Sacramento Regional Fire/EMS Communications Centersrfecc-wpengine.netdna-ssl.com/wp-content/uploads/...Sacramento Regional Fire/EMS Communications Center 10230 Systems Parkway, Sacramento,

* INDICATES NO ATTACHMENT

Sacramento Regional Fire/EMS Communications Center 10230 Systems Parkway, Sacramento, CA 95827-3007

(916) 228-3070 – Fax (916) 228-3079 REVISED A G E N D A

9:00 a.m. Tuesday, August 30, 2016

REGULAR MEETING OF THE GOVERNING BOARD OF SRPSCC Sacramento Metropolitan Fire District Headquarters

10545 Armstrong Ave – Rooms #384 & 385 Mather, CA 95655-4102

Call to Order Chairperson

Roll Call Member Agencies Secretary

Pledge of Allegiance

AGENDA UPDATE: An opportunity for Board members to remove agenda items that arenot ready for presentation and/or action at the present Board meeting.

PUBLIC COMMENT: An opportunity for members of the public to address the GoverningBoard on items within the subject matter jurisdiction of the Board. Duration of comment is limited to three minutes.

CONSENT AGENDA: Matters of routine approval including, but not limited to, Board meeting synopsis, payroll reports,referral of issues to committee, other consent matters. Consent Agenda is acted upon as one unit unless a Board member requests separate discussion and/or action.

1. Board Meeting Synopsis (July 26, 2016) Page 2. Budget to Actual (July) Page 3. Revenues (July) Page 4. Overtime Report (July) Page

PROPOSED ACTION: Motion to Approve Consent Agenda

PRESENTATION:

1. Longevity Recognition:*

1. Dana Guerrero – 23 years – August 2, 20162. Kelson Patterson – 1 year – August 25, 2016

COMMITTEE REPORTS:

1. Special Finance Committee (August 23, 2016) Page 2. Personnel Committee (August 9, 2016) Page

ACTION ITEMS:

a. Old Business: Items from previous Board Meeting(s) that have not been resolved and require attention.

None

b. New Business:

4-9 10 11 12

13-14 15

1

*INDICATES NO ATTACHMENT

1. Resolution #12-16, Adoption of Final Budget FY 2016/2017 Page 2. Resolution #14-16, SCEMSA Emergency Medical Dispatch Policy

Discuss and Possibly Act Upon, Policy 2501.01 From Sacramento County Emergency Medical Services Agency(“SCEMSA”). This Policy Addresses the SCEMSA RequirementThat Entities Accepting Calls for Emergency Medical AssistanceMust use an Approved Emergency Medical Dispatch PriorityReference System. (EMD PRS) Page

3. Resolution #13-16, Approve Interlocal Contract for CooperativePurchasing with the Houston-Galveston Area Council (“H-GAC”) Page (Exhibit A being sent under separate cover)

PRESENTATION/DISCUSSION/POSSIBLE ACTION:

INFORMATION:

1. Communications Center Statistics Page

CENTER REPORTS: Consolidation of Administrative, Operational and Technical Reports.

1. Chief Executive Director*2. Administrative Services Manager Page 3. Communications Manager*

CORRESPONDENCE:

1. Letter from Robert Hickey, City Manager, City of Rio Vista, SupportingA Feasibility Study for Dispatch Services Page

COUNSEL’S REPORT:

BOARD MEMBER COMMENTS:

ITEMS FOR DISCUSSION AND POTENTIAL PLACEMENT ON FUTURE AGENDA:

CLOSED SESSION: Included on agenda as needed.

1. PUBLIC EMPLOYEE CONTRACT NEGOTIATION*Pursuant to California Government Code Section 54957 Action/Discussion to Appoint, Employ, Dismiss, Accept the Resignation of or Otherwise Affect the Employment Status of a Public Employee(s) (1 case)

Employee: Chief Executive Director Negotiator(s): Board of Directors

2. CONFERENCE WITH LEGAL COUNSEL: Anticipated Litigation*Pursuant to California Government Code Section 54956.9(b) The Board will meet in closed session to discuss significant exposure to litigation. Two (2) potential cases

ADJOURNMENT:

16

17-18

19-20

21-27

28

29

2

*INDICATES NO ATTACHMENT

The next regularly scheduled Board Meeting is for September 27, 2016. Location: Sacramento Metropolitan Fire District, 10545 Armstrong Ave, Mather, CA 95655-4102 Time: 9:00 a.m. Distribution: Board Members, Alternates and Chiefs Posted at: Administration Office DISABILITY INFORMATION: In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Chief Executive’s Office at (916) 228-3070. Notification at least 48 hours prior to the meeting will enable the Center to make reasonable arrangements to ensure accessibility to this meeting. POSTING: This is to certify that on August 26, 2016, I posted a copy of the agenda:

-at 10545 Armstrong Ave – Rooms #384-385 Mather, CA 95655-4102 -at 10230 Systems Parkway, Sacramento, CA 95827 -on the Center’s website which is: www.srfecc.ca.gov Clerk of the Board

