s3-eu-west-1. Web viewThe Student Activates and Gym Intern’s purpose is to ensure the smooth running of all UWLSU sports team, stay active, casual sport and the UWLSU gym

UWLSU APPLICATION PACKStudent Sport and Gym

Intern

This pack contains:

Welcome from the Deputy Chief Executive Guide to the students’ union What it’s like to work at UWLSU Job Description & Person Specification Application Process Application Form Equal Opportunities Monitoring For

WELCOME FROM THE DEPUTY CHIEF EXECUTIVE

Hi,

We are so glad you want to be part of the UWLSU Army. Our aim is to be the first excellent students’ union in a modern London university with a focus on retention and improving the student experience; and what better way to make that happen than by hiring as many students as possible. We believe that students make us excellent, make this a great place to work and are most equipped to better the lives of other students. The Student Activates and Gym Intern’s purpose is to ensure the smooth running of all UWLSU sports team, stay active, casual sport and the UWLSU gym. You will do this by supporting the sports and events manager with administrative tasks, membership communications and facility and equipment maintenance The union is a family and we are looking for people who are friendly with a can-do attitude who truly believe they can help improve the lives of students at UWL.This pack will give you all the information you need on the role. If you have any question regarding your application please contact Charlie Benson on [email protected] The deadline for application is 12 midday, Thursday 23 June, 2016.

We’re the West London Army!Ben WhittakerDeputy Chief Executive

uwlsu.com | facebook.com/uwlstudentsunion | @uwl_su | 0208 231 2276

GUIDE TO THE STUDENTS’ UNION

University of West London Students’ Union (UWLSU) provides support, activities, events and representation for over 14,000 students studying at University of West London.

How is UWLSU run?

UWLSU is a charity run by a group of student leaders who have been democratically elected by the student body. On a day to day basis we are run by 3 full time student officers; President, VP Education, and VP Activities & Participation who are supported by a dedicated and professional staff team.

What does UWLSU do?

We exist to improve the student experience and we do that through offering the following services:

Advice Service: We support students with academic issues through advice, information and advocacy.

Course reps & Campaigns: We help students affect change within their university and supports students in running campaigns for change.

Student Activities: We support students in running and participating in a range of extra-curricular activities such as sports clubs, religious groups, political and charity groups and societies.

Events: We run a range of events that help students network and socialise as well as support students who want to put on their own events.

Employment Opportunities: We believe that students are best placed to be the face of UWLSU and as such we provide a range of part-time employment opportunities in administration, reception, communications, events, representation, commercial services and student activities.

Commercial Services: We provide a range of services for students from Freddie’s bar, kitchen and coffee house to a space that hosts special events throughout the year.


WHAT IT’S LIKE TO WORK AT UWLSU

At UWLSU we offer flexible working that helps you maintain that important work / life balance. Our support staff (that’s you) will get access to the UWLSU gym for free, and you’ll even get a 10% discount in our bar and cafe!At UWLSU we offer competitive salaries and loads of opportunities for personal development, plus great holiday entitlement. Across the year we take part in staff away days where we get time to socialise as a team and get creative with our strategic targets, you might even get your hands on some cool stash. In a recent survey, 98% of our current staff said that they love working at UWLSU and would recommend this as a great place to work.Our staff culture commitment:

“UWLSU people are driven to have a positive impact and are happiest working in a lively, social team towards shared goals. We like flexibility and responsibility and we encourage each other to improve through a coaching culture. We are rewarded by the opportunity to continuously develop our skills, knowledge, and experience.

But don’t take our word for it, here is what a few staff members had to say about working at UWLSU:“Working at the SU is an extremely rewarding experience and being able to help students from all over the University is a real pleasure and is most satisfying. It really can’t get better than this!”

“Being able to contribute towards a better University experience for the students makes me feel good- and in turn love my job that little bit more!”

“The SU is totally awesome and I actually love coming to work!”

“Our opinion is really valued and we are asked to put ideas forward to improve things”

“My development has gone up tenfold through informal training”

“I think it is a great place to work – especially as a first job. There is a lot to learn and get stuck into. I don’t think I would be able to get this experience anywhere else”


“The SU care about your life after university and my manager even put a recommendation on my LinkedIn because she knew it would mean a lot to me”

JOB DESCRIPTION

STUDENT SPORT AND GYM INTERN

ACCOUNTABLE TO: Sports and Events Manager

SALARY: £19,000

CONTRACT: 35 hours per week for 11 months (this may include some occasional evening and weekend work)

LOCATION: Ealing Campus and Brentford Campus (staff may be asked to travel to all UWL sites)

JOB PURPOSE

1. Undertake administrative and maintenance tasks relating to Sport, BUCS Fixtures and the UWLSU gym

2. Play and active role in the Community and Belonging team

3. To contribute to the organisations strategic and operational planning

KEY RESPONSIBILITIES

1. Undertake administrative task relating to sport, BUCS fixtures and the UWLSU gym as required by the Support and Events Manager

Provide administrative support for the organizing of Sporting and BUCS fixtures.

