rejection

Product Quotation

Order Form

List of Available Product

Product List

Id Code and Username

Registration Form

Registration Form

Payment

Client Input Code

2.0 Verify Code

5.0 Send

Product Quotatio

n

Order Form

1.0

Register

4.0 Select

Product

7.0 Verify

Payment

Bank

8.0Delivery/Pick-up

Employee/Sales Manager

D1 Client Data Store

D2 Product Database

6.0 Mode of payment

Payment

Delivery man

3.0Log-in

Warehouse

D3 Bank Transactions

Client

Hierarchy plus Input-Process-Output

Visual Table of Contents

24


Online Ordering System

OrderingRegistration User Log - in Payment Delivery

Client Username

Client Identification

Code

E – Mail Address/Client

usernamePassword

Product ListProduct Inquiry

>Product Quotation Purchase

Order

Mode of Payment> Bank

>Direct to CompanyTerms of

Payment >With Terms

>Cash on Delivery

Delivery Schedule

Official Receipt

0.0Online Ordering

1.0Registration

2.0User Log - in

3.0Ordering

4.0Payment

5.0Delivery

1.0Registration

1.2Client

Identification Code

1.1Client Username

25


3.1Product

List

3.3Purchase

Order

2.0User Log - in

2.1E – Mail Address

2.2Password

3.0Ordering

3.2.1Product

Quotation

3.2Product Inquiry

26


4.0Payment

4.1Mode of Payment

4.2Terms of Payment

4.1.1Bank

4.1.2Direct to

Company

4.2.1With

Terms

4.2.2Cash on Delivery

5.0Delivery

5.2Official Receipt

5.1Delivery

Schedule

Input-Process-Output

Use Case Modeling

27


OutputINPUT ProcessID Code

UserNameMode of Payment

Log-In

PaymentProduct Selection

Input Process

Order FormPurchase Order Delivery/Pick-upOfficial Receipt

Chapter 4

28


Cost Benefit Analysis

(CBA)

29


30


A. OPERATING COST OF EXISTING SYSTEM

1. Salaries and WagesMonthly Annual

1 Manager 40,000.00 480,000.00 3 Clerk 15,000.00 180,000.00 1 Stockman/Driver 10,000.00 120,000.00 1 Master cutter/sewer 15,000.00 180,000.00

Total Annual Salaries 960,000.00

2. Office SuppliesQuantity Unit Price Monthly Annual

Bond Paper 5 ream 160.00 800.00 9,600.00Ballpens And Pencils 5 box 5.00 25.00 300.00Log Book 5pc 30.00 150.00 1,800.00Folders 50pcs 10.00 500.00 6,000.00Envelope 50pcs 5.00 250.00 3,000.00Hp Ink colored 2pcs 800.00 1,600.00 19,200.00Hp ink black 2pcs 600.00 1,200.00 14,400.00Fax paper 20pc 65.00 1,300.00 15,600.00

Total Annual Office Supplies Expenses 54,300.00

3. Depreciation of Furnitures & EquipmentQuantity Acquisition Cost Useful Life Salvage Value

Computer Package 3 30,000.00 3 6,000.00 28,000.00 Filing Cabinet 1 12,000.00 7 2,400.00 1,371.43 Aircondition Unit(Split type) 1 24,000.00 10 4,800.00 1,920.00 Manual Typewriter 1 5,400.00 10 1,080.00 432.00 Hp printer 1 5,000.00 5 1,000.00 800.00 Laptop 1 24,000.00 3 4,800.00 6,400.00

Annual Depreciation Cost 38,923.43

4. ElectricityQuantity No. of Watts No. of hrs / day No. of hrs / mo. KWH / Month

Computer Package 3 210 10 200 126 KWH / MonthAircondition Unit(Split type) 1 210 10 200 42 KWH / MonthHp printer 1 120 10 200 24 KWH / MonthLaptop 1 150 10 200 30 KWH / Month

