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Rotary Club of Calgary North PlayBook Club Plan and Structure 2013-14

By President Cliff Tyminski

Vision/Mission Org Structure Committees Four-Way Test RCCN Values Next Section

Vision: Calgary North

“We are a fun and enriching way to help

empower communities locally and

worldwide”

Vision/Mission Club Theme Focus Areas Calendar Org Structure Back to Top

Mission: Calgary North

“We partner to provide financial resources, human capital and

education in Rotary International chosen areas of services”

“Calgary North’s specific focus is on Education”


President Cliff’s Theme 2013-14

“Engage, Inspire, and change lives”

Key Messages:

1. Move from attendance to commitment

2. Move from recruitment to engagement

3. Learn form the past. Look to the future

4. Work together as one effective rotary club

5. Increase membership diversity

6. Engage in long term planning

7. Hear and value every opinion


President Cliff’s Year 2013-14

Special Focus Areas:

1. Grant research adviser

2. Public relations /Communications/ web development

3. Rotary Greenway joint Calgary project

4. Engage in long term planning

5. Joint club opportunities

6. Police security Clearance

7. Fun social events

8. Strong speakers


Club Calendar Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

District Conf.

RI Conf. Glenbow Ranch Event

Peace Park

Weekend

Adv. in Citizen-

ship

RYLA Weekend

RYPEN Weekend

RYLA & RYPEN

Weekend

Prez’s Ball

Induction of Prez

Golf Tournament Time Country Xmas

Xmas Lunch

Casino Every 18 Months

Q1 Major Fundraiser (MF)

Initiate Plan Q1

MF

Launch Plan for Q1 MF

Outbound YEX

Red Deer Weekend

Promote Inbound Hosting

Outbound YEX

Returns

Inbound YEX

Leaves Outboun

d YEX Leaves

Inbound YEX

Arrives

Visit Schools re: YEX

and NewGen


2013-14 Club Org Structure

President Cliff Tyminski

Secretary / Treasurer

Paul Ramikie/ Henry Chorney

President Elect Martin Bunting

Strategic Planning

Committee

International Service

Steven Gasser

Club Service One Jim Mukerjee

Club Service Two Amanda Hart

Community Service

Frank Faria

New Generations Ron Stickley

Membership Sheila Newel

Fundraising Adrian Bussoli

Past President Steve Moore


Strategic Planning Committee Chair: Rob Rakochey/Richard Edwards

Objective: To support the club in meeting its mission and objectives that are critical to ongoing success of the club

Reporting: Committee chair reports to the President who reports on behalf of the committee to the Board

Responsibilities – Facilitate and document long term planning with emphasis on succession planning, financial planning and

operational planning – Support and work with the President-Elect in ensuring a smooth transition into his or her Presidency – Identify areas of strategic need and develop a plan for managing those needs – Coordinate investigation and implementation of solutions (approved by the Board) to address identified strategic

needs that fall between two or more directorships – Perform other tasks as directed by the Board

Membership R. Rakochey (Co-chair) R. Edwards (Co-chair) C. Tyminski (ex officio) M. Bunting B. Wong

Budget FY 2013-14: $0


Club Service One: Operations Director: Jim Mukherjee

Goals 1. Increase member participation and leverage in meeting set-up

& responsibilities, 2. Ensure that Club meetings are run smoothly & efficiently,

before, during and after 3. Ensure succession in each responsible area of Club Service 1,

Projects 1. ….. 2. ….. 3. …..

Budget $

Club Service 1 Club Service 2 Community

Service

International

Service New Generation Fundraising Membership

Back to Org Structure

Club Service One: Jim M.

Tiller

Becky Wong

Warren LaFountain

George Waites

Roster

Skip Gibson

Maria Serban

50/50 Sales

Joe Toole

Ted Giles

Randy McCord

Ernie Hauser

Attendance

Lawrie Fisher

Tom Whittle

George Waites

David Thompson

Jim Mukerjee

Properties

Bob Hansell

Henry Chorney

George Waites

Sergeant-at-Arms

Jim Aronitz

Skip Gibson

David Thompson

Doris Roland

Steve Gasser

Ron Stickley

Greeters

Bob Hansell

Conrad Loban

Joe Toole

Bob Bryden

Skip Gibson

Jim Mukerjee

Ernie Hauser

Henry Chorney

Dan Turner

Bud Watson

Marv Foote

Carol Eamer

Sandra Duncan

Committees at a Glance


Service

International



Club Service One: Jim Committees at a Glance – Projects & Budget

Tiller

Duties and Timeline

Budget

50/50 Sales

Duties and Timeline

Budget

Properties

Duties and Timeline

Budget

Greeters

Duties and Timeline

Budget

Sergeant-at-Arms

Duties and Timeline

Budget

Attendance

Duties and Timeline

Budget

Roster

Duties and Timeline

Budget


Service

International



Club Service Two Director: Amanda Hart (Deputy: Warren)

Goals 1. To host a number of events throughout the year that will be of interest to a

variety of our club’s members to encourage goodwill and better friendships, especially with the new members.

