Rugby World Cup Tournament Security

Presentation

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Introduction Video

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• 20 International Rugby Union Teams

• 13 Stadiums

• 54 Team Bases

• 55 Team Hotels

• 20 Welcome Ceremonies

• Webb Ellis Trophy Tour

• 48 Matches ( including Opening and Closing Ceremonies, Bronze Final and

Final)

• Attended by 2.47 Million spectators

• Global audience of hundreds of millions (120 Million viewed the Final)

• Security Management Team….....................6!!!

RWC 2015 18 Sept – 31 Oct 2015 (6 weeks)

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Presentation aims

• Reminder of the Security Strategy and Aims – ‘What we tried to achieve’

• Issues / problems faced

• Solutions used

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4.2.4The Host Union will provide comprehensive security at and around each Venue,Training Venue, Team accommodation and other relevant locations, tothe satisfaction of the Company and undertakes to ensure that allappropriate and necessary security precautions are in place for theTournament as a whole covering all those involved with or connectedwith the Tournament including, but not limited to, players, officialsand spectators, and shall liaise with local police and other relevantauthorities and security providers in relation to ground control and allnecessary and relevant security provision in and out of Venues andTraining Venues and generally in the Host territory ensure that allappropriate and necessary measures shall be taken and arrangementsare in place with the relevant authorities in order to guarantee the safeand peaceful hosting of the Tournament.

The Host Union shall preparecontingency plans and an escalation strategy for heightened security inrelation to the Tournament and its participants in circumstances wherean actual or perceived security threat arises.

Host Union Agreement Expectations

Duty of care

To take advice and to act on that advice, taking all reasonable measures and acting as a reasonable person would be expected to.

Government and Police Expectations

That appropriate steps are taken to provide an appropriate and commensurate security response before calling on the public purse

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Delivery of a Safe and Secure RWC 2015

• Provide reassurance to stakeholders• Protect our reputation as Tournament Organisers• Protect revenue, property and assets• Assure Government and Police expectations

By reducing the risk from identified threats by adopting robust and proportionate measures that:

• Deter• Deny• Delay• Detect

• In a manner commensurate with creating and contributing to an outstanding client and spectator experience

Tournament Security – Aims

ER 2015 / RFU / RWCL

People and Business

• Protest & activism• Ambush marketing• Terrorism • Theft • Breach of ticketing T&Cs• Team Intrusion (training privacy) and Security

Tournament Security

Responsibility:England 2015

Public Order Responsibility:

UK Police

Against:

Match VenuesNon Match

Venues

Spectators & Workforce

Teams & Officials

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Current Assessment of Threat Levels against our Risks

Risk Threat Level

Terrorism• International • Irish Republican

Unlikely - Low to Moderate

Crime – against public Likely (Moderate)

Crime – asset protection Likely (Moderate)

Ambush Marketing Likely (Moderate)

Breach of Ticketing T + Cs Very Likely (Severe)

Disruptive Protest & Activism Most likely (Substantial)

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Foundation of Proposed Security Standards

Tournament Security Standards are driven by UK Gov. perceived Threat Level

Threat Level

LOW

SUBSTANTIAL

CRITICAL

ER 2015 Security Posture

NORMAL

HEIGHTENED

EXCEPTIONAL

MODERATE

SEVERE

Current UK Gov.

Tournament threat

level assessment

Current UK Gov.

National threat level

assessment

Proposed Tournament

Security Standards

planned

against Normal Posture

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Development of Proposed Tournament Standards

Extract from ER 2015 Vision and Values

presentation

Proposed Tournament Security Standards developed considering:

• The Threat

• ER 2015 Strategic Intent

• UK Gov. (Police and Security Services) guides, publications and advice

• Industry best practice

• Global Sporting event standard security operations

• Understanding of existing venue operations

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A Venue is a Venue is a Venue?

• Wembley

• Olympic Park

• Brighton

• Leicester

• Newcastle

• Manchester

• Cardiff

• Milton Keynes

SECURE BOWL

SECURABLE BOWL WITH OUTER

ENTRY POINTS / TURNSTILES

ENCLOSED 4 STAND SQUARE

OPEN 4 STAND SQUARE WITH SECURE

OUTER ENTRY POINTS / TURNSTILES

OPEN 4 STAND SQUARE WITH INSECURE

OUTER ENTRY POINTS / TURNSTILES

• Twickenham• Leeds

• Birmingham

• Gloucester

• Exeter

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Venues Security Snapshot

Non- Match Day Match Day

Venues Security Presence* Access Control Search & Screen Person Search Bag Search

Birmingham YES NO NO Away Fans Only Away Fans Only

Brighton YES YES NO Away Fans Away Fans Only

Cardiff YES YES NO NO VARIED

Exeter NO NO NO NO NO

Gloucester NO NO NO NO NO

Leeds YES NO NO Away Fans Only Away Fans Only

Leicester YES YES NO Away Fans Only Away Fans Only

Manchester YES YES NO Away Fans Only Away Fans Only

Milton Keynes NO NO NO Away Fans Only Away Fans Only

Newcastle YES LIMITED NO Away Fans Only Away Fans Only

QEOS YES YES NO TBC YES

Twickenham YES YES TBC NO YES

Wembley YES YES NO VARIED YES

* Minimal security presence with exception of Wembley and Manchester

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Security Posture – What you didn’t see!

