S-27 / Basics of the Project Schedule / AIA Convention 1998 / 1 S-27 Designing the Project Schedule Phillip G. Bernstein, AIA Cesar Pelli & Associates

S-27 / Basics of the Project Schedule / AIA Convention 1998 / 1

S-27 Designing the Project Schedule

Phillip G. Bernstein, AIACesar Pelli & Associates

Yale University School of Architecture

S-27 / Basics of the Project Schedule / AIA Convention / 2

Overview

• Project Management and Control

• Purposes and objectives of a successful

schedule

• Components

• Organizing Principles

• Implementation and tools

• Discussion


1 - Project Management and Control

• Changing responsibilities

• Client expectations

• Control and coordination

• Project Dynamics

• Collaboration


2 - Schedule Objectives

• Project goals

• Apparent tasks, responsibilities

• Hierarchy

• Flexibility

• Clarity


3 - Core Elements

• Milestones - date drivers

• Deliverables - work product

• Tasks - steps to create deliverables by

milestones


3 - Core Elements

Milestones

Tasks

Deliverables

100% DD Review DD Enhancements Owner Review / CD Start?

Aug Sep Oct Nov Dec Jan Feb Mar Apr May

10172431 7 142128 5 121926 2 9 162330 7 142128 4 111825 1 8 1522 1 8 152229 5 121926 3 10

Agency Meeting M MUSP Application (Book)

S Plan Document Submission B Background submission to GT by CP&A

Page 1 of 1

Prepared by Cesar Pelli & Associates - Version 4.0 (11/15/97)MUSP / Approvals SequenceP E R F O R M I N G S A R T S C E N T E R O F G R E A T E R M I A M I

Approval Element Notes

Revised Docs Walk-through

Palma walkthrough new plans

Large Scale Development Committee (LSDC)

2:00 PMCPA "road show" to PW, Zoning, FDOT

Urban Development Review Board (UDRB)

3:00 PM including model photos; CPA, BAL & R&Q

Historic Env Preservation Board (HEPB)

9/2 submit app; 9/5 submit plans.4:30 "Time Certain"; CPA & R&Q; include Sears progress

Zoning Board7:00 PM by R&Q/WA .4 sets walk-through "stamped" submitted by 9/2 (Palma)

Planning Advisory Board

7:00 PM by R&Q/WA

Public Works Review (tentative)

Exact mtg sequence TBD; attendees?

Replatting

Federal Department of Transportation (tentative)

Submission package includes plans, details. Schedule of meetings?

City Commission

FINAL Presentation by CP for permitting, including models; MUSP and street closure

S

12/16

S

8/19

Conf

9/18

LSDC Mtg

S

12/16 1/12

URDB Mtg

S

9/59/16

HEPP Mtg

2/13

Possible Sears Progress Review?

M

9/5

S

12/16 2/23

M

9/5

S

12/16 2/18

M

9/5

Tent Plat

S

1/12

Replat

1/27 2/18

Street Vacationwith Zoning

12/1

WO Issued

S

1/12

Plat Plan

1/26

City Conds

S

3/9

Final Plat

3/23

City Comms

S

4/6

FDOTPkg

S

9/15 10/9

AgencyRev

Comments S

11/19

Rev Pkg

S

12/16

FinalSubmit

1/18

FinalApproval

M

9/5

S

1/12 3/24

City CommMUSP

4/24

City CommReplat

Schedule13 - 3/11/1998 - 23:29:43

Complete

Complete UPDATE FOR SEARS WORKPLAN


3 - Core Elements

ID Task Name

1 GSA Review - Package 1

2 VE Session

3 GSA On-Board Reviews

4 Consultant Coord Meetings

5 PACKAGE 2 SUBMISSION

6 Package 1 Refinements

7 HLW DD Additional Information

8 Package 2 Work Items

9 Exterior Perspectives

10 Public Corridors

11 Elevator Lobby

12 Toilet Rooms

13 Elevator Cabs

14 Cafeteria

15 Jury Assembly

16 Conf/Collections

17 Jury Rooms

6/14 7/4

6/25 6/28

7/8 7/23

7/297/11 7/187/2

6/14 7/8

6/14 6/27

6/25 7/15

7/1 7/19

6/14 6/27

7/8 7/19

6/25 7/15

6/25 7/15

6/25 7/15

7/8 7/19

5/26 6/2 6/9 6/16 6/23 6/30 7/7 7/14 7/21 7/28 8/4

June 1996 July 1996


4 - Organizing Principles

• Timeframe(s)

