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Statement of Work for 1
Resp
onse
to R
FP
RRFP for Agreement to Perform Consulting Services to
Date Services Performed By: Services Performed For:
March 18, 2013 Geeks – 4 – U LLC
4901 Park RdBenicia, CA 94510
1140 Galaxy Way #400Concord, CA 94520
AudienceThe audience for this Response to Request for Proposal (hereinafter called the “RRFP”)
includes: Capstone Medical which encompasses: Doctors, Nurses, Sales Associates,
interns, Management, Human Relations, etc. (hereinafter called “the Client” or
“Client”) and Geeks-4-U LLC which encompasses: Project Management, System
Analysts, and System Designers. Namely: Daniel Stinebaugh, Patrick Tyler, Evan Diaz,
Hugh Connell, and Sean Nouhi. (hereinafter called “the Contractor” or “Contractor”.)
IntroductionOn behalf of the skilled team at Geeks-4-U LLC, I am pleased to offer this Response to
Request for Proposal titled Capstone Medical Project. This Response to Request for
Proposal (hereinafter called the “RRFP”) is issued pursuant to the Consultant Services
Master Agreement between the client and effective (the
“Agreement”). This RRFP is subject to the terms and conditions contained in the
Agreement between the parties and is made a part thereof. Any term not otherwise
Statement of Work for 2
defined herein shall have the meaning specified in the Agreement. In the event of any
conflict or inconsistency between the terms of this RRFP and the terms of this
Agreement, the terms of this RRFP shall govern and prevail.
This RRFP # , effective as of , is entered into by and between
Contractor and Client, and is subject to the terms and conditions specified below. The
Exhibit(s) to this RRFP, if any, shall be deemed to be a part hereof. In the event of any
inconsistencies between the terms of the body of this RRFP and the terms of the
Exhibit(s) hereto, the terms of the body of this RRFP shall prevail.
Period of PerformanceThe Services shall commence on , and shall continue through
.
Engagement ResourcesAppendix A: Capstone Project
Creating Healthcare Data Applications to Promote HIPAA and HITECH Compliance
http://d36cz9buwru1tt.cloudfront.net/AWS_HIPAA_Whitepaper_Final.pdf
Meraki HIPAA Compliance for Wireless Lan
http://www.meraki.com/lib/pdf/meraki_whitepaper_HIPAA.pdf
Scope of Work
The Contractor shall provide the Services and Deliverable(s) as follows:
1 Each remote office will connect back to the central office and will meet all stated
requirements for integrity, storage, and movement of related data and the
applications that process such data to comply with the current HIPAA
Statement of Work for 3
regulations. By providing you with a MSLP & multi WAN architecture utilizing
multiple ISP’s for redundancy and to achieve the requested SLA.
2 A design where the local area network (LAN) with gigabit backbone speeds and
initial performance testing to minimize bottlenecks, providing a highly available
physical network.
3 The doctors from each office will receive both a laptop and a tablet computer
with docking stations to be selected by the contractor
4 The network and communications infrastructure that supports such applications
covering all desired functions in security, redundancy, operability and
expandability utilizing a Cloud based solution eClinical Works option 2.
5 The network will have normal operating hours and during off-hour times will
only be accessible by the Manager and IT staff.
6 New printers and workstations for each office will be purchased as deemed
necessary by the contractor and will provide at least 1 generation’s worth of
upgradeability
7 New servers will be configured with group policies to allow ease of management
and to provide a high level of permission based control over who can access
resources on the network and the internet.
8 Web-based applications for all HR, Accounting & Medical Management by
utilizing a cloud based EMR system eClinical Works option 2 with an SLA
provided by the 3rd party and agreed to upon licensing this option.
9 Backups will consist of a local and offsite backups using local SAN or NAS
solutions and Amazon Glacier for offsite backup.
10 Email will be handled by utilizing a cloud based solution for email consisting of
office365 with an SLA provided by the 3rd party and agreed to upon licensing this
option.
11 Initial training on how to access and utilize the new applications (ie: Office365,
eClinical Works, Microsoft Windows 8)
12 Phone service will be upgraded by using a locally hosted PBX setup from xxxxx
on it’s own subnet of the local network.
Statement of Work for 4
Customer Change Rules and Regulations
The following process will be followed if a change to this RRFP is required:
1. A Project Change Request (PCR) will be the vehicle for communicating change. The
PCR must describe the change, the rationale for the change, and the effect the
change will have on the project.
2. The designated Project Manager of the requesting party (Contractor or Client) will
review the proposed change and determine whether to submit the request to the
other party.
3. The client’s point of contact will review the proposed change and approve it for
further investigation or reject it. Contractor and Client will mutually agree upon any
charges for such investigation, if any. If the investigation is authorized, the Client
Project Managers will sign the PCR, which will constitute approval for the
investigation charges. Contractor will invoice Client for any such charges. The
investigation will determine the effect that the implementation of the PCR will have
on RRFP price, schedule and other terms and conditions of the Agreement.
4. Upon completion of the investigation, both parties will review the impact of the
proposed change and, if mutually agreed, a Change Authorization will be executed.
5. A written Change Authorization and/or PCR must be signed by both parties to
authorize implementation of the investigated changes.
IN WITNESS WHEREOF, the parties hereto have caused this RRFP to be effective as
of the day, month and year first written above.
Geeks – 4 – U LLC
By: By:Name: Name:
Title: Title: