RTI Act-2005 From: To ACT/DR and...RTI Act-2005 Form V – Yearly Report by Department to Karnataka Information Commission From: To: Name:U Shankar Nayak. Designation: Sub Registrar

RTI Act-2005

Form V – Yearly Report by Department to Karnataka Information Commission From: To: Name:U Shankar Nayak. Designation: Sub Registrar Address: Sub-Registrar’s office Guledgudd. Tq:Badami. Tel No:08357-250205

For the Year 2016-2017 (up to the end of 31-03.2017)

V-A] Public Authority- wise information pertaining to 4(1)(a) of the RTI Act,2005 SL.No. Name of the Public

Authority Date of publication of 4(1)(a) information on the website

Date/Dates of subsequent updation of 4(1)(a) information on the website

Website address

Remarks

1 2 3 4 5 6 1 Sub Registrar office

Guledgudd 31-03.-2017

V-B] Public Authority- wise information pertaining to 4(1)(b) of the RTI Act,2005 SL.No. Name of the Public

Authority Date of publication of 4(1)(b) information on the website

Date/Dates of subsequent updation of 4(1)(b) information on the website

Website address

Remarks

1 2 3 4 5 6 1 Sub Registrar office

Guledgudd 31-03.-2017

Place: Guledgudd Public Authority Date:12-01-2018 Public information officer Sub Registrar office Guledgudd Tq:Badami

Sub‐Registrar’s Office,Guledgudd.

RighttoInformationAct2005U/s4(1)a&4(1)b

Information

From Date of opening the office to 31.03.2017.

G¥À £ÉÆÃAzÀtÂ PÀbÉÃj

˜µåêâðéÁµå˜µåê´µå¶.

ªÀiÁ»w ºÀPÀÄÌ C¢ü¤AiÀÄªÀÄ 2005 Cr PÀ®A 4(1)(C) ªÀÄvÀÄÛ PÀ®A 4(1)(§) gÀ C£ÀéAiÀÄ ªÀiÁ»w.

PÁAiÀiÁð®AiÀÄ ¥ÁægÀA¨sÀªÁzÀ ¢£ÁAPÀ¢AzÀ

Information to be given under information Act.2005.under section 4(1)A for the period

From Date of opening the office to 31.03.2017.

ANNEXURE.A (Records to be Preserved Permanently)

As per IGR Circular No.RGN130/98.99, Dated:14.03.2002.

Sl. No. Description Method of

Preservation Volume &

Files From Date To Date Page

No Remarks

1 2 3 4 5 6 7 8

1

File of Departmental circulars and Orders

regarding Registration matters.

File Book File No.1

22.05.2010

31-3-2017

1 to 260

File of Departmental circulars and Orders

regarding Stamp matters. File Book

File No.1

22.05.2010

31-3-2017

1 to 150

2 Key to Index. Book From Vol No. 3 22.05.2010 31-3-2017 1 to 200

3 Register of Destruction Records. Book From 1 - - - No such

cases 4 Register of Documents destroyed. Book From 1 - - -

5 Register of stock of furniture’s and other

articles. Book From 1 22-5-2010 31-03-2017

1 to 15

6 Book 1 volumes Book From Computerized Registration.

7 Book 2 volumes Book From Computerized Registration. 8 Book 3 volumes Book From Computerized Registration. 9 Book 4 volumes Book From Computerized Registration.

10 Book 5 ( with Index ) volumes. Book From Concerned to D.R

11 Register CD Preserved. Book From - - - - Separate

sheet attached.

12 Thumb impression

Register.

Book From 1 to 55 22.05.2010 31-3-2017 1 to 12776

Computerized

Thumb impression Register. Book From 1 10-1-2013 31-3-2017 1 to 40

13 Additional Book.1 File Book 1 to 8 10-1-2013 31-3-2017 1 to 1935

14 Additional Book.2 File Book NIL 15 Additional Book.4 File Book - - - -

17 Index.II Book From 1 to 17 22.05.2010 31-3-2017 1 to 4255

18 Index.III Book From 1 22.05.2010 31-3-2017 1 to 250 19 Index.IV Book From 1 22.05.2010 31-3-2017 1 to 250 20 Index.subsidiary. Book From - 21 Index to old register Books. Book From -

22

Reference books such as Registration acts stamps acts and manuals etc...

(year wise).

Book From - - -

23 Ledger of detailed

examination of register Books.

Book From -

24 Register of record. Book From 1 22.05.2010 31-3-2017 1to 45

Sl. No. Description Method of

Preservation Volume &

Files From Date To Date Page

No Remarks

1 2 3 4 5 6 7 8

25 Register of record sent to courts and other officers. Book From - - - -

26 Register of reproduced entries fa ing foot notes. Book From 1 22-5-2010 31-3-2017 -

27 Register of sanctioned establishment of each

officers Book From - - - - Concerned to

DR office.

28 Registration of stock of books and publication Book From - - - - -

29 Registration of valuable records Book From - - - - -

30 Register of showing the

particulars of books partially recopied

Book From - - - - -

31 Register of wills and

unopened covers containing wills received by post

Book From - - - - Concerned to DR office.

32 Registers of wills and sealed covers Book From - - - Concerned to

DR office. 33 Vacancy Register Book From - - - -

34 Sealed covers [District Registrar Office] Book From - - - - Concerned to

DR office.

35 Taluk Maps Folded un mounted 1 22.05.2010 31-3-2017 1

36 Register of firms

maintained under sec 58 of I.P. Act 1939

Book From - - - - Concerned to DR office.

37 Indexes to names of Firms Book From - - - - Concerned to DR office.

38

All Registers and the indexes maintained by the

Registrar under Hindu Marriage Act 1955

Book From 1 22.05.2010 31-3-2017

Computerized.

