Rotary District 5520 Youth Exchange Program Welcome And thanks for coming Orientation Program for Host Families and Club Youth Exchange Officers

Rotary District 5520 Youth Exchange Program

WelcomeWelcomeAnd thanks for comingAnd thanks for coming

Orientation Program for Host Families

and Club Youth Exchange Officers


You’re Expecting a New ArrivalYou’re Expecting a New Arrival

Congratulations!Congratulations!

Orientation Program for Host Families

and Club Youth Exchange Officers


Orientation AgendaOrientation Agenda

What is Rotary?What is Rotary? Purpose of the Rotary YE ProgramPurpose of the Rotary YE Program Who are Rotary exchange students?Who are Rotary exchange students? Expectations – families, students, clubsExpectations – families, students, clubs Arrival and settling inArrival and settling in SchoolSchool Rotary involvementRotary involvement Activities and calendarActivities and calendar Support systemSupport system Being the first, second, last host familyBeing the first, second, last host family End of the yearEnd of the year Other topicsOther topics


What is Rotary?What is Rotary?

World’s oldest and most international service World’s oldest and most international service organizationorganization• 1¼ million Rotarians, in 170+ countries1¼ million Rotarians, in 170+ countries• Celebrating 100Celebrating 100thth anniversary in 2005 anniversary in 2005• 32,000 clubs, in 520 districts32,000 clubs, in 520 districts

Rotary Motto: “Service Above Self”Rotary Motto: “Service Above Self” ““The Four Way Test”The Four Way Test”

• Is it the TRUTH?Is it the TRUTH?• Is it FAIR to all concerned?Is it FAIR to all concerned?• Will it build GOOD WILL and better friendships?Will it build GOOD WILL and better friendships?• Will it be BENEFICIAL to all concerned?Will it be BENEFICIAL to all concerned?

The Rotary FoundationThe Rotary Foundation• Ambassadorial ScholarshipsAmbassadorial Scholarships• Polio PlusPolio Plus• Group Study ExchangeGroup Study Exchange


What is Rotary?What is Rotary?

New Mexico & West Texas is District New Mexico & West Texas is District 55205520

Includes major cities of Albuquerque, El Paso Includes major cities of Albuquerque, El Paso and Santa Feand Santa Fe

• 70 Rotary Clubs70 Rotary Clubs• In 2007-08:In 2007-08:

17 inbound exchange students (from 12 17 inbound exchange students (from 12 countries)countries)

13 outbound exchange students (to 10 13 outbound exchange students (to 10 countries)countries)


Purpose of the RYE ProgramPurpose of the RYE Program

Provide high school students an Provide high school students an opportunity to spend a year studying opportunity to spend a year studying in another country, learning the in another country, learning the language, discovering the culture, language, discovering the culture, developing skills and maturitydeveloping skills and maturity

Bring the world into our local Bring the world into our local communities through friendshipcommunities through friendship

Promote Rotary’s goal of world peace Promote Rotary’s goal of world peace and understanding, one person, one and understanding, one person, one exchange at a timeexchange at a time


Purpose of the RYE ProgramPurpose of the RYE Program

District-to-district programDistrict-to-district program 8,000 exchange students per year8,000 exchange students per year Open to children of Rotarians and Open to children of Rotarians and

non-Rotarians alikenon-Rotarians alike Operated completely by volunteer Operated completely by volunteer

Rotarians as part of Rotary’s Rotarians as part of Rotary’s commitment to international and commitment to international and community servicecommunity service


Who are Rotary Exchange Students?Who are Rotary Exchange Students?

Outstanding young peopleOutstanding young people Age 15-18½ upon arrivalAge 15-18½ upon arrival Carefully selected and well preparedCarefully selected and well prepared MostMost speak English well speak English well Anxious and excited to:Anxious and excited to:

• Learn our languageLearn our language• Discover American cultureDiscover American culture• Represent their countriesRepresent their countries• Become part of your familyBecome part of your family


Expectations of Host FamiliesExpectations of Host Families

Provide room and boardProvide room and board Treat student like your own childTreat student like your own child Help with challengesHelp with challenges

• LanguageLanguage• SchoolSchool• Culture shockCulture shock• HomesicknessHomesickness

Provide an ear to listen, a shoulder to Provide an ear to listen, a shoulder to cry on, a hand to depend oncry on, a hand to depend on


Expectations (cont.)Expectations (cont.)

Treat student as a member of the Treat student as a member of the familyfamily

Delegate daily responsibilities for the Delegate daily responsibilities for the homehome

Be prepared to say “NO” when Be prepared to say “NO” when appropriateappropriate


Sample Family RulesSample Family Rules

Be on timeBe on time CurfewCurfew Do School WorkDo School Work No telephone after a certain hourNo telephone after a certain hour Help with chores Help with chores


Use of TelephoneUse of Telephone

Explain how it works: set rules for Explain how it works: set rules for useuse

Limit calls to home country Limit calls to home country (international calls)(international calls)• Phone cardPhone card• CollectCollect• Ect…Ect…


Use of ComputerUse of Computer

Limit timeLimit time Limit/prohibit downloadsLimit/prohibit downloads


Expectations of StudentsExpectations of Students

Adapt to host familyAdapt to host family Learn our language and cultureLearn our language and culture Perform well in schoolPerform well in school Communicate Communicate Represent country and RotaryRepresent country and Rotary Participate with Rotary, school, and Participate with Rotary, school, and

communitycommunity Return home within 2 weeks of end of Return home within 2 weeks of end of

school, or 1 week after EOY tripschool, or 1 week after EOY trip


Expectations of StudentsExpectations of Students

Program RulesProgram Rules• DrivingDriving• Alcohol and DrugsAlcohol and Drugs• SmokingSmoking• School attendanceSchool attendance• RelationshipsRelationships• WorkingWorking• TravelingTraveling• Visits from homeVisits from home• Phone calls, e-mails, IMPhone calls, e-mails, IM


Expectations (cont.)Expectations (cont.)

Country Presentation to Rotary (and Country Presentation to Rotary (and others…)others…)

Travel is restrictedTravel is restricted• When a student is traveling outside the When a student is traveling outside the

District inform Youth Exchange District inform Youth Exchange chairpersonchairperson

• RYE is not a travel programRYE is not a travel program• Opportunities for travel may exist with Opportunities for travel may exist with

Rotary club members and host familiesRotary club members and host families


Expectations at SchoolExpectations at School

Ensure clear understanding of school Ensure clear understanding of school credits (if transfers home or not)credits (if transfers home or not)

Ensure understanding if student is Ensure understanding if student is allowed to graduate (usually no)allowed to graduate (usually no)

Ensure regular class attendance and Ensure regular class attendance and attention to workattention to work

Assure school that any missed work Assure school that any missed work will be completedwill be completed


Sports at SchoolSports at School

UIL regulations will determine if UIL regulations will determine if student can participate and at what student can participate and at what levellevel

Generally students that have Generally students that have graduated cannot play on varsity graduated cannot play on varsity teamsteams

Participation in varsity sports Participation in varsity sports requires paperwork and may have requires paperwork and may have feesfees


Making Close FriendsMaking Close Friends

A major challenge to YE studentsA major challenge to YE students Help find activities for studentsHelp find activities for students

• SportsSports• TheatreTheatre• BandBand• ClubsClubs

Active participation is good cure for Active participation is good cure for homesicknesshomesickness


Expectations of Host ClubsExpectations of Host Clubs

Select host familiesSelect host families Provide counselorProvide counselor Help with school arrangementsHelp with school arrangements Supply monthly allowanceSupply monthly allowance Bring to meetings regularlyBring to meetings regularly Involve in club activitiesInvolve in club activities Involve with members’ livesInvolve with members’ lives Support host familiesSupport host families Provide transportation to 4 mandatory Provide transportation to 4 mandatory

district meetingsdistrict meetings


Arrival and Settling InArrival and Settling In

Welcoming your studentWelcoming your student• Notify us of any flight changesNotify us of any flight changes• Make arrangements with Club YEO to Make arrangements with Club YEO to

meet studentmeet student• Assist with lost baggage reportsAssist with lost baggage reports

First Night QuestionsFirst Night Questions School arrangementsSchool arrangements


SchoolSchool

Educational program, student visasEducational program, student visas Visit ASAP to set scheduleVisit ASAP to set schedule NO Driver EducationNO Driver Education Encourage participationEncourage participation

• SportsSports• Music, Drama, etc.Music, Drama, etc.• InteractInteract

HomeworkHomework


Rotary InvolvementRotary Involvement

Counselor contact at least once/month Counselor contact at least once/month Club meetings at least once/month Club meetings at least once/month