Book and liaise with external providers for pitches, coaches and transport. And occasionally accommodation.

Purchase equipment, kit, and materials as required.


Act as the first point of contact when students and sports clubs who have queries relating to fixtures, equipment, training, and gym memberships etc.

Manage and maintain the sports cupboard to a high standard, carrying out termly kit and equipment inventories

Implement the signing in and out of kit from the sports cupboard Carry out daily checks on the gym facility, reporting issues To update and maintain BUCS website Liaise with the UWLSU Communications Team and Front of House Team to

ensure activity information is correct and up to date. Measure student participation in sport. Support the training & development of student activities volunteers

through administration of the training programme including:- Booking training rooms- Printing & copying- Booking external training providers- Booking students into sessions- Purchasing training materials and equipment

Undertake administrative tasks relating to student sports finances including:

Recipient of all student activities related finance forms including invoices, expense claims, and purchase orders

Support the allocation of funds to clubs and societies through administrative support during budget time including printing, sending and responding to emails, and preparing spread sheets

Liaise with external parties in relation to payments, invoices, and purchases

Maintain the student activities budget keeping records of expenditure and income

Undertake administrative tasks relating to student sports members and memberships including:

Support the preparation and population of UWLSU’s membership system which may include liaising with a digital platform provider, and manual data input

Support students’ use of the membership system by sending informative emails and preparing information for guidance to students


Support the delivery of the membership system at the Fresher’s Fair including processing individual membership at a till point, liaising with companies related to PDQ machines and the membership system, and coordinating activities in the ‘payment area’

Book monthly Sports Club Committee meetings and prepare agenda’s

2. Play and active role in the Community and Belonging team

To provide friendly efficient customer service and create a warm and welcoming service to students.

Participate in community and belonging team meetings Provide information relating to community and belonging services as required

by the Sport and events Manager To participate in team planning discussions by putting forward ideas for

improvements for community and belonging services Support and participate in key UWLSU major events and activities Carry out other tasks as instructed by your manager

3. To contribute to the organisations strategic and operational planning

Provide information relating to Community and Belonging team for key reports and meetings as required by the Sports and Events Manger

Contribute to the Community and Belonging team’s strategic planning by putting forward evidence based ideas for improvements

Contribute to the Central Membership Team’s operational planning by planning the tasks and events relating to communications


PERSON SPECIFICATION

CRITERIA Requirement

KNOWLEDGE

Understanding of how students’ unions works Desirable

Strong understanding of confidentiality Essential

EXPERIENCE

Good practical customer service experience Desirable

Previous experience working in a democratically led organization Desirable

Experience coming up with ideas and creating change Essential

Experience working effectively on own initiative Essential

Experience handling cash and transactions Desirable

A good general understanding of sport Essential

Experience building relationships with people Essential

Experience of working with volunteers and/or part-time staff Desirable

Experience in creating and maintaining budgets Desirable

BEHAVIOURS

Friendly and approachable Essential

Self-motivated Essential

Reliable, hardworking and honest Essential

ATTRIBUTES/SKILLS

Strong IT literacy especially in Outlook, Microsoft word, excel and the ability to quickly learn new software

Essential

Strong attention to detail Essential

Ability to work as part of a team Essential


Ability to prioritize workload and meet deadlines Essential

Good communication skills, both oral and written – particularly ability to communicate with people at various levels

Essential

Strong problem solving skills Essential

Excellent Phone manner Essential

Strong time management skills Essential

Ability to demonstrate strong work ethic Essential

VALUES AND ETHICS

Desire to work within a democratic student led environment Essential

Committed, positive, outgoing and approachable with a ‘can do’ attitude

Essential

Commitment to improving the lives of Students at UWL Essential

A willingness to occasionally work beyond traditional office hours Essential

Understanding and commitment to equality and diversity Essential

Desire to work within organisation servicing a culturally diverse membership

Essential

Demonstrably high standards of personal integrity Essential


APPLICATION FORM

PERSONAL INFORMATION

Name:

Address:

Email:

Mobile:

Course and Year:

PREVIOUS EMPLOYMENT

Name of most recent employer:

Address:

Position held:

Duration:

Summary of main duties:


SUPPORTING STATEMENT

Please use this section to tell us how you fulfill the criteria in the person specification and any experience you think is relevant to the role.