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July 26, 2016 Minutes

GOVERNING BOARD MEETING

July 26, 2016

GOVERNING BOARD MEMBERS Chief Ron Phillips City of Folsom Fire Department Deputy Chief Chris Costamagna City of Sacramento Fire Department Assistant Chief Greg Casentini Sacramento Metropolitan Fire District Chief Tracey Hansen Cosumnes Community Services District GOVERNING BOARD MEMBERS ABSENT COMMUNICATIONS CENTER MANAGEMENT Teresa Murray Chief Executive Director Linda Luis Communications Manager OTHERS IN ATTENDANCE Bob Kingsley General Counsel, SRPSCC Mat Roseberry IT Director, Sacramento Metropolitan Fire District Janice Parker Administrative Analyst, SRPSCC Wendy Crosthwaite Executive Assistant, SRPSCC Katherine Shelton Dispatcher, SRFECC Matthew Wooden GIS Coordinator, SRFECC Brad Dorsett CAD Technician, SRFECC Kylee Soares Operations Supervisor, SRFECC Joe Thuesen Administrative Supervisor, SRFECC Kelson Patterson Help Desk Technician, SRFECC Sara Roush Office Assistant, SRPSCC Jill Short Local 856 Representative Theresa Miller Local 856 Representative

1. The meeting was called to order and roll call was taken at 9:00 a.m.

2. The Pledge of Allegiance was recited.

3. There were no agenda updates.

4. PUBLIC COMMENT None

5. CONSENT AGENDA: Matters of routine approval including, but not limited to, Board meeting synopsis, payroll reports, referral of issues to committee, other consent matters. Consent Agenda is acted upon as one unit unless a Board member requests separate discussion and/or action.

A motion was made by Chief Hansen and seconded by Deputy Chief Costamagna to approve the consent agenda and Board Meeting minutes, June 28, 2016.

AYES: Folsom Fire, City of Sacramento, Sacramento Metro, Cosumnes

Community Services District NOES: ABSENT: ABSTAIN:

Motion carried.

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6. PRESENTATION:

1. Longevity Recognition:

a. Chuck Schuler – 3 years – July 8, 2016 (unable to attend) b. Katherine Shelton – 4 years – July 9, 2016 c. Shane Steckelberg – 1 year – July 13, 2016 d. Summer Carroll – 16 years – July 24, 2016 (unable to attend) e. Cindy Chao – 1 year – July 27, 2016 Chief Executive Murray acknowledged Chuck Schuler’s longevity and his many

contributions to the Center and our constituents. However, he is currently deployed to the Monterey County Fire and could not be present at this meeting.

Communications Manager Linda Luis thanked Katherine Shelton for her four years of

service and said she is a “delight” to work with. Katherine is always ready to share her time and talents with her SRFECC family and encourage those trainees who are feeling overwhelmed. In her career she has saved eight lives, taken 36,000 phone calls, averaged a 97% EMD score, has been a training officer and participated in pub ed. We are glad to have her as part of “our family”.

Shane Steckelberg has been with our agency as Systems Engineer for one year. Over

360 Help Desk tickets have been closed as a result of Mr. Steckelberg’s contributions. He assumed the lead role in the implementation of Pulse Point which was the most rapid implementation in the history of Pulse Point. Mr. Steckelberg is a valuable member of the IT team and SRFECC family who continues to “step up to the plate” to successfully accomplish whatever tasks are set before him both internally and for our constituents.

Dispatcher Summer Carroll was unable to attend, but her 16 years of service to the Center

were publically acknowledged.

Cindy Chao, Financial Analyst, celebrated her one year anniversary with SRFECC. She came from the private sector, but has acclimated to the public sector quickly and efficiently. In addition to excelling in her accounting responsibilities, Cindy has volunteered with public education events, assumed BBQ-ing duties for Center functions and performed with the Kings dancers at Public Safety Night – a very talented and welcome member to “the family”.

7. COMMITTEE REPORTS: A. Finance Committee The Finance Committee has not met since the last Board meeting. B. Personnel Committee

Personnel Committee met on July 12, 2016, and a copy of the minutes was contained in the Board packet. The Committee met in closed session to discuss contract extension negotiations for the Chief Executive Director. No action was taken.

8. ACTION ITEMS: a. Old Business: Items from previous Board Meeting(s) that have not been resolved and require attention.

None

5


b. New Business: None

9. PRESENTATION/DISCUSSION/POSSIBLE ACTION: 1. Discussion Regarding 900 MHz Pagers – Deputy Chief Costamagna

Deputy Chief Costamagna made a request to have the Board approve $25,000 in the FY 2016/2017, operating budget to cover the cost of 900 MHz pagers for Sacramento City Fire Department and Sacramento Metropolitan Fire District. Sacramento City Fire and Sacramento Metro Fire District do not have the funds to absorb this cost in their individual agency budgets. The request for this change would necessitate the adoption of an amended Preliminary Budget and further line item reductions to maintain a balanced budget. Chief Phillips asked to have the Finance Committee review this request to determine the most efficient method of dealing with this request prior to taking any action.