(receive allowance)(receive allowance) Encourage involvement by membersEncourage involvement by members Help with school issuesHelp with school issues Support host familySupport host family Arrange transition to new host familyArrange transition to new host family Monthly allowanceMonthly allowance Pay district YE student feePay district YE student fee


Activities and CalendarActivities and Calendar

Inbound Orientation, Sep. 14-7Inbound Orientation, Sep. 14-7• Albuquerque, NMAlbuquerque, NM• Arrive Thursday afternoon or evening Arrive Thursday afternoon or evening

(Transportation by host Rotary Club)(Transportation by host Rotary Club)• Pick up Sunday AMPick up Sunday AM

Joint Inbound/Outbound, December 4-7Joint Inbound/Outbound, December 4-7• Roswell/Carlsbad, NMRoswell/Carlsbad, NM• Arrive Thursday afternoon or evening Arrive Thursday afternoon or evening



Activities and CalendarActivities and Calendar

Ski Weekend, February 5-8Ski Weekend, February 5-8• Ruidoso, NMRuidoso, NM• Arrive Thursday afternoon or evening Arrive Thursday afternoon or evening


Balloon Fiesta, second weekend October Balloon Fiesta, second weekend October (optional)(optional)• Albuquerque, NMAlbuquerque, NM• Arrive Thursday afternoon or evening Arrive Thursday afternoon or evening



District ConferenceDistrict Conference

Arrive Thursday afternoon or evening Arrive Thursday afternoon or evening (Transportation by host Rotary Club)(Transportation by host Rotary Club)

Pick up Sunday AMPick up Sunday AM


Support SystemSupport System

Club LevelClub Level• CounselorCounselor• Youth Exchange OfficerYouth Exchange Officer• PresidentPresident

District LevelDistrict Level• Country CounselorCountry Counselor• Youth Protection OfficerYouth Protection Officer• ChairpersonChairperson


Being 1Being 1stst/2/2ndnd/Last Host Family/Last Host Family

First Host FamilyFirst Host Family• Excitement – everything is newExcitement – everything is new• Culture shock – major adaptationsCulture shock – major adaptations• Language strugglesLanguage struggles• School arrangementsSchool arrangements• Often the closest bondsOften the closest bonds


Being 1Being 1stst/2/2ndnd/Last Host Family/Last Host Family

Second (or Third) Host FamilySecond (or Third) Host Family• Transition issuesTransition issues• New rules and family practicesNew rules and family practices• Language and culture begin to “click”Language and culture begin to “click”

Last Host FamilyLast Host Family• Comfortable with language and cultureComfortable with language and culture• Big events: prom, graduation, departureBig events: prom, graduation, departure• Preparing for separationPreparing for separation• Tearful goodbyesTearful goodbyes


Rotary RulesRotary RulesDrinkingDrinking

Rotary International and District Rotary International and District 5520 do not allow students to drink 5520 do not allow students to drink alcoholic beverage.alcoholic beverage.

If host family customarily has wine or If host family customarily has wine or beer with dinner, students may have beer with dinner, students may have a glass of beer or wine.a glass of beer or wine.


Rotary RulesRotary RulesDrugsDrugs

Rotary International and District Rotary International and District 5520 have a zero tolerance to drug 5520 have a zero tolerance to drug use. Students using drugs will be use. Students using drugs will be sent home.sent home.


Rotary RulesRotary RulesDrivingDriving

Rotary International and District Rotary International and District 5520 do not permit driving motorized 5520 do not permit driving motorized vehicles.vehicles.

YE students may not get a drivers YE students may not get a drivers license during their exchange year.license during their exchange year.

Motorized vehicles includes cars, Motorized vehicles includes cars, boats, skidoos, and jet skis.boats, skidoos, and jet skis.


Rotary RulesRotary RulesDatingDating

Rotary discourages steady romantic Rotary discourages steady romantic relationships with only one person. relationships with only one person. Students are encouraged to meet as Students are encouraged to meet as many people as possible and are many people as possible and are encouraged to date as many people encouraged to date as many people as possible.as possible.


MoneyMoney

Students are encouraged to open Students are encouraged to open bank accounts when they arrive in bank accounts when they arrive in the District. the District.

Often banks will provide ATM cards Often banks will provide ATM cards even if the student is a minor.even if the student is a minor.

A separate bank accounts is to be A separate bank accounts is to be established for the $400 emergency established for the $400 emergency fund, with the signatory being fund, with the signatory being someone other than the student.someone other than the student.