39

All Registers and Marriage Certificate Book and

Indexes mentioned by the Registrar under Special

Marriage Act 1954

Bond Book 1 22.05.2010 31-3-2017

40 File of Appeal orders and Judgment and Orders of

court File Book - - - - -

41

File of Correspondence relating to creation of new

officers, alteration of jurisdictions of officers etc,.

File Jacket - - - - No such cases.

42

File of Correspondence relating to clarification

issued under Registration Act, stamp

Act rules there under and other allied Acts bearing

the subject (if there rescinded)

File Jacket - - - - No such cases.

43 File of Correspondence relating to creation and

Transfer of Posts File Jacket - - - - No such

cases.

44

File of Correspondence relating to order of District

Registration Sanctioning recopying or repaired damaged books

and indexes

File Jocket Trilateral index files

- - - - No such cases.

45 File of Translations File Book - - - - No such cases.

46 Gradation list of of All Cadres File Jocket -

- - - Concerned to DR office.

47

List of Records transferred from one office to another

and acknowledgements there for

File Book - - - - No such cases.

48 Loose sheets containing

entries in Register Volume recopied

In a cover under the seal and

signature of registering

officer a slip pasted on the

cover to show its contents

- - - - No such cases.

49 Supplement to books (part I to V) File Books - - - - Computeriz

ed.

50

File relating to Registration of firms and shanges of

constitution there on under I.P.Act1935

- - - - - Concerned to DR office.

51 Market value Notifications File Jocket Trilateral index files

- - - - -

Bifurcated from

Badami SR Office

2010-11 CVC Revised Value

1 15.04.2010 - 1

2011-12 CVC Revised Value

1 01.07.2011 - 1

2012-13

-

- - - - -

2014-15 1 1-12-2014

52 Market value files before Commencement of CVC

File Jocket Trilateral index files

- - - - -

Computerization of Registered Documents u/s 4(1)(a) From date of Computerization to 31-3-2013.

Sl No

CD No

Book I Doct No Date Book III Doct

No Book IV Doct No

Book I Part I Doct

No

Book I part IV & V Doct

NoFrom To From To From To From To From To From To

2010-11 1 . . 1. 1 to. 2 01. 1093 22-5-2010 31-3-2011. 1 16 1 4 - - 1 109

2011-12 1 2 to 8 1 1635 1-4-2011 31-3-2012 1 21 1 7 1 6 1 168

2012-13 1 8 to17 1 2085 1-4-2012 31-3-2013 1 20 1 37 1 5 1 203

2013-14

4 17 to 24 1 1693 1-4-2013 31-3-2014 1 25 1 14 1 3 1 172

2014-15 5 24to27 1 1916 1-4-2014 31-3-2015 1 29 1 11 - - 1 219

2015-16 6 27to30 1 2153 1-4-2015 31-3-2016 1 23 1 14 1 1 1 258

7 31to33

ANNEXURE.B (To be Preserved for Thirty years)

Sl No. DISCRIPTION Method of

preservation Volume From Date

To Date

Page No

From

Page No To

Remarks

1 2 3 4 5 6 7 8 9

01.

Acquaintance Roll for pay and other allowances (To be preserved for 40 years)

Bound Book 1 29-10-2010 31-3-2017 1 17 -

02. Administration Report of the Department

File Jacket Trilateral index files 1 - - 1 40 -

03. Assets and liabilities statement of Government Servants

File Jacket Trilateral index files - - - -

- Concerned

to DR office.

04. Cash Book Bound Book Volume -3 22.05.2010 31-3-2017 1 237

05. Commission orders with interrogatories File Book - - - - - -

06.

Confidential Reports (two years after death five years from the date of retirement or removal, dismissal from services)

File Book - - - - - Concerned

to DR office.

07. Daily Register Bound Book 5 22.05.2010 31-3-2017 1 1097

08.

File of Correspondence relating to appointments, promotions and confirmations

File Jacket Trilateral index files - - - - -

09. File of Correspondence relating to disciplinary proceedings

File Jacket Trilateral index files . - -- - - No such

cases

10. File of Correspondence relating to family pension cases

File Jacket Trilateral index files - - - - - -

11. File of Correspondence relating to Writ cases on service matters

File Jacket Trilateral index files . . - - -

No such cases

12. File of power of attorney File Book 3 22.5.2010 31-3-2017 1 287 -

13. Minute Book Bound Book 1 22.05.2010 31-3-2017 1 18

14. File of relating to HBA, HPA., etc

File Jacket Trilateral index files . . - - - No such

cases

15.

Proceeding sheets (vide sec 72 &73 with the following papers: A) Original petitions. B) The SR Reasons for Refusal C) Enquiry Sheet D) Original documents or copies there of

Bound Book - - - - - Concerned

to DR office

16. Personal file . . . . . - -

17. Records connected with enquiry under rule 76. . . . . . No such

cases. 18. Register of Appeals Book Form - - - - - -

19. Register of power of Attorney Book Form 1 22.5.2010 31-3-2017 - - -

20. Register of revocation of power of attorney Book Form 1 22.5.2010 31-3-2017 - - -

21. Register of visits and commissions Book Form . . - - - No such

cases

22.