10. INFORMATION: 1. Communications Center Statistics (July) The statistics were contained in the Board packet. 2. July 4th Statistics Comparisons 2013-2016 The statistics were contained in the Board packet. Chief Phillips asked for additional breakdown by percentage of medical aids versus fire

responses for each of the years represented. 3. Copy of Services Agreement Between River Delta Fire Protection District and Medic

Ambulance Service A copy of the agreement was included in the Board packet. Chief Hansen noted that the document indicated a vote count, but did not show

execution and she asked that we follow up to be sure it had been executed. 4. Copy of Services Agreement Between Isleton Fire Department and Medic Ambulance

Service A copy of the agreement was included in the Board packet. 11. CENTER REPORTS A. Chief Executive Director Report 1. Chief Executive Director Murray said highlighting employee anniversaries affords the

Board an opportunity to become familiar with each employee in a more personal way. 2. The Command Staff will be changing the way in which they present their reports to the

Board. Each member will report on pertinent projects/items that have occurred, what projects are in progress and what milestones are projected for the future.

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3. We have enhanced our website and completed updating it and Center personnel will keep it up to date.

4. We have launched the web portal for ESRI Arc Server. 5. Final language has been completed for Staten Island and implementation will begin in

August. 6. The EPCR solution has been completed with Sac City and CCSD. 7. The CAD build team has finished the RD’s for the New World (Tyler Technologies)

CAD. Chief Executive Director Murray thanked the agencies for allowing their personnel to participate in this process.

8. An OPEB actuarial study has been done and we have closed out fiscal year

2015/2016. 9. We have done the OES salary survey and our administrative rate is 51%. In Progress 1. Our firewall is being updated. 2. Staten Island is being implemented. 3. We are working on disposing of our e-waste according to our surplus policy. 4. An RFP will be released for a new UPS and this project will be managed by Help Desk

Technician, Kelson Patterson. 5. The Accounting team has begun preparing for the 2015/2016 audit which is occurring

almost six months earlier than last year. 6. Umpqua Bank will be furnishing the credit cards foZxcvbn0r “company purchasing

system”, and we will no long use Calcard for Center purchases. 7. EMS Protocol Committee has been established and will be meeting in the near future.

The Board will be briefed on objectives realized as a result of this committee. Chief Phillips cautioned that any recommended changes be in concert with the County recommendations.

Future 1. The first CAD build week is August 22nd. 2. We are meeting with Motorola in the next two to three weeks as a region, rather than

individual organizations to begin negotiations for P-25 radio replacement consoles for purchase in the fall.

3. We will be bringing our final budget for FY 2016/2017, before the Board for adoption at

the August Board Meeting. 4. The Accounting team is preparing the CAFR. 5. An NBC news anchor has contacted the Center to do a feature on us.

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6. Google has asked to partner with us to assist with development and testing in the United States for their immediate emergency locator product, Thunderbird. Two Google representatives visited the Center to begin initial conversations.

B. Administrative Services Manager Report – given by Chief Executive Director Murray Information incorporated into the Chief Executive Director’s report.

C. Communications Manager Report 1. July 4th statistics indicated an increase in call volume compared with the same 2015

holiday time. 2. We assumed Region lV duties during the July 4th holiday. 3. OES 5264 was deployed to the Erskine Fire and we have four of our personnel who

are able to drive the Comm Van, including dispatchers Roman Kukharets and Casey Quintard.

4. Center personnel worked with Sacramento City in preparation for a presidential

candidate protest. 5. On July 12th in response to a radio failure, the Center smoothly transitioned to level III

radio failure plan. 6. Since our last Board meeting Center dispatch personnel has handled 102 grass fires,

59 structure fires, 6 greater alarms and 7 water rescues. From 1986 to the present Center personnel have saved 1,200 lives.

Chief Hansen expressed support for suspending the issuance of burn permits during the July 4th holiday period in an effort to help mitigate some of the workload on the dispatch staff.

12. CORRESPONDENCE None 13. COUNSEL REPORT None 14. BOARD MEMBER COMMENTS

Chief Phillips thanked SRFECC dispatch staff for assuming Region IV during the July 4th holiday. He said he was aware of a request by one of the volunteer agency for radios. Further dialogue is necessary prior to granting his request. The Board is working on establishing a policy to address future requests. Assistant Chief Casentini congratulated the candidates who were celebrating an anniversary and thanked them for their service. He also supported the suspension of burn permits during the July 4th holiday.

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Deputy Chief Costamagna thanked the dispatch staff for all they have done during the year and Chief Hansen echoed his sentiment.