Total Energy Consumed 222 KWH / Month

Total KWH/moBasic Rate (Based on Meralco Billing Statement)Generation Charge 222 3.4029 755.44 Transmission Charge 222 0.9605 213.23 System Loss Charge 222 0.5493 121.94 Distribution Charge 222 1.1628 258.14 Supply Charge 222 0.5271 117.02

Monthly Electricity Cost 1,465.78Annual Electricity Cost 17,589.33

5. Miscellaneous ExpensesMonthly Expenses

Manager 10,000.00Delivery 5,000.00Out-of-Town coverage 25,000.00Handphone allowance 2,500.00Telephone Bill 2,800.00

B. OPERATING COST OF PROPOSED SYSTEM

1. Salaries and WagesMonthly Annual

1 Manager 40,000.00 480,000.00 1 Stockman/Driver 10,000.00 120,000.00 1 I.T. Assistant 10,000.00 120,000.00 1 Master cutter/sewer 15,000.00 180,000.00

Total Annual Salaries 900,000.00

2. Office SuppliesQuantity Unit Price Monthly Annual

Bond Paper 3 ream 160.00 480.00 5,760.00Ballpens And Pencils 3 box 5.00 15.00 180.00Log Book 3pc 30.00 90.00 1,080.00Folders 25pcs 10.00 250.00 3,000.00Envelope 25pcs 5.00 125.00 1,500.00Hp Ink colored 1pcs 800.00 800.00 9,600.00Hp ink black 1pcs 600.00 600.00 7,200.00Fax paper 15pc 65.00 975.00 11,700.00

Total Annual Office Supplies Expenses 40,020.00

3. Depreciation of Furnitures & EquipmentQuantity Acquisition Cost Useful Life Salvage Value

Computer Package 1 30,000.00 3 6,000.00 8,000.00 Filing Cabinet 1 12,000.00 7 2,400.00 1,371.43 Aircondition Unit(Split type) 1 24,000.00 10 4,800.00 1,920.00 Laptop 1 25,000.00 5 5,000.00 4,000.00 Hp printer 1 5,000.00 5 1,000.00 800.00 Brother Sewing machine 1 25,000.00 10 5,000.00 2,000 Fuji double needle sewing machine 1 40,000.00 10 8,000.00 3,200.00

Annual Depreciation Cost 21,291.43

Depreciation Value

Depreciation Value

31


4. ElectricityQuantity No. of Watts No. of hrs / day No. of hrs / mo KWH / Month

Computer Package 1 210 10 200 42 KWH / MonthAircondition Unit(Split type) 1 210 10 200 42 KWH / MonthHp printer 1 120 10 200 24 KWH / MonthLaptop 1 150 10 200 30 KWH / Month

Total Energy Consumed 138 KWH / Month

Total KWH/moBasic Rate (Based on Meralco Billing Statement)Generation Charge 138 5.2414 723.31 Transmission Charge 138 0.9091 125.46 System Loss Charge 138 0.5900 81.42 Distribution Charge 138 1.1945 164.84 Supply Charge 138 0.5950 82.11

Monthly Electricity Cost 1,177.14Annual Electricity Cost 14,125.68

C. SOFTWARE DEVELOPMENT COST

1. Hardware Acquisition CostAcquisition Cost

1 Computer Package 30,000.001 Aircondition Unit(Split type) 24,000.00 1 Hp printer 5,000.00 1 Laptop 25,000.00

_____________84,000.00

2. Hardware Depreciation CostAcquisition Cost Useful Life Salvage Value Depreciation Value

1 Computer Package 30,000.00 3 6,000.00 8,000.00 1 Aircondition Unit(Split type) 24,000.00 10 4,800.00 1,920.00 1 Hp printer 5,000.00 5 1,000.00 800.00 1 Laptop 25,000.00 5 5,000.00 4,000.00

Total Annual Depreciation Value 14,720.00 / 12

Monthly Depreciation Value 1,226.67 Development Period * 3Total Hardware Depreciation Cost 3,680.00