Service Register of Government servant who retires/dies while in service

Book Form - - - - - No such cases

23. Register of deficit fee and stamp duty Book Form - - - - - No such

cases

ANNEXURE. C

(To be Preserved for Ten years) Sl

No. DISCRIPTION Method of

preservation volume From

Date To Date Page

No Form

Page No To

Remarks

1 2 3 4 5 6 7 8 9 01. Accounts of transfer

duty i,e., surcharge Bound Book 3 22.05.2010 31-3-2017 1 301

Vol Taluka Pancyat 1 22.5.2010 31-03-2017 1 193 Vol TMC 2 22.5.2010 31-03-2017 1 108

02. Receipt Book, Counter file Receipt Book Book Form 108 22.05.2010 31-3-2017 1 19021 (Computer

receipt) 03. Office order Book Book Form 1 22.05.2010 31-3-2017

04. Register of applications for copies searches and

inspections Book Form 3 22.05.2010 31-3-2017 1 112

05. Register of personnel and other advances Book Form - - - - - No such cases

06. Register of Refunds Book Form . . - - No such cases

07. Treasury Challans Fill Jacket - - - - - -

08. Treasury remittance Book Book Form 21 22.05.2010 31-3-2017 1 1175

09. Exemption U/s 88(1) Book Form 5 22.05.2010 31-3-2017 1 9018

10. Accounts of Documents set by post Book Form - - - - -

11. Call Book Book Form . . - - - No such cases 12. Case Register Book Form - - - - - -

13.

Declarations filed under Karnataka

Vacant Lands in Urban areas (prohibition of alienation) Act 1971

File Book - - - - - No such cases

14. File of Correspondence

relating to administration Reports

Fill Jacket 1 22.05.2010 31-3-2017 1 40

15. File of Correspondence relating to amendments

to stamp act and Fill Jacket - - - - - No such cases.

Sl No.

DISCRIPTION Method of preservation

volume From Date

To Date Page No

Form

Page No To

Remarks

1 2 3 4 5 6 7 8 9 Registration Act etc..,

16. File of Correspondence relating to BPA Fill Jacket - - - - - No such cases

17.

File of Correspondence relating to condo nation of claims of arrears of

pay etc..,

Fill Jacket - - - - - No such cases

18. File of correspondence relating to date of birth Fill Jacket - - - - - No such cases

19.

File of Correspondence relating to fixation of pay and sanction of

allocation statements

Fill Jacket - - - - - No such cases

20. File of Correspondence

relating to gradation list

Fill Jacket . . - - - No such cases

21.

File of Correspondence relating to instruments certified under Sec 31,

32 & 41 of indian Stamp Act and KSA

1957

Fill Jacket - - - - - Concerned to DR office

22. File of Correspondence relating to MCA Fill Jacket - - - - - No such cases

23.

File of Correspondence relating to objection

memos received from the Account General

Fill Jacket Index Files - - - - - No such cases

24.

File of Correspondence relating to remission of institution fee in papers suits and remission of

C.F

Fill Jacket Trilateral Index

file - - - - - No such cases

25. File of Correspondence relating to sanction of

increment Fill Jacket - - - - - No such cases

26. File of Correspondence relating to refunds

Fill Jacket Trilateral Index file . . - - - No such cases

27.

File of Correspondence relating to write off of

stamp duty and registration fee


file - - - - - No such cases

28. Pay Bill (not containing

acquaintance)


file - - - - - -

29. Register of case

histories (personnel Register)

Book Form - - - - - -

30.

Register of fees and deposits for copies

searches and inspections

Book Form - - - - - No such cases

31.

Counterfoils of receipt book and challans

under Hindu & special Marriage Act.

Book Form - 22.05.2010 31-3-2017 - - Computerized.

ANNEXURE. D

(To be Preserved for Five years) Sl



Date To

Date Page No

From

Page No To

Remarks

1 2 3 4 5 6 7 8 9 01. Additional D.A. Account

Ledger Book Form

- - - - - No such cases

02. Any other papers not specially provided for under any of the categories


file


03. Budget statement Fill Jacket Trilateral Index

file

- - -

- - -

Sl No.


volume From Date

To Date

Page No

From

Page No To

Remarks

1 2 3 4 5 6 7 8 9 04. Bill Register Book

Form - - - - - -

05. Binding Estimates Fill Jacket Trilateral Index

file

-

-

-

- - No such cases

06. Consolidates statements of transfer duty


file


07. Contingent bill (DC Bill) Fill Jacket Trilateral Index

file

1 22.5.2010 31-3-2017 1 147

08. Daily accounts of documents Book Form 3 22.05.2010 31-3-2017 1 87

09. Dispatch Register Book Form

1 22.05.2010 31-3-2017 1 61

10. Detailed Budget estimates of an office and correspondence thereto

File Jacket Trilateral Index

file


11. Fair copy Register Book Form

- - - - -

12. File of application for copies of misc records

File Book 4 22.05.2010 31-3-2017 1 138 -

13. File of applications for general searches File Book 4 22.05.2010 31-3-2017 1 6458

14. File of applications for private attendance

File Book - - - - - -

15. File of applications for single searches and copies

File Book - - - - - -

16. File of applications under Sec 41 of KSA 1957

File Book 1 - - - - -

17. File of applications for withdrawal of sealed covers

File Jacket - - - - - -

18. File of Correspondence and registers etc., connected with recruitment committee

File Jacket - - - - - No such cases

19. File of Correspondence relating to FDA


20. File of Correspondence relating to civil list


file

. . - - - No such cases

21. File of Correspondence relating to constructions improvements of building etc.,


22. File of Correspondence relating to F.A


file

- - - No such cases

23. File of Correspondence relating to GPF final withdrawal


file

- - - No such cases

24. File of Correspondence relating to GPF partial final withdrawal


file

- - - No such cases

25. File of Correspondence relating to GPF temporary advance


file

- - - No such cases

26. File of Correspondence relating to reimbursement of Medical charges


file

- - - No such cases

27. File of Correspondence relating to revision of rents


file

- - - No such cases

28. File of Correspondence of routine nature


file

- - - - No such cases

29. File of Correspondence regarding sub.vouchers sent to audit office


file

- - - No such cases

30. File of Correspondence relating to supply of books, forms etc.,


file

- - - No such cases

31. File of Correspondence relating to supply of Book form 1 22.5.2010 31-3-2017

1

15

Sl No.


volume From Date

To Date

Page No

From

Page No To

Remarks

1 2 3 4 5 6 7 8 9 furniture, books free clothing and all other office equipments.

