Rotary Club of

Box Hill Central

Melbourne, Australia

Annual Report 2012 - 2013

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2012-2013 Club Leadership Team

Office Bearers:

President Michelle Hart

Vice President Ken Clark

Secretary & Public Officer Tony Stokes

Treasurer Jenny Hamley

President Elect Bruce McEwen

Directors:

Service to Others Kevin Dobson

Membership & Marketing Bruce McEwen

Strategy & Succession Planning Tony DeFazio

Fun Times and Social Events Ken Clark

Fundraising Matthew Etty-leal

Introduction by President Michelle Hart

It has been a real privilege to lead such an inspire-

ational group of people that make up the Rotary

club of Box Hill Central. I have felt genuinely

encouraged, supported and affirmed by all of you

through this journey and this has made my year so

easy and enjoyable.

I would like to thank the board members for their wisdom and perspective in the

decisions we have made in our meetings. Our discussions have been stimulating and I

really appreciated working with such a considered and cohesive group of people.

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Through our involvement in projects such as

Operation Cleft, the Whitehorse Charity Golf day,

Rotary Recycle, Whitehorse Farmers Market, our

Business Breakfast and the Police Band Concert that

we have been able to raise and allocate funds to the

amazing sum of $310,000. Of this amount

approximately $260,000 has been raised by

Operation Cleft from individual donors, Rotary clubs

throughout Australia, and overseas donors,

principally from within Bangladesh itself.

These funds have gone to develop healthier, safer and more educated communities

locally, nationally and internationally.

Support to our Local Community

NADRASCA;

Alkira;

Taralye;

Box Hill Institute of TAFE (a scholarship);

Eastern Emergency Relief ;

The Whitehorse Men’s Shed;

Dinner Tonite at New Hope Community Care;

Monash Medical students travelling scholarship;

Mitcham Primary School – refugee assistance program;

The Annual Whitehorse schools ANZAC day service (with the assistance of the Box

Hill RSL); and

Disaster aid programs – Disaster Relief Australia and Shelter Box

Support to the International Community

Operation Cleft – undertaking 1,020 Cleft

Operations for children in Bangladesh (Operation

Cleft has, as of 30 June 2013, undertaken in

excess of 8,100 operations since commencement

of the project in September 2005).

North China Water Project (a district project)

An “at risk” girls refuge in Dili, East Timor

Box Hill Institute of TAFE – contribution to the

International Student Foundation

School supplies for Tibetan Village project

The Cambodian Children’s Fund

A child through PLAN

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Support to Rotary Programs

The Rotary Foundation

Polio Plus (Rotary’s wonderful project to rid the

world of Polio, now with only three countries left

with endemic polio).

Australian Rotary Health

ROMAC (Rotary Oceania Medical Aid for

Children)

District youth programs:

o RYLA (Rotary Youth Leadership Awards);

o RYPEN (Rotary Youth Program of Enrichment); and

o MUNA (Model United Nations Assembly)

So you can see though the generosity of your time, energy and personal giving we as a

club have certainly succeeded in effecting positive change to local and international

communities in all six of Rotary International’s key areas of focus

1. Peace and conflict prevention/resolution;

2. Disease prevention and treatment;

3. Water and sanitation;

4. Maternal and child health;

5. Basic education and literacy; and

6. Economic and community development.

As a club we have had an outstanding speaker

program, bulletin and website. We have developed

ongoing strategic planning, marketing and

membership program. Socially we have enjoyed

BBQs, restaurant and theatre nights.

One major event was the relocation of the Rotary

Recycle shop in May. I would like to thank the

Rotary Recycle committee, especially Sue Floyed, for

the coordination and organisation of the logistics that this entailed. Thank you to the

Rotarians and volunteers who gave so many hours to the success of this move and the

ongoing running of this shop.

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As a club we were honoured to have our own

member Brian Martin as Governor of District 9810

for the year 2012/13. A year in which he provided

excellent leadership to the forty-nine clubs making

up our District. Brian was partnered by his lovely

wife Sue who made her own wonderful contribution

to the term of office by sponsoring the Cambodian

Children’s Fund and then visiting India to take part

in the Polio Plus campaign.

A highlight of the year was the organ-isation of the superb District Confer-ence in

Wangaratta in March. I would, again, like to express the Club’s appreciation to those

members of the Club who were involved in planning the event under the chairmanship

of Geoff Limmer, all those who worked to make the conference run smoothly over the

three days of the conference, and during the set up and packing up process. Well done

to all of you.

It has been so gratifying to see how club members, and partners, have strongly

supported each other throughout the year both in their roles within the club, but also

in taking time to care for each other in their, at times, challenging personal

circumstances. It is this caring attitude which makes me proud and honoured to say

that I am a member of the Rotary Club of Box Hill Central. In making this point I must

particularly acknowledge the sad loss of Sue Henry, and the recent ill health of Lesley

Bell and Ralston Wood.

I would like to thank my husband David for his

complete support for my role this year and to my

parents and children who have encouraged me to

develop my skills and confidence.

I know that the club will continue to flourish and

excel in the following years under the leadership of

our next President Bruce Mc Ewen. and President

Elect Don Sweeney.

Michelle Hart

Club President, 2012 - 2013

Financial Statements – Balance Sheet as of 30 June 2013

Assets:

Available Funds:

Operating Account: $6,632.92

Max-I-Direct Inv: $20,446.08

Cash Tin Float: $50.00

Stock Club Apparel: $175.00

Contra Clearing acct:

$30.00

Total Available Funds:

$27,334.00

Total Assets:

$27,334.00

Liabilities

Current Liabilities

Prepayments C/O Dinner

$960.00

General Prepayments

-$1,030.00

Total Current Liabilities

-$70.00

Total Liabilities:

-$70.00

Net Assets:

$27,404.00

Equity:

Retained Surplus from 2011/12 Year:

Administration: $6,058.64

Fundraising: $12,540.67

Total Retained Surplus:

$18,599.31

Current Year Earnings:

Administration: -$1,891.69

Fundraising: $10,656.38

Total Current Year Earnings:

$8,764.69

Total Equity

Administration: $4,166.95

Fundraising: $23,197.05

Historical Balancing $40.00

Total Equity:

$27,404.00

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Financial Statements – Profit & Loss 2012- 2013

Income

Annual Membership Dues $8,271.00

Weekly meeting entrance income $14,328.00

C/O Dinner: entrance income $2,480.00

Sergeant's fines, raffles etc $2,185.85

Plan Weekly Donations $592.95

Golf Day Income $27,030.00

Wine Sales Income $3,339.60

Police Band Concert Income $6,382.07

Grand Final Breakfast Income $2,620.00

Business Breakfast Income $9,130.00

Dinner income $690.00

Farmers Market Income $6,500.00

Income from Rotary Recycle $20,000.00

Entertainment Books $1,508.00

09 Community Grant - projector $1,470.00

Footy Tipping $360.00

Donations & Sponsorships $80.00

Misc income $0.00

Sales Returns and Allowances ($225.00)

Other Income $285.00

Total Income $107,027.47

Expenses

Weekly Meeting Catering $13,847.06

C/O Dinner Catering, Music etc $2,498.00

Golf Day Expenses $11,341.17

Wine Fundraising Purchase $2,219.21

Club Giving: Golf Day profits $12,463.83

Club Giving: General Funds $23,523.21

PLAN Disbursements $516.00

Club Giving: Farmers' Market $6,500.00

Club Giving: Foundation, Polio $4,000.00

Club Giving: Cambodian Children $250.00

Donation: ROMAC $1,000.00

Dues - Rotary International $3,983.34

Dues - Rotary Down Under $1,180.00

Dues - 9810 conf, ins, $1,476.60

Footy Tipping Expenses $198.00

Grand Final Breakfast expenses $1,665.00

Business Breakfast Expenses $3,000.00

Dinner Expenses $672.00

Entertainment Books Purchase $1,144.00

Print, PR, IT, Admin membership $2,968.68

MUNA, RYLA & GSE Fees $1,690.00

Awards Engraving Gifts $46.00

09 Community Grant - projector $1,611.95

Other expenses $319.00

Bank Fees Charges CCs etc $685.06

Total Expenses $98,798.11

Operating Profit $8,229.36

Interest Income

Interest Earned $535.33

Total Interest Income $535.33

Net Profit / (Loss) $8,764.69

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Financial Statements – Giving to Others for 2012- 2013 Year

2011/12 2012/2013

Gold Sponsorship

Operation Cleft $ 6,350.00 $ 6,220.00

Whitehorse Men's Shed $ 1,000.00

Eastern Emergency Relief $ 3,520.00 $ 2,885.04

Plan $ 516.00 $ 516.00

Oecussi Timor Leste $ 2,800.00

New Hope Community Care $ 2,000.00 $ 3,000.00

Silver Sponsorship

Medical Student Travel Bursary $ 2,000.00 $ 2,000.00

TAFE Global Student Exchange (Golf Day Distribution) $ 5,000.00 $ 2,000.00

Emergency Rapid Response & Programs

Disaster Relief Australia $ 1,000.00

Shelter Box Australia $ 1,000.00

Rotary Projects

D9810/BHI. East Timor Girls Home $ 3,000.00

Tibetan Village Project $ 3,500.00

DG Partners Annual Charity Project $ 250.00 $ 250.00

Peace Project RC Hampton $ 500.00

RC Braeside (Dili Electrical Rewiring Project) $ 1,000.00

Rotary Foundation

Rotary Foundation $ 3,600.00 $ 3,000.00

Polio Plus – Polio eradication campaign $ 1,000.00 $ 1,000.00

Matching Grants $ 1,900.00 $ 970.00

Rotary Program Support

ROMAC $ 1,000.00

MUNA $ 920.00 $ 960.00

RYLA $ 710.00 $ 730.00

RYPEN $ 400.00

Australasian Rotary Health Fdtn $ 1,000.00

Other Sponsorships

Taralye $ 2,400.00 $ 2,000.00

NADRASCA $ 5,000.00 $ 4,000.00

Alkira Centre $ 5,900.00 $ 4,000.00

Blackburn Red Cross $ 738.00 $ 612.00

Our Lady of Sion Citizens' Award $ 75.00

Box Hill Institute $ 1,900.00

Box Hill Institute Berengarra program $ 1,500.00

Box Hill Institute Student Scholarship, Hardship $ 1,500.00

Mitcham Primary School Refugee support $ 1,300.00

Total $ 48,479.00 $ 49,943.04