Sexual Abuse and Sexual Abuse and HarassmentHarassment

Sexual abuseSexual abuse• Engaging in implicit or explicit sexual acts with a Engaging in implicit or explicit sexual acts with a

young person or forcing or encouraging a young young person or forcing or encouraging a young person to engage in implicit or explicit sexual acts person to engage in implicit or explicit sexual acts alone or with another person of any age, of the alone or with another person of any age, of the same or opposite sex. This includes non touching same or opposite sex. This includes non touching offenses, such as indecent exposure or showing a offenses, such as indecent exposure or showing a young person sexual or pornographic material. young person sexual or pornographic material.

Sexual harassment Sexual harassment • Sexual advances, requests for sexual favors, or Sexual advances, requests for sexual favors, or

verbal or physical conduct of a sexual nature. In verbal or physical conduct of a sexual nature. In some cases, sexual harassment precedes sexual some cases, sexual harassment precedes sexual abuse and is used by sexual predators to abuse and is used by sexual predators to desensitize or groom their victims. desensitize or groom their victims.


Sexual Abuse and Sexual Abuse and HarassmentHarassment

Sexual harassment examplesSexual harassment examples• Sexual epithets, jokes, written or spoken references to Sexual epithets, jokes, written or spoken references to

sexual conduct, talking about one’s sex life in the presence sexual conduct, talking about one’s sex life in the presence of a young person, and comments about an individual’s of a young person, and comments about an individual’s sexual activity, deficiencies, or prowesssexual activity, deficiencies, or prowess

• Verbal abuse of a sexual natureVerbal abuse of a sexual nature• Display of sexually suggestive objects, pictures, or Display of sexually suggestive objects, pictures, or

drawingsdrawings• Sexual leering or whistling, any inappropriate physical Sexual leering or whistling, any inappropriate physical

contact such as brushing or touching, obscene language or contact such as brushing or touching, obscene language or gestures, and suggestive or insulting comments gestures, and suggestive or insulting comments


Sexual Abuse and Sexual Abuse and Harassment Harassment

1.1. Receive the report.Receive the report. Listen attentively and stay calm. Listen attentively and stay calm. Assure privacy but not confidentiality. Assure privacy but not confidentiality. Get the facts, but don’t interrogate.Get the facts, but don’t interrogate. Be nonjudgmental and reassure. Be nonjudgmental and reassure.

2.2. Protect the young person. Protect the young person. Ensure the safety and well-being of the youth exchange Ensure the safety and well-being of the youth exchange

student by removing him or her from the situation student by removing him or her from the situation immediately and preventing all contact with the alleged immediately and preventing all contact with the alleged abuser or harasser. abuser or harasser.


Sexual Abuse and Sexual Abuse and Harassment : ReportingHarassment : Reporting

3.3. Report the allegations to appropriate authorities — Report the allegations to appropriate authorities — child protective services or law enforcement.child protective services or law enforcement.

Immediately report all cases of sexual Immediately report all cases of sexual abuse — first to the appropriate law abuse — first to the appropriate law enforcement authorities for investigation enforcement authorities for investigation and then to the club and district leadership and then to the club and district leadership for follow-through. for follow-through.

Report allegations of sexual harassment to Report allegations of sexual harassment to the District 5520 Youth Protection Officer, the District 5520 Youth Protection Officer, David Driscoll, who is responsible for David Driscoll, who is responsible for seeking the advice of appropriate agencies seeking the advice of appropriate agencies and interacting with them. and interacting with them.


Sexual Abuse and Sexual Abuse and Harassment :Reporting Harassment :Reporting

4. Avoid gossip and blame.4. Avoid gossip and blame. Be careful to protect the rights of both the victim and Be careful to protect the rights of both the victim and

the accused during the investigation.the accused during the investigation. District 5520 will maintain the privacy (as distinct District 5520 will maintain the privacy (as distinct

from confidentiality) of any accused person by from confidentiality) of any accused person by limiting discussions only to those people who need to limiting discussions only to those people who need to know. The audience will be limited to the club know. The audience will be limited to the club counselor, club youth exchange officer, district youth counselor, club youth exchange officer, district youth exchange officer, district Youth Protection Officer, exchange officer, district Youth Protection Officer, the District Governor, and appropriate government or the District Governor, and appropriate government or law enforcement individuals.law enforcement individuals.