• Hierarchy

• Flexibility

• Legibility

• Ease of Updates



1998March April May June July August September October November December

97/98 School Year 98 Recess 98/99 School Year

Project Task D Deliverable Formal ReviewMeeting at EWS

Page 1 of 1

Cesar Pelli & Associates / Albis Turlington ArchitectsCOMPREHENSIVE FACILITY MASTER PLAN - Proposed Workplan

Work Element

Reviews

Strategic Plan

Space Utilization

Building Needs

Master Plan

Data Collection CurriculumInterviews

FMAttributes

Curriculum ProgramExisting Conditions

FM Progress Review

Campus PlanningProgress Review

Bldg NeedsMP Pre-Final

Final Report Presentation to Board

4/1

Curriculum Recommendations

9/30

4/1

Survey

6/1

Land Use

6/22

D

7/1

Existing Conditions Survey

4/1

Collect Current Data

6/1

Attributes

6/19

4/1

Compile Electronic Backgrounds

7/1

4/1

Curriculum Analysis

5/31

(E) Curr Pgm

7/1

D

7/11

Curriculum Program

9/30

Bldg Use Opts

10/31

4/18

Exterior Docs

5/30 7/1

Ext Assess

7/30

D

9/30

FM Database

7/1

Life Safety/Accessibility

8/31

7/1

Systems Review

8/31

FM Database

9/30

D

10/31

Building Needs Assessment

4/1

Survey/Interview/Research

5/30 7/1

Planning Analysis

8/30

9/1

Campus Plan

9/30

9/1

Landscape Options

9/30

9/1

Growth Options

10/15

9/15

Building Concepts

10/15

10/15

Fin Recs

10/31

Report Production D

12/1

Final Report



ID Task Name Duration

1 Contract Negotiation 103 days

2 Notice To Proceed 0 wks

3 PROGRAM VERIFICATION 13 wks

8 AREA-WIDE MASTERPLAN (contract)25 wks

35 SCHEMATIC DESIGN 25 wks

41 DESIGN DEVELOPMENT 69.2 wks

59 CONSTRUCTION DOCUMENTS 51 wks

67 SEARS BUILDING 34 wks

83 Demo/Stabilization Construction18 wks

84 BASE PROJECT BID/NEGOTIATION12 wks

88 BUILDING CONSTRUCTION 169 wks

2/1

4/22

22 7/19

22 10/11AR

7/22 1/10SC

1/13 5/11DESIGN DE

1/13 1/4CONST

3/15 11/6SEA

11/9 3/12

1/5 3/29

3/30 6/24BUILDING CONSTRUCTION

1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007



ID Task Name

8 AREA-WIDE MASTERPLAN (contract)

9 Master Plan Analysis

10 Owner Review

11 SD NTP

12 Scoping Definition

13 Notice to Proceed - UDAP

14 UDAP (Option A)

21 UDAP (Option B)

22 Information Gathering

23 Conceptual Alternatives

24 Initial Plan Development

25 Final Plan Development

26 Review and Adjustments

27 Final Presentation

28 UDAP (Option C)

35 SCHEMATIC DESIGN

36 50% SD

37 Owner Review

38 100% SD

39 Owner Review

40 DD NTP

4/22 10/11AREA-WIDE MASTERPLAN (contract)

4/22 7/8

7/9 7/22

7/22

4/22 5/8

5/8

5/8 7/12UDAP (Option A)

5/8 8/30UDAP (Option B)

5/8 5/24

5/27 6/19

6/19 7/12

7/15 7/31

7/31 8/14

8/14 8/30

5/8 10/11UDAP (Option C)