15. ITEMS FOR DISCUSSION AND POTENTIAL PLACEMENT ON FUTURE AGENDA: 1. Adoption of the Final Budget for Fiscal Year 2016/2017 2. Discussion Regarding 900 MHz Pagers 3. Discussion/Direction Regarding Suspension of Burn Permits During the July 4th Holiday 4. Discussion of the Rollover Funds 16. CLOSED SESSION

1. PUBLIC EMPLOYEE CONTRACT NEGOTIATION* Pursuant to California Government Code Section 54957 Action/Discussion to Appoint, employ, dismiss, Accept the Resignation of or Otherwise Affect the Employment Status of a Public Employee One (1) case

Employee: Chief Executive Director Negotiator(s): Board of Directors

2. CONFERENCE WITH LEGAL COUNSEL: Anticipated Litigation*

Pursuant to California Government Code Section 54956.9(b) The Board will meet in closed session to discuss significant exposure to litigation

Two (2) potential cases Closed session was convened at 10:04 a.m.

Open session was reconvened at 11:56 a.m. The Board received an update regarding contract re-negotiations for the Chief Executive Director as well updates for two cases of potential litigation.

17. The meeting of the Governing Board was adjourned at 11:56 a.m. until the next Meeting of the Governing Board scheduled for 9:00 a.m., August 30, 2016, at Metro Board Chambers, 10545 Armstrong Ave – Rooms #384-385, Mather, CA 95655-4102.

Respectfully submitted,

Janice Parker Clerk of the Board ________________________ ______________________________ Ron Phillips, Chairperson Tracey Hansen, Vice Chairperson

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Sacramento Regional Fire/EMS Communications CenterFiscal Year 2016-2017Monthly Budget to Actual ReportAs of July 31, 2016

Expenses FY 16/17Budget

YTD Expenses 7/31/16

% of YTD Expenses

$ Under / (Over) Budget

% Under/(Over) Budget

Salaries and Benefits 6,753,278 951,903 78.87% 5,801,375 86%

Materials and Supplies 71,300 1,727 0.14% 69,573 30%Professional Services 231,270 2,017 0.17% 229,253 27%Communications Equipment and Services 838,680 190,660 15.80% 648,020 681%Computer Services and Equipment 204,262 2,971 0.25% 201,291 101%Facilities and Maintenance 200,207 50,361 4.17% 149,846 42%Recruitment, Retention and Training 95,160 4,842 0.40% 90,318 127%Other Expenses 27,100 2,443 0.20% 24,657 12%Capital Outlay 354,000 0.00% 354,000 1306%

Total 8,775,257 1,206,925 100% 7,568,332 86%

Days Remaining in Budget Period/Days YTD in Budget Period 92%

6/30/2016

8/31/2015

Budget to Actual - FY 16/17As of July 31, 2016

Other

Computer Services

and Equipmen

t 0.56%

Salaries and Benefits 78.87%

Materials and Supplies 0.14%

Professional Services 0.17%

Communications Equipment and Services 15.80%

Computer Services and Equipment

0.25%

Facilities and Maintenance 4.17%

Recruitment, Retention and

Training 0.40%

Other Expenses 0.20%

Other 21.13%

Budget to Actual - FY 16/17 As of July 31, 2016

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Sacramento Regional Fire/EMS Communications CenterFiscal Year 2016-2017Monthly Revenues ReportAs of July 31, 2016

FY 16/17 Preliminary

Budget

Revenue Received as of

7/31/16

Budget RemainingMember Contribution 8,003,132 2,190,058 OES Deployment 50,000 Metro E Reimbursement 20,000 Reimb. Revene - Backbone 86,125 Reimb. Revenue - SETNA Training 3,000

Other:Interest Income 6,000 665 Board Ups 24,000 CalCard Incentives 2,000 Notary 100 Admin-Fee Backbone 800 CTC Conference Room Rental 11,500 25 CTC Command Catering 13,000 2,086 CTC Contracted Training 500 Miscellaneous 1,100 5,028

Reserves Capital Improvements 554,000

Total 8,775,257 2,197,862

*Numbers based on revenues received rather than revenues earned

Revenues - FY 16/17As of July 31, 2016

Member Contribution

99.64% Interest Income

0.03%

CTC Conference

Room Rental 0.00%

CTC Command Catering 0.09%

Miscellaneous 0.23%

Other 0.36%

FY 16-17 Revenues for Month Ending July 31, 2016

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Sacramento Regional Fire/EMS Communications CenterFiscal Year 2016-2017Monthly Overtime ReportAs of July 31, 2016

July August September October November December January February March April May JuneFY 13-14 66.5 41 26 41.5 50.25 38 78 78.75 49 92.25 120.25 69.25FY 14-15 57.5 53.5 73.25 124 126.25 123.75 64 145.5 114.25 96.25 114.75 190FY 15-16 120.75 509.75 335.08 336.25 106 53.5 131.75 130.15 160.75 133 129 55.25FY 16-17 215.75