2. To host at least one even per quarter

Projects 1. Stampede Party – July 2. Golf Day – September 3. Kids/Seniors Christmas Party – December 4. Members Christmas Dinner (formerly Country Christmas) 5. Evening meetings 9 (a la beer tasting at Craft)

Budget $1,500


Service

International



Club Service Two: Amanda H.

Happy Hour & Octoberfest

Amanda Hart

Golf Day

Member Xmas Dinner

Jim Aronitz

Lawrie Fisher

Stampede BBQ

Skip Gibson

Members Christmas Party

Pot Luck Special Christmas Party

Chair: Rob & Launie Rakochey

President’s Ball

Chair: John Robinson


Service

International



Club Service Two: Amanda H.

Christmas Dinner & Gift Exchange

December 2013

Budget

Golf Tournament

September 2013

Self-funded

President’s Ball

Duties and Timeline

Budget

Christmas Party

December 2013

Budget

Member Roast

Duties and Timeline

Budget

Happy Hour & Octoberfest

October 2013 & March 2014

Budget

Pot Luck Special

Duties and Timeline

Budget

Stampede BBQ

Skip Gibson

July 2013

Self-funded

Committees at a Glance – Projects & Budget


Service

International



Community Service Director: Frank Faria (Deputy: Tally A.)

Goals 1. ….. 2. ….. 3. …..

Projects 1. ….. 2. ….. 3. …..

Budget $


Service

International



Community Service: Frank F.

X

Calgary Food Bank

Chair: Martin Bunting Tom Whittle

George Waites David Thompson

Jim Mukerjee


Superus Erudio Scholarships

Chair: Frank Faria

Casino

Skip Gibson

Project Evaluation

Chair: Dan Turner Ernie Hauser Becky Wong Bud Watson Frank Faria

Lawrie Fisher

X Salvation Army

Chair: Richard Edwards

Bob Hansell Joe Toole

Bob Bryden

Work Parties

Chair: George Waites

Henry Chorney

Sandra Duncan

Skip Gibson

Chair: Bob Hansell

Joe Toole


Service

International



Community Service: Frank F.

Project Evaluation

Duties and Timeline

Budget

Calgary Interfaith Food Bank

Duties and Timeline

Budget

Work Parties

Duties and Timeline

Budget

Salvation Army

Duties and Timeline

Budget

Superus Erudio Scholarships

Duties and Timeline

Budget

X

Duties and Timeline

Budget

X

Duties and Timeline

Budget

Casino

Skip Gibson

Duties and Timeline

Budget



Service

International



International Service Director: Steven Gasser (Deputy: Carol)

Goals 1. Complete and finalize our current project – El Aguacate, including

Monitoring + Verification 2013/14 2. Identify one new project for 2013/14 planning, 2014/15 implementation 3. Assist one other club in their project (e.g. Airdrie) as requested 4. Have a list of projects ‘in the hopper’ 5. Complete a procedure manual with deadlines 6. Rotary Friendship Exchange (RFE) – Host Clubs in 2013

Projects 1. El Aguacate School 2. Rotary Friendship Exchange 3. ???

Budget $16,000 current year project; annual allocation = $10,000


Service

International



International Service: Steven G.

X

Future Project David

Carol

Luchy

Maria


X

Current Project

Skip Gibson

VTT

Paul

X X

RFE Host

Steven

Paul

Bob

David Thompson

Carol


Service

International



International Service: Steven G.

VTT

Spring 2014

$15,000

RFE

Duties and Timeline

Budget

Completion July 2013

$16,000

X

Duties and Timeline

Budget

X

Duties and Timeline

Budget

X

Duties and Timeline

Budget

X

Duties and Timeline

Budget

Future Project

Skip Gibson

Duties and Timeline

$30,000


Current Project


Service

International



New Generation Director: Ron Stickley (Deputy: Larry)

Goals 1. Continue to be the premiere recruitment club for YEX out-bound and in-bound youth, RYLA

and Adventures participants, as well as possibly recruit and test RYPEN for Spring 2014. 2. Re-tool our school programs investing funds and more member capital in Buchanan’s

programs/Louise Dean’s finish high school programs. 3. Develop an interactive program (social media) between youth/Club North/YEX and RYLA

alumni and the development of “Cool Causes” and “Cause Crews”. 4. The above program, to recruit teen work crews and enthusiastic youth for Club assisted

youth events like Outdoor Concerts/Stampede parade/and youth inspired fundraisers.

Projects 1. Engage (youth) 2. Enrich (youth) 3. Educate (youth)

Budget $59,000


Service

International



New Generation: Ron S.

Educate

Chair: Brian Gentles Frank

Gary Bain Randy M

Sandra – Compliance Bud W – Sr. Advisor

Newbie Newbie Newbie


Enrich

Skip Gibson

Engage

Chair: Ron Stickley

Larry D

Sheila N

Sandra – Compliance

Gerry D – Sr. Advisor

Newbie

Newbie

Newbie

Chair: Larry Dornan

Maria S – IBC

Amanda H – OBC

Rob R – Hosting

Sandra – Compliance

Skip G – Sr. Advisor

Sheila N

Norm Leach

Newbie


Service

International



New Generation: Ron S.