3. Software Acquisition CostAcquisition Cost

Windows 7 5,000.00 Windows Sql Server 2007 3,000.00 Visual Basic 6.0 3,500.00

_____________11,500.00

4. Software Depreciation CostAcquisition Cost Useful Life Salvage Value Depreciation Value

Windows7 5,000.00 2 1,000.00 2,000.00 Windows Sql Server 2007 3,000.00 2 600.00 1,200.00 Visual Basic 6.0 3,500.00 2 700.00 1,400.00

_____________Total Annual Depreciation Value 4,600.00

/ 12Monthly Depreciation Value 383.33 Development Period * 3Total Software Depreciation Cost 1,150.00

5. ElectricityQuantity No. of Watts No. of hrs / day No. of hrs / mo. KWH / Month

1 Computer Package 1 210 10 200 42 KWH / Month1 Aircondition Unit(Split type) 1 210 10 200 42 KWH / Month1 Hp printer 1 120 10 200 24 KWH / Month1 Laptop 1 150 10 200 30 KWH / Month

_____________ _____________Total Energy Consumed 138 KWH / Month

Total KWH/moBasic Rate (Based on Meralco Billing Statement)Generation Charge 138.0 5.2414 723.31 Transmission Charge 138.0 0.9091 125.46 System Loss Charge 138.0 0.5900 81.42 Distribution Charge 138.0 1.1945 164.84 Supply Charge 138.0 0.5950 82.11

Monthly Electricity Cost 1,177.14

Total Electricity Cost for 3 Months 3,531.42

32


6. Developer's FeeDeveloper's Fee Development Period Labor Cost

2 System Developers 20,000 3 60000( P 10,000 each)

Labor Cost = P 60, 0000

7. Miscellaneous Expenses1 Month Expenses

Ballpen and Folder 200.00 Bond Paper 750.00 Printer Ink 1,100.00 Transportation 900.00 Food 1,800.00

4,750.00

1. Hardware Acquisition Cost 84,000.00 2. Hardware Depreciation Cost 3,680.00 3. Software Acquisition Cost 11,500.00 4. Software Depreciation Cost 1,150.00 5. Electricity 3,531.42 6. Developer's Fee 60,000.00 7. Miscellaneous Expenses 4,750.00 TOTAL SOFTWARE DEVELOPMENT COST 168,611.42

COST - BENEFIT ANALYSIS

ANNUAL OPERATING COST OF EXISTING SYSTEMYEAR 1 YEAR 2 YEAR 3

1. Salaries and Wages 960,000.00 1,056,000.00 1,161,600.00 2. Office Supplies 54,300.00 59,730.00 65,703.00 3. Depreciation Expense 38,923.43 42,815.77 47,097.35 4. Electricity 17,589.33 19,348.26 17,831.73 Total Annual Operating Cost of Existing System 1,070,812.75 1,177,894.03 1,292,232.08

Less: ANNUAL OPERATING COST OF PROPOSED SYSTEMYEAR 1 YEAR 2 YEAR 3

1. Salaries and Wages 900,000.00 990,000.00 1,089,000.00 2. Office Supplies 40,020.00 44,022.00 48,424.20 3. Depreciation Expense 21,291.43 23,420.57 25,762.63 4. Electricity 14,125.68 15,538.25 17,092.07 Total Annual Operating Cost of Proposed System 975,437.11 1,072,980.82 1,180,278.90 *Cost are assumed to increased by 10% yearly

Annual Benefit 95,375.65 104,913.21 111,953.18 *Annual Benefit = Total Annual Operating Cost (Existing) - Total Annual Operating Cost (Proposed)

INVESTMENT COSTYEAR 1 YEAR 2 YEAR 3

Development Cost 168,611.42 - -*Maintenance Cost - 5000.00 10,000.00

________________ _____________ _____________Total Investment Cost 168,611.42 10,000.00 15,000.00 * Maintenance Cost is only consumed

NET BENEFIT (73,235.77) 94,913.21 96,953.18 *Net Benefit = Annual Operating Cost of Existing - (Annual Operating Cost of the Proposed + Total Investment Cost)