0

100

200

300

400

500

600

FY 16-17 Comparative OT Report Admin Staff

As of July 31,2016

July August September October November December January February March April May JuneFY 13-14 155.75 214 112 117.25 113.25 287.5 152.25 187.5 112 60.5 79 110.5FY 14-15 56.75 169.75 68.75 326.25 243 299.2 83 123.5 130.5 213.25 78.5 231FY 15-16 238.25 366.5 318.75 241.5 225.76 92.5 206.50 117 206.5 172.5 255 213.75FY 16-17 497.75

0

100

200

300

400

500

600

FY 16-17 Comparative OT Report Communications Staff

As of July 31, 2016

July August September October November December January February March April May JuneFY 15-16 62.25 287.25 406 348.5FY 16-17 329.25

0

100

200

300

400

500

600

FY 16-17 OT Hours resulting from OES Deployment As of July 31, 2016

Please note that OT due to OES deployment is included in Admin and Communications Staff OT numbers

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August 23, 2016 Minutes

SPECIAL FINANCE COMMITTEE MEETING

August 23, 2016 GOVERNING BOARD MEMBERS Chief Ron Phillips City of Folsom Fire Department Deputy Chief Eric Bridge Sacramento Metropolitan Fire District GOVERNING BOARD MEMBERS ABSENT COMMUNICATIONS CENTER MANAGEMENT Teresa Murray Chief Executive Director OTHERS IN ATTENDANCE Janice Parker Administrative Analyst, SRFECC

1. The meeting was called to order and roll call was taken at 2:00 p.m.

2. There was no public comment.

OPEN SESSION: 1. Discussion Regarding 900 MHz Pagers The Committee discussed funding the 900 MHz pagers for use by Sacramento City and Sacramento Metro

for FY 2016/2017. The pager funding had been cut from the approved Preliminary Budget, FY 2016/2017. At the end of the 2016/2017 fiscal year, Sacramento City and Sacramento Metro would independently negotiate with the County for month to month paging services until the new CAD is implemented.

Pager funding will be re-incorporated into the FY 2016/2017 Final Budget, as one of the independent priority projects established for next year funded by budget savings from the previous fiscal year.

2. Discussion/Review FY 2016/2017 Final Budget There were no changes to the adopted Preliminary Budget, but Chief Executive Director Murray did a Final

Budget overview for the Committee. $172,689 is revenue over and above what had been budgeted as a result of Comm Van deployment and the OES cost recovery, Board up fees and CTC revenue (use).

There had also been savings from actual expenditures, which include salary savings and other account

savings for a total of $464,454. The $464,454 is 3% of the total FY 2015/2016 Budget. Resolution #8-13 was adopted in 2013 that stated 8% of the Budget would be contributed to the Contingency

fund. In 2015 Resolution #8-15 was adopted that clarified the 8% contribution was based on the total budget. For this fiscal year the contribution amount will be $81,770. The unassigned, unaudited surplus is $382,685.

CED Murray spoke about the unfunded priority list of projects which the Board has discussed:

$18,000 for Pulse Point $25,000 for 900 MHz Pagers $72,000 for AT&T Redundancy Line $267,685 Contributed to the CIP Account

This priority breakdown had been established based on a motion made by Chief Hansen, seconded by Deputy Chief Costamagna and approved by the Board. The priority projects will move forward when CED

13

August 23, 2016 Minutes

Murray receives direction by the Board to pursue them because they are outside the standard Operating Budget. AT&T Redundancy Line cost of $72,000 is not annual, but includes construction cost, set up costs and first year of operating costs for the Center. The 900 MHz Pager expense estimate is a one-time cost. The $18,000 for Pulse Point would be an annual cost. The CIP fund analysis includes the costs of CAD project encumbrances and P-25 radio consoles. The Committee was reminded the 2016/2017 Operating Budget has been reduced by $424,000 and therefore, we cannot anticipate any surplus funds to cover unfunded “priority” projects for the next fiscal year. CED Murray will annotate the 2016/2017 Budget document to clarify the priority projects and highlight one-time expenses as well as the additional revenue sources. The 900 MHz pager cost of $25,000 will be listed as a one-time budget item in this FY 2016/2017 Budget, and any associated pager costs beyond this fiscal year will be absorbed by the individual member agency using the pagers.

A Board resolution will be created to specify how excess funds will be used to support the aforementioned priority projects. The Final Budget, FY 2016/2017 will go before the Board for approval at the August 30th regular meeting.

CLOSED SESSION: 1. Public Employee Contract Negotiation* Pursuant to California Government Code Section 54957

Action/Discussion to Appoint, Employ, Dismiss, Accept the Resignation of or Otherwise Affect the Employment Status of a Public Employee(s)

One (1) Case Employee: Chief Executive Director Negotiator(s): Board of Directors Closed session was convened at 2:49 p.m. Open session was reconvened at 3:22 p.m.

The Committee met in closed session to discuss the employment agreement of the Chief Executive Director. No action was taken.

ADJOURNED:

The Finance Committee adjourned at 3:22 p.m. The next regular Meeting of the Finance Committee is Tuesday, September 13, 2016, at 10:30 a.m. at Sacramento Regional Fire/EMS Communications Center, 10230 Systems Parkway, Sacramento, CA 95827.

