Rosters, Grades and Certifying Classes · Rosters, Grades and Certifying Classes Posting Grades 1. From the Faculty and Advisors main menu on the Faculty Services tab, click Final

Rosters, Grades and Certifying Classes


Setup Your New Texas State ID and Self�Service PIN If you have not already, current Texas State faculty need to setup a nine‐character Texas State ID and create a Self‐Service PIN to access the new Self‐Service Banner (SSB) system. Note: This new Texas State ID and Self�Service PIN are different from your NetID/password and current six�digit Texas State ID and PIN. It is the letter A followed by 00 + your 6digit ID. For example, if your 6digit ID was 123456, your new Texas State ID would be A00123456. To create your new Texas State ID and PIN, log in here: https://tim.txstate.edu/texasstateselfservice/login.aspx using your current netID (e.g., zz11) and password. After logging in, you will be assigned a new Texas State ID and prompted to create a new Self‐Service PIN. Upon your first log in to SSB, you will be required to set up 3 security questions. You will need to know the answers to these questions to gain access to SSB if you forget your PIN. If you need assistance, forget your PIN, or if you cannot log in, contact the IT Assistance Center (ITAC) at 512.245.ITAC (4822), [email protected], or via LiveChat.

How to log in to SSB (Self�Service Banner) 1. Go https://ssb.txstate.edu. 2. Click on Self‐Service Login.


3. Enter your Texas State ID and PIN. 4. Click Login.

5. Based on your role, you should see the Main Menu with 3 tabs across the top: • Personal Information ‐ this pertains to your personal information • Student – student functions based upon your role in the system • Faculty Services ‐this is where faculty and advisor tasks reside


Accessing Class Rosters SSB Terminology:

• Summary Class List = class roster • CRN = Course Registration Number (replaces the index number)

To view a class roster:

1. Click on the Faculty Services tab to display the Faculty and Advisors main menu. 2. Click on Summary Class List.

3. Select a Term from the pull down menu and click Submit.

4. Choose a course to view from the pull down menu on the CRN selection screen and click Submit. Note: You may enter the CRN directly by clicking [Enter CRN Directly] below.


5. A summary of your course is displayed with enrollment counts, student names, ID’s, levels, grades, and an email icon for each student, as well as for the entire class (at the bottom).

Note that each student’s name is a link to their student information. Click on their name to view the following options: • Address and telephone (if

available) • Student Information (residency,

classification, advisor, current program, etc.)

• Schedule of classes, with email links to all their other instructors

Note: To print this roster, print as usual from your browser menu.

To view another class roster: 1. Click |CRN Selection| from the

menu across the bottom of the screen.

2. Choose another course from the pull down menu on the CRN selection screen.

3. Click on Summary Class List to see the summary class list for the selected class.

Sending E�Mail to Students To the far right of each line of student information is an envelope icon. Clicking this icon initiates in your mail system (e.g., Outlook) a new e‐mail message addressed to the student’s e‐mail account.

Near the bottom of the roster is another envelope icon with the words “Email class”. Clicking this icon initiates a new e‐mail message addressed to the entire class (each student’s name will appear in the BCC field.)

Important! Users of Microsoft Outlook wishing to send e‐mail to the entire class must first follow these 3 steps to configure Outlook to recognize the comma that separates each name as a valid email address separator:

1. On the Tools menu, click Options. 2. Click E‐mail Options and then click Advanced E‐Mail Options. 3. Under When sending a message click the checkbox next to Allow comma as address separator.

Note: This task only needs to be performed once. You can continue to use a semicolon.


Posting Grades 1. From the Faculty and Advisors main menu on the Faculty Services tab, click Final Grades.

2. Select a term from the pull down menu and click Submit. (This step may be skipped if you’ve already selected a term previously during this log in session.)

3. Choose a course to view from the pull down menu and click Submit.

Note: You may enter the CRN directly by clicking [Enter CRN Directly] below.

Note: The “Final Grades” link will not be active until the appropriate time to post grades for your classes. Until such time, clicking on this link will take you to a screen that says:

“The Final Grade Worksheet is unavailable.”


4. For each student, choose the appropriate grade from the pull down menus under the Grades column.

5. If necessary, click Reset to clear your changes and begin again. 6. When you are finished, click Submit at the bottom. 7. The screen will refresh and above the roster you will see:

The changes you made were saved successfully.

8. To post grades for another class, click | CRN Selection | from the menu across the bottom of the screen to

return to the course selection screen. Continue with steps 2‐7.


Certifying Classes and Picture Rosters 1. Browse to https://tim.txstate.edu/classrosters or click the Certify Rosters link on the Faculty Services tab in SSB.

2. Log in using your NetID and password.

3. The Home navigational menu on the left offers 2 selections:

• Class Selection – displays all your classes on one screen; click class names to view each one. Use this link to certify rosters.

• Inquire Class Rosters – offers the option to view Student Photos in the roster.


Certifying Classes 1. The Class Selection screen displays the classes by term and by session for which you are responsible. 2. Under Faculty Classes, click a class name to open that class to review for certification.


3. The Roster Certification screen will be displayed for the selected class.

4. The roster status may be changed for a student by clicking Edit on their corresponding row, expanding the edit box:

a. Choose from Attending, Not Attending, or Pending from the drop down menu. b. Click Update when finished, or Cancel to back out of the changes. c. Repeat as necessary for individual students.


5. You may add a new student by clicking the “Add New Student” bar at the top of the roster to expand the window.

a. Enter the student’s Texas State ID number and click “Add Student” b. The student’s name will be retrieved from Banner and added to the roster grid.

6. When you are finished, click the button to certify your roster.

7. Red text will appear: “Roster Certified Successfully” indicating your changes are complete.

8. To certify another class, return to the Class Selection screen and choose another class.


Picture Rosters 1. From the Inquire Class Roster main screen, click the Yes button next to “Include Student Photos”. NOTE: You

will need to repeat this step for every roster, each time you open it. 2. Choose a class to review by clicking on the class name.


3. Your class roster will display with pictures. Several options are available from this screen:

• Print

• Export to Excel

• Export to PDF

• Export to MS Word

4. The Record Count indicates how many students are currently in this class. You may change the number of students displayed at one time on the screen by changing the Page Size number.

5. To view another roster with pictures, click the Inquire Class Roster link, and repeat steps 1‐4.

Documents

Rosters, Grades and Certifying Classes · Rosters, Grades and Certifying Classes Posting Grades 1. From the Faculty and Advisors main menu on the Faculty Services tab, click Final