32. File of Correspondence relating to temporary posts

Book form . . - No such cases

33. File of Correspondence relating to transfers

Book form . . - No such cases

34. File of Correspondence relating to transfer duty


file

- - -

- - No such cases

35. File declarations file under karnataka Land Reforms Act. (81A)

File Book 22.5.2010 31-3-2017

1

1121

Attached to the Doc.

Set. 36. File of Correspondence with

KGID File Jacket - - - -

37. File of Correspondence with PSC regarding appointments

File Jacket . . - No such cases

38. File of Correspondence with SPD


39. Form 37 G (income of value less than Rs.10,000/.)

File Book - - - - - No such cases

40. General Receipt Register Book form 1 22.05.2010 31-3-2017 1 43 41. Indent for supply of

stationary articles, financial forms, dept books and sales etc.,

File Jacket

- - - - - -

42. Intimation of collection of transfer duty

File Jacket Trilateral Index file

-

43. Karnataka Gazette (part 1 and important Act and regulations relating to the department to be sorted out and retained for 30 years.

Book form - - - - - -

44. Leave accounts of non – gazetted government servants.

Book form - 22.05.2010 31-3-2017

1

55

45. Library issue register Book form 1 22.05.2010 31-3-2017 - - 46. Local delivery book Book form 1 22.05.2010 31-3-2017 - - 47. Memo forwarding and

acknowledging declarations under land reforms Act,

File Book

- - -

- - -

48. Notes of Inspections and Audit reports

- - - - - -

49. Office copies of LPC File Jacket Trilateral Index file

- - -

- -

-

50. Order book of contingent charges

Book form - - - - - -

51. Petitions: |) For issue of summons other than those in appeal and original of such summons ||) For certificate under Sec 16 of the stamp Act |||) Regarding other matters connected with Registration

File Book - - - - - No such cases.

52. Record issue Register Book form 1 22.05.2010 31-3-2017 - - 53. Record receipt Register Book form 1 22.05.2010 31-3-2017 -- -- 54. Register of contents of

records Receptacles Book form 1 22.05.2010 31-3-2017 - -

55. Register of contingent expenditure

Book form 1 22.05.2010 31-3-2017 - -

56. Register of documents adjudicated

Book form - - - - - Concerned to DR Office.

57. Register of impounded documents

Book form 1 22.05.2010 31-3-2017 - -

58. Register of examinations of records with records receptacles

Book form

1 22.05.2010 31-3-2017

-

-

Sl No.


volume From Date

To Date

Page No

From

Page No To

Remarks

1 2 3 4 5 6 7 8 9 59. Register of increment

certificated (office copeis) . . .

-. .

60. Register of reference under sec 45 A KSA 1957

Book form 1 22.05.2010 31-3-2017 1 12

61. Registering of Traveling allowance and process fees

Book form - - - - - No such cases.

62. Register of trunk call Book form - - - - - - 63. Register of unclaimed

documents Book form

1 22.05.2010 31-3-2017 - -

64. Register of undisturbed pay Book form - - - - - - 65. Register of unserviceable

articles Book form - - - - - No such

cases. 66. Register showing recoveries

made from the salaries of members of co.op societies

. . . - - . No such cases

67. Register showing the stock of service books

Book form - - - - - -

68. Register relating to scaled bags containing keys

Book form - - - - - -

69. Reports of private attendance File Jacket - - - - - - 70. Service book of Government

servants who has been refer or removal of dismissed

File Jacket - - -

- No such cases

71. Service book of Government servants who has resigned (five years from the resignation)

File Jacket -

- -

- - No such cases

72. Special register Book form - - - - - - 73. Special or misused sent by

the D.C. to the IGR under rule 17 of K.S.R 1958.

File Jacket . . - - - No such cases

74. Stamp register (POSTAGE) Book form 1 31.3.2011 31.03.2017 1 14 75. Statement of monthly

progressive expenditure and correspondence relating to discrepancy in figure File Jacket 73 22.05.2010 31-3-2017 1 1791

monthly progressive

report of receipts and expenditure Statement

76. Statement of monthly progressive receipts and correspondence relating to discrepancy in figure

77. Stock account of stationary Book form 1 22.05.2010 31-3-2017 1 15 78. Sub vouchers not sent to

audit office File Jacket . . - - - No such

cases 79. Traveling allowances Bill Book form - - - - - No such

cases 80. Treasury schedules received

from District treasures Loose sheets

KTC 25 3 22.05.2010 31-3-2017 1 390

81. File of certificates of encumbrance (office copy 5years or inspection whichever is later)

File Jacket 28 22.05.2010 31-3-2017

8768

82. I.T.C.CU/s 230 A of Income tax Act (5 years or deptal Inspection whichever is later)

File Jacket - - - - - No such cases.

83. Affidavits filed under prevention of fragmentation and consolidation holds Act 1966


84. Pahani, affidavit, Agriculture labourer Certificate Mutation

Extract, Municipal/Corporation khata

Extract form No.19 & V.P form 9&10 form 1and all

other records produced at the time of Registration (5 years or inspection whichever is

later) calculation sheet.

File Jacket 75 22.05.2010 31-3-2017

1

16562

85. Application filed U/s 26 & 27of the Urban Land (cleaning and regulation Act 1976 and Endorsement issued (5 years or Inspection


Sl No.


volume From Date

To Date

Page No

From

Page No To

Remarks

1 2 3 4 5 6 7 8 9 whichever is later

86. Application for deed writers license/Form A and Renewal Form B

File Jacket - - -

- - Concerned to DR Office

87. Form 1 calculation sheets (land endorsements regarding market value) U/s 45A of KSA, (5 years of dept inspection whichever is later).

