ROTARY AMBASSADORIAL SCHOLARSHIPS INFORMATION & INSTRUCTIONS HANDBOOK Adnan Aswad, Ph.D. Professor Emeritus IMS Engineering College of Engineering and

ROTARY AMBASSADORIAL SCHOLARSHIPS INFORMATION & INSTRUCTIONS HANDBOOK

Adnan Aswad, Ph.D.Professor Emeritus IMS Engineering

College of Engineering and Computer ScienceThe University of Michigan Dearborn

&Chair Ambassadorial Scholarship Committee

Claremont Rotary Club, District 5300www.claremontrotary.com

Revised 1/2009-Aswad 2

ROTARY AMBASSSADORIAL 2010-2011

SCHOLARSHIPS JOINT COMMITTEE 2009

1) CLAREMONT CLUB Adnan Aswad, [email protected] Lehman, Bill Lowery, Mike Pearlman

2) CLAREMONT SUNRISE CLUB:Patricia Dillon, Rich Phillips

3) RANCHO CUCAMONGA CLUB:Charley Wright

4) UPLAND CLUB:David Mooney, Linda Yao


ROTARY AMBASSADORIAL SCHOLARSHIPS COLLEGE CONTACTS 2010-2011

1) POMONA COLLEGE:– Paula [email protected]– Brenda Reynolds- [email protected]

Graduate Fellowships Office,

Pomona College - #148 Smith Campus Center

170 E. Sixth St. - Claremont, CA 91711

http://www.pomona.edu/ADWR/Fellowships

/home.shtmlNOTE: All completed application packages are to be

submitted to the above office.


ROTARY AMBASSADORIAL SCHOLARSHIPS COLLEGE CONTACTS 2010-2011(continued)

2) CLAREMONT McKENNA: Joke (Yoka) Johnson, Assistant Dean- [email protected]

3) HARVEY MUDD: Judy Fisher, Career Services- [email protected]

4) PITZER: Prof. Jim [email protected] Hamilton, Director Graduate Fellowships-

[email protected]

5) SCRIPPS: Prof. Patricia Dillon [email protected]


The Object of Rotary Encourage and foster the service ideal

as a basis of worthy enterprise

1) The development of acquaintance as an opportunity for service;

2) High ethical standards in business and professions, the recognition of the worthiness of all useful occupations, and the dignifying of each Rotarian's occupation as an opportunity to serve society;

3) The application of the ideal of service in each Rotarian's personal, business, and community life;

4) The advancement of international understanding, goodwill, and peace through a world fellowship of business and professional persons united in the ideal of service.


History & Worldwide Membership

• The 1st Rotary Club was founded in 1905 in Chicago by an attorney named Paul Harris.

• Rotary is a secular organization. Membership is by nomination representing different businesses, community leaders and professionals.

• Women were first admitted as full members in 1987.

• Today, about 1.2 million Rotarians belong to over 32,000 Rotary clubs in more than 200 countries and geographical areas.


“SERVICE ABOVE SELF”

Avenues of Service• Club Service focuses on strengthening fellowship and

ensuring the effective functioning of the club. • Vocational Service encourages Rotarians to serve

others through their vocations and to practice high ethical standards.

• Community Service covers the projects and activities the club undertakes to improve life in its community.

• International Service encompasses actions taken to expand Rotary’s humanitarian reach around the globe and to promote world understanding and peace.


The Four-Way Test

• The test, which is a Code of Ethics for Rotarians, was adopted in 1932. It has been translated into more than 100 languages. It asks the following questions “of the things we think, say or do”:

1) Is it the TRUTH? 2) Is it FAIR to all concerned? 3) Will it build GOODWILL and BETTER

FRIENDSHIPS? 4) Will it be BENEFICIAL to all concerned?


ROTARY FOUNDATION PROGRAMS

• Polio Plus: Eradicate Polio Worldwide• Humanitarian Grants: Health, Hunger, Disaster

Recovery, etc.• Volunteer service• Educational Service:

– Ambassadorial Scholarship– Group Study Exchange– Grants for University Teachers– Peace & Conflict Studies– World peace Fellowships


AMBASSADORIAL SCHOLARSHIP PROGRAM OBJECTIVES

Further world understanding and peace by:1) Increasing awareness of and respect for cultural differences by sending

ambassadors of goodwill to study in another country2) Instilling in scholars the Rotary ideal of Service Above Self through active

participation in Rotary service projects3) Encouraging scholars to dedicate their personal and professional lives to

improving the quality of life for the people of their home communities and countries.

4) Developing leaders who can address the humanitarian needs of the world community

5) Impacting all areas of the world through a balanced geographical distribution of scholars

6) Encouraging Rotarians worldwide to increase the educational opportunities for scholars in low-income countries

7) Fostering a lifelong association between Rotary and its scholars.


