S 1

NACLIM Core theme 5

S 2

WP 5.1 Scientific coordination

WP 5.2 Outreach, dissemination and climate servicesDissemination of robust climate information meeting the expectations and needs of relevant stakeholders, and allowing their involvement in the decision making process

WP 5.3 Coordination across the projects EUPORIAS, NACLIM and SPECSEstablishment of a clustering and coordination mechanism across the project EUPORIAS, SPECS and NACLIM, including the set up and coordination of a European climate observation, modeling and services initiative (ECOMS)

CT5 is made up of three WPs

S 3

WP 5.1 Scientific coordination UHAM Detlef Quadfasel + Chiara BearzottiDeputy

coordinator Johann Jungclaus MPGCT leaders and

co-leaders(MPG, UPMC,

UNIRES, GEOMAR, DMI, VITO, GIM, DTU)

WP 5.2 Outreach, dissemination UHAM Detlef Quadfasel + Chiara Bearzottiand climate services ICPO Roger Barry

VITO Koen der Ridder

GIM Bart Thomas /Caroline Heylen

+ collaboration of all partners

WP 5.3 Coordination across the UHAM Detlef Quadfasel + Chiara Bearzottiprojects EUPORIAS, NACLIM and SPECS

Partners involved

S 4

Core theme 5 – WP 5.1

Scientific coordination

S 5

Decisions on the scientific management of the project will be taken by the Steering committee (SSEC)

SSEC is made up of:•Project coordinator Detlef•Deputy coordinator Johann•Core theme leaders: Johann (CT1), Svein (CT2), Steffen (CT3), Mark (CT4)

Deliverables

D51.54 Overall assessment of priorities for predictability on seasonal to decadal time scales of the climate (UHAM) PM44= June 2016

WP 5.1 Scientific coordination

S 6

Core theme 5 – WP 5.2

Dissemination & outreach

S 7

Goal: dissemination of robust climate information meeting the expectations and needs of relevant stakeholders, and allowing their involvement in the decision making process

To achieve the goal of interactive dissemination, a 3-step approach will be taken:

(1) Identifying user-needs (end-user workshop in PM9)(2) Develop a climate service plan where users’ needs and capabilities of NACLIM are matched (Climate Service Plan PM12)(3) Dissemination of results by way of electronic media, workshops and conferences (throughout the project PM1-51)

WP 5.2 Outreach, dissemination and climate services

S 8

D52.3 Website PM2 UHAM

D52.61 Dissemination plan PM2=31 December 2012UHAM+ICPO+VITO+GIM

D52.7 First end-user workshop PM9=before end July 2013UHAM+ICPO+VITO+GIM+ all

D52.13 Climate service plan PM12=before end October 2013UHAM+ICPO+VITO+GIM+ all

D52.24 Establishment of information flow PM18= before end April 2014UHAM+ICPO+VITO+GIM

D52.35 Second end-user workshop PM34=before end August 2015UHAM+ICPO+VITO+GIM+ all

WP5.2 Deliverables

S 9

User and stakeholder needs will be identified during end-user/stakeholders workshops Goal: create a bridge between scientific institutions and potential end-users

Target: •decision-makers, the private sector, the industrial sector (GIM, VITO, support UHAM)*•international climate science community (ICPO, support UHAM)*

Planned:•1st Workshop: Understanding users’ needs (before end of PM9= July 2013)•2nd Workshop: Providing interesting data to our users (before the end of PM34=August 2015)

Points to be defined*Support of ECOMS partners?Events organized locally?Language?Web seminars combined with workshops?

WP 5.2 Communication with stakeholders

S 10

Climate Service Centers EC Environmental Agency in CopenhagenMeteo-FranceNorwegian Meteorological InstituteICES (International Council for Exploration of the Seas)Off-shore agents working around Greenland and in the Arctic& Multiplicators

Activate your network!

WP 5.2 Cooperation sought with

S 11

D52.13 Climate service plan PM12=before end October 2013The plans defines the needs and capabilities of NACLIM are matched with the mapped stakeholder needs

D52.24 Establishment of information flow PM18= before end of April 2014This is a report indicating how the information should flow from scientist to stakeholders and viceversa through the climate service institutions

WP 5.2 Climate service plan and info-flow

S 12

Core theme 5 - WP 5.3

Coordination across

EUPORIAS, NACLIM and SPECS

S 13

NACLIM project has been clustered by the European Commission with two other complementary projects, EUPORIAS and SPECS, under the European initiative for climate service observation and modelling (ECOMS)

Goals:

1- Ensuring close coordination in Europe in the area of seasonal to decadal climate predictions towards climate services

2- Providing thought leadership to the European Commission on future priorities in the area of seasonal to decadal climate predictions towards climate services

European initiative for climate service observation and modelling (ECOMS)

S 14

Two targets for ECOMS

A) Joint dissemination and communication activities, for improving the outreach of results of the three projects

B) Establishment of a „think tank“

 

What ECOMS is supposed to achieve

S 15

Tools

A) Tools joint dissemination

S 16

Task?Make recommendations to the European Commission for priorities on European activities related to observation, modelling and climate services.

