4901 Park RdBenicia, CA 94510
RRFP 001 for Agreement to Perform Consulting Services to Capstone MedicalResponse to RFP
DateServices Performed By:Services Performed For:
March 18, 2013Geeks 4 U LLC
4901 Park RdBenicia, CA 94510
1140 Galaxy Way #400Concord, CA 94520
AudienceThe audience for this Response to Request for Proposal (hereinafter called the RRFP) includes: Capstone Medical which encompasses: Doctors, Nurses, Sales Associates, interns, Management, Human Relations, etc. (hereinafter called the Client or Client) and Geeks-4-U LLC which encompasses: Project Management, System Analysts, and System Designers. Namely: Daniel Stinebaugh, Patrick Tyler, Evan Diaz, Hugh Connell, and Sean Nouhi. (hereinafter called the Contractor or Contractor.)IntroductionOn behalf of the skilled team at Geeks-4-U LLC, I am pleased to offer this Response to Request for Proposal titled Capstone Medical Project. This Response to Request for Proposal (hereinafter called the RRFP) is issued pursuant to the Consultant Services Master Agreement between the client and Geeks 4 U LLC effective April 2, 2013 (the Agreement). This RRFP is subject to the terms and conditions contained in the Agreement between the parties and is made a part thereof. Any term not otherwise defined herein shall have the meaning specified in the Agreement. In the event of any conflict or inconsistency between the terms of this RRFP and the terms of this Agreement, the terms of this RRFP shall govern and prevail.This RRFP # 001, effective as of April 16, 2013, is entered into by and between Contractor and Client, and is subject to the terms and conditions specified below. The Exhibit(s) to this RRFP, if any, shall be deemed to be a part hereof. In the event of any inconsistencies between the terms of the body of this RRFP and the terms of the Exhibit(s) hereto, the terms of the body of this RRFP shall prevail. Period of PerformanceThe Services shall commence on April 2, 2013, and shall continue through May 28, 2013.
Engagement ResourcesAppendix A: Capstone ProjectCreating Healthcare Data Applications to Promote HIPAA and HITECH Compliancehttp://d36cz9buwru1tt.cloudfront.net/AWS_HIPAA_Whitepaper_Final.pdf
Meraki HIPAA Compliance for Wireless Lanhttp://www.meraki.com/lib/pdf/meraki_whitepaper_HIPAA.pdf
Scope of Work
The Contractor shall provide the Services and Deliverable(s) as follows:1. Each remote office will connect back to the central office and will meet all stated requirements for integrity, storage, and movement of related data and the applications that process such data to comply with the current HIPAA regulations. By providing you with a MSLP & multi WAN architecture utilizing multiple ISPs for redundancy and to achieve the requested SLA.1. A design where the local area network (LAN) with gigabit backbone speeds and initial performance testing to minimize bottlenecks, providing a highly available physical network.1. The doctors from each office will receive both a laptop and a tablet computer with docking stations to be selected by the contractor1. The network and communications infrastructure that supports such applications covering all desired functions in security, redundancy, operability and expandability utilizing a Cloud based solution eClinical Works option 2. 1. The network will have normal operating hours and during off-hour times will only be accessible by the Manager and IT staff.1. New printers and workstations for each office will be purchased as deemed necessary by the contractor and will provide at least 1 generations worth of upgradeability1. New servers will be configured with group policies to allow ease of management and to provide a high level of permission based control over who can access resources on the network and the internet.1. Web-based applications for all HR, Accounting & Medical Management by utilizing a cloud based EMR system eClinical Works option 2 with an SLA provided by the 3rd party and agreed to upon licensing this option.1. Backups will consist of a local and offsite backups using local SAN or NAS solutions and Amazon Glacier for offsite backup.1. Email will be handled by utilizing a cloud based solution for email consisting of office365 with an SLA provided by the 3rd party and agreed to upon licensing this option.1. Initial training on how to access and utilize the new applications (ie: Office365, eClinical Works, Microsoft Windows 8)1. Phone service will be upgraded by using a locally hosted PBX setup from xxxxx on its own subnet of the local network.
Customer Change Rules and RegulationsThe following process will be followed if a change to this RRFP is required:1. A Project Change Request (PCR) will be the vehicle for communicating change. The PCR must describe the change, the rationale for the change, and the effect the change will have on the project.2. The designated Project Manager of the requesting party (Contractor or Client) will review the proposed change and determine whether to submit the request to the other party.3. The clients point of contact will review the proposed change and approve it for further investigation or reject it. Contractor and Client will mutually agree upon any charges for such investigation, if any. If the investigation is authorized, the Client Project Managers will sign the PCR, which will constitute approval for the investigation charges. Contractor will invoice Client for any such charges. The investigation will determine the effect that the implementation of the PCR will have on RRFP price, schedule and other terms and conditions of the Agreement.4. Upon completion of the investigation, both parties will review the impact of the proposed change and, if mutually agreed, a Change Authorization will be executed.5. A written Change Authorization and/or PCR must be signed by both parties to authorize implementation of the investigated changes.
IN WITNESS WHEREOF, the parties hereto have caused this RRFP to be effective as of the day, month and year first written above.Capstone MedicalGeeks 4 U LLC