Educate Enrich

Skip Gibson

Engage

YEX

RYLA

Adventures

Rypen test spring 2014


Budget: $23,000

Buchanan

Louise Dean Finish HS

Bursaries and scholarships

Rotary in-school/online/@home

Budget: $8,000

Rotary mentor youth – financial literacy

Budget: $8,000


Service

International



Membership Director: Sheila Newel

Goals 1. Create shared and corporate memberships that allow personal partners and business partners to

contribute to and benefit from Rotary. 2. Hold a minimum of two recruitment meetings during the Rotary year. 3. Ensure all members of the club are aware of and are receiving attendance credit for meetings and work

parties. 4. Create a Club Profile and individual profile reports for everyone who participated in last year’s profiling

pub evening. 5. Contribute to Club Processes by assisting with policies and procedures. 6. Continue to increase club communication by contributing articles to The Tiller. 7. Ensure all Rotary North members have a undergone a police clearance.

Critical Linkages 1. Attendance 2. The Tiller 3. Social Committees

Budget $4400


Service

International



Membership: Sheila N.

X

Corporate Recruitment

Chair: Pat Lipovski Gary Bain


Unassigned

Richard Edwards Warren LaFountain

Gary Bain

Individual Recruitment

Skip Gibson

Mentorship & Vocations

Chair: Dan Turner

X Sick, Visiting, Birthdays

Chair: Jill McCaughey

Communications, Policies & Procedures

Chair: Randy McCord

Richard Edwards

Chair: Sheila Newel

Warren LaFountaine


Service

International



Membership: Sheila N.

Compliments

Treat potential members to lunches

& other events

$2,650

Members Supplies

Order pins, certificates, and

badges

$650

Recruitment Event

Two events including

advertising

$800

X

Duties and Timeline

Budget

X

Duties and Timeline

Budget

X

Duties and Timeline

Budget

X

Duties and Timeline

Budget

Club & Individual Profiles

Skip Gibson

Create profiles for team building

$300



Service

International



Fundraising Director: Adrian Bussoli

Goals 1. ….. 2. ….. 3. …..

Projects 1. ….. 2. ….. 3. …..

Budget $


Service

International



Fundraising: Adrian B.

X

X


X

X

Skip Gibson

X

X X

X

Skip Gibson


Service

International



Fundraising: Adrian B.

X

Duties and Timeline

Budget

X

Duties and Timeline

Budget

X

Duties and Timeline

Budget

X

Duties and Timeline

Budget

X

Duties and Timeline

Budget

X

Duties and Timeline

Budget

X

Duties and Timeline

Budget

X

Skip Gibson

Duties and Timeline

Budget



Service

International



Four-Way Test of Rotary

The Four-Way Test of Rotary which governs all that we do:

1. Is it the truth.

2. Is it fair to all concerned.

3. Will it build good will and better friendships.

4. Will it be beneficial to all concerned.

Vision Mission Four Way Test RCCN Values Calendar Club Structure Vision/Mission Org Structure Committees Four-Way Test RCCN Values Back to Top

Values

The values of Rotary Club of Calgary North:

1. Service

2. Fellowship (Camaraderie)

3. Diversity

4. Integrity

5. Leadership

6. Fun

Vision/Mission Org Structure Committees Four-Way Test RCCN Values Back to Top

RCCN Value: Service

We believe that our service activities and

programs bring about greater world

understanding and peace. Service is a major

element of our mission. Through the plans and

actions of our club members and partners, we

create a culture of service throughout our Rotary

club membership.

Back to “Values”

RCCN Value: Fellowship

We believe that individual efforts focus on

individual needs, but combined efforts serve

humanity. The power of team and combined

efforts knows no limitation, multiplies resources,

and broadens our lives and perspectives.

Fellowship leads to tolerance and transcends racial,

and other boundaries, in a fun way.


RCCN Value: Diversity

We believe Rotary unifies all people behind the

idea of service. We encourage diversity within our

membership and in our activities and service work.

We are a club that reflects its business and

professional community with a key to our future.


RCCN Value: Integrity

We are committed to and expect accountability

from our leaders and members, both in the results

of our efforts and in the processes we use to

accomplish our goals. We adhere to high ethical

and professional standards in our work and

personal relationships. We are fair and respectful in

our interactions, and we conscientiously steward

the resources entrusted to us.


RCCN Value: Leadership

We are leaders in the fields we serve. We believe in

the importance of leadership development and in

leadership as a quality of our members. As

Rotarians, we are leaders in implementing and

living our core values.


RCCN Value: FUN!

We enjoy and have fun with all we do.

All of these core values are reflected in the “Object

of Rotary” and also in “The Four Way Test” which

we use in our daily lives. They inspire us to foster

and support the idea of service for developing and

maintaining integrity in human relations.


Documents

Rotary Club of Calgary North PlayBook · Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec District Conf. RI Conf. Glenbow Ranch Event Peace Park Weekend Adv. in Citizen-ship RYLA Weekend