Who is the think tank: three coordinators of EUPORIAS, NACLIM and SPECS and of independent advisors

Three working groups (WG) will be established within this work package for coordinating the discussion:-WG 1 "Observations and monitoring", led by NACLIM-WG 2 "Modeling and infrastructure", led by SPECS-WG 3 "User/Stakeholder engagement", led by EUPORIAS

 

B) The think tank

S 17

D53.012 Recommended priorities Horizon 2020 for observation and monitoring PM5=before end March 2013

D53.022 Progress in observations and monitoring PM29

D53.023 Outcomes for observations and monitoring PM51

WP5.3 Deliverables

S 18

NACLIM governance structure

Chiara Bearzotti

S 19

Project governance

• Steering Committee (SSEC)• Governing board (GB)• Gender Panel (GA)• International advisory

committee (IAP)

 

S 20

Goal: steer the project, take appropriate decisions for steering the science and the partnership

Members:•Project coordinator Detlef•Deputy coordinator Johann•Core theme leaders Johann (CT1), Svein (CT2), Steffen (CT3), Mark (CT4)

Steering committee (SSEC)

S 21

Goals: to ensure external scientific evaluation of the project and links to other programme activities outside Europe

Members: 3 international distinguished scientists (rotating mechanism)

Tasks:• Advising on the project’s scientific approach and orientation by liaison with

the SSEC and the Coordinator• Providing a link to related activities outside Europe• Providing an international perspective of developments in the field of

operational oceanography and to help monitor the overall progress and scientific achievements of the project

• Making recommendations for new actions and activities in this area

International advisory panel (IAP)

S 22

Goal: validates the major decisions concerning the project proposed by the SSEC

Members: It is made up of representatives from all partners (1 vote per project partner)It is chaired by the Coordinator

Tasks:•Strategic orientation of the project•Plan for using and disseminating the knowledge (and updates thereof)•Changes in the consortium membership•Changes in scientific plans relative to the initial agreed implementation plan•Any alterations of the Consortium Agreement•Acceptance/exclusion of new/former partners

Governing Board (GB)

S 23

Goals: raise gender awareness

Members: Laura, Marie-Noelle and Bogi(Technical support: Chiara)

Tasks:•Provide gender statistics and indicators•Develop the NACLIM Gender Action Plan•Give advice to the SSEC on its implementation•Promote gender equality in recruitment•Promote participation of women in courses, seminars and conferences•Support the development of financial support systems for scientists with children to be able to participate in fieldwork•Promote selection of working hours convenient for mothers•Invite women to scientific/organizing committees.

Gender Panel (GA)

S 24

WP 6 Management

S 25

UHAM Coordinator: Detlef QuadfaselProject office: Chiara Bearzotti+ data manager

MPGDeputy coordinator Johann Jungclaus MPG

+Support of the CT leaders and WP leaders

Partners involved

S 26

• Liaising with the Commission on behalf of the consortium Communication of all information to the Commission

• Day to day coordination of the project: monitoring of project planning and progress (e.g. deadlines, bottlenecks, milestones, deliverables etc)

• Supervision of the quality control and documentation plan• Preparation of all reports to be forwarded to the EU• Set up of annual meetings, including SSEC and GB meetings, and internal

reviews• Practical administration of the financial and contractual aspects of the grant• Administrative and financial matters, including administration of the contract

(GA) with the Commission, the Consortium Agreement• Communication within the project, to users, and to the general public and

coordination with other EU – funded or other international projects• Implementation of the plans under knowledge and innovation-related activities,

intellectual property issues and of Gender Action Plan

Project office (PO)

S 27

Reports on the activities will be channelled from the partners to the PO and distributed then to the other partners

The PO will likewise distribute to the partners relevant information obtained from sources outside the project  

Project office as central post office

ProjectOffice

Partner 2

EC

Partner 3

PP ...Other projects

End-usersRequests/inputs

Answers

S 28

PO facilitating and monitoring info-flow

Project office

PO monitoring project schedule

S 30

Data collected within the observational CT will be immediately made available to the modelling groups for implementation in the assimilation models and for evaluation in comparison with the coupled runs

data transfer between the different observational groups is mandatory

A central data server was set-up at GEOMAR within THOR: the same data server will be available for the NACLIM project as well

A web service communication module will be established for the project office for general communication and dissemination purposes

Project office: data manager to be determined

PO Data management

S 31

Coordinator receives as prefinancing max 48% of EC request indicated in the proposal by the partnership

•35% of the original EC request transferred to partners by end November

•In addition to this, planned investments (0,5M€) and consumables (0,5M€) for the first period will be supported

•Send your request to PO by 15 November with planned investments and corresponding EC request (check the original list in DOW, page 53 and following)

Distribution of funds

S 32

Reports and information flow

Deliverables reports** - NACLIM scientists

WP reports** - WP leaders

Milestones achieved reports* - WP leaders

Financial reports** - Financial officers partner level

Project office European Commission

Template made available

Template made available

Template made available

Template made available

Project summary report, data mgt report**- (PO)Template made available

* To be reported at due dates indicated in DOW

**To be reported together at project month 18,36,51

Reporting

FR

FR

FR

FR

FR

FR

S 34

Planned

•Every six months with cumulated actual costs for monitoring purposes

•Project month 19 with CFS** on actual costs period 1-18 pm•Project month 37 with CFS** on actual costs period 19-36 pm •Project month 52 with CFS** on actual costs period 37-51 pm

** CFS=Certificate of financial statement provided by auditor in situations regulated by FP7 financial rules

First financial reports

S 35

Planned

PM2 Kickoff Barcelona (ES)

PM12 =October 2013 Annual meeting Trieste (IT)

PM24 =October 2014 Annual meeting

PM36 =October 2015 Annual meeting

PM49 =November 2016 Annual meeting

Annual Meetings

S 36

• Scientific publications, presentations, talks, animations etc..: provide a copy to the project office

• Do not delay in answering requests from the project office

Communication