PRESENT VALUE ANALYSIS %

YEAR FACTOR(5%) Investment Cost Annual Benefit PV( C) PV(B)1 0.95 168,611.42 (73,235.77) 111,998.40 55,999.202 0.91 10,000.00 94,913.21 169,396.17 84, 698.083 0.86 15,000.00 96,953.18 194,396.17 97,198.08

Total 193,611.42 118,630.61 475,790.74 153,197.28 Inflation rate at 5%

Average ROI1 = Annual Benefit 1 x 100% = (73,235.77) x 100% = -43.43 %

Investment Cost 168,611.42

Average ROI 2 = (Annual Benefit 1+ Annual Benefit 2) / 2 x 100% = 10,838.72 x 100% = 12.14 %

(Investment Cost 1+ Investment Cost 2) / 2 89,305.71

Average ROI 3 = (Annual Benefit 1+ Annual Benefit 2 + Annual Benefit 3) / 3 x 100% = 39,543.54 x 100% = 61.27

(Investment Cost 1+ Investment Cost 2 + Investment Cost 3) / 3 64,537.14

PAYBACK PERIOD

Year Investment Additional Total Annual Balance PaybackCost Investment Investment Benefit Period

1 193,611.42 0 168,611.42 118,630.61 49,980.81 12 49,980.81 10000 59,980.81 104,913.21 (44,932.41) 0.57

1.57Payback Period = 1 year, 6 months and 29 days

Appendix 1Screenshots

33


34


Appendix 2Data Gathering

35


36


37


Appendix 3Letter of approval from the

company

38


Appendix 4Curriculum Vitae

39


JOHN DANIEL L. LOPEZ

35 Manhattan St. Provident Villages,

Jesus dela Peña, Marikina city

0927-347-3156/369-56-18

[email protected]

Personal Data

BIRTHDAY : August 29, 1995

BIRTH PLACE: Marikina City

AGE : 17

CIVIL STATUS : Single

LANGUAGE: English, Filipino

RELIGION: Christian

NATIONALITY : Filipino

HEIGHT : 5’5SEX : Male

Education

Elementary Huckleberry Friends Learning Center

2001 – 2007

Awards: Loyalty Award

Organization: None

High School Aquinas School

2007 – 2011

40


Awards: Community Service Award, Duty and Service Award

(C.A.T Awards), Club Activity Awards (Confraternity of BVM)

Organization: Knights of St. Thomas (KSTA)

College San Sebastian College-Recoletos

2011 – Present

Awards: None

Organization: Sebastinian Computer Society

41


JESUS VICENTE F. MALLAPRE

D-8Zapanta Apartment,

Brgy San Juan, Cainta Rizal

0930 – 691 – 1679

[email protected]

Personal Data

BIRTHDAY : June 15, 1995

BIRTH PLACE: Pililla Rizal

AGE : 17



RELIGION: Catholic



Education

Elementary Virgilio V. Melendres Memorial Elementary School

2001 – 2007

Awards: None

Organization: None

High School Francisco P. Felix Memorial National High School

2007 – 2011

Awards: None

42


Organization: None


2011 – Present

Awards: None


43


Christian S.J. Castro

3 Narra Drive Subd. Palmera Heights

Cainta, Rizal

0905 – 116 – 0674

Personal Data

BIRTHDAY : June 06, 1994

BIRTH PLACE: Manila

AGE : 18



RELIGION: Catholic



Education

Elementary Siena College Taytay, Rizal

2001 – 2007

High School Siena College Taytay, Rizal

2007 – 2011


2011 – Present


44


Gantt chart

45


46


Activities

Weeks 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

Topic Approval

Gathering InformationSubmition of

Chapter 1,2,3,4

Oral Defense

Program PlanningProgram Listing

Program Debugging

Revision SAD

Revision SEOral Defense

Soft. EnFinal

Revision

Apr May Jun JulyNov Dec Jan Feb Mar Jan Feb MarAug Sept Oct Nov Dec

Documents

SAD(System Analyst and design