Disclosure of a Criminal Record/Rehabilitation of Offenders Act 1974 (to be completed by all applicants)

If the post you have applied for is exempt from the Rehabilitation of Offenders Act 1974 and requires a Standard or Enhanced Disclosure (as indicated on the job description), you must disclose all convictions (whether spent or unspent), cautions, reprimands and final warnings on your criminal record. (Please read the guidelines carefully)

If the post is subject to either a Standard or Enhanced Disclosure, you must answer the following question:

Have you ever been convicted by the courts or cautioned, reprimanded or given a final warning by the police? YES NO

If the post is subject to Enhanced Disclosure, you must also answer the following question:

Are you aware of any police enquiries undertaken following allegations made against you or do you have any pending prosecutions, which may have a bearing on your suitability for this post? YES NO

For all other posts: Do you have any unspent criminal convictions? YES NO (If you answer yes to any of the above questions, please give details of offences, penalties and dates on a separate sheet (which should be signed and dated), enclose in a sealed envelope marked ‘Private & Confidential’ and attach to the form. Write your name, the post reference number and job title on the envelope.)

References

Please give names and addresses of TWO referees, not related to you, who are willing and able to provide up-to-date information on your qualifications, experience and skills. One of these must be your line manager from your current or most recent employment or if you have not been employed, a


referee related to relevant voluntary or community work or, if appropriate, your head teacher or lecturer/tutor from your last school or college or university.We reserve the right to contact your present/last employer if an offer is made and accepted. References may be taken up prior to interview, unless you have specifically requested otherwise in the section below.

Name

PositionWorking relationship (if any)Address

Post Code:Tel No:Fax No:E-mail address:May we contact them prior to interview? YES NO YES NO YES NO

I. Declaration

I understand the Students’ Union reserves the right to withdraw an offer of appointment or to terminate my employment with or without notice or payment in lieu in cases where: (a) it is discovered I do not have the claimed qualification or experience (b) I do not obtain, for whatever reasons, any appropriate examination or licence; (c) I become disbarred from the appropriate Regulatory Body or Authority.

I understand that an offer of appointment will be subject to references satisfactory to the Students’ Union.

I understand that, if the post is subject to Standard or Enhanced Disclosure, I must disclose details of any criminal record, including convictions, cautions, reprimands and final warnings and (for Enhanced Disclosure) any other information that may have a bearing on my suitability


for the post. I understand that providing false or misleading information will disqualify me from appointment

or if appointed will render me liable to dismissal without notice. I declare that the information I have given is, to the best of my knowledge, true and complete. I agree that the information given may be used for registered purposes under the Data

Protection Act 1998. Has anyone else completed this form on your behalf YES NO

Signed (please insert electronic signature or leave blank):

Date:

EQUAL OPPORTUNITIES MONITORING FORMWe are committed to equal opportunities in our recruitment process and in order to find out how well we are doing with this we need to collect monitoring data. This form is not sent to the recruiting panel and has no part in the shortlisting process. How did you find out about this post?

Where did you see this job advertised?

Your ethnic origin


Asian, Asian British, Asian English, Asian Scottish, or Asian Welsh White

Asian / Asian British Bangladeshi Chinese Indian Pakistani Other Asian background (specify if you

wish):

British English Gypsy or Irish Traveller Irish Scottish Welsh Other White background (specify if you

wish):

Black, Black British, Black English, Black Scottish, or Black Welsh Mixed

African Caribbean Other Black background (specify if you wish):

White and Asian White and Black African White and Black Caribbean White and Chinese Other mixed background (specify if you

wish): Arabic Prefer not to say Other ethnic group (specify if you wish):

Your gender

Male Female Prefer not to say

Have you ever identified as transgender?Yes No Prefer not to say

Your age

16 - 24 25 - 34 35 - 44 45 - 54 55 - 64 65+

Prefer not to say

Your sexual orientation

Bisexual

Gay man


Gay woman/lesbian

Heterosexual/straight

Other (specify if you wish):

Prefer not to say

Marriage and civil partnership

Single

Married/in a registered same-sex civil partnership

Separated, but still legally married/in a registered same-sex civil partnership

Divorced/formerly in a same-sex civil partnership which is now legally dissolved

Widowed/Surviving partner from a same-sex civil partnership

Prefer not to say

Your religion or beliefs

No religion Buddhist Christian (including Church of England,

Catholic, Protestant and all other Christian denominations)

Hindu

Jewish Muslim Sikh Other (specify if you wish): Prefer not to say

Disability

The Equality Act 2010 defines a disabled person as anyone who has or has had a physical or mental impairment which has a substantial and long-term effect on their ability to carry out normal day-to-day activities. Taking this definition into consideration, do you consider you have a disability? : YES NO

If you have a disability and have demonstrated in your application that you meet the minimum (essential) criteria for the vacancy you can request a guaranteed interview. Do you wish to claim an interview under the 2 tick’s scheme?

YES NO


Please describe any special requirements/reasonable adjustments which will help you participate in an interview or to carry out this pos


Documents

s3-eu-west-1. Web viewThe Student Activates and Gym Intern’s purpose is to ensure the smooth running of all UWLSU sports team, stay active, casual sport and the UWLSU gym