• Defensive searches by police

• Island sites – lockdown

• Mag and Bag or tented VSA structures

• Search and screening - random not 100%

• material screening (MSF or MTA) or vendor certification programmes

• Background checks as part of accreditation

• Void sealing

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Match Venue Security Posture – Proposed Measures

Approach

• Provide a staged and tiered approach to securing venues for the Tournament

• Implement a proportionate and appropriate solution to security considering current threats

• Provide a show of strength and focus on ‘presence and deterrence’ and measures that support our operational delivery

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Match Venue Security Posture – Time Phases

Pre-exclusive

UseBump In

Captain’s Run

Match Day

Down DaysCaptain’s

RunMatch

DayBump Out

6 distinct phases with Security measures proposed to:• Escalating stages through Bump In to Captain’s Run -1, Captain’s Run Day

to Match Day • Lowering for Down Days• Escalating again for next Captain’s Run and Match days• Lowering to point of removal at Bump Out

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Match Venue Security Posture – Proposed Measures

Pre- Exclusive Use

• No Security presence from England 2015

• Risk mitigation housekeeping measures taken to secure England 2015 pre-installed assets

• Minor physical works in venue works packages to improve security eg locks repaired, fences repaired etc

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Match Venue Security Posture – Proposed MeasuresDay One Of Exclusive Use Period and Bump In

• Emphasis on ‘presence’ and ‘deterrence’

• Nominated Access points – Man Guarded for agreed operational bump in hours

• Primary purpose – check authorisation to access the venue (accreditation or incumbent pass)

• No Search and Screening at this point

• Vehicles to be checked for authorised access (VAPP or incumbent pass)

• Delivery vehicles registered on the Venue Delivery Schedule

• Deployment of Heras fencing / barriers or man guarding at identified Vulnerable Points

• Focused CCTV control and venue patrol out of hours (Emphasis on Field of Play protection)

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Match Venue Security Posture – Proposed Measures

Captain’s Run minus 1

• Continued access points Man Guarding for agreed operational bump in hours

• Introduction of bag check and 10% random person search

• Vehicles to be checked for authorised access (VAPP or incumbent pass (tbc))

• Defensive sweep of critical areas to assure with teams presence next day (undertaken by security including dogs)

• Control and patrol of critical areas particularly swept areas

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Match Venue Security Posture – Proposed Measures

Captain’s Run

• Bowl privacy guarding introduced

• 100% bag search

• 10% person search

• Media entrance man guarded

• Accreditation for Zones 1-3 (Field of Play, Tunnel and Changing Rooms, Operational areas) implemented for agreed period either side of teams presence

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Match Venue Security Posture – Proposed MeasuresMatch Day

• Defensive –re-sweep of critical areas

• 10% search and screening of spectators and hospitality guests (excluding Tournament Guests)

• Covered search area for hospitality guests

• 100% bag check

• 10% person search and screen

• Accreditation zoning implemented at agreed times

• Lockdown of zones 1 and 2 (FOP, Tunnel and Changing Rooms) for KO -90 minutes (this was extended to 100 minutes to provide a 10 minute sweep) when teams are scheduled to arrive. Lockdown maintained until FT +60 minutes

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Match Venue Security Posture – Proposed MeasuresDown Days

• Revert to man guarding access points

• Check authorisation to access the venue (accreditation or incumbent pass)

• No Search and Screening

• Vehicles to be checked for authorised access (VAPP or incumbent pass)

• Delivery vehicles to be registered on the Venue Delivery Schedule

• CCTV Control and Patrol

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Match Venue Security Posture – Proposed Measures

Bump Out

• Limited Control and Patrol for Asset Protection

• High Value Assets to be secured immediately post final match by Functional Areas

• No search and screening or exit searching – retain right to search and undertake random screening

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Match Venue - Implementation Challenges

• Proposed Security Posture reviewed with all FAs – specifically EDEL and VDEL

• Venue by Venue challenges have been identified for implementing our proposed enhanced security measures

• Space for search and screening eg Newcastle; Millennium• EUP - Existing business activities eg Milton Keynes Hilton Hotel, and business park activity• Key Venue that was under construction and no BAU procedures OLY• Ability for incumbent security provider to provide necessary staff levels• Training in England 2015 requirements• VHA staffing level provisions• Commitment and liability concerns amongst venues

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• Test events

• Readiness Exercises

• SSOP’s

• Legacy

• Increase of staffing numbers

• Integrity Testing

• Relationship building or not as the case may be!

• Rapid Venue Reviews ER2015 Functional Areas

• TSA’s

• Police Forces

How did we encourage “Buy In”

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• TWICKERS IN A TWIST ?

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Pitch Invader

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Accreditation Issues

The End Result

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• If you would like to find out any further

information Russ & Joe will be available

after the presentation for a coffee or

something stronger at your expense of

course!!!!!

Q & A (Time permitting)

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