Respectfully submitted,

Janice Parker Clerk of the Board ________________________ ______________________________ Ron Phillips, Chairperson Eric Bridge, Vice Chairperson

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Personnel Minutes July 12, 2016

PERSONNEL COMMITTEE MEETING Tuesday August 9, 2016

COMMITTEE MEMBERS Chief Tracey Hansen Cosumnes Community Services District Deputy Chief Chris Costamagna City of Sacramento Fire Department COMMUNICATIONS CENTER MANAGEMENT Teresa Murray Chief Executive Director OTHERS IN ATTENDANCE Janice Parker Administrative Analyst, SRFECC 1. The meeting was called to order at 9:02 a.m. and roll call was taken. 2. There was no public comment 3. CLOSED SESSION

1. Public Employee Contract Negotiation* Pursuant to California Government Code Section 54957 Action/Discussion to Appoint, Employ, Dismiss, Accept the Resignation of or Otherwise Affect the Employment Status of a Public Employee(s) One (1) Case Employee: Chief Executive Director Negotiator(s): Board of Directors Closed session was convened at 9:03 a.m. Open session was reconvened at 10:34 a.m.

In closed session the Committee discussed the extension of public employee employment contract, but no action was taken.

4. The meeting was adjourned at 10:35 a.m. until the next scheduled meeting of the Personnel Committee. Respectfully submitted, Janice Parker Clerk of the Board ___________________________ _____________________________ Chris Costamagna, Chairperson Tracey Hansen, Vice Chairperson

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Sacramento Regional Fire/EMS Communications Center

10230 Systems Parkway, Sacramento, CA 95827-3006 (916) 228-3058 – Fax (916) 228-3079

Resolution #12-16Resolution to Adopt Final Budget FY 2016/2017

A Resolution Summarizing Expenditures and Revenues and Adopting a Final Budget for Sacramento Regional Fire/EMS Communications Center, for the Calendar Year Beginning on the First Day of July,

2016, and Ending on the Last Day of June, 2017

Whereas, The Sacramento Regional Fire/EMS Communications Center Governing Board has appointed the Chief Executive Director to prepare and submit a final budget to said governing body at the proper time; and

Whereas, the Chief Executive Director has submitted a final budget to this governing body on August 30, 2016, for its consideration, and;

Whereas, whatever increases may have been made in the expenditures, like increases were added to the revenues or planned to be expended from reserves/fund balances so the budget remains in balance, as required by law.

Now therefore, be it resolved, that the Governing Board of the Sacramento Regional Fire/EMS Communications Center adopts the Final Budget, FY 16/17 as described in attachment A.

Passed and adopted by the Governing Board of the Sacramento Regional Fire/EMS Communications Center this 30th day of August, 2016, by the following vote, to wit:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: ____________________________________ Ron Phillips, Chairperson

ATTEST: _____________________________________ Tracey Hansen, Vice Chairperson

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00052757.1

RESOLUTION #14-16

SCEMSA Emergency Medical Dispatch Policy

WHEREAS, the Sacramento County Emergency Medical Services Agency (SCEMSA) has advised all

entities that respond to calls for emergency medical aid in Sacramento County of its intent to require all

such entities to utilize a dispatch system that incorporates emergency medical priority response; and

WHEREAS, SCEMSA first distributed a “draft” policy (#2501.01) at the meeting of the Medical

Oversight and Operational Oversight Committees on July 14, 2016; and

WHEREAS, SCEMSA distributed a revised “draft” policy (#2501.01, hereinafter referred to as

“Policy”) on August 30, 2016; and

WHEREAS, the Sacramento Regional Fire/EMS Communications Center (SRFECC) is a Joint Powers

Agency formed by public sector fire agencies to provide seamless/borderless dispatch to 9-1-1 calls for

fires and requests for medical aid. In that role, SRFECC believes it is important to provide public

comments on the Policy and requests its amendment prior to implementation.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. The residents of, and visitors to, Sacramento County are better served if all entities who respond to

calls for emergency medical aid utilize a dispatch system that incorporates emergency medical

priority response.

2. The Policy distributed by SCEMSA can be improved if provisions are added to address the

following concerns/interests of SRFECC:

● It should be clarified that there is more than one Emergency Medical Dispatch Priority

Response System (EMD-PRS) available for a responding entity to choose to use.

● While all entities in Sacramento County may have chosen NAEMD (Clawson), an entity

should be able to choose the EMD-PRS that best fits its administrative model.

● Once chosen, however, the entity shall implement the chosen EMD-PRS without

modification.

● Audit provisions should be added to ensure compliance with the chosen EMD-PRS.

● The Policy should include a requirement for record-keeping that comports with the proposed

mandatory audit provisions.

17

00052757.1

● The Policy should include a definition of emergency medical response.

● The Policy should be flexible enough to address future changes mandated by the purveyor of

the EMD-PRS (for example, the migration to Version 13 of Clawson in November 2016).