7/22 1/10SCHEMATIC DESIGN

7/22 10/4

10/4

10/7 12/20

12/23 1/10

1/10

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr1996



ID Task Name Dur

1 PROJECT REVIEWS 125d

2 New Haven Meetings 1d

3 Miami Meetings 1d

4 User Meetings 1d

5 Special Presentations 1d

6 Owner SD Review 4w

7 ARCHITECTURE 105d

8 SD Notice to Proceed 0d

9 50 % Schematics 56d

10 Program Analysis 3w

11 Building Code / Zoning Analysis 5w

12 Blocking/Stacking Diagrams (1:50) 3w

13 Preliminary Plan Diagrams (1/32) 36d

14 Massing Approaches (1/32) 4w

15 100% Schematics 49d

16 Resolved Plan Diagrams (1/32) 3w

17 Refined Massing Approach 3w

18 Exterior Forms and Materials 3w

19 Large Scale SD Plans, Specs (1/16) 2w

20 Public Space Expression 2w

7/31 UDAP 8/27 Con Kickoff 9/24 Consult

8/9 CC 9/10 PACT/CC/PCC 10/7 CC,

9/10 10/7

7/22

7/22 8/9

7/31 9/4

7/29 8/16

8/19 10/7

9/10 10/7

10/8

10/8

10/8

7/14 7/21 7/28 8/4 8/11 8/18 8/25 9/1 9/8 9/15 9/22 9/29 10/6ul '96 Aug '96 Sep '96


5 - Implementation

• Set project objectives

• Set information requirements

• Establish milestones, deliverables, tasks

• Establish hierarchy

• Develop task list

• Integrate schedule elements


5 - Implementation

1998

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

Page 1 of 1 3/11/98

Construction Documents

December January February March April May

6 13 20 27 3 10 17 24 31 7 14 21 28 7 14 21 28 4 11 18 25 2 9 16 23 30

Agency Meeting M MUSP Application (Book)

S Plan Document Submission Review Sequence

Page 1 of 1

Approval Element Notes


5 - Implementation

1997 1998 1999 2000 2001 2002

2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4

Gross Fees 69 245 56 0 6 4Construction Costs 0 3016 2594 0 325 195

Soft Costs 13 134 13 0 3 2Total Costs 83 3374 2092 0 339 203

0

482

964

1446

1928

2410

2892

3374Gross Fees

Construction Costs

Soft Costs

Total Costs

Page 1 of 2 3/11/1998

Prepared by Cesar Pelli & AssociatesPreliminary Cash Flow Projection - OPTION 7c (Garage)CAMPUS MASTER PLAN - 9711

SoftCosts*

ConstructionCosts

GrossFeesPhase

1055Schematic Design

1574Design Development

20122Construction Documents

9015Permitting

519Bidding and Negotiation

2085Construction Admin-Phases 1-4

510Construction Admin-Phase 5

3245Construction Phase 1




11/16 12/16

12/16 3/10

3/10 7/17

6/8 9/1

7/27 10/1

10/1 6/24

9/1 3/14

10/1 1/7

1/7 4/1

4/1 5/27

5/27 6/24

*Soft costs are projected only.

D:\@DOCS\AIA\aia98\Cash Flow Master.ml5 - 3/11/199


• Software

Power: Primavera, MS Project

Comfort: Suretrak, Timeline…

Recommended: Milestones, Etc. 5.0

• Hardware

Input: processors, screen resolution

Output: format, color, scale

5 - Implementation


6 - Discussion

November December January10 17 24 1 8 15 22 29 5 12

Page 1 of 1 3/11/1998

Version 1.1DESIGN DEVELOPMENT ENHANCEMENTS Proposed WorkplanPerforming Arts Center of Greater Miami

Project Issue

Meetings / Reviews

Revised Architectural Design Development Documents

Engineering / Cost Estimating

Owner Reviews

11/18

InitialCoordination

11/24

InterimCoord (ACM)

12/1

InterimCoord (ACM)

12/8

Poss ARTEC/FDACoord Mtg

12/16

PACT DDRevision Review

1/5

Possible Cost/ReconcilReview Meeting

12/16 REVISED DDSUBMISSION

12/12

Printing/Collation

12/15 1/5

Team Cost Review

1/7

11/19

Preliminary Docs

Not for Distribution

12/2

Refined Docs

Not for Distribution

12/12

11/19

Prelim SKs

11/25

Final SKs

12/2

Refined SE Docs

12/11

Docs Due to CP&A

12/16

Cost Check

1/5

Draft Out

1/7

Final

1/12

Model Out

11/18

NTP Revisions(Complete)

12/16

Docs Rec'd

12/20

Comment Period

1/5

Final CommentsDue

1/5 1/12

NTP CDs

D:\@SCHEDS\9602mdpac\ddend5.ml5 - 3/11/1998 - 23:36:39 Cesar Pelli & Associates Inc - 9602