Rules - Guidelines on Private School -Edited June 19

Rules / Guidelines on Private Schools Operation

EMMANUEL I. MANINANGEducation Supervisor IIHead, Private Schools Task Force (PSTF)DepEd-NCR

Rules / Guidelines onPrivate Schools Operation Application for Increase in Tuition Fee and other School Fees (Regional Memo No. 25 s. 2011 and Regional Memo No. 241 s. 2011 Applications for increase in tuition and other fees shall be filed within directly in the Regional Office or at the Division Office not later than February 28 of the year proceding the school year to which the proposed increase shall be collected. No application filed after this date shall be accepted. Division Office shall forward to the Regional Office application filed therein within three (3) days from receipt.

For this purpose, every school intending to increase its tuition fee for the succeeding school year is advised to conduct consultation with the concerned parents and teachers associations within the month of January.

3. Applications not supported by the following documents shall not be acted upon and deemed disapproved. Required Documents1. Letter of advised to the Regional Director signed by the School Head, indicating among others the school intention to comply with the provision of DepEd Order No. 88 s. 2010 and RA 6728 on the proposed increase;

2. Statement under oath of the itemized current rates of tuition and other charges and the corresponding itemized proposed changes thereon, as well as the new fees or charges proposed to be imposed, the increase in percentage, and other proposed allocation of the incremental proceeds;3. Audited financial statement showing the financial status of the school in the preceding year;

4. Copy of the latest income tax return stamped received by the BIR;5. Certificate/ Statement under oath signed by the school head that:

5.1 a prior consultation on the proposed increase was conducted with the duly organized parents and teachers association, and faculty associations; 5.2 the authorized representatives of the said associations were furnished a copy of the audited financial statement of the school, the same with the copy attached to the application; 5.3 70% of the proceeds of the proposed increase shall be allocated for payment of salaries or increase in salaries, wages, allowances and other benefits of teaching and non-teaching personnel except administrators who are principal stock holders of the school that 20% shall go to the improvement or modernization of buildings, equipment, libraries, laboratories, gymnasium and other facilities and payment of other cost of operations;5.4 the school head is aware that failure to comply with the foregoing requirements shall forfeit the right of the school to increase its tuition fee or collect the same; and 5.5 the increase of tuition / other fees previously collected went to the payment of salary increase, wages, allowances and other benefits of teaching and non-teaching personnel except administrators who are principal stock holders of the school that 20% thereof was used for the improvement or modernization ofbuildings, equipment, libraries, laboratories, gymnasium and other facilities and to payment of other cost of operation.6. Minutes of the consultation showing the date of meeting, objections made by the organizations and counter proposals offered and other information;7. List of attendees with their addresses and signatures;8. Other documents such as notice of consultation duly acknowledged by the concerned organizations, and pictures or video during the consultation; and9. Latest payroll.

APPLICATION TO OFFER SUMMER CLASSES______1. Letter of intent signed by the school head______2. Approved PTA Resolution requesting for the conduct of Summer Classes and state the amount of fees to be collected from each student, if honorarium shall be granted to teachers who will handle the classes.______3. Tentative list of subjects to be offered based on the report of failures and schedule of classes submitted by the School Head / Administrator.______4. List of students who will take up Summer classes.Requirements:______5. Written consent of the parents of student who will attend summer classes.______6. List of teachers who have consented to teach Summer classes indicating their qualifications number of years they have been teaching the subject and their respective rates.

______8. Summer School Calendar. ______7. Schedule of fees.APPLICATIONS FOR PERMIT OR RECOGNITION OF PRIVATE SCHOOLS IN BASIC EDUCATION(Regional Memo No. 177 s. 2012 and 2011 Manual of Regulations for Private Schools in Basic Education)PROCESSING OF APPLICATIONS FOR PERMIT OR RECOGNITION OF PRIVATE SCHOOLS IN BASIC EDUCATION1. Pursuant to DepEd Order No. 11 s 2010 and No. 141 s 2011 otherwise known as the 2011 Manual of Regulations for Private Schools in Basic Education, the period from submission of application to the issuance of permit outlined in the attached schedule shall be strictly observed. A permit shall be issued prior to the school year preceding the start of the school year when the new school or new course / year level is supposed to operate2. The Division Offices are hereby authorized to receive applications for authority to operate a new school or course / year level, by existing schools, within the period within which to submit such application. Applications shall be officially received by the Records Section of the Division. No application submitted outside the period specified in the attached schedule shall be accepted for processing.3. Upon submission of the application the Division Office shall assess the documentary requirements to determine the completeness / compliance to the requirements set forth under Section 30 of the Manual particularly on Feasibility Study and its supporting documents. 4. Pursuant to Section 30.1 of the Manual, failure to submit the Feasibility Study to support the application for permit shall be a ground for the outright disapproval of the application. Accordingly, the Division Office shall immediately inform. In writing, the applicant school of the outright disapproval citing this clear provision of the Manual.5. If the documentary requirements are complete, the Division Office shall conduct ocular inspection to validate the information provided by the applicant school and determine whether it complies with the standard. Upon compliance with both the documentary requirements and the standards set by the Department, the Division Office shall forward the application together with its recommendation. Only application of schools which are compliant to the requirements shall be forwarded to the Regional Office not later than January 30, preceding the opening of the school year applied for.6. Pursuant to the Manual, applicant schools should own sites for their own building and facilities, unless exempted by the Secretary on meritorious circumstances. Hence, lease contract is not allowed. However, if the school has feasible program for the ownership of the lot occupied. i.e. sale on instalment, the same may be allowed.7. Existing schools within the Region which were previously allowed to lease their buildings and premises are given five (5) years to acquire their own sites and construct its building within ten (10) years from the issuance of this Memorandum. Otherwise, failure to comply shall be a ground for the revocation of permit/ recognition of the school. 8. The ideal areas for school sites are provided for under Section 30.8 of the Manual. Schools shall not be allowed to expand in their enrolment or operate additional course unless the standards on school sites are satisfied.9. Occupancy Permit, issued by the City / Municipal Official where the school is located, shall be required to ensure the structural soundness and safety of the building.10. If the proposed school is located within a subdivision, the applicant school shall submit a written authority from the Homeowners Association.11. The applicant schools student manual/ rules and regulations shall be required and made part of the file, for reference.12. Applications for renewal of permit shall be filed on or before January 30, supported by the same requirements.13. It is reminded that pursuant to the Manual, a private school which has not been granted government recognition after more than five renewal permits may be subject of closure.14. Applications for recognition shall be filed directly with the Regional Office on or before February 1st preceding the opening of the school year in which the recognition is intended.15. Schools shall post copies of their permit / recognition on bulletin board located inside their campus.16. Immediate and wide dissemination of this Memorandum for information and adherence is desired. PROCESSING SHEET APPLICATION FOR PERMIT AND RECOGNITION OF PRIVATE SCHOOLS