● The Policy should incorporate a quality assurance, training, certification, and oversight

program.

● Each entity should employ an EMD Medical Director, separate and apart from the

SCEMSA’s Medical Director, for quality assurance, training and oversight.

3. In making the recommendations to improve the Policy, set forth at #2 above, SRFECC (on its

behalf, and on behalf of its member and contracting agencies):

● Reaffirms (and does not waive) any of its rights (or those of its member or contracting

agencies) under the laws of California to provide Pre-Hospital Emergency Medical Services

(PHEMS).

● Reaffirms (and does not waive or modify) any of the provisions set forth in the Settlement

Agreement that resolved the lawsuit concerning provision of PHEMS between Sacramento

County and the fire agencies in Sacramento County.

● Acknowledges that it (and its member or contracting agencies) are subject to medical control

by SCEMSA.

● Reaffirms and asserts that all matters associated with the provisions of PHEMS, other than

medical control, are retained by the public fire agencies in Sacramento County.

PASSED AND ADOPTED this 30th day of August, 2016, by the following votes:

AYES:

NOES:

ABSTAIN:

BY: ATTEST:

Ron Phillips, Chairperson Tracey Hansen, Vice Chairperson

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Sacramento Regional Public Safety Communications Center 10230 Systems Parkway, Sacramento, CA 95827-3007

(916) 228-3070 - Fax (916) 228-3079

RESOLUTION NO. 13-16

BEFORE THE GOVERNING BOARD OF THE SACRAMENTO REGIONAL FIRE/EMS COMMUNICATIONS CENTER

(Resolution Authorizing the Interlocal Contract For Cooperative Purchasing with H-GAC)

WHEREAS, the Sacramento Regional Fire/EMS Communications Center (“Center”) has an ongoing need to purchase goods and equipment; and

WHEREAS, the Center has an opportunity to obtain lower pricing on necessary goods and equipment by entering into an Interlocal Contract For Cooperative Purchasing with the Houston-Galveston Area Council (“H-GAC”) in the form of Exhibit A attached hereto and made a part hereof (“Cooperative Purchasing Contract”); and

WHEREAS, the Center, as a joint powers authority formed pursuant to the provisions of Gov. Code, § 6500 et seq. and as further authorized by its Third Amended Joint Powers Agreement, dated July 10, 2014, has the common power to enter into cooperative purchasing contracts through other governmental jurisdictions or public agencies without separate competitive bidding.

NOW, THEREFORE, BE IT RESOLVED, that the Governing Board hereby approves the Cooperative Purchasing Contract with H-GAC and authorizes the Chief Executive Director to execute the Cooperative Purchasing Contract on behalf of the Center, and to perform any action, and execute any and all documents, which are necessary to effect the intent of this Resolution.

THIS RESOLUTION was duly passed and adopted by the Governing Board of the Sacramento Regional Fire/EMS Communications Center at a regular meeting held on the 30th of August, 2016, by the following roll call vote:

AYES:

NOES:

ABSENT:

_______________________________________ ____________________________________ Cosumnes Community Services District Sacramento Fire Department Representative Services District Fire Department Representative

_______________________________________ ____________________________________ Sacramento Metropolitan Fire District City of Folsom Fire Department Representative Representative

ATTEST:

____________________________________

Secretary to the Governing Board

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Exhibit A

to Resolution Authorizing Use of Cooperative Purchasing Contracts with H-GAC

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CAD Incidents – July, 2016

Total number of CAD incidents entered for July, 2016: 17,145

Average number of CAD incidents entered per day for July, 2016: 553

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SRFECC Telephony Performance Measure July, 2016

The following data is the telephony performance measures for the Sacramento Regional Fire/EMS Communications Center (SRFECC) during the month of July, 2016 for all incoming and outgoing calls to and from the Center on 9-1-1 lines, Seven-Digit Emergency (7DE) lines, Allied Agencies (i.e. Sacramento Police Dept.), Alarm Company lines, as well as Seven-Digit Administrative lines. Summary of Information

During the month of July, 2016 dispatch staff processed 29,642 incoming calls and 8,854 outgoing calls for a total call volume of 38,496. Detailed Breakdown of Information

Incoming 9-1-1 lines: 14,826. “Seven-Digit” Emergency lines (7DE): 5,149. Allied Agency/Alarm Companies: 3,698. Non-Emergency/Administrative (7DA) lines: 5,969.

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The following chart represents incoming call distribution according to class of service (i.e. Cell-Phase 2, Residential, etc.) for the 14,826 incoming 9-1-1 calls.

INCOMING 9-1-1 CALL DISTRIBUTION - July, 2016

Residential

1,707

12%

Other (i.e. PBX)

1,182

8%

VOIP

1,204

8%

Cell-Phase 1

219

2%

Cell-Phase 2

10,465

71%

Payphone

49

0%

Cell-Phase 2 Residential Other (i.e. PBX)

VOIP Cell-Phase 1 Payphone

Emergency Lines Answering Standard: NFPA 1221 (2013 Edition) According to NFPA 1221 (2013 ed.), Chp. 7, Sec. 7.4 – Operating Procedures:

Rule 7.4.1: “Ninety-five percent of alarms received on emergency lines shall be answered within 15 seconds, and 99 percent of alarms shall be answered within 40 seconds.”

Utilizing the measure recommended by NFPA 1221 (2013 ed.) that all calls received on emergency lines shall be answered within 15 seconds 95% of the time and 99% percent of emergency lines shall be answered within 40 seconds –

In July, the dispatch team answered all calls on emergency lines within 15 seconds 95.80% of the time and answered within 40 seconds 99.61%. Thus, the dispatch team exceeded both NFPA answering standards in July.

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The following chart represents the Emergency Lines Answering Standard under NFPA 1221 (2013 ed.), Chapter 7, Section 7.4 – Operating Procedures, Rule 7.4.1 for identifying the 2014 average as well as the ratings for 2015 and 2016.

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Emergency Medical Dispatching (EMD) Compliance Scores

o Customer Service Compliance Average* (Baseline Requirement of 95%)

Customer Service Compliance Average for July, 2016: 99.74%

Overall – Customer Service Compliance Average for 2016: 99.52%

o Total Compliance Average* (Baseline Requirement of 90%)

Total Compliance Average for July, 2016: 97.22%

Overall – Total Compliance Average for 2016: 95.23%

*Effective Emergency Medical Dispatch (EMD) practices are based on the consistent use of medically approved dispatch protocols. EMD or the Medical Priority Dispatching System (MPDS) is in part based on published standards of the International Academy of Emergency Dispatch (IAED) in consultation with the National Association of EMS Physicians (NAEMSP), the American Society for Testing and Materials (ASTM), the American College of Emergency Physicians (ACEP), the U.S. Department of Transportation (USDOT), the National Institutes of Health (NIH), the American Medical Association (AMA), and more than 30 years of research, development, and field testing throughout the world. Overall, the dispatch protocols are established by the IAED Board of Fellows, which is responsible for setting the accreditation process of the International Academy. Per IAED standards, the Quality Improvement standards report requires a consistent, cumulative MPDS incident case review of at or above the stated baseline percentages.

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13 Life Saves – July, 2016

1. On July 2nd

, Dispatcher Marlo Swett, A Nights Squad, while utilizing effective EMD

instructions assisted the 9-1-1 reporting party in providing life-saving CPR

instructions.

2. On July 2nd

, Call Taker Timothy Goodnow, A Days Squad, while utilizing effective

EMD instructions assisted the 9-1-1 reporting party in providing life-saving CPR

instructions.

3. On July 4th

, Dispatcher Ava Donna Fender, A Nights Squad, while utilizing

effective EMD instructions assisted the 9-1-1 reporting party in providing life-saving

Childbirth instructions.

4. On July 7th

, Dispatcher Lynn Walker, A Nights Squad, while utilizing effective EMD


instructions.

5. On July 9th

, Dispatcher Elizabeth Strong, B Nights Squad, while utilizing effective


instructions.

6. On July 12th



instructions.

7. On July 15th

, Call Taker Timothy Goodnow, B Days Squad, while utilizing effective


instructions.

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8. On July 18th



instructions.

9. On July 19th

, Supervisor Tara Poirier, B Nights Squad, while utilizing effective


instructions.

10. On July 20th

, Dispatcher Marlo Swett, A Nights Squad, while utilizing effective


instructions.

11. On July 22nd

, Call Taker Theresa Miller, B Nights Squad, while utilizing effective

EMD instructions assisted the 9-1-1 reporting party in providing life-saving

Childbirth instructions.

12. On July 22nd

, Dispatcher Anna Meyer, B Days Squad, while utilizing effective EMD


instructions.

13. On July 23rd

, Dispatcher Jill Short, B Nights Squad, while utilizing effective EMD


instructions.

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Opened/Closed Records Per CategoryDate range 07/01/2016 - 07/31/2016Generated on 08/24/2016 13:33

Category Opened SRs Closed SRs Total (opened - closed)CAD 16 24 -8Communications 4 4 0Email 3 2 1Facility 7 11 -4GIS 10 1 9Hardware 10 5 5Intrado Phone System 8 4 4NEW CAD ISSUE 0 1 -1Operations 1 0 1Profile 2 3 -1Software 5 10 -5Total 66 65 1

44%

7% 4%

20%

2%

9%

7%

2% 0%

5%

Service Records Closed in July

CAD

Communications

Email

Facility

GIS

Hardware

Intrado Phone System

NEW CAD ISSUE

Operations

Profile

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Documents

Sacramento Regional Fire/EMS Communications Centersrfecc-wpengine.netdna-ssl.com/wp-content/uploads/...Sacramento Regional Fire/EMS Communications Center 10230 Systems Parkway, Sacramento,