Sexual Abuse and Sexual Abuse and Harassment : Reporting Harassment : Reporting

5.5. Do not challenge the alleged offender.Do not challenge the alleged offender. Don’t contact the alleged offender. In cases of sexual Don’t contact the alleged offender. In cases of sexual

abuse, interrogation must be left entirely to law abuse, interrogation must be left entirely to law enforcement authorities. In cases of non criminal enforcement authorities. In cases of non criminal harassment, the district governor or youth protection harassment, the district governor or youth protection officer is responsible for follow-through and will officer is responsible for follow-through and will contact the alleged offender after the young person contact the alleged offender after the young person has been moved to a safe environment. has been moved to a safe environment.


Sexual Abuse and Sexual Abuse and Harassment : Follow upHarassment : Follow up

• Confirm that the student has been removed from the situation Confirm that the student has been removed from the situation immediately and has no contact with the alleged sexual abuser.immediately and has no contact with the alleged sexual abuser.

• Offer the student an independent, non-Rotarian counselor to Offer the student an independent, non-Rotarian counselor to represent his or her interests. Ask social services or law represent his or her interests. Ask social services or law enforcement to recommend someone who is not a Rotarian or enforcement to recommend someone who is not a Rotarian or in any way involved with the youth program.in any way involved with the youth program.

• Contact the student’s parents or legal guardian. Contact the student’s parents or legal guardian.


PassportsPassports

Students must have their passport Students must have their passport with them whenever they leaqve with them whenever they leaqve their host town, or when the go into their host town, or when the go into Mexico.Mexico.

Students should make a copy of the Students should make a copy of the picture page of their passport, the DS picture page of their passport, the DS 2019 form, the I-94 form, and visa 2019 form, the I-94 form, and visa and keep these copies with them at and keep these copies with them at all times.all times.


EmploymentEmployment

Students are on a J-1 visa which Students are on a J-1 visa which prohibits working.prohibits working.


ReligionReligion

Rotary does not promote any Rotary does not promote any particular religion.particular religion.

Students are encouraged to go to Students are encouraged to go to church with host families.church with host families.

If students request that they attend If students request that they attend services of their religion, if at all services of their religion, if at all possible, host families should try to possible, host families should try to comply with the student’s request.comply with the student’s request.


InsuranceInsurance

Students are required to obtain Students are required to obtain health insurance prior to coming to health insurance prior to coming to District 5520.District 5520.

Students who do not have proof of Students who do not have proof of insurance will be required to obatin it insurance will be required to obatin it at September orientation meeting.at September orientation meeting.

Host families and clubs are not Host families and clubs are not responsible for student’s insurance.responsible for student’s insurance.


Visits by family or friendsVisits by family or friends

District 5520 encourages students to District 5520 encourages students to have family of friends visit at the end have family of friends visit at the end of their exchange year.of their exchange year.

Visits during the beginning of the Visits during the beginning of the exchange year tend to cause or exchange year tend to cause or increase homesicknessincrease homesickness


Students Role as AmbassadorStudents Role as Ambassador

Students portray their whole countryStudents portray their whole country• By their attitudeBy their attitude• By their decisionsBy their decisions• By their appearanceBy their appearance• By their willingness to do for othersBy their willingness to do for others

Students can make a difference in how Students can make a difference in how people in the US view their countrypeople in the US view their country


The End of the YearThe End of the Year

Leaving for home will be harder than Leaving for home will be harder than leaving home was a year earlierleaving home was a year earlier

Reverse culture shockReverse culture shock ““The more successful the exchange, The more successful the exchange,

the harder the re-entry”the harder the re-entry” You WILL see them again, and you You WILL see them again, and you

will have travel opportunities unlike will have travel opportunities unlike any you’ve experienced before.any you’ve experienced before.


SummarySummary

Thank You!!!Thank You!!!Rotary has a great year plannedRotary has a great year planned

Rotary Youth exchange program will not Rotary Youth exchange program will not work without dedicated host families like work without dedicated host families like you who show care concern and a loving you who show care concern and a loving attitude to our students.attitude to our students.

We are more than eager to help!We are more than eager to help! Finally, PLEASE complete the Finally, PLEASE complete the

Orientation FormOrientation Form and return it to your and return it to your YEO/CounselorYEO/Counselor

Documents

Rotary District 5520 Youth Exchange Program Welcome And thanks for coming Orientation Program for Host Families and Club Youth Exchange Officers