SUMMARY PROGRAM OBJECTIVES

Further World Understanding And Peace

1) Ambassadors of Goodwill2) Service Above Self3) Improving the Quality of Life Worldwide4) Developing Humanitarian Leaders5) Impacting the World with a Balanced

Distribution of Scholars6) Increase Educational Opportunities in Low-

income countries.7) Lifelong Association between the Scholars and

Rotary.


Examples of Study Fields Addressing Worldwide Humanitarian Needs

• Health Care• Children at Risk• Care for the Aged and Disabled• Literacy and Numeracy• Urban and Population Issues• Environmental Issues• International Understanding and Goodwill• Poverty and Hunger• Polio Plus• Studies Related to RotaryNote that scholars are not limited to the above examples


AMBASSADORIAL SCHOLARSHIPS AT DISTRICT 5300

• A $25,000 Scholarship for study abroad at a College or University in a ‘Rotary Country’ for One Year duration.

• Historically there were 3-5 scholarships available on a competitive basis for the 61 Rotary clubs in District 5300. The number for the academic year 2010-2011 will be determined in March 2009.


CANDIDATE ELIGIBILITY

Candidates should be able to embrace the program objectives carefully before applying, and be prepared to explain in their essays and during the interview processes how their study plans will

support the objectives.


FURTHER CANDIDATE ELIGIBILTY & QUALIFICATIONS

• Not Have a Rotarian Parent or Grandparent

• Have Completed Two Years of College-level Full time Studies with a ‘Good’ GPA

• Not have Previously spent More Than 12 Months in the Proposed Country

• Speak the Country’s Language if Required


KEY APPLICATION CONDITIONS

Applicants:• Must have a sponsoring Rotary club in the

applicant’s legal or permanent residence (Home club), or place of full time study or employment (Local club), But not simultaneously in both.

• Must propose 5 Academic Institutions in at least 3 different countries, and different cities in any given country.

• Selected study institutions must be in locations where there are nearby active Rotary Host clubs.


THE APPLICATION PROCESS

1) Access & Download Application Forms:

www.rotary.org> Students and Youth>

Educational Programs>

Ambassadorial Scholarships>

How to Apply>Related Documents

2) Alternatively access the following URL:

www.district5300.org

And follow the links to get needed information.


APPLICATION PROCESS (continued)

2) In “Related Documents” carefully Read:

* “Ambassadorial Scholar’s Handbook Part1:Scholarship Information”, and

* “Ambassadorial Scholar’s Handbook

Part2: Appendix & Forms”

* Country Specific Information for Ambassadorial Scholars.



3) Complete Application Form

4) Two Essays and a ‘List of Interests and Activities’(1.5 spaces type) in English, and if applicable, with your own translation into the language of the study country


ESSAY 1

Essay 1: A brief autobiography, no longer than two pages, describing:

* Academic Strengths and challenges,

* Work experience, and

* Career Objectives.


ESSAY 2

• Essay 2: a detailed statement of intent, no longer than three pages, describing:* Your reasons for applying * Your proposed field of study and future career plans and how they contribute to furthering The Rotary Foundation’s mission* Your reasons for choosing the countries and institutions and how they support your goals for serving as an Ambassador of Goodwill.* A community service project or activity you intend to carry out while abroad, possibly in conjunction with a local Rotary Club



5) A List of Interests and Activities, no longer than one page, summarizing principal interests and activities, noting those in which you have held leadership positions.

*Indicate any training or experience in public speaking and community service involvement.



6) Language Ability Form, completed by a language instructor.

7) Two Recommendation Forms completed by academic instructors or appropriate employers/supervisors. *You should inform the writers of the purposes of the Rotary Foundation Ambassadorial Scholarship and request that they be mailed to the Pomona Graduate Fellowships Office at #148 Smith Campus Center.

8) Original transcripts from all post-secondary institutions attended.


LOGISTICS OF PREPARING APPLICATION PACKAGE

• Read but Do not include Pages: 1,2 & 13-20• Use black ink only. Type or print legibly.• Do not use initials or abbreviations.• Page 3: Check only “Academic Year Scholarship”• Pages 6 & 7: (Language ability form if needed) Do not fill

in “Rotary club/sponsor Rotarian name and address”• Must check “Waive” or “Do not Waive” right to access to

letters.• Please ask person completing your recommendation

form to provide the ID information requested at the bottom of form.