Files

Attchath to the

S.L.No.88 files 22.05.2010 31-3-2017 1 2438

88. D/C certificates (5 years or dept inspection whichever is later.

. - - - - -

89. Closed files relating U/s 45A & 46A of K.S.A 1957 (5 years of dept inspection whichever is later)

File Jacket -

- -

-

-

Concerned to DR Office

ANNEXURE – E

(To be preserved for One years) Sl



Date To

Date Page From

Page To

Remarks

1 2 3 4 5 6 7 8 01. All papers received for

information for which no action is necessary

File Jacket . . - . No such cases

02. Application for casual leave File Jacket . . - . No such cases 03. Application for casual leave &

transfer File Jacket . . - . No such cases

04. Attendance Register. Book Form 2 22.05.2010 31-3-2017 1 83 05. Certificates of transfer of

charge and reports of joining and relief


06. Copies of Bills received from Nasik sent to S.O.S


07. Dead stock Register Book Form 1 22.05.2010 31-3-2017 1 10 08. Dairies of Inspector of

Registration File Jacket . . . Concerned to

DR office 09. Dairies of clearks Book Form - - - - - - 10. Fair copy Register Book Form - - - - - - 11. File of correspondence relating

to applications requesting inform etc., relating to stamp and registration matters from public


12. File of correspondence relating to grant of copies inspections of records relating to Registration of Firms and Societies.

File Jacket - - - Concerned to DR

13. File of correspondence relating to monthly arrears list.

File Jacket - - - No such cases

14. File of correspondence relating to interpretations


15. File of intermediate correspondence relating to Registration of Firms change of constitution

File Jacket - - - Concerned to DR

16. File of correspondence relating to weekly arrears list.


17. Invoices (counter foils with acknowledgements retained in the officer of issue)

Book Form

1 22.05.2010 31-3-2017

Computerized.

18. Petrol Register Vehicle not allotted 19. Periodical Register Book Form 1 22.05.2010 31-3-2017 1 3 20. Periodicals received from

subordinate offices Book Form - - - - - -

21. Postal receipts and acknowledgements

File Book 1 22.05.2010 31-3-2017 1 54

22. Register of allotments Book Form - - - - - No such cases 23. Register of casual leave and

examination leave Form - - - - - -

24. Register of receipts and

disposal of copies and memoranda (sec 64.67)

Book Form

- 22.05.2010 31-3-2013

- - Computrized

25. Register showing the acknowledgements of registered post received

File Book

-

- -

- -

Documents handed over to the partys after 30 min

of registration 26. Summons and other

correspondence regarding production of records

File Book . . - . No such cases

27. Tour Programme Concerned to DR Office 28. Work statement relating to sub

registry offices File Jacket &

Book 73 22.05.2010 31-3-2017 1 1791

Public Authority

Public information officer Sub Registrar office

Guledgudd Tq:Badami

12

Information under RTI Act 2005 Section 4(1)(b) as on 31-03-2014 Sub Registrar’s Office, Guledgudd

AnnexureÀ Formation of Sub Registrar’s Office,Guledgudd. under RTI Act 2005 Section 4(1)(b)(i) 1) Sub-Registrar Duties performed at Sub Registrar’s Office, Guledgudd under RTI Act 2005 Section 4(1)(b)(ii) 1) Register the documents presented for registration as per Registration act 1908. 2) To index the registered documents. 3) To provide certified copies of documents and encumberance certificates 4) To refer the undervalued documents to district registrar for adjudication of proper market valuation. 5) To register marriages under Hindu marriage act 1955 and Special marriage act 1954. Nature of duties performed by officer and staff at sub-registrar’s office Guledgudd.

Office Officer/staff Work performed

Sub Registrar’s Office,

Guledgudd

Sub Registrar

1. To register the documents 2. To provide certified copies of documents and encumberance

certificates. 3. To impound the under valued documents 4. To refer the undervalued documents to district registrar

for adjudication of proper market valuation. 5. To register marriages under Hindu marriage act 1955

and Special marriage act 1954.

1. To carry out office corresspondance with regard to registration,stamps,establishment,budget,audit and other matters.

2. To prepare contigency bills, pay bills, budget, monthly and annual periodicals.

3. Prepare certified copies of registered documents and encumberance certificates.

4. To carryout other official duty assigned by the sub-registrar.

1. To maintain cleanliness in the office premises. 2. To maintain the cleanliness and proper preservation of record

room and records. 3. To carry out the duties assigned to him by his superiors.

Instructions issued by the department to carryout duties efficiently: under RTI Act 2005 Section 4(1)(b)(iv) 1. Duties to be performed by the personel. 2. Periodic instructions issued to the personel for efficient performance by the personel. 3. To have cordial relation with other departments and polite and considerate behavior

with the public. Informations displayed for the convenience of public.

1. List of duties and responsibilites displayed for public convenience. 2. Sufficent seating arrangement made for the public visiting the office.. 3. Drinking water arrangement has been made. 4. Counter has been earmarked to attend to public qurries. 5. Information regarding stamp and registration fee regarding different nature of documents is displayed..

6. Notification issued by government RD:344 MUNOMU 2008 and the annexures detailing the enclosures to be furnished by the parties are displayed for public convenience.

13

Matters that are decided at the level of Sub-registrar’s office. 1. Calculating the market value of the property. 2. Classification of the documents. 3. Registration of documents. 4. Registration of wills. 5. Registration of marriages.