(On the proposed amendment of Section 29 of the 2010 Revised Manual of Regulations for Private Schools in Basic Education)POSITION PAPER

HON. BR. ARMIN A. LUISTRO, FSCDepartment of EducationDepEd Complex, Meralco Ave.,Pasig City The Department of Education, National Capital Region (DepEd-NCR) and the undersigned School owners unto the Honorable Secretary, petition for the amendment of Section 29, of the of the 2010 Revised Manual of Regulations for Private Schools in Basic EducationWhereas the specific provision of the 2010 Revised Manual of Regulations for Private Schools in Basic Education embodied in DepEd Order No. 88, s 2010 states:Section 29. Permit and Recognition. Government authority which may be issued for the operation of private schools in basic education shall be of two kinds: a) permit and b) recognition. A permit for each year level or course shall be effective for a period of one school year. The permit issued to a school is valid only for a specific educational program and, while issued on a school year basis shall remain valid until formally revoked by the Department. On the other hand, government recognition for each year evel or course shall be for an indefinite period provided that the requirements of law, rules and standards will be satisfied. WHEREAS, Section 30 of the 2010 Revised Manual of Regulations for Private Schools in Basic Education as amended by DepEd Order No. 11, s. 2011, reads:Section 30. Requirements for Issuance of Permit. Application for the authority to open a new school, or operate a new course/year level by existing pre-elementary, elementary and secondary schools, shall be submitted to the Regional Office, or subject to the authority of the Regional Director, to the Division Office on or before August 30 preceding the start of the school year when the new school or new course/year level is supposed to operate.The Regional Office shall assess the completeness of the documentary requirements attached to the subject application. The applicant school shall be informed in writing of the deficiencies noted, if any, not later than September 30 of the same year the said application was filed. The school shall be allowed to complete the deficiencies not later than October 31 of the same year.If all the documentary requirements are complete or the school has already complied, the Regional Office shall conduct ocular inspection and evaluation of the applicant schools compliance with the minimum standards set for the program applied for, not later than November 30 of the same year the subject application was filed.After inspection and evaluation, the applicant school shall be officially informed of the deficiencies noted, if any, not later than December 15 of the same year the subject application was filed and shall be given until January 31 of the following year to correct the same. Thereafter, the Regional Office shall re-evaluate and validate compliance with the requirements. If the applicant school complies with all the requirements, the subject authority shall be issued not later than February 28 of the following year the said application was filed. Otherwise, written disapproval shall be issued within the same period.x x xWHEREAS, The Department of Education, National Capital Region (DepEd NCR), at present receives large number of applications to operate new schools or for renewal of Government Permit.4. WHEREAS, at present, both the Elementary and Secondary Divisions of this Office lack manpower due to the retirements as well as transfer of most of the Education Program Supervisors, to accommodate and process the influx of such applications.WHEREAS, there is the pressing need to lessen the workloads of the Education Program Supervisors to allow them to focus and to devote more quality time in attending to the urgent concerns of the public schools in their area of supervision and to perform their core functions in public schools.WHEREAS, DepEd Order No. 11 sets forth cut-off dates on the submission of applications and on the specific periods in which the Office concerned has to act on the applications. Notwithstanding the specific periods, the education supervisors fail to follow the same because of the bulk of applications. To act promptly on the applications would mean jeopardizing their duties and responsibilities to the public schools they supervise.Due to lack of sufficient time to evaluate the documents submitted and to conduct ocular inspections as required by the rules, it usually happens that the school year has actually ended before the government permit is ready for issuanceWHEREFORE, it is respectfully prayed:That the provision of Section 29 be amended and shall read as:Section 29. Permit and Recognition. Government authority which may be issued for the operation of private schools in basic education shall be of two kinds: a) permit and b) recognition. A permit for each year level or course shall be effective for a period of three (3) school years. The permit issued to a school is valid only for a specific educational program. On the other hand, government recognition for each year level or course shall be for an indefinite period provided that the requirements of law, rules and standards will be satisfied.(emphasis supplied)That pending the issuance of amendment, DepEd-NCR be given authority to suspend the issuance of permits or declare a moratorium for issuance of permit to new schools within five (5) years. That specific distance of schools within NCR be fixed by the Department.Respectfully submitted.June 18, 2013, Quezon City, Philippines.For DepEd-NCR: For the School Owners:LUZ S. ALMEDA _________________________Director IV_________________________Thank you.