LOGISTICS OF PREPARING APPLICATION PACKAGE

(continued)

• Pages 8-11: (Recommendation forms) • Do not fill in “Rotary club/sponsor Rotarian

name and address”• Must check “Waive” or “Do not Waive”

right to access to letters.• Please ask recommenders completing

your form to provide the ID information requested at the bottom of form


• Type/print in upper right hand corner, for each of the following items:

Essay 1- “your name, Essay 1”,No Club name

Essay 2- “your name, Essay 2”,No Club name

& “your name,“List of interests and activities”• Provide original transcripts for all post secondary

institutions attended.

LOGISTICS OF PREPARING APPLICATION PACKAGE (continued)



• Additionally, Rotary District 5300 requires applicants to submit an ”Estimated Budget” for the year, for their 1st choice institution only.

• Print the budget form below, from: www.claremontrotary.com

• Fill it out, and append it to your application.• It is understood that one cannot exactly predict

expenses two years in advance. The tips that follow should be helpful in preparing your budget.


AMBASSADORIAL SCHOLARSHIP 12-MONTHS ESTIMATED BUDGET FORMCALIFORNIA DISTRICT 5300

YOUR NAME:________________________SPONSOR CLUB:_________________________STUDY INSTITUTION: ________________________________________________________

STREET/CITY:____________________________________________________STATE/COUNTRY: ________________________________________________

FOREIGN EXCHANGE ESTIMATE ITEM CURRECY RATE $ US 1) TRAVEL:

a) Round trip air fare from homeb) Local transport-bus,taxi,trainc) Passport & Visas

2) TUITION & FEES:3) BOOKS & SUPPLIES:4) LODGING:

a) Rentb) Utilitiesc) Telephone/Internetd) Other

5) FOOD:6) MISCILLANEOUS (Specify):7) INCOME & OTHER TAXES (If applicable):

TOTAL: --------------REMARKS:

Date: Signature:



• Consult on line travel sites, or an agent to price a coach class ‘Open’ or 12-months airline ticket. Travel expenses vary between 15-20% of budget.

• Tuition, fees, books and supplies for 2010-2011 may be estimated from the current year figures plus a 10% inflation increment, and constitute 10-15% of the total.



• Lodging and living expenses may be estimated by consulting friends, the Host Rotary Club, and internet sites such as: http//finfacts.com/costofliving, and others. Using a10% inflation increment, they may amount to 25-30%.

• Miscellaneous expenses may account for 10-15% of the total budget.



• Explain, under ‘Remarks’ in the form, the amount of variation in your budget from the $25,000.00 scholarship award, and how the differences will be augmented or refunded.

• A financial report is required at the end of the study year.


SUBMIT APPLICATION PACKAGE

• SIGN all forms where indicated.• DO NOT STAPLE any pages in the Package.• Submit Complete Application Package, including

recommendation letters and language proficiency forms which must be mailed directly, to:

Graduate Fellowships Office, #148 Smith Campus Center - Pomona College, 170 E. Sixth Street - Claremont, CA 91711

by the Deadline Date:2:00 pm on Friday, February 27, 2009

• Fill out the form in the office indicating: Your available times for interviews on Wed,Mar.11,2009* Incomplete applications will not be considered


Application, Interview, Selection, Study Time Table

• Information Meeting: Wed. Jan. 28/09

• Application Submission Deadline: Fri. Feb. 27/09

• Local Interviews & Selection: Wed. Mar. 11/09 • District 5300 Interviews & Selection:Sat. April TBD • Candidate Scholars notified of their study institution assignments

on a rolling basis Oct. 15/09 – Jan. 15/10

• Outgoing 2010-11 scholars are notified of the mandatory orientation session dates and locations Throughout 2010

• Earliest Start of Study: -Northern Hemisphere: July 1, 2010-Southern Hemisphere: Feb. 1, 2011


Duties & Responsibilities of Rotary Ambassadorial Scholar

Required Presentations• Before Departure:

– At least one presentation to Rotary club in your Sponsor Rotary district, i.e. 5300

• During Scholarship Period:– 10 to 15 presentations to Rotary and Non-Rotary

audiences; of which a minimum of 3 must be completed, and 3 future presentations arranged before submittal of 1st report.

• After Scholarship Period:– At least eight presentations to Rotary and Non-Rotary

audiences during the first year of returning home.


Duties & Responsibilities of Rotary Ambassadorial Scholar

Reports• In addition to fulfilling the Objectives of the Scholarship, satisfying

the procedural paperwork, and abiding by the rules outlined in the ‘Handbook for Scholars Parts 1&2’, Scholars must submit the following written reports of their experiences:– Report 1: due 2 months after beginning of the academic year. – Report 2: due 1 month before completion of the Scholarship

year.

* Copies must be sent to:– Scholarship Coordinator at the Rotary Foundation,– Sponsor Rotary Club,– Sponsor Rotary District Governor– Host Rotary District Governor


GOOD LUCK!