Time and period allotted for performing different works : 1. Computerised registered documents to furnished to the parties within thirty minutes. 2. Certified copies of registered documents: a. Hand written documents certified copies in three days. b Photo copies within thirty minutes. 3. Encumberance certificates. a.Where manual search is carried out for 8 years , in three days from the date of application. b. Where manual search is carried out for one year within one day. c. Copmuterised E.C within twenty minutes .

Records held in the office.: under RTI Act 2005 Section 4(1)(b)(vi)

1. Records pertaining to registered immovable properties. 2. Records of Wills , Adoption deeds,and Trusts. 3. Records of marriage registrations.

RTI Act 2005 Section 4(1)(b)(vii): 1. To determine the guidance value of immoveable properties under Karnataka stamp act

1957’s section 45B Central valuation committees is constituted under whom sub-committes are constituted at taluka level.

2. Configeration of valuation sub-committes at taluka level at Guledgudd

Tahashildar, Badami. President

Sub-Registrar, Badami Secretary

Asst.Executive Engineer,Badami Member

Asst. Director ,Land records,Badami Member

Chief Officer, T.M.C/Pattn Pancyat. Badami/Guledgudda/Kerur

Member

Sub-Registrar, Guledgudda/Kerur Member

RTI Act 2005 Section 4(1)(b)(viii): Various Acts and rules relavent to the office.

1. Registration act 1908 2. Karnataka Stamp act 1957

3.Karnataka Registartion rules 1965 4. Karnataka Stamp rules 1958 5. Karnataka registration manual

6.Karnataka civil services CCA rules 1957 7.Karnataka civil services rules.

8.Karnataka Financial code..

14

Contact source to obtain information: RTI Act 2005 Section 4(1)(b)(ix): Office land line: 08357-230120 RTI Act 2005 Section 4(1)(b)(x): Pay and emoluments of staff of sub-registrar’s office,Guledgudd.

slno Designation Pay scale

1 Sub-registrar 17650‐32000

RTI Act 2005 Section 4(1)(b)(xiii):

Government of Karnataka sanctions concessions of stamp duty and registration fees under section 9 of the Karnataka stamp act section 78 of the India registration act as per annexure.

RTI Act 2005 Section 4(1)(b)(xiv): Information that can be obtained in internet. 1.Registration Act 1908 2. Stamp Act 1957 3. Stamp duties 4. Stamp rules 5. FAQ’s on registration stamps.

Marriage RegistrationÂ: * Hindu Marriage Act 1955 * Hindu marriage (kar) registration rules 1966 • Hindu Marriage application forms • Marriage fees. • Special marriage 1954 • Special marriage 1954 applications

A glance on registration fee and Stamp duty.: • market value • Nature of document • Acts and rules • Stamp act and schedules • Stamp duties • Stamp rules • Marriages • Registration fee • Hindu marriage fee • Special marriage fee • Regarding fake stamp papers • F A Q

Model documents • Sale agreements • Exchange deeds • Flat/apartment sale deeds

15

• General power of attorney • Gift deed • Lease deed • Mortgage deed • Partition deed • Release deed • Conveyance • Trust • Wills • E-administration

RTI Act 2005 Section 4(1)(b)(xvi): Following information is available in the web site:

• Mortgage deeds • Wills • General qurries

Information regarding registration of documents Flat/apartment registration Stamp duty Trust deed Marriage registration Investment in immovable property by NRI Proprty and rights property title and possession transfer of possession AgreementsÄ Mortgage Application Marriage certficate

Witness summons Marriage memorandum Acts and Rules: • 1. Registration act 1908 • 2. Karnataka Stamp act 1957 • 3.Karnataka Registartion rules 1965 • 4. Karnataka Stamp rules 1958 • 5. Karnataka registration manual • 6.Karnataka civil services CCA rules 1957 • 7.Karnataka civil services rules. • 8.Karnataka Financial code..

RTI Act 2005 Section 4(1)(b)(xvii): Sub Registrar’s Office,Guledgudd

16

Assistant Public Information Officer

Public Information Officer

Appeal Authority

- Shri. U Shankar Nayak

Sub-Registrar,Sub-Registrar’s Office,

Guledagudd

Shri. MAHANTESH. PATATAR.

District Registrar,District Registrar’s Office,District

administration Office. 2nd Floor,R.no.204,205,

Navanagar,Bagalkot.

Public Authority

Public information officer Sub Registrar office

Guledgudd Tq:Badam

17

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5. «±ÉÃµÀ «ªÁºÀ PÁAiÉÄÝ 1954 ªÀÄvÀÄÛ »AzÀÆ «ªÁºÀ PÁAiÉÄÝ 1955gÀ CrAiÀÄ°è EgÀÄªÀ ªÀÄzsÀÄªÉUÀ¼À£ÀÄß £ÉÆÃAzÀtÂ ªÀiÁqÀÄªÀzÀÄ.

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3. vÀéjತªÁV ªÀÄvÀÄÛ ¥ÀæªÀiÁtÂPÀªÁV CªÀgÀªÀgÀ PÁAiÀÄðUÀ¼À£ÀÄß ¤ªÀð»¹PÉÆAqÀÄ ºÉÆÃUÀÄªÀAvÉ vÀPÀÌ ÀÆZÀ£ÉUÀ¼À£ÀÄß ¤ÃqÀ ÁVzÉ.

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1. £ÉÆAzÀtÂ PÁAiÉÄÝ 1908. 2. PÀ£ÁðlPÀ ªÀÄÄzÁæAPÀ PÁAiÉÄÝ 1957. 3. sÁgÀwÃAiÀÄ ªÀÄÄzÁæAPÀ PÁAiÉÄÝ 1899. 4. PÀ£ÁðlPÀ £ÉÆÃAzÀtÂ ¤AiÀÄªÀÄUÀ¼ÀÄ 1965. 5. PÀ£ÁðlPÀ ªÀÄÄzÁæAPÀ ¤AiÀÄªÀÄUÀ¼ÀÄ 1958. 6. PÀ£ÁðlPÀ £ÉÆÃAzÀtÂ PÉÊ¦r. 7. PÀ£ÁðlPÀ £ÁUÀjPÀ ÉÃªÁ ¹.¹.J ¤AiÀÄªÀÄUÀ¼ÀÄ 1957.

