Project Approval Checklist: OAS long form (logistics) FQA Form (food & drinks) Marketing package MOA Student Waivers Adult Supervisor N. Form DCBAC waiver (alcohol) Booth Shift Schedule Others: ___________________

LOYOLA SCHOOLS – OFFICE OF STUDENT ACTIVITIES

ATENEO DE MANILA UNIVERSITY

Project Proposal Form

Name of Organization: Ateneo League of Physicists

Name of OSA Professional Assigned:

Rem Casino

Basic Project InformationProject Title: The Real Physics Game

Name of Person-in-Charge :Irwin Amago/Angela Magnaye

Student ID #

080169

Contact # of Person-in-Charge:

09052469583/09166447016

Target Date and Time: September 16, 2011Target Venue: MVP Roof Deck (Main Venue)Number of students involved:

(Student Organizers)

14 (Participants)

150

Audience Members only Ateneans only Open to Public

Nature of Project/Activity:What kind of activity will you hold? Description of the Project/Activity This is a description of the project concept overview, i.e. food sale, rummage sale, etc. Please limit to 50 words or less.

The activity is in answer to the two central core competencies of the organization, that is, it seeks to synergize both physics excellence and appreciation. It will come in the form of an Amazing Race participated in by Ps1 students. The participants will go through various stations featuring unique and interesting applications of physics.

What goal/s will this activity address?Pls. refer to the organization’s submitted goals for the present school year. The activity should address at least 2 goals. Leadership Development

Physics Appreciation: This year, the Ateneo League of Physicists aims to continue enhancing its members’ knowledge as well as presentation skills regarding the set-ups to be used for Physics Demonstrations and the Real Physics Games (RPG).

Internal Communication External Communication

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Program Management

Project Management: This year the Ateneo League of Physicists aims to maximize its potential and effectiveness of projects/activities through the proper management of its internal resources, especially that of finances (and handling of) and manpower.

Membership Formation Core Competencies

Objectives of the Project1. How will this project help the organization achieve the set goals? Will the project get you closer to your vision-mission? 2. What is the added value of this project to the organization and/or the community? 1. The project highlights the everyday applications of physics thus imbuing the participants with the much needed appreciation for the field.2. The project also highlights the capacity of physics majors to craft interesting physics challenges, which is a unique way of honing their understanding of physics.3. Lastly, the project also presents an avenue for leadership formation for the participants as well as to enhance their project management skills.

Project Success IndicatorsIndicate at least 3 success indicators that you can use to measure how successful the project was, i.e. the number of people who attended or how much money was generated. These indicators should be able to tell you if you were able to achieve the “ideal impact” you intended to make by the end of the project. The success indicators should include dates, figures, and the person-in-charge. 1. To be able to have 30 teams of five joining the event.2. To receive a cumulative project rating of at least 7.5/10 in ALL aspects of the project.3. To be able to craft an RPG project module in the post-project process that can be used in the succeeding years.

Budget SummaryProvide a brief summary of expenses for the project. Include the specific breakdown of the expenses.Where will the org get the money for this project? ___ (DCB) ____ (Others) please specify: Application Fees of Participnants

SEE ATTACHED BUDGET BREAKDOWN

MECHANICS OF THE PROJECT

Planning PhaseDescribe the preparations that will be undertaken before the actual project. Be as specific as possible. You may attach other details not specified here.Committees Task/s Target Date

Programs

1. Creation of General Program Flow for RPG August 2 (Draft)August 16 (Final)

2. Contacting of Hosts and finalization of Program Details

September 2

Research 1. Suggestion of challenges for the event. August 2 (Screening Process)

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2. Creation of a general information module for the volunteers.

August 16

3. Orientation of Volunteers September 5

Logistics

1. Procurement of Long Form from OAS. August 22. Tabulation of Suggested Venues for the Stations.

August 2

3. Submission of Reservation Forms to OAS. August 9

Promotions

1. Creation of design samples for deliberation. August 22. Finalization of Promotional Scheme. August 53. Room-to-Room Promotions of the event. August 29 –

September 9

Marketing1. Orientation on Marketing procedures. August 22. Drafting of Marketing Packages and Suggested Sponsorship Ideas.

August 2

ATTACHED ARE THE MECHANICS OF EACH STATION OF THE EVENT.

Will food and/or beverages be served during the activity? Yes NoIf Yes, Please accomplish and attach the Food Quality Assurance (FQA) Form.

For Student Entrepreneurial Initiatives (SEI): Please fill in the fields. For SEI, which involve food and/or beverages, accomplish and attach the Food Quality Assurance (FQA) Form.

Number of Slots requested:Set-up Date:Clearing Date:

Product DescriptionProducts/List of Menus Name of Suppliers/ List of

ConcessionairesDetailed Description of

Products(i.e. ingredients, packaging,

etc)

Implementation/Execution PhaseWhat will happen during the project itself? Provide the details and program flow. You may attach other details not specified here.

Activity Date / Time Point person Setting-up of Stations Sept 16/ 3:00-4:00 Logistics/ResearchSetting-up of Venue Sept 16/ 3:00-4:00 Core TeamRegistration Sept 16/ 4:30-5:00 SecretariatOpening Program Sept 16/ 5:00-5:30 ProgramsClosing Program and Awarding Sept 16/ 7:30-8:00 Programs

Evaluation and Closure Phase

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Discuss what actions the organization will do upon completion of the project (i.e. evaluation, tokens, acknowledgements, documentation, etc). You may attach other details not specified here.

Task/s Target Date

Evaluation

1. To craft an evaluation tool that effectively identifies the various important aspects of the project.

By Secretariat on August 16

2. To ascertain that all participants are able to evaluate the project.

September 16

Documentation

1. To be able to take pictures of all stations in the duration of the Project.

Secretariat/Promotions September 16

2. To write an article on the event for the Physics Department and organization website.

September 19

Signed:

Joshua Francis UyPresidentAteneo League of Physicists

Raphael GuerreroModeratorAteneo League of Physicists

----------------------------------------------- Please do not write below this line -----------------------------------------------

For OSA use only:

Endorsed by:

Remarks Name of SEI Coordinator

Signature:

Date:

Approved by:

Remarks Category

Name of OSA Professional

Signature:

Date:

BUDGET PROPOSAL FORMActivity The Real Physics Game

Purpose

It is an opportunity to engage non-physics majors, particularly those in Ps1 subjects, to be able to appreciate physics even further by participating in a fun and entertaining amazing race that features interesting applications of classroom-learned physics concepts.

PRE-PROJECT PHASE

Quantity

Item EVENT PURPOSEUnit Cost

TotalCost

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NALogistical

NeedsProcurement of Logistical Needs

To be able to have all the necessary materials for the

project.

NA 1500

2 Tarpaulins Promotional Wave

To be able to increase the visibility of projects by creating means for the student body to get to know the project better.

140 280

TOTAL 1780

PROJECT IMPLEMENTATION

Quantity

Item EVENT PURPOSEUnit Cost

TotalCost

NA PrizesProject

Implementation

To be able to award the winning participants of the RPG.

1. First Place – 30002. Second Place – 20003. Third Place - 1000

NA 6000

NAFood for

VolunteersProject

ImplementationTo empower the volunteers who stepped-up during the project

NA 720

NA ContingencyProject

Implementation

To have cash on hand during the conduct of the activity to quickly attend to emergency expenses.

NA 500

TOTAL 7220

SUMMARY OF EXPENSESProject Phase Total ExpensesPre-Project Phase 1780Project Implementation 7220Application Fees from Participants 9000 (at

300/team)

GRAND TOTAL 0

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