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PÀZÉÃjAiÀÄ zÀÆgÀªÁtÂ ¸ÀASÉå:08357-250202 ªÀiÁ»w ¥ÀqÉAiÀÄ®Ä ºÀPÀÄÌ C¢ü¤AiÀÄªÀÄ 2005 PÀ®A 4 (©) (10)

G¥À£ÉÆÃAzÀtÂ PÀZÉÃj ಗು ೕದಗುಡಡ C¢üPÁjUÀ¼ÀÄ ºÁUÀÆ £ËPÀgÀgÀ ±ÉæÃtÂ PÀæ. ÀA ¥ÀzÀ£ÁªÀÄ ªÉÃvÀ£À±ÉæÃtÂ

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ªÀiÁ»w ¥ÀqÉAiÀÄ®Ä ºÀPÀÄÌ C¢ü¤AiÀÄªÀÄ 2005 PÀ®A 4 (©) (13) Government of Karnataka sanctions concessions of stamp duty and registration fees under section 9 of the Karnataka stamp Act section 78 of the Indian registration Act as per annexure.

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PÀA¥ÀÆålgÀ CAvÀgÀeÁ®zÀÀ°è ¹UÀÄªÀAvÀºÀ ªÀiÁ»wUÀ¼ÀÄ.

1. £ÉÆÃAzÀtÂ PÁAiÉÄÝ. 2. £ÉÆÃAzÀtÂ ¤AiÀÄªÀÄUÀ¼ÀÄ. 3. ªÀÄÄzÁæAPÀ PÁAiÉÄÝ. 4. ªÀÄÄzÁæAPÀ ¤AiÀÄªÀÄUÀ¼ÀÄ. 5. EvÀgÀ ¤AiÀÄªÀÄUÀ¼ÀÄ.

«ªÁºÀUÀ¼À £ÉÆÃAzÀtÂ

1. »AzÀÆ «ªÁºÀ PÁAiÉÄÝ 1955. 2. »AzÀÆ «ªÁºÀUÀ¼ÀÄ (PÀ£ÁðlPÀ) £ÉÆÃAzÀtÂ ªÀÄvÀÄÛ ¤AiÀÄªÀÄUÀ¼ÀÄ 1966.

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3. qË£À ÉÆÃqÀ ªÀiÁqÀÄªÀAvÀºÀ »AzÀÆ «ªÁºÀzÀ CfðUÀ¼ÀÄ. 4. »AzÀÆ «ªÁºÀzÀ ±ÀÄ®ÌzÀ §UÉÎ ªÀiÁ»w. 5. «±ÉÃµÀ «ªÁºÀ PÁAiÉÄÝ 1954. 6. «±ÉÃµÀ «ªÁºÀUÀ¼À ¤AiÀÄªÀÄUÀ¼ÀÄ 1961. 7. qË£À ÉÆÃqÀ ªÀiÁqÀ§ºÀÄzÁzÀ «±ÉÃµÀ «ªÁºÀzÀ CfðUÀ¼ÀÄ. 8. «±ÉÃµÀ «ªÁºÀzÀ ±ÀÄ®ÌUÀ¼À ªÀiÁºÀw. £ÉÆÃAzÀtÂ ªÀÄvÀÄÛ ªÀÄÄzÁæAPÀ ±ÀÄ®ÌUÀ¼À §UÉÎ MAzÀÄ £ÉÆÃl 1. ªÀiÁgÀÄPÀmÉÖ ªÀiË®å. 2. ¥ÀvÀæUÀ¼À £ÀªÀÄÆ£É. 3. PÁAiÉÄÝUÀ¼ÀÄ ªÀÄvÀÄÛ ¤AiÀÄªÀÄUÀ¼ÀÄ. 4. ªÀÄÄzÁæAPÀ PÁAiÉÄÝ ªÀÄvÀÄÛ ±ÉqÀÆå¯ïUÀ¼ÀÄ. 5. ÀA«zsÁ£ÁvÀäPÀªÁzÀ ªÀÄÄzÁæAPÀ ±ÀÄ®Ì. 6. ªÀÄÄzÁæAPÀ ¤AiÀÄªÀÄUÀ¼ÀÄ. 7. «ªÁºÀUÀ¼ÀÄ. 8. zÀ ÁÛªÉÃdÄUÀ¼À £ÉÆÃAzÀtÂ ±ÀÄ®Ì. 9. »AzÀÆ «ªÁºÀUÀ¼À ±ÀÄ®ÌUÀ¼ÀÄ. 10. «±ÉÃµÀ «ªÁºÀUÀ¼À ±ÀÄ®ÌUÀ¼ÀÄ. 11. bÁ¥Á PÁUÀzÀUÀ¼À §UÉÎ.

¥ÀvÀæUÀ¼À £ÀªÀÄÆ£ÉUÀ¼ÀÄ

1. PÀæAiÀÄ ¥ÀvÀæ, ªÀÀ PÀgÁgÀÄ M¥ÀàAzÀ ¥ÀvÀæ. 2. «¤ªÀÄAiÀÄ ¥ÀvÀæ. 3. ¥Áèöål/ C¥ÁlðªÉÄAlUÀ¼À PÀæAiÀÄ ¥ÀvÀæ.

4. ªÉÆQÛAiÀiÁgÀ ¥ÀvÀæ. 5. §QëÃ¸À ¥ÀvÀæ. 6. DzsÁgÀ ¥ÀvÀæ. (¨sÉÆÃUÀå ¥ÀvÀæ) 7. ¥ÀgÀªÁtV ¥ÀvÀæ. 8. ºÀPÀÄÌ©lÖ

¥ÀvÀæ. 9. WÉÆÃµÀuÁ ¥ÀvÀæ. 10. ªÁnß ¥ÀvÀæ. 11. ºÀPÀÄÌ ©qÀÄUÀqÉ ¥ÀvÀæ. 12. £Áå À ¥ÀvÀæ. 13. ªÀÄÈvÀÄå ¥ÀvÀæ.

14. zÀvÀÛPÀ ¥ÀvÀæ 15. ¨ÁrUÉ ¥ÀvÀæ. 16. gÀzÀÞw ¥ÀvÀæ 17. ºÀPÀÄÌUÀ¼À ¤PÉëÃ¥À ¥ÀvÀæ. 18. PÀÄlÄA§ ªÀåªÀ ÁÜ ¥ÀvÀæ

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ªÉ ï ÉÊmï£À°ègÀÄªÀ ªÀiÁ»w ® sÀå.

1. ºÀPÀÄÌ ¥ÀvÀæUÀ¼À£ÀÄß CqÀ«qÀÄªÀ £ÁåAiÀÄ ÀªÀÄävÀ CqÀªÀiÁ£À ¥ÀvÀæ. 2. ªÀÄgÀt ±Á À£À ¥ÀvÀæ. 3. ¸ÁªÀiÁ£Àå ¥Àæ±ÉßUÀ¼ÀÄ. 4. zÀÀ ÁÛªÉÃdÄUÀ¼À £ÉÆÃAzÀtÂ PÀÄjvÀÄ ªÀiÁ»w. 5. ¥Áèöål/ C¥ÁlðªÉÄAlUÀ¼À PÀæAiÀÄ ¥ÀvÀæ £ÉÆÃAzÀtÂ ªÀiÁ»w. 6. ªÀÄÄzÁæAPÀ ±ÀÄ®Ì. 7. £Áå¸À ¥ÀvÀæ. 8. «ªÁºÀ £ÉÆÃAzÀtÂ. 9. C¤ªÁ¹ sÁgÀwÃAiÀÄgÀÄ sÁgÀvÀzÉÃ±ÀzÀ°è ¹ÜÃgÁ¹ÛAiÀÄ£ÀÄß ºÉÆAzÀ®Ä §AqÀªÁ¼À ºÀÆqÀÄªÀ PÀÄjvÀÄ. 10. PÁ£ÀÆ£ÀÄ ÀªÀÄävÀ ºÀPÀÄÌUÀ¼ÀÄ ªÀÄvÀÄÛ ÉÆvÀÄÛ. 11. MqÉvÀ£À ªÀÄvÀÄÛ ¸Áé¢üÃ£ÀvÉ. 12. ºÀ ÁÛAvÀgÀ ¥ÀvÀæ §gÉAiÀÄÄªÀzÀÄ. 13. PÀgÁgÀÄUÀ¼ÀÄ. 14. M¥ÀàAzÀzÀ GzÉÝÃ±À ªÀÄvÀÄÛ ¥Àæw¥sÀ®. 15. ªÀÄÄzÁæAPÀ ±ÀÄ®ÌzÀ PÉÆÃµÀÖPÀ. 16. £ÉÆÃAzÀtÂ ±ÀÄ®ÌzÀ PÉÆÃµÀÖPÀ.

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17. »AzÀÆ «ªÁºÀ ¤AiÀÄªÀÄUÀ¼ÀÄ (PÀ£ÁðlPÀ) 1966 gÀ£ÀéAiÀÄ ¦üÃ zÀgÀUÀ¼ÀÄ 18. Cfð. 19. «ªÁºÀ ¥ÀæªÀiÁt ¥ÀvÀæ. 20. ÁQëÃzÁgÀjUÉ ÀÆZÀ£É. 21. £ÀªÀÄÆ£É (¤AiÀÄªÀÄ 7 (1). 22. ªÀÄzÀÄªÉAiÀÄ ©£ÀßªÀvÀÛ¼É.

PÁAiÉÄÝ ªÀÄvÀÄÛ ¤AiÀÄªÀÄUÀ¼ÀÄ.

1. £ÉÆÃAzÀtÂ C¢ü¤AiÀÄªÀÄ 1908. 2. £ÉÆÃAzÀtÂ ¤AiÀÄªÀÄUÀ¼ÀÄ 1965. 3. PÀ£ÁðlPÀ ªÀÄÄzÁæAPÀ C¢ü¤AiÀÄªÀÄ 1957. 4. PÀ£ÁðlPÀ ªÀÄÄzÁæAPÀ ¤AiÀÄªÀÄ 1958. 5. C£ÀÄ ÀÆa °TvÀUÀ¼À ªÉÄÃ°£À ªÀÄÄzÁæAPÀ zÀgÀ. 6. ¹ÜgÁ¹ÛUÀ¼À ªÀiÁgÀÄPÀmÉÖ ªÀiË®å ¤zsÀðgÀuÁ À«ÄwUÀ¼À gÀZÀ£É 2003. 7. ÀévÀÄÛ ªÀUÁðªÀuÉ C¢ü¤AiÀÄªÀÄ 1882. 8. «±ÉÃµÀ «ªÁºÀ C¢ü¤AiÀÄªÀÄ 1954. 9. PÀ£ÁðlPÀ C¥ÁlðªÉÄAmï MqÉvÀ£À C¢ü¤AiÀÄªÀÄ 1972. 10. »AzÀÆ «ªÁºÀ C¢ü¤AiÀÄªÀÄ 1955.

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